November 19, 2025 – Conservation Commission – Video & Transcript

November 19, 2025 - Conservation Commission

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Let's do this. We've got a quorum presence. Seeing that we've got a quorum presence at 632, we'll have to begin the Conservation Commission meeting for Wednesday, November 19th, 2025. Notices and agendas are to be posted at least 40 hours in advance of the meetings, excluding Saturdays, Sundays, and legal holidays. One may watch or may participate remotely with the following meeting link that can be found with the following link. In pursuant to Chapter 2 of the Acts of 2025, this meeting will be conducted via remote means in accordance with applicable law. This meeting may be recorded and will be made available to the public on Wacom soon after the meeting that is practical. With that, it looks like, Linda, are you home? Are you remote? No, I'm in the office. You're in there? Okay, Linda's in the office. Myself, Cliff Lewis, Barbara Howell, Jenny Brown, and Lisa Aubin are all dialing in remotely. All right, with that, let's open the public hearings, please. This is 1A, public hearings consider the adoption of regulations in accordance with Section 5 of Stormwater and Land Disturbance Bylaw, also known as Chapter 193. Want to have a quick update there, Linda? I'm sorry. Oh, I'm still focusing here. Sorry. I had some delays last week. I was going to send out the revised sort of final draft, but I came across some corrections that needed to be made and a bunch of back and forth, a little back and forth with DPW, and I just didn't get it to you guys in time for the packet. So what we're going to do is we're going to put that off the discussion and the adoption of the regulations on the December 3rd. Yeah, there was too much going on. Last week we had to prepare four CPC applications also, so that consumed a lot of our time also. So we just didn't have our act together to get this on the agenda. Got it. Okay. We'll get it next time then. Linda, you want to post that again? When it's right, yeah, I have a few more tweaks to make on that, and then I will. The meeting notice. Oh, yeah, yeah. No, that's going in the legal ads probably. I think Emily might have put that in already today. Are you sure it goes in the post, in the Wayland Post too? Okay. I guess I could do that. That would be good because that goes to a lot of people. Okay. All right. Thank you.
All right. So we'll move that to the 3rd. Okay. Thank you. All right. All right. On to 1B. It's 108 Lakeshore Drive, DEP file number 322-1042. It's a continued notice of intent filed pursuant to Wayland's Wetlands and Water Resource Protection Bylaw and the Wetlands Protection Act suspended by Melissa Haley for the prior unpermitted renovation work and completion of said work at 108 Lakeshore Drive in Wayland, Mass. The proposed work is with 100 feet of Dudley Pond, and the property is shown on Assessor's Map 46B, Parcel 35. Linda. I believe we have an update with the current – is Andrew on? Oh, Doug. I'm sorry. Doug. Doug's on. Doug Dillon from Goddard Consulting. He can give us a quick update, okay? Sure. Go, Doug. Hi. How are we doing, everybody? As Linda said, Doug Dillon from Goddard Consulting. So I was able to drop off plans to Linda and look at them over the counter with her today, and, you know, I obviously understand that's after the submittal deadline for this meeting. So I don't want to put you guys in a spot to, you know, have to deliberate on materials you haven't seen, you know, as that would be unfair. But I wanted to make myself available nonetheless just to kind of give you guys an update because I know this process has been ongoing, and I, you know, do appreciate your patience. So just to kind of aerial view, I have, with the new plan from the engineer, further been able to kind of slice each component of the project into the categories of prior existing impervious surface and new, unpermitted, impervious, and efforts are ongoing to sort of find materials that are suitable. The taste of the homeowner, you know, whether that's removing the installation and creating various planting beds in various locations or finding appropriate impervious papers. But, you know, like I said, I know you guys haven't seen the materials, but I just, you know, wanted to show, you know, show up to the meeting and just kind of give you a brief update as we kind of move forward in this, unfortunately, slow-moving process. Excellent. Thank you. So I guess between you, I know we can't get it now, but Linda, from your end, is there anything else to give you all, Chad, any kind of those next steps, so we can hopefully kind of, you're on Muteland, by the way.
Finally got the laptop to work. No, I think you guys need to take a look at the plans. Again, I think there's a question about what the disturbance within the 30 feet is, I think, the main issue on this one. So I'll let you guys take a look at it when it will be in next week's packet, and then we can discuss it at the December 3rd meeting. Okay? Sounds good. All right. So I guess with that, let's get a motion, please, for continuance sometime after 6.30 to December 3rd, please.
Thank you, Babs. Do I hear a second? Second. Thanks, Cliff. Quick roll call, please. Barbara Howell? Yes. Gannon Fisher? Yes. Jenny Brown? Yes. Lisa Aubin? Yes. Cliff Lewis? Yes. Sean Fares, a yes. Sounds good. See you then, Doug. Thanks. Thank you, guys. Thank you for your continued patience. I do appreciate it. You got it. All right. Moving along. 1C, 169 Rice Road, DEP file number 322-1053. It's a continued notice of intent filed pursuant to Wayland's Waylands and Water Resource Protection Bylaw and the Waylands Protection Act. It's been by St. Philip Hatter, Macurious, and St. Mina Coptic Orthodox Church for the work at 169 Rice Road in Wayland, Mass. The proposed work includes a demolition of an existing church and construction of three new buildings, parking surfaces, a courtyard, a sports field, and stormwater management systems. The project is in with a 200-foot riverfront area and a 100-foot buffer zone of boring vegetated welllands. Property is shown on Assessor's Map 40, Parcel 08. Linda? We did receive, and you saw in your packet, some updated plans for the tree. I'm looking for mine. I don't see them. For the tree replacement and the tree removal. That's the only new information we have right now. I don't believe we have any of the stormwater peer review finished for that. And we don't, and I don't, I mean, I guess, is there somebody there here who can talk about that? Who's on the, oh, Sean is. Yes. Hi. Good evening. Why don't you tell us, because I'm not sure I have the right, all the right information. No, you're spot on. And, you know, thanks for hearing us tonight. You know, last week, actually a week ago tonight, we had our town hearing with the town planning, and we went over a lot of stuff. We submitted, you know, many new pieces of information for that meeting. Um, for this one, as Linda, you've said, uh, we've, uh, submitted, uh, basically five updated sheets for landscaping. And, um, I will let, uh, our landscape architect, uh, Naomi Cottrell, uh, you know, talk about those and, and give us, uh, a description of what we've done. Naomi, if you're on, can you, can you, um, talk about those? I, I'm moving her over right now. I see her, uh, moving her over. I think it's her, their hand raised. Thank you. Yep. Uh, can you all hear me? Yes. Yes, ma'am. Can you see me? No, ma'am. Oh, I don't have the ability. I guess I don't have the ability to turn that on. Um, but, um, we did actually make some adjustments, um, as Sean was saying in regards to, uh, the planting, especially in a back and forth and good faith efforts with neighbors, uh, to really bulk up the screening. Um, so within the, uh, the chapter 90, 193, we have increased over a hundred, um, evergreen trees, which include, uh, Eastern red cedars and camisiparous, which is Atlantic white cedar. Um, and then in the front portion of the property, which is within the 194 zone of, um, the, the bylaws, uh, we have actually added about 20 more trees into that area as well. Um, again, evergreens, um, trying to bulk up the screening and, uh, make it year round. Uh, and, and so again, those are red cedars, Eastern red cedars and Atlantic white cedars. And that, that's really the, the biggest changes that, um, were shown on the revised plans that were submitted. Um, it more than exceed or more than meets the, uh, the, the bylaw that we originally had as far as tree replacements and also on those revised plans, you'll see the calculations for both the one 93 zone and the one 94 zone as being met plus. Okay. Thank you. Thanks, Naomi. So, um, in addition to that, we've, um, as Linda said, we've received peer review comments from, uh, DGT, which was for, um, building in stormwater. Uh, we received those on November 4th and we received, um, traffic, uh, review comments from, uh, chapel on the 5th. Um, and we are working with our consultant team to, um, to respond to those. Um, our plan is to have, uh, responses, um, the first round sent, uh, to, uh, Robert Hummel and, um, DGT in chapel, uh, by Monday morning, the latest, um, we have two new test pits being dug, um, near the existing church. And we really wanted to make sure that, um, there was no, uh, unforeseen, uh, you know, conditions coming from that before we submitted these, uh, if there is, obviously we'll respond to that. Um, so that is the plan for that. Um, uh, let me see. I believe, um, uh, uh, Oak, uh, consulting is also, um, preparing to submit, um, the comments back or responses back to, uh, the board of health. And, um, I think that's probably going in by the end of this week as well. And I think that concludes, uh, basically the new material, uh, since the last time we've spoke. Excellent. Thanks, Sean. Thanks, Naomi. Uh, Linda, what do we get from you? Um, I, I didn't have a chance to, uh, review any of the meeting notes or the meeting from last week with the planning board. So I was just curious if there was, if they had talked or addressed the scenic road aspect to this project, because you are taking down a number of trees within the, in that riverfront or the, you know, the buffer or right near the, um, right of way. And I, are you still, are you still moving the entrances and exits from the original locations also? We are. Okay. So we've done, um, a matrix basically that says, um, in the right of way, we're only removing three trees. Um, we are removing 22, 22 trees in total, um, to get those driveways moved. But like I said, only three in the right of way. But, but I don't, is that what that's, it's the three that are, that are covered by the scenic road bylaw then? Is that correct? Yes, ma'am. Okay. We're also, um, preparing to submit, um, for the permit, um, for that as well. And we're working with the owner to, um, to, um, to get that together. Mm-hmm. So what's the next step for you guys? So we have another, um, meeting with town planning board on December 3rd, uh, and we're, uh, basically going through the, uh, comments, um, the peer review comments and submitting those. And, um, we will work, um, with the two reviewers to make sure that, um, everything is answered, uh, completely. And, um, and so we hope to, uh, out of that, uh, meeting, uh, gain their approval.
