December 9, 2025 – Capital Improvement Planning Committee – Video & Transcript

December 9, 2025 - Capital Improvement Planning Committee

Autoscroll:

All right, we're calling the meeting of the Travel Equipment Planning Committee to order at 5 p.m. We are in the select board meeting room, and this meeting is an in-person and hybrid meeting. So in the room, we have members from John, Linus, Kelly, and Brian, and on Zoom, we have Brad Perk. So, he was on there, just looking at him. Yeah, he left. Okay. So hopefully we'll have a back story. All right. And when they watch or participate remotely in the meeting, we have a meeting linked on the town's website. We're sent to Chapter 2, the Acts of 2025, this morning shall be personal and the overall needs. In accordance with the law, this meeting may be reported and may be made available to the public on the weekend. We soon have been meeting this as a practical. If you are required by law or allowed by the chair, a person's mission to provide public comments or otherwise participate in the meeting may do so. By in-person attendance or by assessing the meeting remotely as near the above. We request public comment being limited to two units per person.
Any announcements from any of the members before the interview agenda?
All right. So, call the order list 5 o'clock. 5 o'clock, public comment, members' response. 5 to 10, review the departmental request. Submitted to your department heads. We expect to be talking to facilities, schools, and recreation tonight. Of course, we can also talk about any of the other requests that we've received to date. Those are the people that are here to talk to us tonight. And review of the consolidation of all of the requests, which summarized in the spreadsheet, we'll find it together.
The following item on the agenda, which was not intended to be crossed off, but for some reason, when I send things from that have been edited, it gave the markup version, final. So, the item on the CPA, looks like it's crossed off, but the news is we don't have to talk about it because CPA did not, did not leave it, so it's not going forward. So, we don't have to talk about that. 6.40, we can discuss the channel content for the draft CIPC report. Now, manager 7.10, review, and go to approve the minutes of the site. Do up and available, and they are available. 7.20 topics, not reasonably anticipated by the chair, 48 hours of our opening, and, if any, and setting meeting times of our next meetings, and 7.30 is our submit time of adjournment. So, we'll start at first with public comments. I don't think I have public comment in the room, but I think I'm wrong. And then, is there anybody? I'm online. No, I'm online? No. Okay. Oh, Kelly, Brad is on. Can you hear me? Yes, we see you, Brad. We can hear you. Okay. Gotcha. Thank you. Okay. Thank you.
Okay. So, with that, why don't we get started with departments? And so, if you guys have a preference in what order you want to go in, do you want to talk school stuff first? Can you see me? Can you go up together? Can I go up together? Yeah, I got her in for something to go to get to school, then go ahead. Okay. Okay. Come on. What? That would have run a three. Make sure she comes over. Oh, that's not. Thank you. yeah it's not I can it's on she only has one so Christine Battersea director of finance and operations for women thank you yeah director of buildings so so similar uh uh 527 they started over to in now and what they said five next we've got to mention a lot of questions We also want to know any changes in the final plan, what's right, and the changes, ultimately we follow now, what we're trying to do is prioritize modeling, we need requests, but we're going to go to the class. And so the more we choose to get us on the project, we zero that is for us to do. Okay. Yes, that was just. We want to start with this. So we can start with this. Oh, I mean, it's. Okay, yeah, no, let's start with this. Okay, sure, ignore it, you have two new items, I mean, everything's new to a couple members here, three members, but if you have two what appear to be priority items, you might want to start with the other ones. Generally speaking, frack the five-year plan. Yes, so again, being new to the district, the community, and this award, wanting to be able to prioritize and identify some key specific projects that would require capital investment because of the size and nature of the actual projects. The first one that was submitted was safety and security for the buildings, and this is a result of joint safety meetings for school departments, police and fire, and being able to have proper communications available with key administrative contacts at each building and police and fire. And what the proposal is for a phase one of the need for consistent and the same type of walkie-talkie system that would be also accessible with the new police and fire criteria. With that involves a repeater that would have to be installed at the high school because of the large campus and kind of the low frequency availability that would need to be established. And so, again, the short timeline did not give us enough availability to work with the vendor to get a quote in place so I could identify $200,000 as a placeholder for that project. And I have been pressing for a more concrete proposal, again, they have been out to view the sites and they are looking at optimal locations and number of walkies that would be required for an administrative level. And so I hope to have that for our winter break, so within the next couple of weeks, and I'm hoping that that hold number would be slightly lower in the range of about $150,000 for the phase one. But that is the priority for that initial submission for our safety and security of the schools. And I'm happy to answer whatever we can. Your memo didn't mention phase one versus other phases. What other phases do you anticipate and when? So, again, looking at the cost of this type of implementation, when you look at police or fire, I believe their rollout was pretty significant in the hundreds of thousands. So just looking at having some real basic communication and having something in place would be phase one, getting the repeaters installed at the locations that would be necessary for optimal frequencies and having minimal counts for administration to be able to communicate among the buildings. So the phase two, again, that would be supplemental to the first phase and see how that actually rolls out. And Betsy, do you have any more insight in terms of the safety and the new place that we're taking place? Great. Do you envision that second phase, that second final phase, envision that occurring between fiscal 28 and 31, so it's a five-year plan? I think it would be a request for anything other than that. Again, looking at FY27 was the priority for this particular submission. So looking at 28, I think that would be a next year submission for this. We're trying to go with fiscal 27 and creating a five-year plan. So I guess if you, after the meeting, if you decide, you know, when you think the next phase would occur, how much money you think it would be, and you want to submit that as an additional request. Otherwise, it's not going to get into the five-year plan. Potentially becomes a problem. We're just going to have a whole lot of times in the story. You mentioned an estimate of 150 to 20 a day, the median, a rollout, you know, other public plans for a couple of years. And you have a follow-up question. What are we doing these days? So what does this exactly buy us? Is it faster, pumps, you know, more speedy response time? Is that what the goal is? You know, right now, a lot of the blockers do not always communicate consistently in the ways that they should. If you're in different parts of different schools, they can't, the reach does not get to where it needs to be. So it's, I think, imagine a lot of the ideal situation for people living in an RDC situation. Many of them are refurbished. They're not all of the same makes models. So we have been kind of the, right. And the line, and the frequency that they're on is not the proper frequency. So you get interference from other areas. It's, again, a bus. Yeah. You have a sense, as you noted, this lab is 200,000. It's a number that the police latched on to for a couple of years. Is there any possibility that they're replacing? I mean, they honestly, I presume, are a much heavier user of their radios than hopefully the schools have to be. If you check the police, you can see if there's any units that they have that are still usable, but not at the level that they do. Would those be shifted over? That's actually what we're using now is sort of some mismatched hand-me-downs from a number of years from both fire and police. They're planning for another improvement there, radio, of this question, whether there's a new round of hand-me-downs that will be functional. But the frequency we have, that's also the challenge, because we don't have repeaters that would bounce the signal. So that's part of the issue, is that we have the hand-me-downs, but we also don't have the proper frequency to utilize the hand-me-downs in the most effective way. So it's IT, and I'm not going to be solved today, but my overarching thought when I look at the police and fire, communications, and what it is, is that it should be an IT project, right, that's centrally managed to make sure that everything works together. I know that's part of the intent, right, because you want to get the community not just within the buildings, but with, I assume, the police and fire. So, I, we can separately talk to IT and to the time manager, but to me, this, this is one project that's got tentacles in a whole bunch of different places and it should be centrally managed. Much less the buying power. Exactly, the buying power aspect of it, too, right? But I, I, I think, manage team, we, we've asked the question of, what would you do today? I don't know, it's a surprise, it's a hodgepodge. Um, but I think there's, to, to move forward on a project like this, I think it should be centrally going to be able to, so, follow up with you, follow up with me. Yeah, so, we've met with, uh, our last meeting around this whole time, I think, so the chief of leads, chief of fire chief, the IT folks, so everybody was, right, so they helped us. So, but I ended up, yeah, IT's not putting it in their budget, right, so my concern is that who owns the project, and it's going to see that, if it's implemented, if we're doing it in four different places in town, is it all going to funnel through IT, or is police is going to do theirs, fire's going to do theirs, school's going to do theirs, right? Yes, you all met, but who's doing the buy, who's picking the product, who's managing the install, right, and making sure that everything works together? So, I believe that police has already spearheaded this, and so this is what would be, we would be piggybacking off of what the vendor already is, and what the vendor has recommended to be compliant with that, that's already been facilitated in that first joint venture there. So, we are, again, as this is a new body and a new process, just making sure that we have identified that the school's need for this basic level of safety communication is incorporated, whether we are doing it as a separate request, or it does get facilitated as part of the overall project, but being able to express that need. This is, this is a new body, but so far, this part of the process is, it's not that different