June 3, 2026 – Historical Commission – Video & Transcript
June 3, 2026 - Historical Commission
Meeting of the Historical Commission on June 3, 2026.
I don't believe there are any members or anybody else online, so it's an in-person meeting.
The meeting may be recorded, and if it's recorded, it will be made available to the public on WACAM as soon as possible after the meeting.
The public will be excluded from executive sessions.
Pursuant to Chapter 2 of the Act of 2025, this meeting will be conducted in person and or via remote access in accordance with the applicable law.
If the meeting has only remote access, no in-person attendance by members of the public will be permitted.
If this meeting has remote access, one may watch or participate remotely with a meeting link that can be found at the website.
When required by law or allowed by the chair, persons wishing to provide public comment or otherwise participate in the meeting may do so at the meeting location, in-person or remote.
Public comment should be limited to two minutes per person.
So we'll call the meeting to order, and the first item on the agenda is public comment, and I don't believe there's anybody online.
Okay, the next item are to review the minutes from May 6, which Ann has circulated.
Does anybody have any edits or changes to the minutes?
I had a question.
I don't remember saying that I saw several people.
I didn't get a copy of the minutes.
What?
I didn't get a copy.
I sent them to everybody by email maybe a week and a half ago.
Well, maybe it's going into your spam folder.
I'm not hearing you.
Oh, well, I don't know.
It is hard.
I'm sorry.
Ann was saying the meetings, the minutes were emailed out about a week ago, so they should be in your email box, or maybe they're in your spam folder.
But are you still having trouble opening uptown email?
No, I've got it now.
You've got it now.
Okay.
So, I believe there was something about the cleanup weekend, and I said that there were several people.
If I did, I want to say I'm sorry.
I didn't mean to say several people when I saw you.
I saw you with a couple of other people, and that was Sunday afternoon.
So, that's on page three, Kay, under items not reasonably anticipated.
It says, Kay Gardner-Westcott reported that R. Conard held the cleanup at the depot.
She saw Sunday afternoon that he had several volunteers helping.
Well, I'm not sure it was several things.
What do you want to change it to?
It was a couple.
I saw two people, like, include Greg.
A couple?
Well, we had 26 people involved.
That's marvelous.
Including a church group.
But I can report on that.
Yes, you report on that.
I'm just talking about this.
Do you want to change many volunteers helping from several to many?
Well, that's not what she said, though.
Okay.
Well, you could definitely report on it today, but what you said, you're trying to downsize
your, and you're trying to up it.
So, do you want?
Yes.
I really don't think several was correct.
What's the difference between several and a couple?
Well, several is three or more, and I only saw one or two people.
Okay.
All right. Just above that, under the spelling of Jo Gosselt. Oh, thank you. It's G-O-E-S-E-L-T. She was a longtime curator at the Wayland Historical Society. Jo-E-S-E-L-T? Yes. Okay. Thank you. On page three, Asa. Yes. Yeah. This is above the one that you question. Oh, okay.
Anything else?
With the one revision that was made, can I have a motion to- I should move it. Oh, two revisions. I'm sorry. Have a motion to have the meetings accepted? So moved. Second. I second. All in favor? Aye.
I'll abstain because I wasn't at the meeting. Okay. That's the usual practice, probably. No speaking. Okay. The next item is the Mansion Inn and Dudley Woods signage. I'm not sure there's any update. Do we have any? I do. Oh, you do? Okay. Bonnie Gossel's brought in the three. Now, you'll have to forgive her printer, but you can pass these down. And that's what they- they're all different. But these were the finalized ones. Oh, these are three separate? Yes. Oh, okay. We have three signs going up. One at Castle Gate and two at Dudley Woods. So they're- and I want them back. They- she just wanted to show me what had been approved. And as far as we know, this is- Yeah. We all- It's what we- It's unchanged from our last- I- I- look at it. We have not sat down and compared it, but my assumption is it's- It's the same thing that it was- What we had all agreed on. Right. Remember, Anne, on the final one, was the QR code on there? We did want the QR code on there. Yeah. Okay. Okay. Yep. Yes, we did. Okay. It works great. Colors look brighter to me or something, but maybe that's the- It's our printer. Printer, yeah. The printer is- I just think those are the exact- I've seen them.
Okay. So that's what's been approved. They're the same as what we had approved earlier. Yeah, right. Right. But I think this was for a site visit that we were going to do for Dudley Woods, that we would give our input as to where we thought they should go. Right. I don't think there's any update on the site visit. Do you know anything further, Rick? Yes. I talked to Mike Fay this morning. He says the contractor wants to do everything all in one visit.
They don't want to mark or stake the locations because they're afraid somebody might move the stakes between the time that the contractor comes back to do the work. So Mike wasn't too sure about the Castle Gate and the Dudley Woods locations. But I think we should determine among ourselves where exactly those signs should go so that when the contractor comes to visit the site, we can point to the spot. I'm trying to remember, are there other parties or groups that also wanted input on where they go? Abby Hustles, Mike Thaya or his designee from facilities. Whether Abby comes herself or someone, I'm not sure. Abby? Which Abby?