And I understand that you guys, um, would also want to see, uh, those comments as well, especially from DGT. Yeah. Our concern is maybe the, the stormwater for this. I mean, obviously you're, you're also in the, um, in the riverfront area, but it's, it's, uh, um, it would be mainly the stormwater that we're interested in seeing. Oh, and another question related to the planting plan. Now that you've increased the amount of trees and shrubs that you're planting, does that mean you're, you're, um, you're not going to do the offsite, um, mitigation that was proposed in the original NOI? Uh, no, there's been no talk of, uh, removing that mitigation. This, so really this is, this is an act. Of good faith, um, you know, from the owner really wanting to, um, respond and, and, you know, uh, let the, um, the neighbors know that, you know, we do care about them, um, that we want to, um, you know, keep their privacy, help provide their privacy, um, you know, by doing this project. Um, and, um, Naomi can speak better about the, the fashion in which those trees would be planted, um, but they really would, um, provide, um, quite, quite a buffer. I mean, I, I can just echo what Sean just said in that, uh, the, the, the Eastern red cedars, the over a hundred Eastern red cedars that we'd be planting on, on the side of Turkey hill is really in order to be a good neighbor. And, um, um, we would be planting them in a loose hedge fashion along the edge of disturbance, um, such that they would really provide a, a solid screen. Um, and the intent is to put them in between five and eight feet tall, um, and, and those trees, uh, as we know, um, based on research and, and our own personal, um, experience, they do grow pretty quickly. So, um, providing not only a visual buffer, but, uh, an ecological hedgerow, the, of, of, uh, native species. Would it be helpful if I, if I shared my screen with that drawing so you could see the, the change? Well, Sean, my, my question was mainly about the offsite mitigation on the, on the other side of the road that was proposed in your NOI, which was, was to be located on, on, on conservation land. Yep. And, uh, and that I'm, you know, I think there, there's a greater discussion that needs to be had there because I'm not really sure I understand that. But again, if you're increasing the amount of trees that you're planting, um, that might negate the re the need to do offsite mitigation in the, you know, removal of invasives in the conservation area. So this, I just didn't know where that stood based on, you know, after you've submitted these new planting plans. There's been no discussion about removing that mitigation. So it, it might, you know, be best for us to, to discuss that further. Yeah. Yeah.
I also asked, um, a consultant that I work with to take a, take a look at the, the NOI and I will be sending that, her comments off to you also. Um, she, she, she looked through the entire package and provided her input on that. And I, I, that happens often when I'm, when I'm really too, really flat out in my office, I, I do reach out for extra help on some of these bigger projects. Okay. Well, we appreciate that.
Okay. Christian, hang on our end. So it would be a continuation anyways, but okay. So, uh, the third, Linda, we think. Uh, is that, is, is that what the, the applicant is? Or do you want to continue a week, uh, after you meet with the planning and get that all wrapped up in case there's any changes there? Well, they're meeting on the third also, the planning board. That's what I mean. Right.
So we're going to have to do two weeks later.
That's the planning board on the same night as our next meeting. That's up to the applicant to decide that. Right. Sean, do you have a feeling on that one? Would you like to meet the same day we're meeting the planning, knowing that if planning changes some things we may have to change on our end or I, you know, I think that, um, there's, there's quite a bit of stuff to go over, um, uh, for, for, for planning, um, is, uh, let me see. So the owner, yeah, the owner is, is, you know, telling me that I think the third is, is what we're looking for, uh, yeah. Um, maybe we divide and conquer. Okay. And I was just going to say, Sean, we can't be in two places at once. So we have to divide and conquer. No, no, no. I understand. Um, wait, don't we have a meeting two weeks later, Sean? As I'm saying, I think you only have 17, I think. The 17th. So we do have one again on the 17th, which is less than a month away. Yeah. Do I keep the third? Yeah. And then we have to continue then just, if that's the case. Yeah. Can we, can we make it for the third, please? Yeah. All right. Can I get, uh, continuance then under both for sometime after 630 to December 3rd, please? So moved. That sounded like Shannon. Thank you, Shannon. Do I hear a second? Second. That's definitely sounded like Cliff. Roll call, please. Barbara Howell. Yes. Uh, Shannon Fischer. Yes. Jenny Brown. Yes. Lisa Aubin. Yes. Cliff Lewis. Yes. And Sean Fares a yes. All set. Thank you, board. We appreciate your time. You got it.
All right. Uh, this is 1D. Excuse me. 11 Cameron Rowe. DEP file number 322-1054. It's a continued notice of intent filed pursuant to Wayland's Wetlands and Water Resource Protection Bylaw and the Wetland Protection Act, submitted by Adam Mirado for the construction in addition to a single-family home at 11 Cameron Road in Wayland, Mass. This property is shown on the assessor's map 38, parcel 149, and is located within 100 feet of a boring, vegetated wetland. Linda. Hang on. Coming, coming. Oh, I'm sorry.
I'm coming. The table's not even big enough for all this. Yeah, we were waiting for approval from the health department on the septic plan. So, I believe we're getting closer, right?
Linda, that's correct. This is Andrew Thiebaud with Goddard. So, I was able to speak with the builder today on this who's managing the application with the Board of Health. So, my understanding is they received an email from the Board of Health that they have now gone back and forth and addressed their comments and they can begin moving forward with their building permit. They gave them sort of the email go-ahead to start uploading some documents. They still have to go through and get the final approval from Board of Health, but they've answered all the comments. And so, where we left this with the commission was we were continuing it out until they were able to file with Board of Health to make sure that there weren't going to be any plan revisions that we would then just have to come back and amend with you guys. It sounds like the builder is now, from what I could gather, perfectly confident that there are no more plan changes.
To close this out tonight and to allow them to continue on with the building permit. If we want me to go through any of the previous reminders that we were going through on this, I'm more than happy to. But at the last meeting, which was probably about a month or so ago now, we had sort of just continued it out with the understanding that Board of Health needs to sign off on it. But there's no change in the subject system then? That's... Yep. They won't have to change anything. And there's no change at all to the building location or anything the commission's reviewed. Yeah, because I think the big question was the setback from the addition to the septic tanks, right? And that's been taken care of? Yep. And that was the only thing that was going to affect our review with you guys. And that's all set. Okay. So the plans I have dated October 8th, or I received October 8th. Is there a revised plan? Nope. That is the final plan set. And that is the exact location that is proceeding. So we have no changes. Okay. So we're sticking with the October 8th plan. Yes. Okay. Okay. So I think we should be good then. That's what we're just waiting on for this one, correct? You're all good with this? Yeah. I think we reviewed this already. It's a straightforward addition to the front of the house, correct? Yep. All right. Commission, we good? I already went through this, but it should be. All right. So, Babs, do you want to make the motion? Um, what was the date?
We're closing the hearing, Barbara. We're going to close the hearing. Are you not continuing it? No, we're going to close the hearing on this one. Okay. I move that we close the hearing under the White and Protection Act and Chapter 194.