than what we've had in the past, so I did ask, similar to Brian's request, we've got to have them in the five year, if this is a project, and we think there's multiple phases, we've got to have those soldiers across the years for that, right, it's not, we don't want to come back again and be like, oh, so Brian, here's another element in the first year. Yeah, especially, especially, you know, on the talent side, right, for putting this money into thinking you're getting what you need, and then you come back and say, well, actually, we need a receiver at the end of the three schools, that's kind of, and so, setting the expectation of, hey, this is a first phase, right, but it only gets this, and I think what tends to happen is, you get the fees you can, but then everyone, and then as soon as you're done, and it comes again, and again, right, and so, unfortunately, there's, we're going to have to push projects around, and if you're not already there, then we're going to put some advantage in, they've already pushed it to your spot, right, so. So, I think that's, that's, it's really critical for us to understand that, but it doesn't seem like we even really understand what's in the phase seven, then we know we need to do a phase. It kind of seems like there's a gap, and like, what, like, what are we going to be missing with phase one, that it's in phase two? So, we have communicated with the vendor, and the vendor has identified we need one repeater at the high school, that that's the only location we need a repeater for. We are looking for a minimum of walkies that are available to central administration at each building. So, that's first level communication. So, these walkies are, again, significant in cost, and looking at a phase one would just be that primary contact in each building. So, with, with your request and your permission, I will be putting in a phase two, and that anticipated cost to roll out a second level of what would be necessary at each building. But, again, to get a minimum criteria of that verified communication ability with the new police and fire frequency that they have, and be able to communicate reliably on devices. That's what the first phase is for the identification. The only thing I would say is, my sense is, as I communicated with the others, but my sense is that life safety, all the items we look at, life safety, is virtually the highest priority. And so, I guess I'm a little concerned that we're exposed at the moment, because of inconsistent transmission, that if there is a risk of not having these, why wouldn't you just get it all done now, or year one, and not phase it? Because if you're phasing it, that suggests there's a gap that hasn't yet been closed. And I'd hate for something to, in plain sight, have happened, where we're waiting for the second phase in the budget. Even if it means something else has to, it's not as high a priority, and your budget needs to move out. So, for a year, I'd be more inclined to say, what do we need to do at all, and ask for it now. That's just my own opinion. I just would hate for something to happen. I would have this conversation, but it'll be a little bit. It still sounds like it requires homework to fine-tune the scope and the dollars, but I don't know how others feel. No, I feel that way, too, right? And so, I encourage you, right, the 200 is that first block of walk-a-talkies. The repeater is phase two. Phase one. The repeater that would be included in phase one. Yes. Right. Right. And so, phase two is more radios. But are we exposed, right, in the period we don't have more radios, right, because, if down the headline, right, well, we had an incident, we can only communicate with 10 people instead of 50 people, right? Isn't the priority great for the year rather than later? So, I just, I would ask that question when we think about this, because, as Brian said, we're going to prioritize health and safety first over other units. Yeah, and if we're going to do it, I mean, unless it's double or triple, if you're adding more radios, then you're talking to a problem with 100, 150 or not, it's not a scam. So, you know, I would agree. And then, again, the problem is just completed, right? And then it's, hey, in five years, I need 10 more, we've got to replace it. Well, I guess so, of course. The first time you bought our obsolete, three years down, we started, right? I hope not. No, because we've seen this happen time and time again, right? So, we go to buy the next set, and the first set, and the second set, we'll talk to each other, and then we started, so. Yeah. Okay. But you didn't think you would ask me to spend more money. Happy to facilitate that. Sorry, one more question, and I'm just not clearing the schedule because the JCC was so fast. Do you need that program online for this to work, or do you stand along until the overall finances and plan on the 28 or 29? There's more than one thing in the JCC. Yeah. So, it's our overall, so they have radios and locators, and we have the overall communication with them. But that, again, is why I want to make sure, we're going to have to make sure we understand what the IT leads to fire, right? We want to do all the radios. Did you guys, do you guys not have everybody you need in place to make this all work? Oh, that's in place, right? The same question. Yeah. So, again, otherwise, it sits there, agents, and then it's not here, so. Yeah.
So, I think the question is, when will that system be capable of getting on it if you buy the equipment that is a spray light? Because if it's not about their old system, they can't use it, you're talking to themselves, you've kind of gotten over the place.
Okay. Thank you. Thank you. Why don't you, is everybody good on 20 years? Brad, did you have any questions? Yep. Did you have any questions? No. Are you just, okay. All right. So, let's move on to curriculum. What do you think of electric emergencies? Thank you. So, we have submitted, again, this is prioritizing for effort 27, and the nature of that request is supplementing a significant grant that was received this year, and I can refer to you Betsy in terms of what the grant covers and how much it's done. So, we were very fortunate to get it significant in one of the PRISM grants, which is designed to help students with their pre-K to three reading programs, looking for, so it's for the investigation of programs, as well as professional development around those, and then it will pay for up to half of the cost of the pre-K to three programs for a four-year cycle. So, it was a $362,000 grant, but we wouldn't be able to take advantage of it if we can't pay the remainder to all of that. So, that's why it's making it at this unique time. It looks like a matching fund. Yes. When did we apply for the grant? When was it spring? We got the grant for this. Last spring. Yeah, last spring. So, we started having access to it this summer. We've been doing professional development with them. They've helped us with our curriculum council as we've met with a number of different programs that meet the highest standards of evidence-based programs. So, we met with five. We have now whittled it down to two programs that we're going to start piloting this winter and spring. And then we'll be making a decision between the two programs this spring. We kind of thought we'd read before we still have one of the first year of the curriculum. Yes. We've been wanting this for some time based on the science breeding research that's out there. I understand. I think this is where, right, the anticipation, you know, came in now, but the anticipation of what we needed to do for a curriculum should have been in the plan, right, prior to last year. And this has been sort of an ongoing thing. So, if there's nothing we knew about it now, we've got the grant, we'll talk about, right, how to best do a lot of that, but if we're not foreseeing, we've got to replace curriculums, then God will let the plan, right, right?
It's only as possible that we know that we're going to pursue that. Yeah, one of the things we're tasked with after this is getting to a 10-year plan. So, maybe it's not on your plan, maybe it's on a shorter, I hate to say wish list, but, you know, it's where you don't know where we're going to put it, but we know in the next 10 years you're going to do it. We want to start getting that so we can start thinking forward to that. I'm sensitive to it because there was a similar discussion about math curriculum two years ago, right, and I asked that to save a question of, well, there's a whole myriad of curriculums. How often, right, they've got to get replaced on a stage basis. We didn't have any other curriculums in the plan. And so... It doesn't make sense to it to put, you know, every five years. You tell me, you tell me about how frequently you've got, if you've got 10 curriculums, and on average, right, you might not know exactly how long one's going to last, but you've got 10, you know you're going to have to do one every three years. I don't know. I wrote the, right, I know that you're going to have to replace curriculums, so there should be ones in the plan over time. And I would say one of the things that have changed is we've done a lot of homegrown curriculums, and we are getting out of that. So this is newer for us, interested in buying these new, bigger curriculums. Yeah, we've really tried to leverage grants to the places we came to, for example, Wayfinder, our new SEL curriculum. We paid for those first years with our grant. Yeah, and that's awesome, and that's what we want. It's just trying to make sure we've got as comprehensive as possible, which I really appreciate that. And one thing to note is that this was a competitive grant, so there's no known whether we would receive it or not. So even planning for that can be very difficult, as well as DESE requirements. Those change, and we may not know that in a specific category for a particular year, but that's the timing of this particular request. I understand that's why I asked the question, but did we, if we thought the grant would be still available to you, but did we want to? Yeah, and I get that regulations change, right? But the idea that we're going to have to replace programs on a periodic basis, right? It might shift up, down, but we're going to have to, if we have them, we're going to have to change. You may have changed when you're evaluating. Yeah, it might have to come out. It becomes like Tom Holder's, you know, which truck has the most rust on it? We, yeah, it seems like we should start. Yeah, the only issue that I have, which was an issue that came up three years ago, which I believe the facts were that the school initially put this in their operating budget, and the interim town manager at the time knocked it out of the capital budget, because he wouldn't have, that would have been dealing with the school budget. But anyway, the finance committee asked the question, well, how is this a capital asset? And why is it in the capital budget as opposed to the school's operating budget as a one-time item? And one of the concerns of having it in the school's operating budget as a one-time item is to make sure if it gets in there that it doesn't roll over in the next year when you're building the operating budget, because it was really a one-year item. But anyway, at the time, the then chair of the school committee described,
my memory on this, it was exactly the same question. The paper, new math, brickland software. The same question was asked on town meeting floor.