BPW? I'm not sure. I mean, there's facilities. There's CPW and there's the administrative office. Someone from the administration office might come. I'm not sure. Okay. So you're saying those people you've named want to be involved in citing the signs? Well, those people, my understanding is those people will come with the contractor. I see. When, when the contractor is ready and, and the Mike doesn't want to do anything. The contractor doesn't want to do anything until the signs are done. They were sent to the fabricator. There, if I can find my notes, the signs were sent to the fabricator on April 10th. It's a company called iZone in Texas. And they have a several month turnaround time, but Mike Thaya said he would contact us when the signs are ready. And then at that point, they will be scheduling a site visit. Oh, okay. With the contractor. But we, we would need to do our site visit prior to that. Right. Yes. So would it make sense to wait until the signs come in before we do our site visit? I don't think so. Let's go while it's nice out and pick our spot. Well, was Ann checking with the DPW on the castle gate where the right-of-way town is? Yeah, I did talk with them and they've marked the boundary out there on that, on both corners, both corners or no, just the one corner of where the town land boundary is that separates private land from town. And that shows us what we have to work with. So, in my opinion, we could go out or some subgroup of us could go out to both locations and make our recommendation. Obviously, the contractor and other people will probably want input, but we might as well say what we think and then have that information ready for when they're ready. In the corner that they marked, is that the one with the bushes on it or the one that's all grass? It's the one, as you're, as you're looking at castle gate road, it's on the, it's one of the right-hand corner. Really? Because when he, when I talked to Tom Holder, he was pointing out the left-hand side as you're looking at castle gate where the bushes were. A lot of, it's not much room there. Well, he said that they would have to trim bushes back because the bushes are on town land, is what he said to me. Okay. This was way back in the beginning when we were working on the pillars. Yeah. I don't know if Tom got involved in this. I wrote to him to ask him for help in understanding what the boundaries were. And he put me in touch with, uh,
Rayna? In relation. Thank you, Tom. Tom, yes. And Tom Lachs. And he's the town survey. And I think he went out personally and marked the boundaries.
Well, he might be able to mark our spot. They do use paint on grass or whatever to mark a location, which is maybe what we could do. They don't want it staked, obviously, by us. Well, if you say if you did that, painted something on the grass in the next couple of weeks or month, and it's not going to be put in place for several months, you'll never find that. They don't mow along the walking trail, do they? I thought it was in the woods. Well, you're talking about Dudley. I'm not talking about Castlegate. I'm talking about Dudley Woods.
No, I don't suppose they do.
Just a thought. Yeah, but we can at least have a rough idea. You know, we'd like one to be in this area and one to be in that area, kind of maybe not specific to the footings and all. Well, it seems to me we can approach it a couple of different ways. If there's two or fewer people, we don't need to advertise it as a public meeting. If it's more than that, then we'd have to advertise it as a public meeting.
I don't know if anybody has any thoughts on whether a quorum should go or less than that. I think we should all go. We've all had input into it. But we don't need to go together necessarily. We can go in pairs and take photos. How are we going to know which pairs have picked which spots in the woods? I mean, it seems that we can discuss it and talk about why we chose this particular area. It just seems easier if we just go as a group. Now, not everybody may want to go, and that's fine. But I would think we would want to go as a group. We've done everything else as a group on this.
Yes, just in my opinion. Yeah, no. I just don't want to slow it down. I don't think anything's going to be slowed down because it sounds like the signs aren't going to be ready for a little while yet. This is something we can do this in the next couple weeks and check it off our list and whenever the time comes, we would have the information ready to hand over and say this is what we think. One, so we don't necessarily spend a lot of time right now picking a date. If everybody could send me in the next couple days, four or five days that you're available in the next few weeks, and we'll pick a day and we'll get a meeting notice published, if that works. Could I just throw out one, if this doesn't work, then let's not spend any more time on it, but Wednesday is the day we meet. So if Wednesday is a day that we all have available, sort of midday, maybe we could find a Wednesday that we could do it.
Does everybody have their calendars available? How about next Wednesday? The 10th?
Yeah, next. Well, I could do the morning.
I'm just talking about because I haven't been able to follow. Oh, setting up a time to meet at Dudley Woods as to where to place the signs. And we're talking about perhaps it being June 10th.
But that's the last thing. Yeah. What time were you thinking?
We were in the lab in the morning. The lab. Well, yeah, but I have calls and different webinars and things that come up. So what time were you? About 11 o'clock. 11, I could do. 11 o'clock on June 10th. Wow.
Okay.
And would we meet at Dudley Woods first? I would think so. Is there obvious parking? It's for two cars to park if they park nicely.
Then everybody's, it's a dirt road. And it's not very wide. What road is it off of? Sorry. It's off of Main Street. It's off Main Street, Route 27. And then I know I went there with you, Tanya. When we, when the, when the guy was, we took some pottery out that was found like a trash heap. No, I'm not really hearing anything. Oh, I'm not really hearing anything. Oh, being said. So, sorry. So, Amanda, I'd be happy to take you down. I mean, we can carpool. Okay. We don't have to all come individually. Okay. As long as you know that I have a Zoom at one. Do you want to take artifacts to where? No, no. I was just trying to, I was trying to remember exactly where we were when we surveyed. But anyway, sure, Kay, I'll take you up on that. We can meet here at the town hall. So, I'll post a meeting for, I might have to ask the clerk how to post for an on-site meeting, but I'll talk to her. I'll figure that out. So, if anybody else wants a ride and I still have three seats available.
Do you hear that, Tanya? You know, this room is terrible. I said, if you want a ride on that day to go to Dudley Woods, I still have space available in the car. Thank you. I will have to see if I've got anything else on my calendar. Okay. Thank you.
Okay. Well, that's good. Anything further on the Mansion Inn and Dudley Woods signage?
Next is the Rev. 250.
I carried that over from the last meeting. I don't know if there are any further updates on that. On the new one. The new one we're doing. Just to repeat, if I said it last meeting, Rachel Revere on August 30th. It's 2 p.m. That's a Sunday. It's History of Play, which we'll be doing. Rachel, as she's left in Boston, as Paul has gone to the other side of the river. And how she manages the six stepchildren and one child of her own. And the woman playing Rachel Revere got standing ovations at Deborah Sampson's play that we put on. It's free, but donations are welcomed. And it sort of involves the women that are left at home to manage businesses and home and everything else during the revolutionary time period. And what they have to cope with, especially a patriot still living in Boston. So please tell all your friends. And hopefully we'll have a full house this time. We didn't, unfortunately, last time. At the Vokes. At the Vokes Theater.