You? Do I hear a second? Second. Thank you. You've got to sound like Shannon. Quick roll call, please. Barbara Howell? Yes. Shannon Fischer? Yes. Jenny Brown? Yes. Lisa Aubin? Yes. Cliff Lewis? I haven't seen the background. I'm going to abstain. Yep. Sean Ferris, yes. Thank you. Barbara, next motion, please. I move we issue order of conditions under the Wetland Protection Act and a permit with conditions under Chapter 194.
Thank you. Do I hear a second on that? Second. Thank you, Shannon. Roll call, please. Barbara Howell? Yes. Shannon Fischer? Yes. Jenny Brown? Yes. Cliff, oh, sorry. Lisa Aubin? Yes. Cliff Lewis is abstaining. And Sean Ferris, yes. All set. There we go. Excellent. Thank you all for your time on this application. We really appreciate it. You got it. Thanks, Andrew. Thank you very much. Thanks a lot. You got it, Adam. Thanks. All right. On to 1E. This is 67A, Loka Road, DEP, file number 322-1055. Continued notice of intent filed pursuant to Wayland's Wetlands and Water Resource Protection Bylaw and the Wetland Protection Act, submitted by Matt O'Connor for the demolition of an existing barn and construction of a six-unit compact apartment facility at 67A Loka Street in Wayland, and the property is shown on an Assessor's Map 48, Parcel 42, and is located within a 100-foot buffer zone of a boarding vegetated wetland in a 200-foot rubber front aerial. Linda? I believe we have a representative on for us who may want to update us on the project. Is that you, Matt? Yeah, I can give an update. We had just, and again, not in any time enough, submitted and updated. So the last meeting, I think the biggest comment was the amount of parking, so the amount of asphalt on the property. So we met with the Minuteman Arc, and they said that, yes, we could remove six. Oh, Brandon, thank you. So he's put the adjusted plan on the screen here. So we've essentially lopped off six of the parking spots on the portion there where the cursor is, if everybody can see that. Yeah. And then behind, we've removed the asphalt in that area. So what they, the concern was, and we've confirmed, that just as long as they have access and can park the handicapped van underneath the building, that they wouldn't need those extra spots up there. So we're able to remove the asphalt, a portion of the asphalt in the back of the building as well. So I think that was the biggest, and then, of course, we had, we have added the DEP numbers to the package. And again, this is the first time you all are seeing this.
But I, I would ask the board if we're on the right track here with what we've, the changes that we've made. Does that reduce the overall impervious? Yes, we have. Do you know roughly how much?
I don't know that off the top of my head. Brandon, can I ask you to? Sorry, this is Brandon with David E. Ross. So by eliminating the spots on the opposite side of the upper parking lot and by trimming up a substantial amount in the back, we've reduced the overall impervious by about 2,000 square feet. Thanks.
Linda, any questions from here? I, and where does it, where does this, your curb cut opening permit stand with DPW? So, um, I apologize. I may have been confused about it. Um, they said initially when speaking to you at the counter, I thought that, uh, conservation did not have anything to do with the curb cut approval, but he said that the stormwater management has to get approved for him to issue me the curb cut permit, if I'm understanding that correctly.
Okay. Is that correct? No, I don't, I don't think so. I mean, I, I don't, I don't understand how I play a role in that, in the curb cut opening permit. Um, I think what they need to do is review what your plans are because you have, you have structures in the right of way, um, on this plan and you're, you're utilizing the, um, municipal drainage system, um, at least for the lower parking lot. And that's, I think that's what DPW needs to review. And that that's done by their engineer, not by me. So, so are you referring to, there's an existing catch basin on the, in the back of the property? Is that what you're referring to? Well, it looks like you're, you're, it looks like you're adding one. Well, we're, yes, I don't understand that then. We're removing and adding.
Okay. So is that, you're talking about the one in the back? No, the one at the upper parking lot with the six space, the new six space one. Yeah. Yeah. That, that, that catch basin there, is that a new one? That is. So we're proposing to leave the existing one in place, but in order to capture the runoff coming off of that upper lot, we'll have a catch basin in close proximity. But essentially what that'll do is that'll, that'll pick up all of the offsite, um, runoff so that the existing catch basin is located within Hobbs road, but it continued to just, just pick up the road runoff. Well, so, so that, that's where DPW has to provide approval because I have nothing to do with right-of-ways and if, if they allow you to put in a catch basin on an existing municipal right-of-way, I think that's, that's, that's what is, you know, the, the curb opening is contingent on. Okay. But that, but that's an existing, uh, catch basin in the right-of-way. I thought Brandon just said it's a new one. We're adding one. We're adding an additional one here. So basically the way that this parking lot is set up, because there's a septic system here is everything is going to flow away from the building. There's a Cape Cod berm here. It's going to be a 2% slope going down. And, and really what, what the standard that we're held to is we have to match or be below the, the existing rate of runoff, as well as the volume of runoff that is leaving our site. So we, we have proposed a catch basin essentially ahead of the existing one that's within the road. Um, it is within the right-of-way, but, but that is what gets us, um, to be below what the preexisting drainage is that's leaving our site. Yeah, no, I understand that because I see that on the plan. But what I'm trying to convey is that I have no right to give you, the conservation commission has actually no right to approve that, that that's, that's 100% DPW because it's their right-of-way and they have to approve the installation of a catch basin within the public right-of-way. So that, that's, that, I think that's, I mean, that's what we're waiting on before we should actually start, um, a stormwater peer review is to make sure that they're going to grant you a curb cut permit for Hobbs Road and that they're going to allow you to put in, um, a catch basin in the public right-of-way. So, and again, that's beyond our authorization, our, our, you know, jurisdiction. So. All right. I must have, I did speak to Joe. Um, so that's all that he had said was, all that he mentioned was the stormwater, uh, system. So I will have to circle back with him. I did ask him to respond by email. Uh, I did send him an email, but I haven't received a response yet. Um, I will circle back. I haven't heard from Joe either. So that's, um, I haven't heard anything about this project. So. Linda, maybe, maybe he, uh, Joe means if there's another curb cut, it'll send some of the stormwater into the street and on, onto the public right away. So making sure that we see that, maybe that's what he means. It's going to, it's going to change that. No, again, but there's, there's a structure being built in the public right away. And what happens when you do that, it becomes the, you know, it becomes a property of the town. And the town doesn't want to have anything to do with maintaining and, you know, and if that, if you're putting it in there, then, I mean, there's a few legal documents that probably have to be put together, you know, um, an easement or some sort of a memorandum understanding that you're going to be doing all the maintenance on that. So that, I mean, again, you know, there's, there's a few complications with this by putting it in the public roadway. And that, again, that's not, not a jurisdiction that is as a hundred percent DPW, whether or not they, they're going to approve that or not. Okay. Okay. Can I ask where the water goes after it goes down the catch basin?
Cliff, you see, there's two manholes that are connected and then it goes down to the storm tech, storm tech. Oh, I see. And then it goes into that. Okay. Thank you. But then there's, there's, it looks like the overflow. Tell me, tell me if this is correct, Brandon, the overflow gets, is connected back to a drain again, a municipal drain line. Yeah. So basically just to kind of go through this whole drain path is this is the low point in the site. It is within the right of way, as is the driveway apron, you know, and typically, you know, you wouldn't have an easement for our private driveway coming off of the existing traveled way. So this catch basin will pick up the drainage from the parking lot and access driveway, which goes to a manhole and then we'll polish that water with a storm scepter to remove the total suspended solids. And then that goes down to this call tech, which is a below grade recharge system, which is all the calcs and everything has been provided to show that we accommodate for the hundred year storm event. But as you know, you could get two storm events in two days. So, you know, there, there always is the likelihood, even if you have a hundred year event that, that you could get some overflow. So you, you need to provide for that. So if, if this was to overflow, um, it basically ties back in, there's an existing 30 inch, uh, drain line that runs through the parcel. So our overflow will tie into that, um, with a manhole. And then that would continue on through the existing drainage pattern. But you have a similar drainage pattern for the lower parking lot too, then, right? You have a, uh, again, a, uh, catch basin that's connected to the municipal drainage system. Yes. So again, there's, there, there, as we stand today, there, there is an existing catch basin in the back of this property that's connected to a catch basin that's within the traveled way of Alden street, um, based on the revised modifications of this driveway. What we're doing is essentially we're relocating that catch basin to, um, the driveway so that it can pick up, um, that flow and then tie into a manhole, um, between the existing catch basin within the road and the drain manhole that's in the road. You can't send your water out to the road.