Because it was, I think, a similar question on town meeting floor as to how is this a sort of a capital item? So without going all back into the detail, you know what it is. I don't know exactly what it is. Could be personnel pots, could be software, could be books. It could be all of the above. But how does it compare generically to the math curriculum that found its way into the capital at three years ago? I understand it's different subjects, but is the makeup of what you're calling curriculum that you're asking for funding sort of the same as what was approved three years ago? Or is it, in this case, somehow different? Is it more personnel costs, training? None of, none of the, the money we're asking for is for personnel and training. The, the prison grant is, will be funding the professional development connected to that. Um, is, is that what you're getting at, or? So, yeah, I think it's getting offensive in itself, so, um, so is it, is it materials, is it software, or is it? Yeah, it's, it's been happening to school, like, the, the curriculum materials, like, the binders that teachers will get, that, that, that has shelved life, um, for, for several years to come. There are consumables that come with that are embedded in that, that cost, and that's why it's, like, for a four-year rollout of it. Um, there are... Sorry, so, so, so you, so you can see this as a four-year life at this point? It would be a four-year implementation. Four-year implementation, not life. Or, it's going to be years beyond four. Yeah, well, the pieces, though, that we would need to purchase from the operating budget or other place, some of the consumable pieces, just like the math curriculum. Right, but the curriculum in place, the curriculum will be at least in probably four years. That is so. Right? That is the plan. This, this is a, this is a, let's take a map, this is sort of a base investment in a bunch of different things that is intended to function over a number of years, and I think the difficulty, ultimately, the Plans Committee, myself included, um, proved it, although there was some pushback on the Plans Committee, you know, just to this question, not so much as the need, but this is sort of a belonging to capital budget as opposed to the operating budget. It was a one-time item. So, um, anyway, I just wanted to make it clear for the three new members on this committee, and as they knew that weren't exposed to this same type of a request before, that at least there's some precedent, uh, to an extent, that's different committee. But, but ultimately, this budget has to, we're going to end up in front of the Finance Committee again, and I think there's only one, uh, current number on the Finance Committee that was around when the math curriculum was approved. So, this question very well could come up. Which leads, so I would say it's probably worth them having the Finance Committee define what the requirements are for this type of thing, so it's, it's not all the time to capital equity. Yeah, I think it's, going back to the criteria of the capital, what, what defines capital, I think it, it fits, um, but I, there'd be an argument in my mind that consumables that are a piece of it are operating, yeah, there's expensive piece of the capital, yeah, yeah, but there's two pieces to it. And albeit cash is fungible, if, if you're saying, there's two buckets of money, and I suppose you'd say whatever would fall in the bucket of capital would be what's coming out of these dollars, and everything else will be fun with the grant. But, um, but yeah, I think just knowing what, and it said it came up on coming for, so a little better detailed definition, thinking back to what was described in the math curriculum, and then, um, see how it, there's here, from, uh, uh, you know, we were talking about life safety before, as a priority matter, I think one of the things that were, in the, uh, policy, capital, account of capital, life safety being, it's on the top of the list, how big, we didn't meritfully assign numbers to all the other items, or the other items, or the other board didn't, my recollection is, it was a line item in their item for match funding, because we'd hate to not be able to use the $360,000 that is available if we can't match it, so, you know, I think, you know, I'm inclined to, it's not the same as, like, safety, but I'm inclined to put matching, I am a list of asks versus other stuff that could be pushed off, could need be. So, if I can add, just so that, maybe provide a little clarity, in terms of definition of capital, it's over 5,000 unit cost, and this would be a depreciable item on our financials, so the, we would not be able to have those consumables if we did not purchase the overall curriculum, the actual piece of the software, the implementation of that, so the consumables would be the supplemental piece that we do have to plan and prepare for within our operating budget year after year, so that is delineated separately, that would not be an ask year-over-year, this would just be for specific new items that we had to implement in terms of requirement, grade level, and or statute, so again, this is a matching for a priority that we currently do not have in these grade levels for this particular reading curriculum, which is supplementing in subsequent years for any consumable items that are needed through operations. Is it fair to say this material, it comes from a vendor of some sort, is it typically copyrighted information, so that's intellectual property, which it's more of an intangible asset, but you'll see intangible assets mixed with capital, tangible assets is, you know, long-term. Right, and it would be exempt because it's technically, they would consider it like textbooks or implementation of a particular curriculum, so you would need to make sure that you have the appropriate consumables with that particular curriculum, just like a software package, you can't just arbitrarily try to utilize other softwares that aren't going to align with that particular one that was ultimately purchased for a large implementation, and that we would be looking at that as an ongoing cost, again, one-time bulk purchase for the actual curriculum, and then going forward year after year, we would be incorporating those supplementals in the operating budget. Any questions on this item? No questions, thank you. All right, so I think the remainder of the requests are largely, at least for 27, that's what they were for the floor of their facilities' requests. Can we just, if you run down them, and for the benefit of folks who haven't been involved in what they are, what they are, the assembly room, and the last few weeks. Yeah, absolutely. So we start with district-wide flooring. That's been something they've been doing, they've been implementing over the past few years. We find the schools that have, at the end of the year, the most beat-up corridors, and we picked the ones over the summer that aren't busy, and we're going to start chairing up main corridors and replacing the VCT that's pretty well-worn, so. And this is, if I recall, this is replacing a lot of purpose with VCT, which is like that tile. It's the hard, so it gets rid of the, normally they're in the hallways. So we replace what's existing VCT if it's bad, and replacing carpet with the VCT just to make it, it's a little bit more, it's easier to clean. And we have that, in some amount for that, in the $200,000 each, like that, in every year, except for what we need, is there a reason?
Yes. So we've done quite a bit so far. So we're going to do this year, we'll get as much done as we can with the money we have. We want to re-evaluate. There's also, there's a study being done with the schools, so we would skip a year to see where that study went, and we re-evaluate, and then we started the program back up, just in case they decide to keep schools going. And are the amounts more at 215 this year than 225? The amounts after that are 200? It'll be less, because now we've caught up, basically. We're playing catch-up on a lot of the physical capital items in the schools, and the buildings themselves, so it becomes a maintenance issue after that.
What's the like?
You can get 10 to 15 years in a school. I mean, it takes a lot of wear and tear, but, you know, you can keep up with it.
Okay.
Excellent on the list that I have are the, yep, the replacement of driveways and sidewalks. That's district-wide.
We're focusing this particular dollar amount was on LOCA. We had some serious repairs to the septic system last couple of years, actually two years ago. I think that's a year and a half ago. And the drive and the parking lot are in pretty bad shape, so we would look into doing the repairs for LOCA this year. It's a fairly sizable project. The next one down is going to be the, the other one, I'm sorry, skip around, because we have the middle school we're doing as well. In 2017? Yeah, it's in 2017. Yep. So those are the two we're going to focus on. They're the worst, in our opinion, and they need to be upgraded. Then we have the elementary school HVAC, which is just an ongoing wholesale replacement of the aged equipment that's there. A lot of it has the old-style Freon that we can't get anymore. So we take the worst of the worst at the end of the school year, and we replace as we can. So those typically are not working? Or if they are working, some of them have one compressor working out of the two or three compressors working out of the five or six, sorry. Not dissimilar to the public safety building, there's running one out of the four compressors right now to keep down cool.
High school building improvements, this was a number that has been in the budget. We had planned on using it just for upgrades, paint, some flooring where they need it, where the school isn't that old. We just thought we would put together some interior projects, mostly in the administration area. They need a good cleaning room, painting room, upgrading room. So that's the one that's on the school? No, that's the high school building improvements. It's 87,000. Oh, did I skip that? Oh, I skipped one, sorry. No, that's okay. No, I skipped it. You're right. So, yeah, so that's, that basically is the middle school ceiling replacement, wholesale replacement. We had 250 this year, we'll have 250 asking for the next year. That project will actually happen this summer, half of it, and then we'll, because we have to close half of the school and put it into containment and get rid of all the ceiling tiles. And then we'll go through, clean, and then put all the brand new ceiling. That's, that's three years of money there. Right, so we already have the 250 that we've started with the design. We have, it's going out to bid, and then the rest of it will be the next three years. We'll finish the project back. That's a million total for the middle school? Yes.