So we will probably need volunteers again for parking. Rick did it last time. And I will also ask 250th if there's anybody that could do that as well. So I hope you all come out and support our efforts for the 250th. Then the next thing I want to tell you about is the Cemetery Walk, which I gave. Vokes Theater thought they would have somebody that could help do the impersonations. And I have not heard back from him yet. The two dates that I gave him was either September 27th or October 25th. And I, again, have not heard back from him.
So we'll probably need volunteers. They're going to have to register in advance for that, as they will for Rachel Revere. So we're going to need volunteers to check people in and be sure that, and again, it's free. Donations welcomed. And the donations are going towards a town sign on a constituent ball field with the history of the ball field. And I've talked to Catherine, and she seemed to feel that the recreation could kick in with some money, which they'll have to do because it's going to cost money. But since we have a budget has been cut to $250, we need to give donations, raise money the best way we can. Any questions? Can I add something in this category? Great. In case you're not aware, on Sunday, there's a program as part of the Wayland 250 celebration, an author talk at the library at 2 p.m. Tilly Lasky, who wrote the book and edited the letters from between Evangeline Simpson and Rose Cleveland. She will be talking about the book and their story Sunday afternoon at the library at 2 o'clock.
In a musical 1776, which was shown at the COA a couple months ago, the high school students have been working very hard to present a concert of the music, and unfortunately, there aren't that many people signing up for it. So if you like music and you want to have some fun, please sign up for that, because these students have worked very hard for it. All right, Kate, what date was that? We'll have to look on the 13th. Thank you.
This is Saturday and Sunday, Diane, is that correct? I think it's Friday and Saturday.
June, and it's the 12th and the 13th. Yeah. You can find all this information on the Wayland 250 website on the town. I finally got a lesson from Jalen recently on the new website. I wasn't able to post anything when the website was updated because everything changed. But now I can, so I've brought everything up to date on that Wayland 250 site. I had a hard time finding it. I mean, it was so easy. It had a band at the top. Yeah. I wish it were a little easier to find. Because I've sent people over there, and I've gotten callbacks saying we can't find it. I couldn't find it. Yeah. It's a little hidden. It's unfortunate. There's a menu items across the top. There's one that says residence. It's not intuitive at all. It says residence. And then there's a bunch of sort of miscellaneous stuff in there, like the town brochure and recreation trails and things. Anyway, Wayland 250 is there. Well, it does good people get the town manager newsletter. They do a good job of advertising it on that.
Okay. Thank you. The next item in joint program with the HRDEIC. Are there any updates on that?
Amanda, I understand you met with Karen. Oh, I did meet with Karen. Gosh, that was so long ago. So, and she didn't feel that it was, that there were any projects that were a good fit. So, she did suggest, of course, that if we ever have a program that we think is a good fit, to always reach out to her to see if, and she said they're very good on the marketing side of things. So, they're happy to do PR, but she wasn't really interested in any suggestions I had. And so, I thought that she was meeting with you to talk about the town seal. Yeah, she wasn't interested in that project. But you're kidding, because she told me that was her pet project. No, she didn't say she had worked on the state flag at some point years ago, but she wasn't interested in the seal. And I was very delighted to see, and I'm sure you're behind this, although maybe not because I mentioned it to Scarlett, too. The drawing, but the kids, and how do you envision the seal? I saw that that's a project at the Historical Society. Not that particular one. Oh, well. You know what? I just saw it on the website. There's a whole bunch of family-friendly kids programs. Oh, yes. And the first one is design a town seal. What is important to you? What would you put on a town seal? Maybe Scarlett spearheaded that. So, I appreciate that. Anyway, just because if it gets into the collective consciousness, it's a good thing to be discussed. Yeah. But, yeah, she didn't.
I tried. Yes. That's why I put her in touch with you, is because she said it was her pet project. And I said, well, is that funny? It was just brought up at the Historical Commission. Yeah, she changed her. She backpedaled on that. She said her interest is in, she doesn't like it when towns say that they were established by a certain date. And that's her pet peeve, is what she told me. And that she would like to see those signs gone. Because the towns, you know, existed long before they were a step. And I said, well, that's not, that's statewide. That's, that's something beyond my pay grade and not something I want to take on. So, so, anyway, we had different, I don't, I, I wasn't, I just wasn't sure. I didn't quite understand her group. But I think it's great that they had these conversations that, you know, she's a pivotal, I guess, in helping together with the library, getting these conversations and communications going about current issues. But. Sorry, I was just going to what she had told me. That's why I connected her with you.
So she had a nice lunch and love to do. So. It was a very pleasant experience that. I mean, I actually think it was so short-lived and we, we only had 10 year seltzer water or something that, that the waiter felt so badly for us that he said no charge.
So. So I didn't feel like it was really successful. That's how short it was. Okay.
Well, thank you. Next to the house plaque report. We don't have any new applications. We have the one application that's pending for 96 Main Street. And the open question was, okay, if you had time, you were going to check and see. I was, and I did look and I didn't find my information doesn't mean I don't have it. I just didn't find it. But I've had several other deadlines that I've had to meet. And so I couldn't spend a lot of time. Sorry. Can you look at the address again? You know, I stopped in. 96 Main. And there was something in our box and it looked like it might've been something about a house. Oh. So you should look at that before you leave. Yeah. It's 96 Main Street. We had talked about, I think we had talked about running a little note in the Wayland Post or about plaques are available. You know, if you have a home in this range of our guidelines. And we have to just to let folks know. Right. And maybe the town manager would be willing to add that to his monthly report, a little notes, you know, from the commission.
I can, I can write something up and I can present it at the next meeting. And I haven't presented anything to the Wayland Post. I think you haven't. I don't like that. Oh yeah. It's really easy. Okay. All right. So I will prepare a small blurb to have everybody take a look at. It's a good idea. And I know you have a lot going on, but if you could check that and report back and then we can, I'll get back to. You might also include the number of houses in town that do have plaques. You've got the list. Let people know it's not, it's four or five. It's got a pretty good number. Yep. Good idea.