I think Cliff, Cliff might know better. Cliff, is this something that the Board of Public Works has to, has to review? I really don't know, Linda. Okay. I mean, I could, I mean, they, they certainly, anytime we, we tie into, uh, a municipal drainage system, it's, you know, they certainly need to review it. They're going to review our calculations to show that we're not, we are not contributing a greater volume or a rate of runoff that would affect their, their system. And that's, and that's really was the intent of the drainage report to demonstrate and run those calculations to show that yes, water is still contributing to that area. But, you know, even with the improvements to the site, it's, it's not in excess of what, um, is currently happening on the site.
You're going to review that with Abby? Am I? No. Oh. The applicant. So I'm sorry. Who, who's Abby? I apologize. Abby is our engineer. He's an engineer at the DPW. But I, I think also the overall question is, is, you know, this is precedent to be, to be sending, um, uh, uh, surface runoff from a private property into a municipal system. And typically, you know, with our chapter one 93 permit, that's, we, we tend not to allow that, um, you know, we, we require everybody to manage their own, their own runoff on their own property. So again, this is a hundred percent DPW's decision about whether or not you can do this. And so, um, before, like I said, I know Matt was really anxious to get this stormwater peer review started, but I think we really have to answer this question first before we, we move into that realm and you spend money on something that might require of, you know, a major change.
So is it, is it better just to leave it the way that it is in your opinion or leave it? I don't know. I don't know what it, I have no idea what it is now. So there's a catch basin on the property that is attached to the, the, you know, the city, the town's, uh, water management system. On the lower parking lot. Correct. Again, a hundred percent DPW's questioning note needs to answer that one. Okay. So. Okay. All right. And, but they would be maintaining it because it is the town's property on this parcel at this point. No, no, it would still be maintained, maintained by, by you. This is the same way you would maintain, you know, the first five feet of your existing driveway. Yeah. Okay. So I think basically Matt, we, you, you just need to reach out to DPW and just review these and, and make sure that they're on board with the improvements. Um, and then at that point we can, we can move on to the peer review of the drainage calculations themselves. Okay. I'll circle back with Joe, you said again, and try to get him to respond to, uh, some of these concerns. Um, okay. So that's the next biggest thing I would say, is that correct? Yes. Okay.
Okay. So is it reasonable to get back on the agenda for the next meeting or is that not? Um, well, I think we can, we can continue to the next meeting and if there are no changes to the plan based on DPW input, we can move forward on this and do a peer review. And however, if there are changes as planned based on DPW input, then, uh, we might, we might end up continuing it again to the later on in December when you have a difference and it might require a new, new plans that might require a new stormwater report. So, um, let's, I mean, we can make that decision on December 3rd, if you need, if you need to continue again, or if we're going to move forward on the current, the current plan that you have in front of us. Okay. Yeah. Cause all he had said, like, like I had mentioned was the stormwater management when last he and I spoke, he didn't say anything about the other, uh, the other items. Um, okay. All right. So I guess I will circle back, um, uh, with him with the P or sorry, with the department of public works, um, and give you a, an update on December 3rd. Um, and if we have to push to the next meeting, we can do that electronically, or do we have to appear and then ask for a continuance? No, you can just email Linda and have her ask for continuance. Okay. Yeah. You don't need to appear. You can just, you can just, I need something written. It can be in a, you know, a letter format, or it can be an email. An email does work. An email does work. Yes. Okay. Okay. All right. So that's the next biggest thing. Um, it was what I'm hearing on this, uh, plan, but did we do good by removing the asphalt? Yeah. Yeah. No, I mean, that's, that, that also lessens the, you know, that, that reduces the amount of stormwater runoff. You have two in the back and in the front. Okay. Actually, just one other question on that. I was, I was look, pulling up the, um, the plans from last meeting and I know some of the, there's not a lot of, there's like about 12, 12, sorry, 12 trees, not 12 tweez to be removed, um, according to the last plan. But I know a lot of those trees were around the parking areas front and back. So I didn't know if by reducing that impervious, if one or two of the trees will be able to be remained, but that might be on your next plan submittal. Also, Lisa, there's a huge septic leach field. That's kind of, um, hard to see on this plan. And, and half of it's probably under the parking lot and the other half is extending. Okay. That's where, yeah. So that anything within the leach field would probably need to be removed. Right. But it also helps with the stormwater manage the, the riverfront calculations, because again, you're, you're, you're restricted, you know, to, um, a certain percent, 10% of altering the riverfront area. So the less, less, um, impervious you have in that, um, in the riverfront, the better. So. Yep. All right. So it sounds like from our end, it looks like we're going to continue then. Uh, so can I get a motion for continuance sometime after 630, uh, on December 3rd, please. I move that we continue under Wetland Protection Act in chapter 194 on December 3rd. Thank you. Thank you. We'll hear a second. Second. Thank you. I think it was Lisa, uh, roll call, please Barbara Howell. Yes. Shannon Fischer. Yes. Jenny Brown. Yes. Lisa Aubin. Lisa Aubin. Yes. Cliff Lewis. Abstain. And Sean Ferris, a yes. All right. Where's this item on our agenda? That's, uh, 1E, Cliff. 1E. Oh, I see. Even though it's not on Loker Street, that's why I'm confused. Okay.
Uh, all right. Boarding house that's up on, on Loker Street also, Cliff. So I'm sorry, it's part of this, but boarding house that's also located on 67 Loker. So this was, this was the barn structure that was part of that, that property. You might, you might recognize that if you drive by, but apologize. All the information, the, um, the, the, for this project was on our previous, um, packet and there was no new information for this meeting. So that's why there wasn't anything. Thank you.
All right. On to our public meetings. This is 2A, uh, 37, 45, 47, Waltham Road, uh, Carroll School, D-1046. It's a continued request for determination filed pursuant to Whalen's Wetlands and Water Resource Protection Bylaw and the Water Protection Act submitted by Carroll School for the construction of a new school building with associated parking areas, septic system, and utilities at 37, 39, and 45 Waltham Road in Whalen, Mass. Excuse me, the proposed work is partially within the 100-foot buffer zone of a boarding vegetated wetland. Properties shown in Assessor's Map 5, Lots 14, 15, and 16. Linda. The Carroll School is also in front of the planning board tonight. Um, we did have, just today, we received the response to the peer review. So, um, ECT did a peer review for the planning board that included stormwater, included many aspects of what, um, the planning board also needed. So, they're in the middle of having discussions with them about, um, the overall peer review that was done, um, for planning board. We have a small subset of that, uh, which is a stormwater. And they just today, um, responded to that. But it, I mean, I didn't have a chance to review it. You know, you guys have never seen it. So, the decision was made that we would continue to December 3rd. So, um, everybody would have a chance to look and digest it all. Oh, okay. Yep. Sounds good.