Why does it say high school? It was somebody, that was the line, so I just left it as that. So it's really the middle school? It's all middle school, yes. I can fix that. It was just like that. It was, yeah. I am just going back one second to the elementary. I'm looking at what got approved for fiscal 26 at the same time. Yeah. So there's $405,000 approved for elementary installation of HVAC? Yes. So then, I'm assuming not much, if any of that's been spent yet, if you're saying you have to do that work in the summer? Well, we did quite a bit of it. That is actually slated for Claypick. We have two more units we need to replace. We're working with the Amoresco, the part of our ESCO that we have for the town. We're just waiting on pricing for that. So that will get done this winter because it's cooling, it's not heating. So we try to do cooling on the winter, heating in the summer, just to, you know. I think you just mentioned the ceiling and wall repairs. There's $251,900. Yes. In the fiscal 26 budget, that's what you're referencing. Correct.
Yep, no worries.
We talked about the 87, and we're down to rooftop air handling units at the middle school. This is to replace the larger air handling units that run.
So the middle school, when it was first built, was an open concept building. And when they went back in, they put walls up, and they decided to put HVAC in as well. It wasn't done very well. Yes, that's me, Greg, I'm sorry. There's units that are in the ceilings within the school that have pipes below the ceiling, or condensate pipes that are below the ceiling. This is all, so we're going to go through and get rid of all those, and put units on the roof and just service those areas as they should have been done. It was piecemeal when they did it the first go-around. So we're just going back through and just replacing and making it so that it actually functions as it should. It feels like units to the various zones instead of running. So we have existing duct work, but they use these, it's an interior unit, so the water, everything is in the ceiling. It's basically, you see them in vestibules a lot.
Everywhere. Correct. And the condensate pipes are literally below the ceiling tiles, and they run them down the hallway. So it's just, it's not a good situation. So we're just grabbing a few of these areas that are the problems, and we're just going to replace with you. So we get those out. This was in 22.7. Have you already done some? We've done some exhaust vans. So this, there was monies from last year that we used at the middle school. So we've been doing replacements as they go in the different schools. Same thing with the boilers. So luckily we've had, when I first came, there was a lot of backlog that wasn't completed, and it gave us a nice little chunk of change for the school. So we were actually able to get a lot accomplished. So, I mean, it doesn't get us caught up. It doesn't get us caught up. Oh, no, no, no, no, no. I don't see anything. Well, once again, I don't know what's going to happen with the school. So I don't want to plan too far ahead if they decide that they're going to do something with the schools. Plus, you know, we've changed quite a bit, and I'd have to reevaluate what we have left. It's not in bad shape, but it's not. I mean, my personal thought would be, it would have to get done. You put it in there, right? Because that just goes to the benefit of, hey, we're not going to replace this. We're going to go over the building for $30 million. This is what we have. Like, right now, it looks like it's just an ad, right? So my personal take is, we know there's more to be done than we should be building out that scale. Whether or not we can put it in a budget fully is different than we should at least know what the inventory is. I mean, no different than what this book will be. What is left to be done so that, hey, in five years after $10 million, everything's at least now only 15 years old. Yeah, I would rather things be in the plan, and if feasibility study, wherever it comes about, we are going to offline break or do something on the building, then the action is, we're doing this, make it up, new building. We're taking out of the plans everything that was related to that building, right? But if you don't have it in there, it's not going to get done. If you don't get any building, it's just talking. And I understand that, but the issue is, is the inventory isn't, there's no record of the inventory. So we're inventorying as we go through the buildings. There is no set, we have these units in these schools. We don't have that yet. They didn't get to the, not like that, no. They inventory the condition of the overall HVAC system. So, well, they didn't go into the condition of each individual units. They went by age. So we're trying to get an inventory, and I understand completely you're not wrong. John. John, I'm sorry. I'm sorry. No, I think this is an estimate, though. I mean, fair. If you don't know, hey, I have 17 units, you could say that's about 12, right? Well, we know the number of units, we just don't know the age and the condition. So we've been fixing so much as it comes up, like on a daily basis. I've got HVAC companies on three roofs. You know, we can't say, right? You have 27 loaded in the roof, and it's just nothing. Right. Yeah, and we will definitely put more money in once we get a better handle on what we have. So... I'm very familiar with that. I've got 20 HVAC units. I'm probably doing an HVAC unit, right? Once it's been for a test year, I'm probably doing one all the time, because... So it's just getting on that. These are things we have so many of. We've got to be on replacements, get involved, all up the same line, right? From that point. And so, at the same point, also the mobility of the same line, you know, we can't be doing all the buildings, right? At some point, I think it's still... One of the questions that the chair of the finance committee, current chair of the finance committee, asked when the boilers came up in the fiscal 26 budget was working with AMRESCO, can you do something along the lines of a service agreement, as opposed to purchasing the equipment? Presumably, AMRESCO, there's some savings potential views, which are advanced views making. I know he directed that question to you, Michael, I think, a couple times, or the account manager, both, is that, does the project have to be of a certain size for AMRESCO to feel it's worth their while to figure out, you know, the economics of doing some sort of service agreement? I, I, no. Energy contract, whatever, whatever. So, they're more, they're basically, they would do that for the, like they did for the solar. So, they own the solar panels. We don't. They service them, that's, so it's that type of, but for HVAC, as a rule, no, it would have to be a very large, to make it worth their while. I'll get that threshold for you. Energy, energy, per se period. Right.
We've got it, but do schools qualify for the same energy rebate program? Yes. No, we, we, we, we have this two sustainability people that, that's what they do. So, as soon as we give, we line up a project, they stop looking for rebates or any kind of dollars rebate. But with the age of our buildings right now, we're not the most attractive, energy saving or energy generating. Well, I mean, the thing is, right, I think you replace that whole, save some money. Oh, yeah. Oh, yeah. It's more efficient. It's more efficient. It's their own game, right? That's another. Yeah. No, we do, we get, sometimes we get some decent. So, is that for the back of this project? Is that how you, do you essentially use that to find things? Or you're just adding stuff? No, it goes back into the project here.