I think the age is the biggest thing. I think you can probably assume that it needs to be really old. Yeah, what I, what I'm envisioning is I'll largely parrot what's in the requirements. It's age, historical significance, or three or four different things. But I'll make sure I put dates in there for age of the home. Yeah. Good idea.
Okay.
So she says it's 75, didn't we?
I can't remember what the date is, number of age of the house. I'll check. I'll check. Next, the cemetery project, we actually got an email back from Kelsey on Monday saying that she apologized for the delay in getting the bid package together, but she has it now and she hopes to be able to present something to all of us next week, which would be the bid package for us to review. And once it's finalized, Kelsey said she's prepared to put it out for bid. So we've got some good progress. I think the concern I have is that it's now June. I don't know when a contractor could start or would want to start. The contractor would have a few months, I guess, for the remainder of this year, but I can't see him finishing. But when did the other group start? Didn't they start in the fall? No, they started in the spring. Did they? Epic. Didn't we? I remember meeting at the North Cemetery and they were talking about access to water. That's right. Yeah. I think it was spring. You're right. Yeah.
It might be a little difficult for a contractor if he or she has to start and then stop and remobilize, that sort of thing. Well, as soon as you started cleaning the rest of the stones that are listed and then started on the stone repairs in the spring of next year. Yeah. Right. I guess that would be up to the contractor to decide the best way to do it. But I know Epic, they started on stone repairs first and cleaning was somewhat incidental. Well, I was just thinking in terms of shorter time period in the beginning and they would be stopped in the winter anyway. So it seems like for a shorter project, cleaning the stones would be adequate in the fall. And it may be a contractor that has more workers. Yeah. Yeah. Which means the job goes faster. So we hope we'll have something next week from Kelsey on that for us to take a look at. I'll have to talk to Kelsey about how we, if we want to provide input, again, we'd have to post a meeting of some kind so we don't violate the open meeting law. But I'll talk to Kelsey about that.
So we hope we'll get that up and running. It's taken a long time. Any other questions on the cemetery project? Is this something that you can take care of because you have experience from the previous package? No, I think Kelsey put the package together and she put it up a bit. To review it and so forth. Oh, yeah, I can certainly review it. Kelsey said she was going to send it to everybody. Okay. And I, but I just was thinking that you didn't have to call home and just for that, we let you handle it. Well, I'll talk to Kelsey about that. And if, if there's something, uh, if she, if she has an idea how to handle it without having a full meeting, I can send an email out. You just can't reply at all. But I'll, uh, I'll, I'll talk to Kelsey about that. That's, uh, next item is archaeology lab report. Any updates?
Oh, do you want me to stop?
Yes. Oh, we don't have too much to update. Um, Rick, remind me. Okay. So we have about seven small boxes left of artifacts, um, that we're cataloging Castle Hill. Um, the rest are things that we're going to have to decide what to do with it. Soil and bones and charcoal. Um, I'm still working on the sandhill box. The last one slowly getting through that. And, um, Rick had a visitor today in the lab. Um, I know there's two, the two big things we talked about are the loan at COA. Yeah. And how long the year, when the year started and when that's coming up for completion and who's the point of contact and whether or not we can extend it. We both love the fact that the exhibit is there. It's a very handsome exhibit. And so we don't know who's kind of the point of contact with that. Um, we have, our artifacts are on a loan there. And then the other thing we were talking about was, Anya, is the concern about the display. And we still need to figure out what to do with that. And, um, who could take it? And we, not, we threw out a couple of ideas today, but we have to really look into it. But I also wanted to say that we should go upstairs because I think there might be some Castle Hill artifacts up there. I don't think there's any artifacts, but I might be wrong. I think, um, last time I looked, I think, which was with David, we brought down all the boxes that had artifacts and we left this stuff we didn't think was of value, but, um, you and I should certainly double check that. Yeah. Thank you, Sean.
Thank you.
Uh, railroad and rail trail signage, uh, Rick, anything to report? Well, just an update on the, um, volunteer work. Um, and thank you for doing the wire. You're welcome. And, um, I, we had 26 volunteers in all, including a church group from Weston, uh, teenage girls and, and, and their chaperones that helped us that Saturday for over an hour. Um, I, uh, we, we got the container for Rush from the transfer station. Um, they actually came on three separate occasions, um, two during the weekend and empty brush. We had taken logs, uh, a few days before they, they separate logs and brush at the transfer station on separate piles. So a neighbor of the depot helped, Courtney Purrington helped a great deal. Um, with the logs and the brush before the brush clearing weekend. So we got that out of the way. Um, so the transfer station provided the container for the brush, the DPW provided a separate container for dirt. Um, and so I sent thank you letters to the DPW, to the transfer station, the transfer station, um, and to all of the volunteers. So, uh, this is a copy of all of the thank you letters. If you want to pass it around and Brad, you're the chair, do you want to end up with that or whether you should go in the office file? Okay. Do you typically attach these to the minutes or? I could. I could. Yeah. I think that would be nice. Um, can you send me an electronic copy? Uh, yes. Do you, please, why don't you just get an electronic copy then? Yeah. That's fine. And where do these, where do these go? They go into the, um, historical commission office next to the lab. Okay. All right. Thank you. And as I mentioned earlier in the meeting, I talked with Mike Fea this morning about the rail trail signs and they are in the process of being fabricated. And, uh, so we have nothing really to report on, on that until the signs are fabricated. And then we have a site visit to find out where they're going to be located. Are they using the same, same company? It's that, uh, iZone custom high pressure laminate signs. So, uh, the, the final version, as I understand of, of all the signs, including the rail trail signs, castle gate and Dudley woods were uploaded on April 10th and, uh, however long it takes them to manufacture the signs. That's all I have to report. Great. Thank you. Uh, next item is, uh, the training sessions. There's it's the Alliance of preservation commissions. They'd asked that we have a representative attend training sessions. Um, and I'm the designee, uh, they now have two dates for it. It's a Monday, June 8th and June 29th, uh, from 12 to one 30. So I'll be