All right. Um, to 2B, uh, School Street, D-1050. This is a request for determination filed pursuant to Wayland's Wetlands and Water Resource Protection Bylaw and the Protection Act submitted by Boston Gas Company for the replacement of a gas main line in the public roadway of School Street in Wayland, Mass. The linear project is, uh, located within the roadway shown on Assessor's Map 48, 47D, and 52, and within a hundred feet of a boarding bridge in State of the Wayland. Linda. What do we have on for this? Uh, I'm here for this project. Oh, okay. Okay. Well, why don't you join us and tell us what we're, what we're permitting here. Sure thing. Um, so my name is Sam Keferstan. I'm an ecologist for BSC Group, and I'm speaking on behalf of the applicant, uh, Boston Gas Company this evening, uh, regarding the School Street gas main replacement. Um, we've submitted this RDA in accordance with, uh, Town of Wayland Wetlands and Water Resources Protection Bylaw, um, as well as this filing is serving as a, um, written notice of the, um, maintenance activities that are exempt under the Massachusetts Wetland Protection Act. Um, this project includes, um, you know, replacing about 226 linear feet of gas main on School Street between East Plain Street and Gregory Lane. And, um, the replacement will require excavation within the roadway to access the gas main underneath. These activities, um, are located, um, are located within the, uh, 100-foot buffer zone to boarding vegetated wetland, as well as the local 100-foot buffer zone to certified vernal pools, um, which is located to the east of School Street. And that is depicted on the, uh, environmental resources map within our materials. Um, and yeah, so this project, as I stated earlier, you know, it's, it is within jurisdictional resource areas, but it's considered exempt maintenance under the WPA, under the Utility Maintenance Exemption, uh, 10, uh, 0.02-2A2. Um, but utility maintenance, um, is not exempt under the Wayland, uh, Wetlands Protection Bylaw. So we filed this application, uh, you know, demonstrate that we're conforming to performance standards, uh, for work within those resource areas, um, and to provide more detail about the, um, the work itself, um, all the work will be within the existing paved roadway layout, um, and Boston Gas Company is going to implement, uh, best management practices or BMPs, um, and plan to restore disturbed areas, um, following construction. And so this evening, you know, we're seeking a negative determination under, um, both the Wayland's Wetland Protection, um, yeah, Wayland's, excuse me, Wayland's Wetlands Protection Bylaw, um, uh, to allow the work to proceed therein, um, as well as, um, requesting a waiver from the site plan minimum requirements, um, as it pertains to drainage requirement soils information, uh, due to the nature of the project being within the paved roadway, um, and that it is a pretty limited, um, limited scope of work with this replacement. But I'm available, you know, for any questions you may have about the project, and thank you so much for your time in reviewing, uh, our application. Thanks, Sam. Uh, Linda, could I get to you real quick? Yeah, I, I didn't have much with this one. We've done a number of these in the last few years, um, uh, so it's, it's pretty standard. Um, I, I did notice that you put in a lot of details for dewatering. Do you think you're planning, you will be planning on doing any dewatering? Are you expecting to do any for this project? Typically, that doesn't, it's not necessary for these gas main replacement projects, but just in the case they do run into it, we like to include the information for the commission just to see about how, um, they would go about, um, dewatering, especially, you know, that you've got a vernal pool nearby and, and other, uh, uh, jurisdictional resources. So, um, I would say we don't anticipate it, but, you know, hope for the best, expect the worst. Also noted that you did not sign the chapter 194 application. Um, you did sign the wetland protection act one. So that's just a missing piece of information. Okay. You just need that, need that signed. Yeah, please. And, uh, uh, if I think what we need is a vote from the commission for, for a waiver for the minimum site plan requirements under chapter 194.
Yep. So let's do that first before we do the determination. So can I get a motion, uh, for that folks, assuming we're all, we're okay with that.
And so thank you, Shannon. Do I hear a second? Thank you, Babs. Quick roll call, please. Barbara Howell. Yes. Shannon Fischer. Yes. Jenny Brown. Yes. Lisa Aubin. Yes. Cliff Lewis. Yes. Sean Ferzi. Yes. There's your exemption. Okay. Um, and Linda, you go with everything else. Yep. I just had a, another quick question. You're going to do a full repaving of the road or just a utility patch. Um, I believe that it would likely be a utility patch, not a full repave. Um, I believe that was within the. Let's see. Yeah. It sounds pretty standard. You know, they're going to look to backfill the trench using excavated material and, you know, uh, patch the roadway surface as, as needed. Okay. Yeah.
Yeah. Is the DPW weighed in on that just out of curiosity? No. Uh-uh. No. Okay. But they, I can, I can let Abby know that this is in the works, but, um, you know, we, we really don't have the jurisdiction to tell them to repave it or not. No, I know, I know. It was just a question. Yeah. No, that's a, no, it's a valid question.
Okay. Commission, anything else? Looking for the negative determination and we want to make the, uh, make the motion, please. I move for the negative determination under the Wetland Protection Act and permit under chapter 194.
Thank you, Babs. Do I hear a second? Second. Thank you, again. Uh, roll call, please. Barbara Howell? Yes. Shannon Fischer? Yes. Jenny Brown? Yes. Lisa Aubin? Yes. Cliff Lewis? Yes. And Sean Ferz, a yes. You're all set. Excellent. Thank you so much. Um, just to make sure before, um, I sign off. So, Linda, you just need, we, can we email that to you as, uh, an updated copy that's signed so we're able to close this evening? Okay, yeah. I'll, I'll accept a scan. I mean, again, like I have, I have signatures on, on the Wetland Protection Act, but for the files and the permanent records, it'd be nice to have the signatures on the chapter 194 also. Okay. Of course. Yeah, you got it. We're on it. All right. Thank you all so much. Have a great evening. Appreciate it. All right. On to, uh, stormwater and land disturbance. This is 3A, uh, 116 Lincoln Road, SWLD-154. Linda.
Oh, who do I recognize? Is it Yvonne? Are you giving the, are you presenting this to, um, the commission?
No? I'm actually, uh, associate here of Yvonne's, the person who submitted the application. Well, we all have the same name, so. I know. She gave me the link and I'm, I'm on it through her link. So I think she's actually should be present as well. Um, but she's asked me to speak tonight in front of you guys. And thank you very much for your time. Um, the property, uh, 116 Lincoln Road. It's for tree plan and stormwater narrators and schematics towards the application. The, um, the water rainoff will be, uh, will be traveled to, to a Coltex system at the front left portion of the house. It's two Coltex chambers, um, with the drawings and schematics, I think we have been provided as well. They, uh, they show the overflow and the, the, um, it's very small print here, sorry. So there's a downspout splatter pad and it goes down below that below grade into the six inch pipe that travels down into the two Coltex that are adjacent to the house on the front left of the house. Um, there's also a request for removal of seven trees to, and the, uh, the tree replanting program that identifies and names all seven trees that are being removed and replacements that are being proposed, um, and the calipers and size, the tree plant replanting plan also, um, states that the trees will be cared for for a period of two years and anything that, um, as anything that parishes within the first two years will be replaced in kind. The trees during construction will have a tree protection fencing place around them at all times, once from planting right through to completion of landscaping. Um, any questions I'm here, I've got a bunch of paperwork in front of me. I'm happy to answer any questions that you guys would have.
Robert, thanks. Linda, start with you. Well, for the public record, can you please tell you, say your name again, because we need to have your name for the record. My name is Kevin Brett, but I'm here representing A.V. Theron. And how do you spell your last name? B-R-E-T-T. B-R-E-T-T. Okay. All right.
So I, I, now I'm a little bit confused. You're talking about two Coltuck chambers. There's also some hand-drawn plans that show that there's actually four Coltuck chambers, two on one side and two on the other of the new proposed garage. And so, so which one is correct? So the one I am looking at currently, the one I was provided with today, shows two on the front left. A.V. is actually there. If A.V. could speak. Yes. Can you guys hear me? Yes. Yes, ma'am. I can hear you. The correct, that's the one, that's from Mark Elbert. He is our engineer that designed it. I sent first, like, because I didn't have that the first time. I sent like something we did, but we get a professional that had it done for us. And I, I sent that to my email and I also bring the, to Emily at this, the conservation department. Again. So I think what she's trying to say is the stamped drawings from the engineer. Mark Elbert. Mark Elbert has two Coltucks at the front left region of the home, of the property.
Okay. So there's a number of things missing that I really need from you guys. One of them, let me go through these, all of them. The current driveway on your plan shows gravel, yet the narrative says the existing asphalt driveway. So is it asphalt or is it gravel? It is asphalt and it will be finished in asphalt to add completion. Why would the survey say gravel then? I must say it was an error. Well, I mean, this, I looked at the aerial photos. It didn't look like it was asphalt. It looked like it was gravel. So, I mean, if, if it's been, if it's been converted to asphalt, then we have a much bigger stormwater plan that's required. Okay. Would you require any pavers, perennial pavers? No, it would require picking up the runoff from, from an asphalt driveway. If it was converted from gravel to asphalt. Okay. I can, I can get back to you on that detail itself. I thought I saw somewhere in the drawings that, well, I guess what I was looking at was not driveway widening. Okay. No, no. It stays gravel from what I'm looking at here on the tree removal. It shows a reason for removal. It made, I thought it had mentioned asphalt, but no, it does not. It's just a driveway widening. So I believe it would stay the current grade substrate. Okay, so it's going to stay gravel because the narrative also talks about having to remove trees in order to expand the driveway and resurface the driveway and regrade the driveway. The addition that's been built on the front right portion of the house, it's to accomplish, accomplish a three car garage. So the driveway. That's where the expansion is. That's what the, that's what the addition to the house is. So that's where the driver would need to be waiting to, to allow trip flow in and out of the garage. Okay. So is that still going to be gravel or are you going to pave the, pave it in front of the driveway or in front of the garage? Yeah. It would stay gravel because there's no mention of it in the. Okay. Yep.
Again, because, because you guys are at about 14, 1500 square feet of new impervious. Once you hit 2000, it requires a major permit and that requires a full modeling exercise. So that's why I'm asking these questions because that's a heck of a long driveway. If you converted that to asphalt, we would, we would definitely require a lot more, far more details than what you've provided. Interesting. No, I'm just, I've, I've got this today, the paperwork today. And I'm just after confirming it, looking at this now, the removal plan for the reasons and removals and notes, it's going to be, it's going to stay gravel.