So, is the ask that we look at what the costs for the overall replacement of the American Indian Investment Bank Act? It is. The ask is that, yeah. For the creation. You may get to the point where, I mean, you may say, I don't think this is the reason they have to find me, but it's going to have a 10-year plan. It may just be the, hey, this is the outliers. We know they're there, right? I think that's probably the okay place to start. The units I'm putting in now will be in a 10-year plan, and the things you're not sure about when you're ships or you're five, if they get pushed out, so be it. But at least there's awareness to where that's going to rise. And to that point, I wasn't joking. All the units that we have installed for the past year and a half will be on the 10- to 15-year plan as replacements. Because I know what they are, and I know what they're all about, and I know how we're servicing them, and I know about that. Right. Yeah. Yeah, I agree. I mean, yeah, don't put in there a thing, but you know below the line, I guess. No, absolutely. It makes sense, and I'm happy to do that. We definitely have the backlog to do something like that. I think, again, you've heard this before, and I think just part of it is you look at some of these numbers, like the town building, and someone reaches, hey, it's $2.8 million, but it's really $5.8 million, but it's really $8 million. Like, and so everyone in this kitchen, like, what keeps happening? It's not that we didn't know, it's just that we know we wouldn't get it, so we're looking at this window, right? The reality is, we should say, if this is a $10 million problem, maybe it would make a difference for us. Yeah, and I think, think about it this way, right? You need to ask for what's needed to maintain the building. It's us, I mean, town manager, I mean, the voter, who has to say, sorry, can't do that. But you're asked to be asked, it's necessary to be paid. That's my take on it, right? I told my kids, I told them this today, if you don't ask, you won't get it, right? So, go ahead. I don't mean to apply that. I just, it's funny if you just don't think about it. I would just caveat that the ask should be rational, reasonable. Yeah, it's not a new car, but it's, yeah. I have a problem, particularly with, you know, when it's on your fiscal 31, and you've got a couple of these in your facilities budget, which are, you know, sort of, I know we're going to be some stuff on roofs in the schools, so I'm putting in a million eight. It kind of goes to your point, which is, yeah, there obviously is going to be that kind of work, and maybe you don't yet know precisely which ones, when, how much that might cost, and maybe this is the only way, you know, to do that or put it out far enough, but that leaves us open to, you know, trying to decide what we really need to do it now, so that million eight we have, and 31 really needs now to be 29, but. Yeah, I agree with you, Brian. Like, I don't, I don't think it's going to be a placeholder, like, I don't know what building I'm going to do, but, but here's a placeholder that said, I wasn't kidding, right, the way that Tom Holden was the DPW, he's telling these specific trucks. They need to be replaced, and then sometimes he has to swap them because something happened. I, it should be specific assets, right, that we're planning on, and if we have to rearrange them, we have to rearrange them, but we have concrete assets, that needs to be legal. And then, in any sense, Michael, you know, he came in here and took on a huge backlog of projects, and he just had a good job working through those projects, so funny to go, and what we just described, honestly, takes a lot of work and analysis and working with third parties, so I guess the message is, for our immediate need, if there's something else that we talked about earlier about the radios that makes sense to deal with it, kind of now, now, now being the next week or so, would be the time to address that, but as quickly as you can, at least in a generic way, get us other projects slash dollars, and whether we choose to put it in the last column, placeholder, or we just have a list, but know that we're asking, we're going to be back in spring, looking to build out a 10 to 15-year plan, but they, over time, really do want to get down to specific, like I said, specific assets based on their physical needs, and it may be in the school's case, they all have, because they've been, a lot of deferred maintenance, they may all be in the same bucket, as opposed to, oh, this one, if we say they had two more years, this one could go five, but you don't know until you really have the time, and I'm sure you just haven't had the time, but. Well, that five-year lookout turns up to one, because it, it's leaking. Right, and then at that point, we could say, like, I'm out of it four years out, and now there's straight inside, and so, in fact, we look it up. Yeah, and then we can spend, you know, 150 grand above the whole, or can we go ahead and make the investment, and that's, personally, that's one of the things that's set up, to sort of be able to value it over a long period of time, and we understand it's going to take a while to get everybody working in the same direction, so. Yeah, thank you, Brian, for raising that, I hope, whenever I'm not talking about the sound talk. I appreciate everything you guys have done, like, we've done a great job since we came in, you know, you guys have been up to see, and you've got a lot of projects. We recommend that. We're just trying to get the folks back in for, Yeah, of course. Right. Maybe make it easier for you. Yeah. Great. Oh, that'd be nice. And, and, and, and, and, and, and, and, and, when we've asked for new things, they say, well, the only reason you need new things is because you didn't think the things you have. Right. And so that hurts my heart, right? I want to make sure that we're, we're talking about the full maintenance costs, you know, making those decisions versus saying, okay, we've got to put it the plan and so now we have the cost of need that's cheaper so we just want to be as transparent as possible it's like with a new car you buy a new car but you can't never get an oil change or rotate
that was it for schools i only have the one for rec um i don't know what's cats i'm on i want to go back uh you know the high school design buildings so it's 87 000 is that yeah right then it jumps to 476 000 is that a design yeah yeah because it is a newer building and it could use some just to keep it keep it up basically keep things okay just before you go on and rec uh again fiscal 26 um um the district white boilers in 324 73 and um but we're on it trying to have any
all the monies for 26 it's been expended middle school has two brand new uh boiler uh arrays and the town building has a brand new uh boiler array so all that all those dollars works for school i mean the only reason i raised it is just because the town has borrowed that money and basically he told me it was done it is no how did we get it done if we didn't have money and so i didn't know if that was it's contracted to be done or the work literally was all done no the work was all done i just didn't know how to spend it for you how did we pay that if we hadn't borrowed the money to work sorry well yeah so the project got done over the summer it's like i said it was an enormous project if you could have saw what come out of that little school it was um now they have beautiful walkovers they're nice very nice boilers and one other um it's not on well it was a scary one to let me tell you last one but we only had one and that one was broke so it's on last year's list and a couple issues i just want to raise for the back for the rest of the committee members um so last period it was a 350 000 item or something described as the automatic middle school automatic transfer switch friends emergency generator yep um there's one issue is why is that a school project since the emergency generator really supplies power largely so that all the town can use the middle school and he's doing when you keep up power outage so that's that's different stories that kind of owns that project but um this summer when we were talking in the budget working group um on a bunch of these items brian kevity noted that the 350 000 was now 50 000. yes it was about 50 000 to do it what what do you know where the 350 000 estimate and i i i didn't i i wasn't part of 50 000 was what it cost to do whatever what it's going on yes so it basically is 300 000 approved by town meeting spent that no longer has to be spent it was in the school's cop what that's worth um well it wasn't borrowed so uh so it's going to be rescinded borrowing capacity but there is a similar item uh similar item in the five year plan if i'm mistaken there are no more automatic transfer switches likely you're aware please no
one's enough for now um i never really want to replace those i don't know of any that i would have put in here if i get it would have been an error right it is scheduled yeah it's a timing thing more than anything else because we have to shut the entire school down all right if i find it i okay i thought i saw it the way middle school and your facilities um right so it was a duplicate yeah 100 000 fiscal 29 350 000 fiscal 30 well it's a little higher sense to replace yeah that's quite a lot
in middle school or district line both they all need to get replaced they have reports it's close to a million dollars in reports that i just got handed so is it not related at all no no no so that's all firearm and like i said i just had the three elementary schools surveyed and that's close to a million dollars yeah rewiring rewiring everything because it's all a lot of it's class b and it needs to be classic and the building generator that's in your facilities is flash library that a library only only correct that's to give the library a emergency generator they're a um housing place for heating and cooling for residents yeah right so right now it was capital dollars and we're just getting ready to do a complete hvac gut run over there so once we do that then we'll be in we'll be ready for the new generator so and there's a community center on the back it has the ability to plug one in and this building doesn't this building does not help well this building here no we have one small one for quarter health okay yeah all right so the million dollars 50 plus a million or no million covers no that's that's what i was um that's going to have to be upgraded to i'll have to redo that out of the plan because i've had a company go through time bond went through and get a service so it's an actual engineering survey so that's the bad one is inclusive right right yes so those dollars would just need to be upgraded there for future years so okay what's familiar you referring to the fire alarm upgrade it's not in there yet i just had the surveys done
no it'll be on yeah but i'll upgrade that that's the three elementary that's the three elementary yeah what about middle high school's in decent shape middle school i gotta really take a look at the wiring's good it's the panel that's bad so um i just have to have somebody else doing that that's a different animal at the same risk question is it is it is everybody comfortable that it will do what it needs to do in all those buildings from a check standpoint such that we can defer um what it's asking to do so yes i mean it's working now and it gets inspected from by our contractor twice a year and by the fight department once a year yes yes yes yes yes yes yes yes yes yes yes yes yes yeah this is for this gym in the uh i just wanted to um make a notation about um the school that there's an open mou that is with the school department parts of rec and um ebw about um facilitating the playground spaces and so that is not like an individual school request on here that that was identified and again just meeting with fathlin about um those requests going through kind of a um triad submission but that's i don't have any um requests on here she had a multi-year schedule for uh playground spaces for every other year and that is not represented represented anywhere is that part of facilities well