participating in those on the 8th and the 29th. Um, and I'll report back after, uh, uh, uh, after the meetings. Um, but they should be, uh, to be interesting. Um, and the second to last item is, uh, discussion concerning the next, uh, interim chair. Um, I've had a communication with, uh, with Rick and tell me if I'm wrong, Rick, Rick has, uh, agreed to be interim chair for three months. Um, which I appreciate, thank you very much. Uh, yes, a question I have though, in terms of the next meetings, we had some discussion at the last meeting about when we're going to meet during the summer and if we should meet every month or, or skip a month. I don't know if anybody has any thoughts, opinions on that. Well, I found that if we skip August, we're like a month or two behind everybody, all the other committees that are making plans and doing things. So it seems to me that if you're going to skip a month, it should be July. Yeah. Looking at the calendar, the next meeting would be Wednesday, July 1st. Uh, no, I, yes, July 1st. Um, the next would be in August would be the 5th and then September would be, uh, September 2nd. So does anybody have any other opinions on whether we should skip one month during the summer or not? Do we have anything crucial coming up before us as a committee? I, I can't think that we do, but I might not be aware of it. Uh, yes, except the August, and that's August 30th, the, um, History at Play, Rachel Revere. So we still, we would have a meeting before that to finalize plans. And that's the problem. Things happen over the summer and we don't hear about it until, um, August or September. And, but I'm not advocating for a meeting in July. I'm saying that if people want to take a whole month off, that's the month I would suggest. I know that the, the first, uh, Monday in August, I, I'll be actually on vacation, so I won't be available for that meeting. It doesn't mean, of course we can't meet, but, uh. That's the fifth? Uh, yes. In July 1st, of course, it's the week of, uh, of the July, which is on a Saturday. So many people might be taking that time off, I don't know, but I have a lot of big celebrations this year around the 4th. No, it's Friday is the holiday. Right. The 3rd is the official holiday, right? Well, you're right, but the sound doesn't, isn't open on Friday, the 3rd, so that means that they are probably taking another day off and whether that is the 6th or the 2nd, I have no idea. I will probably be gone both Wednesdays. For July? July, that first week of July and that first week of August. Obviously, I have a form. Yeah. You know, in terms of anything being urgent, the only I can think of offhand would be the cemetery project, but, but to the extent that that's been bid out, um, I have no problem handling, uh, issues as they come up, and Sherry, and you'll be available, I assume, so. Anne, did you have any interest in continuing to monitor this cemetery, or are you done? No, I, I'd be perfectly happy to be available if there are specific questions, or I can be helpful, but I don't want to be involved in an ongoing basis. Right, okay. Well, why don't, why don't we plan on skipping July, the July 1st meeting? So then Rick would do three months after that? Do it in September, October? So, right, and then the next one would be, uh, August 5th, the next one would be September 2nd, and then October 7th. And, of course, we have the, um, the cemetery tool coming up. Yeah, the wall. So if we don't find the people at, uh, Books Theater, it's time to tap some of the members or members, family members, or family friends. There are seven, uh, characters. Eight people will be needed, two women, and one teenager, and the rest are men. Um, then we also have to decide about setting up the table to check off people's names. The other thing about the cemetery tour, I forgot, sorry, I'm changing the subject. I want to know from the committee, I have done this both ways, uh, Birmingham has one time that they give their tour, and then when they had so many people, they had to break them up and different guides, um, oh, that's the other thing. We need guides to take people from one cemetery and marker to the next. Um, others I've been to, they have scheduled, uh, one, two, and three o'clock, and, uh, limited how many people can be on each tour. I will tell you, the gentleman that has done hundreds of these tours and gave a class on how to do, uh, cemetery tours suggested that you limit it to 10 people, which doesn't sound like very many to me, and I might stretch that to 15 or 20 if necessary. But the question becomes, do we want to do separate tours, or do we just say, register and come, and then we'll just see how many people, you know, we'll have an idea from the registration. But they'll all come at once, they all need to know where to park, and they need to, um, we need guides, because we'll have to divide them up.
Well, if this turned out to be as popular as the house tour with over a hundred people, having a hundred people show up at the cemetery at one time, to be split into different groups to, I think that is a catastrophe, I really do. Handling that many people, and trying to move from marker to marker, and away, have the group split far enough away that they're not hearing what the other group is, the character is presenting, it just becomes so confusing for what you're hearing, and trying to monitor a hundred people at one time. I would prefer it be a reservation for a certain number, a certain hour, which is the one I've done. I haven't done the other type. Anybody else have an opinion? I don't, I don't think there'd be as many people as the house tour, um, just because I think the house tours probably have more generalized appeal, but, but I think the idea of reserving certain time slot makes sense. The question is, what do you do if you have 20 people sign up for one time slot, and two people for the next one? I'm not sure how you handle that. Well, there's just, the registration would be, you know, say there's a limit of 10 people, and so they would be notified right away. They wanted to sign up five people, and there's only six, well, you can do six, but say there's already eight people there, and they would get notified immediately that, um, they, if they wanted to stay together, they would have to choose a different type slot, and we'd tell them which one is available. Okay. This is a little bit more involved than just registering, um, but it's something that I think Jalen and I can work out. Could you have it already set up, automated, so that it had, like, you know, a drop-down menu with three different times, or, or? I have to talk to Jalen about it. She's the one that's setting up the registration, and I don't know, first, I want to know what your opinion is, what I should be asking for, what I should be working for, and if it doesn't work out, then I have, um, August to come back to you and say, this isn't going to work out. I think it's a good idea. Talk to Jalen about how we can present it. So do we want to do one, two, and three, or do you want to start at two, three, and four, or 1.30, 2.30? I mean, one at one, the next one at 2.30? I would put a little bit of a break up in that so that people can pull their cars out and pull their cars. If I start at one and then 2.30, and then four is a little late, um, we'll say 3.30 or four.