Okay. Um, representative has just signed the application. Is the representative the same as the homeowner? Um, the signature, uh, that's, that's, that's the lady that was just speaking. Yes. Yeah. I'm one, um, the, uh, owner at MacPU and I'm, uh, like, uh, like a business part with my other, uh, friend that's Sarah. We both own the property. Oh, you both own the property. Because again, we need, we need a landowner to, to sign on this. Yes. We both own. Yeah. 50-50. Okay. We both can sign. So what's missing from this application is there's absolutely no information about the amount of surface water or the amount of impervious that's actually being managed. It just doesn't show any piping. It doesn't show any details at all how the, the stormwater is getting captured. I'm assuming it's from the roof, but again, there's absolutely zero information in this. So I'm going to need to work with somebody to come up with a little bit better idea of how this is going to be, um, how this, this, the runoff from this house is going to get managed. Okay. Have you not, have you not received this, this drawing? Yeah. Yeah. But, but what, what does it show me? On the top left, it shows the downspot overflow detail. And then on the top right, it shows the cold tape recharger clean out detail. And it also shows the Coltec, uh, detail plan view and the stone and the way that it's actually been constructed. Now I apologize. This is just a printed from a printer. Um, I'm sure if, I believe you should have it in a email format and PDF. No, I do have that. But again, I, it doesn't, it doesn't say at all what you're picking up. The water runoff from the roof, from the entire roof, from the, just the house roof, from the, the addition roof, from the sunroom roof. I mean, none of that is, there's, there's no information on the, on, uh, is there what the size of the, the, the pipe is that's connecting. It's, I'm assuming it's an underground pipe that goes from the downspout. It's six inches, according to the, uh, the, the graph right here on the top, top left.
I apologize again. This is very small scale. Yeah. It's, it's tiny. Right. But it does say, um, six inch. Okay. I got to pull it up on the microphone. Let me zoom in on it. Okay. Well, can somebody, can somebody contact me tomorrow on this? Because I still have a number of other questions that, um, I usually include in the permit. There's also no operation and maintenance plan, which is something we also ask for, um, you know, prior to issuing a permit. So. Maintenance plan for the Coltex system. And for the gutters and anything else.
And Coltex. Okay. I'll, I'll make sure you get that right away. Um, is what else would you like? Cause I'm, I'm in a position where I, if you give me any questions. Do you have? I'll get resolutions for you as fast as I can. And I can send me an email and I can respond to that. Okay. That's probably the more efficient way to do that as opposed to over a meeting right now. Cause again, I think I need to print this out larger too. Cause it's just so hard to see what you, what you gave me. So. Do you want to, do you want to call out your email address and I'll, I'll send you one tonight. Yes. Conservation. Conservation. At. Wayland. M a. That U.S. Dot M a dot U.S. Yes. Correct. Perfect. All right. You, you, uh, you'll get an email from me this afternoon. What's an eight to have to do. Okay.
All right. Sounds good. So we'll let you guys work out offline and come back before us and get this taken care of. Okay. I'm not sure we need to go. Are we good? We can clear that. I think, I think if you guys trust me to finalize all the missing details, we can just, we can, um, we can close it right now, close it and not have to put this back on our next, our next, uh, agenda. Oh, yeah. Commission. We go with that. Let Linda work offline and, and, uh, we're awesome. All right. Then can I get a motion then for a permit, please.
With conditions. Once Linda works on that. Interesting. So moved. And I also want to just add as, as a quick thing, I really appreciate you guys focusing on re-adding canopy trees in your tree replacement instead of just shrubs. It was nice to see. So anyway, so moved. Awesome. Thank you, Jen. Do we hear a second? Second. I think that sounded like Jenny. Yes. Quick roll call, please. Barbara Howell.
Yes. Shannon Fischer. Yes. Jenny Brown.
Yes. Lisa Aubin. Yes. Cliff Lewis. Yes. Michelle. There's a yes. All set. Thank you. Good luck. Thank you very much. Have a good evening. Bye-bye. Thank you. You too. Have a good night. All right. On to, uh, COC, Certificate of Compliance. This is 4A, 12 Dean Road, DEP, final word, 322-973, old school. Okay. Linda, what do we got? Um, ooh. It was so old, I don't even remember the project. But, um, 973, that's, that's backwards. Now the holdup was, um, oh, he did an addition and a portion, um, within, within the, within the, um, the paved driveway. But most, all the work was within a hundred foot of the bordering vegetated wetlands. And he, he did some, uh, stormwater management in the process. But the holdup of, of issuing a COC was because he had a two-year replant survival requirement for the new plantings. And, uh, Emily went out there, took a look at everything, and, yep, two thumbs up. So. Okay. I'm a conscientious, um, a landowner. So, um, it's something easy to work with. So. I like it. All right. Sound like we're good. Everybody else okay? Things good? All right. Thank you. I got a motion for the shift of compliance for 12 Dean Road. I move reissue the certificate for 12 Dean Road. Thank you, Babs. We'll hear seconds. Second. Thank you, Lisa. Roll call, please. Barbara Howell? Yes. Jen Fisher? Yes. Jenny Brown?
Yes. Lisa Aubin? Yes. Cliff Lewis? I knew I'm going to abstain. Okay. And Sean Fair is a yes.
Uh, on to 4B, which is 5 Lundy Lane, DEP file number 322-1004. Linda. So it was out there today, though. We're, we're going to skip this one for now. Um, I'd like to see this project when it rains. Um, not sure the driveway runoff is actually designed the way it was supposed to be done. So I think I'd like to give it a, um, a hard look when, uh, we have a nice rain coming, I think maybe next week. So. Yeah. All right. Uh, how about 4C, uh, 189 Plain Road, DEP file number 322-1030. Linda. I was out there again today. Um, I've been there, uh, out there a couple of times. Um, uh, everything looks exactly like what they had, um, uh, planned as far as their, um, permit application. So I don't have any issues with that. Okay. Anybody else? We good? Okay. Okay. Motion then, please, for the certificate of compliance for 189 Plain Road.
So moved. Thank you, Shan. Do I hear seconds? Second. Thank you, Babs. Roll call, please. Barbara Howell? Yes. Shannon Fischer? Yes. Jenny Brown? Yes. Lisa Aubin? Yes. Cliff Lewis, you still want to abstain? Yes, please. Abstain. Yep. Uh, Sean Fares, a yes. All set there. Uh, on to 5A. Excuse me. Uh, this is the extension request for Dudley Pond DEP file number 322-859. Linda?
Is it really 859? You guys were going to say, what year is that going back to you? Yeah. Yeah, I mean, we, you know, we just keep, this is probably the third or fourth time we've extended this one just because they really do the same thing over and over again. Yeah. So, um, yeah, I mean, I don't have an issue with that, you know, um, they probably have a whole nother season again of, of, um, harvesting tape grass. Can you tee it up real quick so the commission knows what we're extending for the newer folks? Tee up what? What, what, what, what the extension request is for Dudley Pond? Oh, I don't have that in front of me. Do you have that, Emily?
You're, you're on mute. What's that? Oh, Emily doesn't have, oh, let me go. I thought I saw it in our, it wasn't it about. It's our package. I'll make sure everybody knows what it is. It's in our package, I think. Yeah. Is that the treatment of milfoil or something? Yep. Exactly right. So this, yeah, it needs to be done. Yes, exactly right. So this is, this is just basically, uh, a request to extend that, to extend that. And is it for a year or two years, Linda? What's the extension for? Oh, what did they ask for? So I'm looking for. Well, they, they clean all the, um, you know, those weeds. Milfoil. Eurasian milfoil. It says they. It's about once every three years, I think they put in the Priscilla core to do the, the milfoil and yearly, they do the tape grass. So it's just a cycle because the minute you take the, the milfoil out, there's so much more sunshine and then all the tape grass grows in and then they cut the tape grass down and then the milfoil comes back. So it's, it's, it's, I think it's a forever project. So you just fill it all in, right, Linda? What's that? Just fill it all in.
It's a dilute cesspool anyway, isn't it? I'm just joking. All right. So, Michelle, are we good then? Obviously granting, uh, what they're asking for, Delia's extension. It just doesn't say when. I think we should give it probably three years because again, it's just tends to be a three year cycle. They do with the Priscilla core. So. Yep. I thought it originally was five. Was it? Way back. Way, way back. What did we do the last time then? Hang on. We have to look in this four inch file.