so that's right okay chathleen as a rule hasn't had uh a spot to get her capital projects through yeah that's the whole so yeah so you know solve this but i don't really think that means you know how the whole community is going to get into is what gave them like i think we've been moving towards right before we got here facilities is responsible for our facilities playgrounds might even be our facility right but maybe i'm wrong so i think we have to get to a place where like there's a lead on a project there's stakeholders in the use of the asset right um but when it comes to cattle right we want to have them all go through through view i agree okay i have them in my plans it's no different than building building building updating building right it's it needs yes there needs to be a maintenance plan but if we if we renovate it right it's got to be managed like any other construction public it's my yeah my opinion right now we've got stuff all over the place and it's not quite frankly they could get lost in prioritization with it yeah if i could um sure you brought up fields uh before you go um here are three questions one uh the five-year plan that was presented last year you want to have plenty of dollars in fiscal 30 to rebuild the high school baseball field and the dbw or all the local gas and tell us that's going to come to the corner of private court road mix or the part of all works in the social that should be great but again school facility i use the wastewater facility that i think everybody's aware it needs to rebuild renovated or a different solution and they're working on a different solution i'm sure you're aware traditional septic which apparently asked for if we could get a site plan from the pen engineer who didn't show up to this meeting to show us where the leaching field and any other piping that would require digging where the ball field is but what was presented was four and a half million dollar fiscal 27 request two million of which was for installation of the further design and installation of the traditional septic system and since some portion of it and a large portion was going to disturb land where the ball field is um maybe it's just rebuild that instead of fiscal 30 rebuild that and part of the fiscal 27 acts and anybody that was what was presented to us yes um in the request the rec facility request budget that's still sitting in fiscal 30 and knowing what you just said which i agree with kelly the mou deals more with making sure things are properly maintained um people weren't pointing figures to each department it wasn't getting done but it would seem to me the schools should have an opinion on what happens with the ball fields when they should be dealt with given all your competing capital needs and requirements and i was just curious whether you would give them any thought to whether that two and a half million is fine in fiscal 30 but putting aside the economic benefit of possibly doing it early well that's something you just haven't talked about well i can express that it doesn't make fiscal financial sense to fix the field that you're only going to have to rip up in order to fix the wastewater treatment plant so i can't speak to that aspect of it um and i can also explain that we don't have use proper use of those fields currently so we have to uh send our student teams out we have to pay they cannot play safely on those we can't have home games for a number of reasons these are the varsity fields are the ones that um where the subject was supposed to go varsity fields is what um the athletic director has indicated and and we have to uh pay other communities to use their fields for some of the for our home games and things of that sort so that's already a significant impact to do the operating of our athletics at the school level so in terms of urgency yes that is we want to prioritize that um and be able to have usable fields again not understand not knowing where the larger project is and what that solution will be does it make sense to fix the field only to then tear it up again that's part of the program setting the subject and repairing the field isn't going to work because the field's not in finished like close enough to play a whole condition or because there's i don't think there's a world in which we fix the field and then do the subject right the subject is first the question is they should go together can you right but can you fix the field can you put in the subject and make it playable for a cost that is and should you and it may not make any sense mind you to do this or is it no the only option because of the condition the field is in even today before we rip it out with the stuff they did is a complete reason and the reason we're asking this right is because we're talking about you know we're already keep switching two million for the stuff there two and a half two and a half million for the fields and you know i'm struggling a little bit with how baseball fields cost two and a half million when i heard the whole time we're doing longer that this is an astronomical cost for a field and it is because of the conditions in the site and the fact it was built on ledge whereas now we're talking about a site that had baseball field on it for a lot of years so i'm i think what we're struggling with is that probably that two and a half million but the first question is is there a pair scenario or is complete overhaul scenario the only option that we have given the condition of the fields today and after this and again what's what's not clear unfortunately is that we've not seen a site plan to show exactly what portion of the the existing footprint of the varsity baseball field is going to get disturbed with the septic
question i don't know for sure but i think middle school has a traditional septic uh and are there playing fields on top of that and are there any are there any issues that are caused by having plain fields sitting on top of septic systems in terms of the way the grass grows or what we have it here actually the field for this septic is under that down here so you know we we have to you know other than it's a it's currently in front of us in two places so we have to reconcile that i'd like to before we could even maybe i'd like to see how much is actually going to be disturbed the new information we have is that you're not even using varsity people saying they're not in playable condition at the moment but yet there's no school ask uh to try to rectify that um so there was but it got incorporated into the larger ask so you're you were aware that that well after the fact yes because it came through and then having the conversation with abby um dbw in terms of what the scope of um the project would be in the extent of it that that would be incorporated with that whatever solution is identified i don't know what that is i think what will be helpful for us and it may be that we don't have enough time we may just have to make judgments but i suspect we're going to end up having to prioritize items and so food for thought for you leaving here is you've talked about two years or fiscal 27 new requests that sound like pretty high priority for obvious regions uh you've got items that were in last year's plan in fiscal 27 all things being equally disabled to be a plan you know if that's all we're asking for when those get done what might not be the case depending on other new asks that have to get done but it'd be interesting as to where are you putting aside the economics of it where you would place the priority of that two and a half million dollars spent upgrading renovating rebuilding high school field versus all the other school capital requests i'd be curious as to where where you the schools would put that ranking rather than just leaving it up to us so if that's something you could think about talk about and get word back to us the other quick thing is uh we're not going to talk about a great detail tonight but during a discussion of the community preservation committee again i'm sure you're aware at this point maybe after the fact uh there there's some discussion about the contingent of ball field which is not a school property it's account property um and um it was reliant in a proposal on some near-term additional funding for one of these every other year uh playgrounds uh that the contingent of all that wasn't scheduled to occur until 2032 but there's some discussion about firstly loker's next up in fiscal 2028 couldn't we just flip-flopped which it would feel the loker and someone said yeah you probably should ask schools because they may have an opinion and that opinion may be driven by your long-term study right and then the discussion turned to this playground out here which got approved at fiscal this this past day of town meeting which was described as both a children's way playground but also town building playground if there was some concern about the financial wherewithal doing it if it's solely for the children's way the argument was made to the fincon no it's really it's a town playground it's just that during certain hours children's way uses it but then i thought i heard again in this long-term plan children's way may or may not remain here and they've put this playground construction on hold as a town engineer said geez it's in an environmentally sensitive area so if we're going to still do it at town building maybe it needs to be over here somewhere near the ball field and again the discussion table why don't we just use that money to support the constituent proposal and and so i just want to make sure that you've heard all that and if you have a view of either this money that's already been approved being reallocated which i think would take the town being in action or loker being flip-flop that you be given an opportunity to be part of that dialogue so that when it finally ends up back here you know we know uh as well as the community preservation committee knows that all the stakeholders are kind of on board but uh it just makes it difficult to you know it seems like a lot of moving parts but as it turned out at the moment uh cpc decided not to proceed because of the committee moving parts uh to fund that at this upcoming town meeting but if all of a sudden the school said oh we'll give up this money as long as town meeting approves that could find its way back into 26 town meeting it seems to me so i think that dialogue probably didn't that that largely came from watching a recreation commission meeting and catherine was hoping she'd be here spoke about it she spoke to the cpc about it and passed into that conversation for schools and the town town asset right yeah so we could cut that off but it's just i don't want us to be you know jammed two weeks from now when all of a sudden the secrecy comes back and says oh it's back on track and i mean i don't want to talk about it no no it's okay i i just
in order for us to do something here we need a plan on um let's be requested right i'm not all the outside stuff is interesting but we get the requests from the departments and so just like you do on other projects right you have working these facilities over looking at our facilities projects where it's involved in playgrounds and fields right catherine should be involved in that discussion i want one what do you guys all agree on but i think you're seeing the names of the questions that's a shorter point yeah that's that's yes but i wanted to do something if the departments are together and unified on what they on what they want because i would say if maybe my opinion is if the departments aren't unified it's out right if there's not agreement from within the town it can't get considered right there has to be a agreement on how the town proceeds because if schools want something and facilities don't have the capacity to do it it's not going to get done so everybody's got to be
my long-winded dissertation there is actually intended more for our three new members and our new business uh financial and business director of the schools um because that coordination has not necessarily been the strong suit uh going forward and then people get jammed at the last minute and get disgruntled about it and inevitably questions will come up so anyway we'll let that go yeah can we are we on school audience
thank you thank you when we when we get that information to that let's roll up into the emergency stuff doesn't get to leave it yeah it's just i mean
yeah i'm doing my just to get an actual quote for for to have a real significant number that's my goal i want to get one great okay great thank you so much thank you thank you thank you my guys
the pads for the gym that's it absolutely that's the only thing that you have for that that's for this gym yeah so to do a wholesale swap over the new pads and camber and we're looking at the roof to replace that it'll be it'll tighten everything up and it'll be a real place it's a very far um it's a great wreck slash facilities
you have one big like the seven three three hundred police and one thirty eight thousand it's eighty thousand that help
thirty eight michael dear point um rec i think made requests last year and they did get the plan instructor yeah they kind of just threw everything out so right right they didn't seem to get a get a seat at the table on anything it's twice not on the five-year plan right so what i did this year just so you all know is i sat down with kathleen and i put her five-year plan and then tag the facilities or a dpw tag next to it from what i knew or when i understood about who does what um so the 2.5 i was out in 30 it's been out in 30 for a little while that's the only reason why it's still there um i did know about the
