At the Council on Aging (COA) Board meeting on Feb 10, Vice Chair William Sterling provided an update on the construction of the new Community Center/Council on Aging facility, noting that the project remains on schedule for completion by the end of March. Progress is contingent on Eversource providing permanent power, however. Board members expressed concern that Eversource’s unpredictable scheduling might delay the opening.
Town procurement staff are reviewing bids for audio-visual equipment from two vendors. Sterling recommended incorporating an assistive listening system, such as FM receivers and audio loops, to improve accessibility for individuals with hearing impairments. The town’s purchasing agent will ultimately decide on the AV system, with members emphasizing the importance of consulting end users before finalizing purchases.
A Fire Department requirement regarding radio-system compliance remains unresolved. The Fire Department conducted a test of the building’s existing system without notifying key stakeholders, leaving concerns about potential costs and delays if additional fire-rated infrastructure is mandated. Sterling noted that challenging the department’s ruling could be costly.
The board also discussed logistics for the Community Center/Council on Aging’s June 5 grand opening. The event will include tours, demonstrations of facility use, and an evening performance, with approximately 150 attendees expected. Space reservations will be managed through a QR code system to prevent overcrowding. Planning is ongoing in coordination with town officials.
Members noted that the requirement for 10 electric vehicle (EV) charging stations reduces the number of general-use spaces. Some members worried about enforcement and the potential for residents to use the chargers for overnight parking. Suggestions included implementing a time limit for EV spaces.
Council on Aging Director Julie Secord reported staffing shortages are temporarily impacting services, with multiple staff members on family leave or vacation. Efforts continue to finalize an Uber transportation partnership and secure funding for a Parkinson’s boxing class. New programming at the Community Center/Council on Aging building will include chess, bridge, Mahjong, and additional support groups. Scheduling will be phased in to allow for an orderly transition.
The Friends of the CoA have donated $100,000 toward furnishing the facility, with additional funds allocated for specific improvements. The board discussed appropriate ways to acknowledge the Friends of the Council on Aging’s contributions in the new facility.
Regarding senior tax relief, the board noted an upcoming meeting in March to discuss program participation and outreach efforts. There was discussion of a new initiative to provide property tax reductions for long-term homeowners without school-aged children. Board members acknowledged the complexities involved, including financial implications for the town.
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