Her, Lake Cachucho, one of them was five. Yeah. I think the last one we issued was in 2021. So this one, yeah, this was the last time we issued a five year extension. So we can do that again if you want. That makes sense. Okay. It's up to you guys. You guys are the ones that voted. COVID last time. Holy cow. Okay. It's been a hot minute. Time flies. You're having fun, Babs. You know what I mean? All right. So you want to go to a five year again, commission? That's fine. Yeah. Okay. All right. Let me change this real quick. All right. So looking for a motion to extend the request for Dudley Pond for a five year term, please. So moved. Thank you, Barbara. Do I hear a second? Second. Thank you, Shannon.
Roll call, please. Barbara Howell. Yes. Shannon Fischer. Yes. Jenny Brown. Yes. Lisa Aubin. Yes. Cliff Lewis. Yes. And Sean Fares, a yes.
Okay. Five B. It's our meeting schedule for January, June. Linda, do you want to talk about that at all? Just basically. No, I just want you guys to look at it, see if there's any conflicts. Did we miss something? Is there school holidays? Is there something that, or other holidays for that matter, that we, just take a look at it. Yes. Do we, you know, the point of this is just to make sure you guys, we end up having a quorum at all our meetings, so. Can you just add the Wayland Post in the column head?
Which one? You have published in the Metro West Daily News, but I'd ask to have it in the Wayland Post also. Oh, yeah. Yeah, you mean for the, for the chapter 194? Or whatever you've got there in the headline, it says published in the Metro, and then there's a date in the table, the three column headline. Oh, I see what it has to be published by. Yeah, that's, we post that schedule so that people who apply to us know exactly when to submit stuff. No, no, it says published in the Metro West Daily News. I didn't know if that paper existed. I just asked that to be changed to the Wayland Post, or added. Add the Wayland Post, you mean, got it. Yeah, no, no, no, I get where you're going at. I just, for me, I just, I focus on the dates, because, again, napkins have to know when to submit them to us, you know. The date, dates are fine. We definitely add the Wayland Post, yep. Yeah, yeah, super.
I'd want to double check their publishing schedule, because I don't know if it would fit within the timelines required by the Wayland Protection Act. But I can check that. Okay, great, thank you. I don't think they're a weekly paper. No, they're my weekly, so. There are two. I mean, they could do maybe a courtesy thing, just to let people know that it's, you know, the official legal ad we could probably do in the Metro West, because it would meet the timelines that we're, that we have to, that are required. But maybe, maybe Wayland Post could put together, like, a sort of a courtesy column of, you know, upcoming meetings or something. I mean, I don't know. I mean. I have no idea, but we, you know, nobody gets the way, the Metro West Daily News, and so nobody knows what it is. No, I mean, it's, I know it's legally okay, but as a practical matter, it'd be better if we put it in a, you know, publication that people actually see. No, I agree, I agree, because the agenda only has to be posted 48 hours in advance, and that's usually probably not enough time for most people to, to rearrange your schedule or anything, right? Right.
So 5C is topics not anticipated by myself. The one thing I had to call with Annette, and having a joint session for a Coptic church, something they're looking to do, so we can kind of kill two as one, so make sure we're all on the same page. And so I told her that, I'd bring it up today, we just chatted today about it, but leave that, how and when, the dates, and how we, you know, form that with you and Matt, Linda, to kind of figure out how best to do that, make sure we're all singing from the same sheet of music. So, I told her I'd bring it up and figure out how we would do that, but. We just have to figure out the logistics, because like today, we both tend to meet on the same nights. Yeah. And they're in person or hybrid, and we're Zoom, so one of us would have to, would have to close out on our meeting to join the other one, and then we'd have to come back to our meeting, so the best way to probably do this is right in the beginning. We all, you know, 6.30 or something, everybody has a joint meeting, and then we go off on our own, you know, in separate directions, you know, so, and that just wasn't, you know, we didn't have that in place for tonight, and I don't think we were ready for tonight anyway, but we might have to do that at the next meeting. We'll just start the hearing process at 6.30 as a joint meeting, and then we'll go our separate ways. Does that make sense? Yep. Cool. So I'll let you, we're on the deal for that. Thank you. I also have an item. Can I, can I add another item? Yes, please. So, we've been waiting since August 27th for filing from 68 Lakeshore, which had an enforcement order. Oh, Tom joined us. We already voted on it. Hopefully, is five, is five years appropriate for an extension? Five years is appropriate. Okay. I appreciate it. We gave you six months. I really appreciate that. I was at.
Oh, we lost you. To be here. But since I am here, any questions you need me to answer about the need for the extension or any information? I know I owe you guys a report for the work that was done this year on the pond. But any questions I can answer, but I appreciate the help, but I'm not certain yet. We had surveys done, and I'm waiting on that. We keep losing you, Tom. We keep losing you, Tom. Tom has the same internet problems I used to. We may need to do it, but I'm guessing not. But in case we do, whether it's this coming season or the year after, we do need to have that extension on the pond. Okay. Gotcha. We're all set. Awesome. Thanks, everybody. I appreciate it. I just wondered if the residents on Dudley Pond are pleased with how the whole thing is going? Well, we, there is a, as with many things, there is a Volca contingent who, and not with the Priscilla Corps, but with the manual harvesting that we do every year. You know, the fragments, there are fragments that wash up on people's shores. There are people who complain about that, but they don't show up at the meetings, the Dudley Pond meetings, or my committee meetings. But no, people are very happy with, overall, the work that's being done because we're able to keep the weeds in check, not just the milfoil with the Priscilla Corps, but the tapegrass with the mechanical harvesting they do every year. Right, right. So, and especially this year was pretty good. So, there are some people who complain about it, but the DPW and the volunteers who are on there do a good job of being as efficient as they can with the mechanical equipment to keep waterways clear for boats and swimmers and so on. Okay. And the interchange with the DPW, that's working well? It's working well. You know, one thing that my committee is working on is the volunteers that we have, Alison LeClaire and Jim Ogletree, they're longtime pond residents. They know that the pond well, they know where the hotspots are for all the weeds. So, they're the ones who are actually operating the harvester and the conveyor. So, they have that local expertise. And so, what my committee is working on with the two of them is to sort of create a, not, kind of an operations manual, if you will. Oh, that would be good, yeah. You know, to hand that information on because the first season we had that equipment, the DPW guys were working on the pond. And they, you know, they were getting familiar with new equipment, but they didn't know where the best spots were to do the mechanical harvesting to get the best use out of the equipment. So, I think they appreciate not having to do that. But Alison LeClaire can't do it forever, so we need to, my committee is taking, as an action, to put together that manual. So, when the next generation comes along, you know, we can say, start here, go there, that kind of thing. Yeah, that's a wonderful idea. Yeah, it is. Are you volunteering, Chris? It's the hard part. No, no, I'm just saying it's a wonderful idea for him. Yes. Wonderful idea to take off. We got Tree of the Conveyor because he was breaking his back, having to manually unload that harvester every time. So, the conveyor helps, but, you know, we can't reverse time and make Tree or Alison any younger. So, we do need to think, you know, look ahead. Awesome. Thanks, Tom. We appreciate it. You got your attention and go forth and conquer. I appreciate you guys. Thanks so much. Have a good night, everybody. You too. Okay.
Back in the beginning of August, the 68th Lakeshore, they were putting in this huge masonry patio, lots of fill, you know, probably a three-and-a-half-foot wall and, you know, with a patio on top. And that's within about six feet of the pond. There was no permit was asked for. A portion of it looks like it's not even on their property. So, I'm not sure if they even did a survey before they did that. They just went to work. And the enforcement order required him to submit a filing to us by August 27th. And to date, we haven't received anything. So, I really need to go over there and see if he's finished the work or not. But he did apply for a building permit for some reason, which, you know, a building permit usually doesn't deal with patios. So, but he just completely skipped over us, which is not what the enforcement order required him to do. So, it might be time to start finding him to get him to actually do, to respond. So, okay. Are you looking for a vote now to allow you to do that or do you want to come back and give us the update and then move forward? I can give you an update if you want to. I mean, you know, we've reached out to him. We've, you know, we've tried various methods and just not really getting much cooperation from him. Hope you do. Let us know.