Sure, I mean, four is still daylight out at four. I, I, I, I wonder, if people would choose it if it's a little bit earlier. Like, could you, we went at four. You and I did one at four. Yeah, we did one at four. And did plenty of, that was the last, that was the last, that was the last round they were doing. And we didn't register, but they allowed us to join the group. Yes. Okay. And it wasn't a full group. No. And, um, I, I just don't want to fight with church or other sports activities that are going on. I mean, there'll be some. There's always a fight. Yeah. Yeah. I'm hoping to say it's going to be hard to predict all of those things. Yeah. You know, there'll be weddings and everything else. I think four is okay. I think it'll be plenty of light. Okay. All right. Thank you for your input. You might even want to do one in the evening and have it spooky. I was hoping to avoid the spookiness, quite frankly, because that's why I had hoped to do it in the spring, but the books theater, people could not be gathered enough time. Um, we're, we're doing revolutionary war soldiers or wives of, or in one case, the wife and, uh, daughter-in-law and a teenager son, but they're not the real popular ones that people have heard the stories about before. These are your everyday GI jokes. I like that. They're, uh, who should receive recognition. We have a map of the town showing where all the houses are that, where they lived. We have on the east side of the river. We're not using the west side of the river. We have a, uh, we find the word in the mud jumble of letters of all the soldiers named. Word search. Word search. Thank you. Word search. And, um, seemed to me we had a third thing. Was it the coloring book or something else? It was something else that I think that, um, anyway, three handouts that you can take home to the kids or if the kids are with them, they can have them, you know, um, which reminds me, I should tell you all that there is a spectacular color book coming out. How many pages? Uh, 40 sides, so 20-some pages, fronts and backs, fronts and backs. All done by Sherry Ann for the 250th. It will, um, be available, uh, at the Mayland Festival, if not sooner, and it'll be handed out for free as far as I know at this point. So what did you call it? Is it a coloring book? It's a coloring book called A Bird's Eye View of Wayland Through the Years. That's great. Great. Isn't that cool? Congratulations. Yeah. That's great. Which reminds me, we should talk about women for us, too.
But, well, if, if. I'm sure we can have that. Um, I can make a comment about it. Okay. Okay. When you get to things not brought before. Oh, we're not allowed to have that anymore. Oh, we're not? No. Well, that, what? Well, what about a report? I'm just seeing if you can do reports as long as nobody questions or add, add to it. We're, we're talking about that. There used to be on the agendas items that weren't anticipated within 48 hours before. There's been a no rule issue that you don't put that on the agenda because if something comes up and you amend the agenda, uh, you don't put in the agenda that items not anticipated. So there's been some discussion about whether that, that line item violates the open meeting law. So it's been eliminated. So that's why it doesn't appear on the agenda's end part. I printed it out for the long term. It's my fault. Okay. But it's about the 250th. Okay. You did bring that up. Okay. Go ahead. Go ahead. So we know the Wayland Fest is celebrating the 250th. And I had asked at the last meeting if people think about other things that they thought we had such a wonderful table. Thanks to Ian and Brad and Rick, that, um, if we wanted to add something a little bit different or change it and do things just so that people don't go by and say, Oh yeah, I saw you last year. You know, they'll see something new that catches their eye and everything that you brought, everybody was interested in, but I was wondering about the training, all the trains, everybody loved to talk about the trains. And there's a gentleman, your friend that does a model train set up a Wayland center that shows the depot and the turn pit and everything else. And, um, maybe not all the details need to be on it, but, um, and it takes a big table to put out, but I was wondering because everybody loves to look at models and they love to look at it. And this is Wayland center. It isn't like it's, you know, New York city or something like that. And so I throw that out. If you think that might be something that we want to add, and then we don't have to change anything else. We can keep everything up like we did. I haven't talked to him because I wanted to know what the board thought first. I think it sounds like a great idea. People do love trains, especially kids. They love model trains. It's a great idea. It doesn't run. It's stationary. Right. But if it's got the town center, I think that sounds like a very good idea. The other thing it has is the turntable and the engine house. And it has that whole interpretive railroad concept that we have been working on since 2014 or earlier. And maybe it's a way to interest townspeople into what our interest in trying to excavate and bring back some kind of an interpretive center. And maybe by actually seeing what it looked like on the model, we can talk about our proposed plans and thoughts. What date is the Weyland Fest? It's the first weekend in first Saturday in October. First weekend in August, I mean October, which is probably the third or the fourth.
