November 3, 2025 – Board of Assessors – Video & Transcript
November 3, 2025 - Board of Assessors
Then why don't we kick things off at 6.03 p.m. on this November 3rd.
Let's call the meeting to order via roll call vote.
But I'll read the preamble before we do the roll call.
So we want to watch or participate remotely with the meeting link that can be found on the town website.
Pursuant to Chapter 2 of the Acts of 2025, this meeting will be conducted via remote participation.
No in-person attendance by members of the public will be permitted.
This meeting will be recorded, which may be available to the public on WACAM as soon after the meeting as is practicable.
The public will be excluded from the executive session, of which one we do have one at the end of this meeting, and will not return to open meeting.
By roll call vote, let's call this meeting to order.
Take the call, yes, here.
Go to Park, yes, here. I'm McNeely here. And Zach Ventress here.
Do we have any public comment? I see no public comment. Okay, thank you. Let us know if somebody does show up. Maybe we can take them out of order. First meeting agenda item is a review of the minutes of October 6th. Does anybody have any questions on these minutes? I have no comments. No comments or questions for me? None. Would someone like to propose to accept the meeting minutes as drafted? I move that we accept the meeting minutes from October 6th, 2023, as presented. Do I have a second? Second. Doug seconds. Okay. All in favor by roll call vote? Steve Klikgood, yes. Doug McNeely, yes. Phillip Parks, yes. And Zach Ventress, yes. It's unanimous.
Rob, we'll pass it to you and the team for correspondence and documents. Thank you. I'm on page four in your package. First of all, I'd like to thank everybody for going on to DLS Gateway, signing and saving, and not submitting. Thank you very much. So we're set up tonight to actually submit if the board approves this memo. So it's to approve that we have signed, saved, and are ready for submission to DLS Gateway as part of the 2026 recap process. So the FY2026 LA-3, the LA-15, the LA-4, the LA-13, and then the LA-13 base levy growth. So I'll be doing some uploads for the board. The LA-3 will be signed by myself on behalf of the board. The LA-15 will be signed by myself on behalf of the board. The LA-4, all board members have signed and saved, and it will be submitted by the chair after the meeting. The LA-13 upload will be signed and submitted by myself on behalf of the board. And the LA-13 levy growth has been signed by all board members, and it will be submitted by the board of assessors chair after the meeting. So you've been notified that we'd like to notify all other departments, the town accountant, the finance director, treasure collector, that by vote this evening that the board has approved upload and certification forms as specified earlier in this discussion. Rob, how, do we make a motion to just approve the memo, to approve the kind of approvals? I would approve the memo as written. Okay. With one note, since emailing you the materials package, I have changed the date in the upper right-hand corner to read 11.03.2025.
Got it. And so that's what's in the packet. The packet is 2024. The memo has been updated. It's in front of me. It's been redated 2025. Okay. Okay. Okay. I see in the upper right. Yep. Okay.
Anybody like to make a motion to approve this memo?
Yeah. I move that we approve the FY 2026 DLS Gateway Certification Forms LA-3, LA-15, LA-4, and LA-13 as presented in this memo or submitted to the Town Accountant, Finance Director, Treasurer, and Collector. I have a second.
Philip Park seconds. All in favor by roll call vote. Steve Klitgård, yes. Philip Park, yes. Rob McNeely, yes. And Zach Ventress, yes. It's unanimous. Thank you.
609.
Director's review. We have closed the disclosure period. We completed it. It's built over, I believe, to Monday and possibly Tuesday morning for last-minute site inspections. There were 21 owner interactions, owners and the office in general, and there were 11 value adjustments. Nothing major, just making sure our data within our system matched the existing conditions during these site visits.
Are there any questions by the board as far as the disclosure period?
No, it sounds like a success. People reading the mailings and calling or coming in, or that's great. Are there topics not reasonably anticipated by the Chair 48 hours in advance of this posting? Nope, not to my knowledge. Are there any other board members' thoughts and concerns? None. Nope. Not for me. The proposed date of our next meeting is Monday, November 17th, and that will be the annual tax classification hearing. And I'll get that information to you as soon as possible as far as the presentation of that evening. We're going to try to shorten it from a 20-page presentation to two at the max. I mean, it's pretty straightforward at this point in time, and I hope the town appreciates the Board of Assessors' work over the last two to three years, and that we should be able to streamline this for the presentation and move forward quickly. Agreed. That sounds great. There's the possibility of a motor vehicle commitment number six. It's due on November 14th. Depending on the actual receiving of that commitment, we may try to sneak in a quick meeting to keep the revenue flow going in town, and we'll make that decision based on whether or not we can give a 48-hour notice and the timing of receiving that commitment. But right now, we're looking at a proposed meeting, Monday, November 17th, the tax classification hearing. And again, we'll present that information to you as soon as we get certification of growth and values. We'll get you a draft so you can take a look at it and review and comment. Okay. Thank you. Thank you. So, Rob, I think that's the last item for this public portion of the meeting. Yes. So, why don't I make a motion to adjourn, and we will enter into executive session for the purposes of complying with GL Chapter 59, Section 60, GL Chapter 214, Section 1B, as permitted by Purpose 7 of GL Chapter 30A, Section 21A, to review and discuss the minutes of Monday, October 6th from the executive session portion and vote on their acceptance or release, motor vehicle abatements from the month of October, voting to accept, and then FY 2027, Chapter Land Applications, voting to approve those. The board will not return to open meeting, and so we'll exit based on a roll call vote.