request to do the septic and maybe fields um i chose to leave this here because i wasn't sure how viable that was going to be so i can remove it and happy to do it if you guys are going to entertain any other one okay i did right you don't want to give it up well it's not that i don't want to give it up like i said this is these are kathleen's numbers i just managed the projects for her basically i don't have much skin in the game other than to help us through this system so yeah and i think that's yeah absolutely but that doesn't need your name right so it's our stakeholders no we just managed to process flogging yes yep understood okay so that was going to be my question because i wasn't bothered that that was the thing i thought i asked if it was jv versus diversity i wasn't sure it was in the sitting fields right but the sitting fields you talked about yeah so this number was originally once again what i was told from the history it was earlier it was you know last year or the year before it was there and people it was a few years okay and so they said let's throw it out to 30 and we'll discuss it then so yeah that's why the number's still there
so yeah that's just right just to be clear i'm not quite certain there are two items one item in the five year no neither above one it was four and a half million dollars below the line at fiscal 30. two and a half million was the high school baseball field redo yeah i'm i'm maybe something to be wrong with that the high school was the phase three piece which was two million because they were going to somehow be constructing a new high school baseball field the jv was going to end up going on this rehabilitate but there's a photo of four and a half million in fiscal 30 below the line the two and a half is the rebuild of the existing high school field and it's in two places right now so figure that out that's curious like that number's been around for two years anyway below the line
and as to the other two million for quote phase three somebody needs to define what phase three at least for me because i don't know what they were going to do but that's not in the above the line final point not in the request the so i have 70 i added 75 000 and 29 to develop the plan for the two and a half million dollar rehab um so that's i did add that i don't know if the two and a half is good at this point um it is it's the redevelopment of both the um jv and varsity uh rectangles it's all they're calling them rectangles i don't know why triangles i'm sure it's all i'm sure it's all the modern feds i mean i'm sure it's not just that but i'm sure i'm once again i haven't i haven't seen the plan i don't know much about it yeah right exactly but this but there's irrigation considerations there's drainage considerations you know so the so the fields will all be there and these you're talking about the entire field now so it's not just this red diamonds talking about the outfield which becomes a very large piece of grass if it's going over the leaching field no that'll drain very well very well
you've got plenty of drainage to do right yeah it was four and a half two million for phase three
yeah and then two and a half million for the existing varsity baseball field i think they want them the same they want them the same i believe um just telling you what's in the
okay and then there's any other fields in the high school right that you can see what's in the field and then there's any other fields in the high school right that you can see what's in the field right that you can see what's in the field right that you can see what's in the field right and then there's any other fields in the high school right that you seriously also need to be replaced right what's that because it shouldn't be this one right no okay this will take that right that i just i am concerned that we are not that far from time being and we don't have a clear definition on what is going to happen right we had a project that was learned now we're talking about tearing people up to put a separate system in just going to be the logical time to review it but we don't have a definition of that product it's i would say that product's not fine it's it's it's been yes it's been run by dpw so i just i'll sit down with them and i will uh i'd start with the finance director and i'll tell you take the warrant out and tell you what that number represents four and a half million for borrowing so it's not a problem that's what that looks better oh the original app yeah yeah it turned out to be like an 11 million dollar article or something
i think kathleen has some history on that
progress from here all night so
thinking through a potential phasing of this building five and a half million different from what you asked for so yes so i met with my roofing consultant this morning um we've got a plan to break this building up into two different phases as far as roofs uh the the gym roof and the we'll call it the building proper roof this piece will be phase two which has two pitched roofs and a flat roof um right now if we do the two main roofs with the structural the structural numbers the only one i don't have a good number on yet structural on this side yeah so over here we have some replacement of the decking because of the water leaks that have happened if you look at that gym you'll see tongue and groove boards basically or above that tongue and groove is basically literally the roof that's it so that is the subs the substrate of the roof so there we may have some replacement of that but we're carrying some contingency for that um probably close to like that it was like 13 and a half percent um so it shouldn't be too bad so i'll have those numbers uh the rest of the projects that are happening as far as um the upgrading of the bathrooms and things like that we're just going to push it out um until i can get some decent numbers because i don't have enough time to to to get any of that uh put together with any kind of certainty so so let's let's let's take this a different
same i hear what i'm hearing is we want to do not prior to this let's hear it so i thought yep
i'm going to ask for the rest of the roof to be an adult to see what the number is going to be so release will have a number from a contractor a bid number that we know so if we mobilize one of those persons right so you know we can reevaluate once we see it maybe it may surprise us so i know we talked to just about whether or not this is really all the windows well that's well that's yeah so that's that didn't include any windows that number basically included interior upgrades not and that's just common areas none of the interior spaces because to do that you have to move people out so and that becomes a huge expense which i'm going to get the number because i think part of your question is well if this is going to cost 15 million dollars why wouldn't we just build a new building or why wouldn't we think of another option instead of keeping this and that could be i mean that probably needs to be europe that could just be here's what we see having it done the next 10 years some budgetary number sure normally it's 15 million dollars should you start spending a million well that's and there lies the question so that's why i i we took this we took a step back i sat with my team and we said you know what we're just gonna let's do what we have to do we'll get the roof cleaned up so we stop the water coming in safe yeah um we've got good boilers you know the hvac is in decent shape let's uh we'll just evaluate what we and we'll get some decent numbers and see where it wants to go and hopefully we get some answers prior to us coming to a complete conclusion but for next year i will see we spread that over the next five years sure get the building security right there's too many there's a lot of balls in the other properties so i just want to well i was wondering so one of the things i saw was in the tower article once i misread it for you you probably read it let me speak to the capital it's numbering and it was you know only saying we only need 2.8 without knowing so we know it's five something that's already in your budget so that addition i already highlighted that the talent was down just connected with what was building it's maybe 2.8 what was sure and they only picked up the article up in just the roots and not everything else okay yeah and and you know that everything else is not everything right right that's the cheer yeah but that's that's well you don't want to be saving a town chain and not be able to save the town that you're voting on our put money into this and the ultimate stand on the building to get it back to where it needs to be is right every single thing you can be built up it has to be a part of the communication right yeah that's fine no happy to do it just yeah time that you have yeah so focus let's focus on the roof yeah the roof the roof is my my first priority so yeah they may have some good information and we've been we've been picking through them so we're going to take one of the um just like i said the schools are doing theirs now so we'll get some decent information from there and we're just we're building a database as we go we've started a work order system fmx and nikki has been done a great job getting that up and running um but we we're building a database we're putting in some preventative maintenance programs and the stuff we're putting in now so hopefully moving forward all this becomes just a normal not we have to attack you know randomly whatever breaks first gets the money type of thing so that's what we're trying to get we can get to that point but we're working towards okay anything else i have plenty of time no okay yep you're welcome i knew it was too good to be true
yes there i think that the last man kelly suggested
well it's partly um the elevator is about 85 percent complete um we're doing finishing touches at this point the remaining dollars for the hvac gut reno i was talking about earlier um it's right now we have an estimate through the esco it's pretty close to a million dollars so we will spend that money um as phase four um as your husband clearly knows uh because he's on you have to see itself we're working towards i'm waiting to get some information back from utilities as far as rebates before i send it to pmbc for final blessing and then we'll just order the material and go and so right considering the out there's no idea yep what does that intend to be because we've got we've got a couple we've got more than one request there's a design construction and another request right so that so they've kind of their plan is to do something with the outside so make put some programming outside um up on the hill where now the septic is gone um they have a big large open area up there uh they wanted to do some uh upgrades to the landscaping you know just kind of beautification stuff and programming stuff for the exterior so is that now broken up to 75 and 200 does that sound like yeah let's do 75 with the original yeah i broke it up oh excellent it's really not a new request it's just broken up a little bit so we get some sort of you don't want me designing anything okay yeah okay and then neither of those
yes yes we're sure okay i'm gonna i'm gonna run don't keep that okay thank you thank you don't look back thank you thank you so much she's doing the software piece of something
um still don't know what the field is doing just sent you guys before the week's involved is there some of his items that she's a little bit so
any other items in the capital the class that we want to talk about before i switch products so i don't know if you weren't here last time but i can send out a spreadsheet we have decided in the last meeting two rounds that i don't know yeah well medium high i did go out yeah and i filled it up too but we wanted to i wanted the opportunity to adjust for our discussion tonight um there as