Did you say the first Saturday? Yeah. October 3rd. October 3rd. Is this something transportable? It is portable. It's been on display at the Berger House last July. So
it may have too many intricate, small details that could possibly be left off. There's a gathering of people. You don't want things that they can easily pick up. But if there's sufficient interest, I will contact Steve Angelini and see if that's something he's interested in doing, provided there's space available. I personally think it's a good idea. I don't know what everybody did. I like it. At the Grout Herd House, it sat on a table? Yes. So we would need to... Two tables. Two tables. Two tables. Two. Yeah. Two tables. The photo there. Yeah. You have the big table and then... Small. So the thing is that we have... Do we have two tables last time or one table? We have one table. We have one. Yeah, we'll have to ask for two tables then because we'll need space. It would be at least this long, maybe a little bit longer. Could you send the picture back again? I'm sorry. I didn't send it to Anne to look at it. That's a time. Thank you. That's just one large version and you can change it to see all the others. Oh, that's great. I love it. Okay. Well, thank you. I said soft. Thank you. Can I... Because we talked about our budget and the amount of money we have and why I asked and how much is left after that last purchase of supplies. That I don't know. I don't know. How do we find out what's left in the budget? You can either go to Kelsey or you can go to... Well, I think there's nothing left now. I was asking after your last order. Yeah. Because we've pretty much said... Well, I thought there was enough money left. Margaret said she needed to order some labels. Oh, well, maybe for labels. And also a photograph album. She wanted some inserts. Oh, we might not have sufficient amount because we... I think with the last box order that I put in, we maxed out the amount until the end of June or whatever that is. So anyway, yeah, there's some small things that are needed that I know about, but I don't know what else you guys need. Yeah. If there's a little bit of money left that would cover something like that, we ought to use it because we don't get to roll it over. Yeah. Because more times we keep turning money back the more that gets taken out of the next year's budget because they said, oh, you didn't need it. You turned it back in. In fact, I think we... I mean, because we thought that we had a thousand and then we learned that we only had 250, I felt like we actually may have used more. But the numbers I saw showed... I mean, the day that I went in and got the budget, there was, I don't know, 500 and something. So then, but then you came back to me and said that a few hours later, that scenario had changed based on the printout I had and the information you got. So I don't know what happened between this. I got a screenshot of a spreadsheet, showed a balance, but then Kay had other information reported to her. So if... I mean, if the new budget was applicable, then we overspend. But I mean, I stayed within the number that I had on the spreadsheet that they gave, that Kelsey gave me. I don't know. It's all very strange. So it's like a moving target a little bit. So we can double check. Sure. Do you want to check with Kelsey? She's not in today, but I can check. If you could check with her. And I guess, to your point, if there's any money left over, are there items that you can go ahead and spend it on? It has to be in by the end of this month. Then I'll ask and I'll put in for sheets and labels. What kind of labels? I have to talk to Margaret. She won't... Well, I'll see her the 24th. She's not going to be on next week, but... We can call her and ask her. She emailed some items that she thought she'd want. If you know what they are, you can just show me. I'll have to go back and look because she changed her mind after I found some stuff in the office that she was unaware of was there. And she thought, oh, I could do that. Oh, and I found more photographs and more negatives and so forth. So she had to redo the account.
Yeah, you can check with Kelsey. That'd be great. Okay. And I guess this is not on the agenda, but this is Anne's last meeting after many years of wonderful service, which we greatly appreciate and we want the minutes to reflect.
We thank you very, very much for your service. It's been wonderful and wonderful working with you. So thank you. Well, thank you. Of course, I've already... I said my goodbye last... I said my sender and then didn't leave. But everything I said then is still true today. It's been a real pleasure. And it's been eight years. So I know Kay and I came on together. Some of you have been here longer than that. And I've learned a lot and I enjoyed it. And I will certainly be around town and interested in what you're doing and ways that I can volunteer and continue to help. So thank you all. We certainly appreciate you. Thank you, Anne. I'm going to call it whatever be the same. Well, support and clever ideas and sharing your insights. It's been so helpful to all of us. Thank you. Thank you. And with that, can I get a motion to adjourn? So moved. Second. Second. All in favor? Aye. Thank you. Thank you, everybody. Thank you. We've got you. I'll see you next time. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye.
All right. Just above that, under the spelling of Jo Gosselt. Oh, thank you. It's G-O-E-S-E-L-T. She was a longtime curator at the Wayland Historical Society. Jo-E-S-E-L-T? Yes. Okay. Thank you. On page three, Asa. Yes. Yeah. This is above the one that you question. Oh, okay.
Anything else?
With the one revision that was made, can I have a motion to- I should move it. Oh, two revisions. I'm sorry. Have a motion to have the meetings accepted? So moved. Second. I second. All in favor? Aye.
I'll abstain because I wasn't at the meeting. Okay. That's the usual practice, probably. No speaking. Okay. The next item is the Mansion Inn and Dudley Woods signage. I'm not sure there's any update. Do we have any? I do. Oh, you do? Okay. Bonnie Gossel's brought in the three. Now, you'll have to forgive her printer, but you can pass these down. And that's what they- they're all different. But these were the finalized ones. Oh, these are three separate? Yes. Oh, okay. We have three signs going up. One at Castle Gate and two at Dudley Woods. So they're- and I want them back. They- she just wanted to show me what had been approved. And as far as we know, this is- Yeah. We all- It's what we- It's unchanged from our last- I- I- look at it. We have not sat down and compared it, but my assumption is it's- It's the same thing that it was- What we had all agreed on. Right. Remember, Anne, on the final one, was the QR code on there? We did want the QR code on there. Yeah. Okay. Okay. Yep. Yes, we did. Okay. It works great. Colors look brighter to me or something, but maybe that's the- It's our printer. Printer, yeah. The printer is- I just think those are the exact- I've seen them.
Okay. So that's what's been approved. They're the same as what we had approved earlier. Yeah, right. Right. But I think this was for a site visit that we were going to do for Dudley Woods, that we would give our input as to where we thought they should go. Right. I don't think there's any update on the site visit. Do you know anything further, Rick? Yes. I talked to Mike Fay this morning. He says the contractor wants to do everything all in one visit.
They don't want to mark or stake the locations because they're afraid somebody might move the stakes between the time that the contractor comes back to do the work. So Mike wasn't too sure about the Castle Gate and the Dudley Woods locations. But I think we should determine among ourselves where exactly those signs should go so that when the contractor comes to visit the site, we can point to the spot. I'm trying to remember, are there other parties or groups that also wanted input on where they go? Abby Hustles, Mike Thaya or his designee from facilities. Whether Abby comes herself or someone, I'm not sure. Abby? Which Abby?