Steve Klutko, yes. Will Perk, yes. Rob McNeely, yes. And Zach Ventress, yes. So, we will conclude this portion and see everybody on the other side. Thank you. Thank you.
Go to Park, yes, here. I'm McNeely here. And Zach Ventress here.
Do we have any public comment? I see no public comment. Okay, thank you. Let us know if somebody does show up. Maybe we can take them out of order. First meeting agenda item is a review of the minutes of October 6th. Does anybody have any questions on these minutes? I have no comments. No comments or questions for me? None. Would someone like to propose to accept the meeting minutes as drafted? I move that we accept the meeting minutes from October 6th, 2023, as presented. Do I have a second? Second. Doug seconds. Okay. All in favor by roll call vote? Steve Klikgood, yes. Doug McNeely, yes. Phillip Parks, yes. And Zach Ventress, yes. It's unanimous.
Rob, we'll pass it to you and the team for correspondence and documents. Thank you. I'm on page four in your package. First of all, I'd like to thank everybody for going on to DLS Gateway, signing and saving, and not submitting. Thank you very much. So we're set up tonight to actually submit if the board approves this memo. So it's to approve that we have signed, saved, and are ready for submission to DLS Gateway as part of the 2026 recap process. So the FY2026 LA-3, the LA-15, the LA-4, the LA-13, and then the LA-13 base levy growth. So I'll be doing some uploads for the board. The LA-3 will be signed by myself on behalf of the board. The LA-15 will be signed by myself on behalf of the board. The LA-4, all board members have signed and saved, and it will be submitted by the chair after the meeting. The LA-13 upload will be signed and submitted by myself on behalf of the board. And the LA-13 levy growth has been signed by all board members, and it will be submitted by the board of assessors chair after the meeting. So you've been notified that we'd like to notify all other departments, the town accountant, the finance director, treasure collector, that by vote this evening that the board has approved upload and certification forms as specified earlier in this discussion. Rob, how, do we make a motion to just approve the memo, to approve the kind of approvals? I would approve the memo as written. Okay. With one note, since emailing you the materials package, I have changed the date in the upper right-hand corner to read 11.03.2025.
Got it. And so that's what's in the packet. The packet is 2024. The memo has been updated. It's in front of me. It's been redated 2025. Okay. Okay. Okay. I see in the upper right. Yep. Okay.
Anybody like to make a motion to approve this memo?
Yeah. I move that we approve the FY 2026 DLS Gateway Certification Forms LA-3, LA-15, LA-4, and LA-13 as presented in this memo or submitted to the Town Accountant, Finance Director, Treasurer, and Collector. I have a second.
Philip Park seconds. All in favor by roll call vote. Steve Klitgård, yes. Philip Park, yes. Rob McNeely, yes. And Zach Ventress, yes. It's unanimous. Thank you.
609.
Director's review. We have closed the disclosure period. We completed it. It's built over, I believe, to Monday and possibly Tuesday morning for last-minute site inspections. There were 21 owner interactions, owners and the office in general, and there were 11 value adjustments. Nothing major, just making sure our data within our system matched the existing conditions during these site visits.
Are there any questions by the board as far as the disclosure period?
No, it sounds like a success. People reading the mailings and calling or coming in, or that's great. Are there topics not reasonably anticipated by the Chair 48 hours in advance of this posting? Nope, not to my knowledge. Are there any other board members' thoughts and concerns? None. Nope. Not for me. The proposed date of our next meeting is Monday, November 17th, and that will be the annual tax classification hearing. And I'll get that information to you as soon as possible as far as the presentation of that evening. We're going to try to shorten it from a 20-page presentation to two at the max. I mean, it's pretty straightforward at this point in time, and I hope the town appreciates the Board of Assessors' work over the last two to three years, and that we should be able to streamline this for the presentation and move forward quickly. Agreed. That sounds great. There's the possibility of a motor vehicle commitment number six. It's due on November 14th. Depending on the actual receiving of that commitment, we may try to sneak in a quick meeting to keep the revenue flow going in town, and we'll make that decision based on whether or not we can give a 48-hour notice and the timing of receiving that commitment. But right now, we're looking at a proposed meeting, Monday, November 17th, the tax classification hearing. And again, we'll present that information to you as soon as we get certification of growth and values. We'll get you a draft so you can take a look at it and review and comment. Okay. Thank you. Thank you. So, Rob, I think that's the last item for this public portion of the meeting. Yes. So, why don't I make a motion to adjourn, and we will enter into executive session for the purposes of complying with GL Chapter 59, Section 60, GL Chapter 214, Section 1B, as permitted by Purpose 7 of GL Chapter 30A, Section 21A, to review and discuss the minutes of Monday, October 6th from the executive session portion and vote on their acceptance or release, motor vehicle abatements from the month of October, voting to accept, and then FY 2027, Chapter Land Applications, voting to approve those. The board will not return to open meeting, and so we'll exit based on a roll call vote.
Steve Klutko, yes. Will Perk, yes. Rob McNeely, yes. And Zach Ventress, yes. So, we will conclude this portion and see everybody on the other side. Thank you. Thank you.