Any public comments? No hands raised? Commission, anything? By the way, now that we're coming out real quick, we kind of came in interspertally. This is Cliff Lewis, officially, our newest member. He's served in many boards and town committees. So, I'm sure, you know, he'll be, come on quick and get used to the gong show we've got here pretty easy. Cliff, thanks for hopping on board. Yep. Yep. Happy to be here. Well. I was expecting to be here until two in the morning. Oh, yeah. No, no. We try to run a quick, tight ship here. Sean moves fast. Yeah, I move quick. Awesome. All right. With that, minutes. Babs, what do we think for the October 29th? Do you like him? Yes, I talked to Sean about it. Or Emily? Emily?
Emily. Emily. Yeah, I got you. Everybody else? No, actually.
If not, can I get a motion to approve the October 29th minutes from 2025, please, and thank you.
Wait. Why does my agenda say September 24th?
Say again? My agenda says September 24th. It said October 29th on mine. Oh, okay. In the agenda packet. Printed out the wrong version. No worries.
So can I get a motion for that, folks?
I've got misplaced.
They write some of this. Shannon, you want to give a motion? You want to make a motion, Shannon? It's a motion for the minutes and closing them.
We're second to Shannon's motion to approve the minutes. Thank you, Lisa. Roll call, please. Barbara Howell? Yes. Shannon Fischer? Yes. Jenny Brown? Yes. Lisa Aubin? Yes. Cliff Lewis? No, I'm staying. And Sean Fair is a yes. Thank you, folks. I think that's it. So it's a quick, don't forget, homework. Look through the dates. Let Linda know if any of them jump out. This is an incorrect date we need to change. And then be on the lookout for an email from Linda or Emily about our next meeting to be a joint, first part, joint with the planning board. And then back to our normal schedule routine here. And you're going to get a bunch of homework, too, because the Chapter 193 regulations will be on there. So we're going to submit those, I think, in a clean copy. We're going to take all the track changes out of it. So it's one nice, clean copy for you guys to review. So this is a combination of comments from myself, from Abby, our engineer at DPW, from the engineer at Ty and Bond. And it incorporated the comments for the public comments and Board of Public Works comments, planning board comments. So we included everything in there. And hopefully we have a fairly, and it's been completely reorganized, which is exactly what I think Annette wanted, too. So hopefully you'll have an easier time reading those. Okay. Perfect. And Sean, what about the discussion we had with Gene the other day? Yeah, so just a quick little update. So Gene Milburn, our representative, well, representative of the Housing Trust, also wanted to possible help out on tree bank piece and possible partner warrant. And so met with myself, Linda, and Lisa here, and Gene this past week, or this week, to start that process. So Gene's going to do a lot of the back-end type stuff. Lisa's going to help figure out on the procedural piece to put together a nice warrant for what we've called a tree bank, but really is kind of an overall conservation bank to kind of help run out our 193 permit. So high five, Lisa. Thank you for helping, hopping on that. And yeah. Is that right? Is that right? Yep. Perfect. All right. Anybody else, anything else? Are we ready to make a motion for an adjournment tonight?
Oh, I'm actually hopping on from here to the CPC meeting. Is there anything, Linda, from here on, I need to talk about for the CPC or any last-minute things? No. Yeah, just, I think all total, we put in close to 45,000 in four different applications. So we made one for Hamlin Woods. We need a whole new boardwalk over there. Help me out, Emily. We made one for trying to do some pine tree diversity, putting in some pitch pines, some red pines, you know, doing a little bit more plantings on our properties.
Purple loosestrife. Oh, the purple loosestrife. Oh, gosh. You know, we tried to do the beetle program, and we had a CPC article for that, or an application a number of years ago for that. And then the state just suspended the program. So, you know, the suggestion is we can rear our own beetles for that. So that might be a little bit more of a challenge. But I think we're going to try some other experimental ways of trying to get rid of it. I mean, I don't know if any of you guys have been at Cal Common, but it's been engulfed in loosestrife this past year, which is really surprising. After two drought years, I mean, this stuff usually likes wet conditions. So what the heck is it doing out there during these dry seasons? I mean, it's a really dry period? I don't know. But it's proven to be extremely resilient stuff. And by the way, this is a fact to tell your children or your neighbors about, you know, one plant, one single loosestrife plant can produce 2.2 million seeds. Just think about that. Isn't that extraordinary? Think about a pine tree, how many seeds a pine tree makes. Yeah. So the loosestrife has like little pepper-sized flakes. I mean, that's how big the seeds are. So they can mass produce. But anyway, so we're going to try some digging, some, you know, plastic. There's kind of a whole different variety of stuff. And the fourth one, Emily? Herd trees, trees at Herd. Oh, yeah, yeah. So we're doing some restoration work at Herd right now, taking out one of the hedgerows. That's just nothing but pretty much, what is it, bittersweet buckthorn, multiflora rose. It really needs to go because it's just nothing but crap, you know, just invasive crap. And in the process of doing that, our contractor, Jim Henderson, said, we really need to save a bunch of these big old trees that line the trails. And so he helped us put together an application to remove all the bittersweet out of the trees and hopefully save some of it. There's a mass of oaks over there. And it's just really a shame that they're starting to get covered in the vines. And it's just, it's way too much for us to manage, you know, that, you know, we spent so much time over there anyway and end up neglecting a lot of our other smaller properties or even other bigger properties. So Jim Henderson is going to help us with that too, go in and help us with the removal of the invasive, the bittersweet vine. Oh, that's great. Yeah. We have a lot of it in Sedge Meadow behind us as well. Well, go heck away all you want. Okay. Shannon, let's go do it. I know. You know, Linda, so I'm kind of new to this, but I know I got an email yesterday about the Massachusetts Community Biodiversity Grants Program. I mean, the deadline's like right after Christmas or whatever, but I don't know, you know, if something doesn't, if we don't get the funds through CPC, it's probably a long application process. But is that something we would consider doing as well? Oh, you know, we have so many different opportunities. We also, I think it was the River Stewardship Council came up recently. I mean, it's, and they all seem to come at once, you know, these application requirements. So it's hard to figure out how, you know, where we're going to, where we're going to put our time and effort. But no, I mean, if you come up with a project, if there's something that you think really needs to be done, especially you too, because you guys about Sedge Meadow. Yeah, please, you know, we're, we'd be happy to help. You know, we could brainstorm, spend maybe an hour brainstorming in the office or something. No, definitely. Okay. And, you know, the only problem is it's really hard for us to take on additional projects. But, so that's how, you know, we've worded many of our CPC projects is that we can't do boardwalks. We don't have the ability to do that. We have to hire somebody. We actually put in a new kiosk, which is some, again, we buy these pre-made. We don't, we don't build them ourselves. And the same thing with, you know, the herd farm and the tree work is, you know, we're really going to have to put in money for somebody to help us with that. You know, because we just don't have, you know, I have one and a half people for 1,200 acres. And, you know, we, we just can't, we have to put it in our application set. We need contractor help, you know, with, with a lot of what we do. So, and we can do the maintenance. It's just, you know, the actual, you know, implementing the projects is really hard to do when we're so short staffed, especially for, you know, for working in the fields and working on our project, our properties. So, but anyway, we do the, the person we hired this year on JD, who's helps Brian in the field part-time. He's been great. So, and he's a, he's a plant expert too. So you and Shannon and JD should, should get together at some point. Excellent. Yeah. But no, please, if you haven't, Jess, go ahead. I mean, we can, we, the trails grant came up recently for the state. There's, I mean, again, there's numerous grant opportunities. It's just a matter of us trying to conquer and divide and try to get, you know, try to get applications in. All right. Yeah. I'll chat with Shannon offline just to see if there's, you know, if there's an opportunity there and where I can help. Emily, wasn't the SISMA one come up too? The invasive management one? Yeah. That's at the beginning of December, but that's like, I think they have maybe 5,000 to give to all the communities. So we know we'll be getting a little bit. That'd be just a small pittance, wouldn't it? So, okay. All right. I got to hop on to CPC. Yes. Okay. Big thumbs up for the conservation projects, right? I'll do my best. Yeah, those are, those are really exciting. I like, I like uncovering those big oak trees and dealing with the loose strife. We'll have to talk about equipment too and tools because I, I just invested in something that can help all of us, I think. So. All right. Can I get a motion for an adjournment, please?
So moved. Thank you, Cliff. Do we hear a second? Second. Thank you. There goes Jenny. Yes. Roll call, please. Barbara Howell. Yes. Shannon Fischer. Yes. Jenny Brown. Yes. Lisa Aubin. Yes. Cliff Lewis. Yes. And Sean Fares, yes. Thank you, everybody. Sorry. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you.