so i don't know did everybody send you uh i need to listen john yeah i had some questions on like like what they jcc related like similar things we talked about yeah i think i think i did too but my preferred approach given time is pick an answer and then we're going to have to go through them right and we can discuss questions and they really have a variance yeah i got brad i got yours subject to you leaving blind the school stuff and you had some other ones where you mark it unclear so yeah i would say or possible on the next day or two yeah those that have submitted something want to resubmit yeah that's fine um those who haven't submitted submit and um i can't send that out even for the next meeting uh what i will do is uh uh two things i'll send a copy to kelly who can distribute it at the meeting so everybody will have it to look at yeah and we'll put it up and i will bring it on the thumb drive with me just in case we needed a backup um and what i've done is uh i've gone ahead and included columns for each of your inputs but uh what i plan to do is have a single column which if five people say hi that column will say hi i'm going to just put the dollars into that item because it seemed pretty clear that's going to go and get it down to those items that are not totally clear and then we could discuss them inevitably that there are going to be more than a handful that require more input but it's a lot of data it's a lot of data and i don't know if you've experienced the same thing i did went through it but i was like oh a lot of highs and mediums not very much below i don't want to look so i don't know if they haven't seen mine i tried to do the parade out no i think one of no one asked this question but since we're talking about it um each of us may have a different view because we really didn't talk last week about definitionally what do we mean by high medium and low i will give you an example that i thought about life safety i put in the high book really no question there may have been a couple of exceptions to that in the low bucket i put either things that are near-term asks that i think could be deferred so therefore in this year they may be low but there's no way at the moment to be able to tell you well i mean they're low forever or they're low for one year and then in my mind pretty much everything else fall in the median bucket and that that's kind of how i approached it and then there are i can already see differences but um until i had everybody's i didn't want to waste my time yeah i don't think it's consolidated just i mean so looking at this process we're going to go through it you're going to have all this stuff that falls on 27 are we then going to re-rank 28 like should we really be doing all five years or do we need to do 27 first push it to 28 like it doesn't keep overriding yeah yeah so listen how many times i've said this since we started what we can do this year versus what we can do in future years we absolutely have to focus on fly 27 because that is what the town actually is going to vote on next time we do um if we push things out of 27 right i think we have to make a call on where it's going when it comes to 28 and out i think we're going to have to be a little um a little more free on what we need where it is and recognize that it's not going to fit in the budget but i don't like that answer i just we're running out of time here um so we'll there's a cascading that probably needs to happen i just until we get 27 you know hammered out i don't think i can talk to 20 weeks old again what we don't know yet is what are the financial resources are available for all those five years back up the list yeah so for example yeah so brian sent me kevin he sent me yesterday um two files which i have not forwarded on to you because i have not fully read them yet but he said he handed me to the fy21 to fy25 capital report and said that except for cash capital which we no longer allocate to capital budget the revenue budgets have not changed free cash allocations to fund capital may be impacted by the needs in town surplus capital can be used for free and to reduce the need for free cash um i'm sorry he sent you last year's plan that showed this is no fy21 to fy25 capital report that got updated last year i know so we should be looking at one but his point was for now just use just use i'm not going to use twits in the last report as we saw last week based on the asks which could go up in 27 we're already over in all the years what was shown as financial resources but that's where we have to start and then we need the input of the finance director to say is there room you know to move and the other thing that i think is going to be critical is that we have a vote coming up uh be careful what i say here about lobbying but we have an election coming up on thursday the voters are being asked whether or not they want to re-characterize put over five million dollars of levy debt into excluded debt related to the dpw facility where that would be successful um it strikes me is a little unreasonable to think that if we succeed there and there's a reason to do it that we're going to immediately backfill that in with new levy debt and so at some point if we're if we get a vote at the table um or a voting process we need to understand at least it's a little bit of all good news that we're not building stuff that we're talking about by shift yeah um but we still need to get regular on the subject ball field because that's a big number so i didn't finish um he said that the capital file that he gave us a few months ago through private resources for including through couch um and that we can review it to some presentations on the slack board one way again to understand the talent financial position
uh also due to the current status of the mark on this fund balance all capital needs need to be submitted by debt and not by certified so i will forward this to you guys from brian but so it doesn't sound like he's going to be populated this yeah and now that question everybody answered it's at best four times so we're done yeah i mean again i know we talked about it many weeks ago which is what melis did which is what we're in the process of doing which is ranking priorities and leaving the financial natural creation of the financials in each year up to the finance director and the power manager um we can do whatever hopefully that period you want us to do but um i just feel like we're
we're not even close no and whenever we come up with being done in a vacuum where the finance director and account manager will be i feel far more comfortable simply ranking how we view priorities i'm comfortable with that for this year for purposes so i would break it up this way maybe we send them our ranking of the projects um with the note on it that like give them time constraints and this is our first year right this is what we're giving you and when we're done with that right we immediately move into how does this right look at the plan and all the things that we talk about what we want to do but we we have to turn our focus on the long-term success of this committee in terms of like getting us to where the town needs it to be and we're going to spend it we try to do that right now we're going to spin our wheels and we're going to do what they want to do anyway so i think we have to rank them and send them over yeah i'd be okay if we in addition to doing that we were to at least numbers down fiscal 27 yeah well i'm i'm fine with that and i'm fine with us continuing to work it after we send it to the time the nigerian finance director i just need to put a stake in the ground right for for this year yeah i was gonna play right we have to be later given the time that we have and the assistance that we've gotten so it seems maybe in the report then once you get past the introductory paragraph or two describing the deliverables we're sending along that becomes pretty verbal and they better get a heads up of that sooner and later because they're not probably going to be receiving what they probably thought they're going to be receiving since here's five years worth of numbers and here's our recommended sourcing includes those five years and so i think it may be different in the future years once you build that up and your plan
so it's even more critical that in the interest of time that all of you get the your rankings as best you can and if you just are unclear as grad did just put it unclear in that box no mine's popular send it now and uh and uh as i said i wish i could talk about this where i wish i could get that to you in advance of the meeting so you can all four over five people's view of this but you just can't i don't know that pouring over it ahead of time is going to add a whole bunch more added value than when we talk about it it should be excellent by me being able to get down only those things you really need to focus on okay so we have a meeting i'm not going to send you but i didn't see that if you sent out the last updated version of the word doc i'm not saying anything that's important i did just before i was speaking as i was saying good what that is uh the workout we talked about it a lot so i didn't know so i mean i was asked her to revise one of the tables to include total appreciation total appropriations and then modify the table in the word document a couple other edits so that that kelly it's actually sent out what should be version four of both the word doc and excel and yeah i said i forwarded it in fact a little bit so hopefully brad you can hear that so all of you will have as version four and we're documented version for itself that's what we should be reviewing any further questions comments let's pass them along uh the next meeting that hopefully will become part of our report no it should be a part already because we've done you've done the work on it and it's been a contest um for the where we're at okay thank you uh i send out i sent tom's responses as well and then i will when they get who will send brian's responses i would say at this point priority it's the ranking so that when we come back in here on our next meeting is the 17th um at 6 p.m it is a hybrid meeting here and soon uh that we we're going to hammer out the ranking on all of this um and then i hope is to put that into a great format not terribly complex well not we're in this room you're in this room it's six o'clock um and then i do have a meeting we can remember for the 27th we assume you're standing but not ideal time wise um but if we need to to camera out details on the report that we still need us and uh can camera out on that that would be helpful i i hope that of all of what we're doing but that we'll close the bottom that's not a hard time getting a phrase i guess so i'm all for hammering out the next week just stay here just i don't know if it's done i don't know if it's a problem i'm getting serious since the time i have to start no way to do five next week i don't mind or six but he might he might break me um yeah i i i unfortunately don't okay six months yeah and you're unclear whether the town manager
michael said he will be here uh brian did not confirm that he will be here but i would be able to do that okay minutes yes so i'm recognizing um um i am a member of the select board and i'm liaison to this committee when i'm speaking as a resident and a former finance committee member sometimes i can hear a little frustration on the committee's part and i want you to know in my opinion what it's for i think you're doing an excellent phenomenal beyond expectations job you have a bit of a major challenge the state did not approve our charter our request to establish this however we have to whatever the 90 days we had to write wait right by and suddenly we didn't get it until almost the beginning of august so very limited time to pull off a huge task um i believe that this committee is going to exceed my expectations in my throat um i also want to say that your function is to put together something and then you really advise and the town manager as you notice from the code we put forth and that he will then hopefully come back with you and say gee why is this why is that and you work together so that he then it's his plan the purpose of the committee is to provide in-depth evaluation of all the projects and the prioritization so that we are putting forth the best capital plan for the term and then finally that report will then go to the finance committee for their review and then interview i think they're doing terrific and um and as a former finance committee member if it was me i'd do a capital budget of about five five million you know when you do your numbers based on um as a former finance committee member who has seen the capital spend plan and it's not been changed it's probably somewhere around five million would be your limit i would aim for that myself that's just me thank you thank you thank you thank you i appreciate the reports any comments on the december 14th
i really rely on them if there are no discussion on the minutes you can we get a motion to the three minutes of december 4th okay second second uh we are going to have to vote roll call um because you're not all in person so i will go around the room actually we'll start virtually uh glad uh yes brian yes john yes yes kelly yes that motion passes all right topics not reasonably anticipated by the chair they don't have any um we have the next two meetings scheduled i'm gonna let us decide the new year next week what we want to do for the new year try and pretend that january it's a better one from so we'll stop it better than hearing everyone better here i'm feeling so well uh all right all right and uh are we ready to adjourn the motion motion all right second and then roll call vote brad yes yes lyan john yes kelly yes that motion passes that we are adjourned seven over thank you very much