BPW? I'm not sure. I mean, there's facilities. There's CPW and there's the administrative office. Someone from the administration office might come. I'm not sure. Okay. So you're saying those people you've named want to be involved in citing the signs? Well, those people, my understanding is those people will come with the contractor. I see. When, when the contractor is ready and, and the Mike doesn't want to do anything. The contractor doesn't want to do anything until the signs are done. They were sent to the fabricator. There, if I can find my notes, the signs were sent to the fabricator on April 10th. It's a company called iZone in Texas. And they have a several month turnaround time, but Mike Thaya said he would contact us when the signs are ready. And then at that point, they will be scheduling a site visit. Oh, okay. With the contractor. But we, we would need to do our site visit prior to that. Right. Yes. So would it make sense to wait until the signs come in before we do our site visit? I don't think so. Let's go while it's nice out and pick our spot. Well, was Ann checking with the DPW on the castle gate where the right-of-way town is? Yeah, I did talk with them and they've marked the boundary out there on that, on both corners, both corners or no, just the one corner of where the town land boundary is that separates private land from town. And that shows us what we have to work with. So, in my opinion, we could go out or some subgroup of us could go out to both locations and make our recommendation. Obviously, the contractor and other people will probably want input, but we might as well say what we think and then have that information ready for when they're ready. In the corner that they marked, is that the one with the bushes on it or the one that's all grass? It's the one, as you're, as you're looking at castle gate road, it's on the, it's one of the right-hand corner. Really? Because when he, when I talked to Tom Holder, he was pointing out the left-hand side as you're looking at castle gate where the bushes were. A lot of, it's not much room there. Well, he said that they would have to trim bushes back because the bushes are on town land, is what he said to me. Okay. This was way back in the beginning when we were working on the pillars. Yeah. I don't know if Tom got involved in this. I wrote to him to ask him for help in understanding what the boundaries were. And he put me in touch with, uh,
Rayna? In relation. Thank you, Tom. Tom, yes. And Tom Lachs. And he's the town survey. And I think he went out personally and marked the boundaries.
Well, he might be able to mark our spot. They do use paint on grass or whatever to mark a location, which is maybe what we could do. They don't want it staked, obviously, by us. Well, if you say if you did that, painted something on the grass in the next couple of weeks or month, and it's not going to be put in place for several months, you'll never find that. They don't mow along the walking trail, do they? I thought it was in the woods. Well, you're talking about Dudley. I'm not talking about Castlegate. I'm talking about Dudley Woods.
No, I don't suppose they do.
Just a thought. Yeah, but we can at least have a rough idea. You know, we'd like one to be in this area and one to be in that area, kind of maybe not specific to the footings and all. Well, it seems to me we can approach it a couple of different ways. If there's two or fewer people, we don't need to advertise it as a public meeting. If it's more than that, then we'd have to advertise it as a public meeting.
I don't know if anybody has any thoughts on whether a quorum should go or less than that. I think we should all go. We've all had input into it. But we don't need to go together necessarily. We can go in pairs and take photos. How are we going to know which pairs have picked which spots in the woods? I mean, it seems that we can discuss it and talk about why we chose this particular area. It just seems easier if we just go as a group. Now, not everybody may want to go, and that's fine. But I would think we would want to go as a group. We've done everything else as a group on this.
Yes, just in my opinion. Yeah, no. I just don't want to slow it down. I don't think anything's going to be slowed down because it sounds like the signs aren't going to be ready for a little while yet. This is something we can do this in the next couple weeks and check it off our list and whenever the time comes, we would have the information ready to hand over and say this is what we think. One, so we don't necessarily spend a lot of time right now picking a date. If everybody could send me in the next couple days, four or five days that you're available in the next few weeks, and we'll pick a day and we'll get a meeting notice published, if that works. Could I just throw out one, if this doesn't work, then let's not spend any more time on it, but Wednesday is the day we meet. So if Wednesday is a day that we all have available, sort of midday, maybe we could find a Wednesday that we could do it.
Does everybody have their calendars available? How about next Wednesday? The 10th?
Yeah, next. Well, I could do the morning.
I'm just talking about because I haven't been able to follow. Oh, setting up a time to meet at Dudley Woods as to where to place the signs. And we're talking about perhaps it being June 10th.
But that's the last thing. Yeah. What time were you thinking?
We were in the lab in the morning. The lab. Well, yeah, but I have calls and different webinars and things that come up. So what time were you? About 11 o'clock. 11, I could do. 11 o'clock on June 10th. Wow.
Okay.
And would we meet at Dudley Woods first? I would think so. Is there obvious parking? It's for two cars to park if they park nicely.
Then everybody's, it's a dirt road. And it's not very wide. What road is it off of? Sorry. It's off of Main Street. It's off Main Street, Route 27. And then I know I went there with you, Tanya. When we, when the, when the guy was, we took some pottery out that was found like a trash heap. No, I'm not really hearing anything. Oh, I'm not really hearing anything. Oh, being said. So, sorry. So, Amanda, I'd be happy to take you down. I mean, we can carpool. Okay. We don't have to all come individually. Okay. As long as you know that I have a Zoom at one. Do you want to take artifacts to where? No, no. I was just trying to, I was trying to remember exactly where we were when we surveyed. But anyway, sure, Kay, I'll take you up on that. We can meet here at the town hall. So, I'll post a meeting for, I might have to ask the clerk how to post for an on-site meeting, but I'll talk to her. I'll figure that out. So, if anybody else wants a ride and I still have three seats available.
Do you hear that, Tanya? You know, this room is terrible. I said, if you want a ride on that day to go to Dudley Woods, I still have space available in the car. Thank you. I will have to see if I've got anything else on my calendar. Okay. Thank you.
Okay. Well, that's good. Anything further on the Mansion Inn and Dudley Woods signage?
Next is the Rev. 250.
I carried that over from the last meeting. I don't know if there are any further updates on that. On the new one. The new one we're doing. Just to repeat, if I said it last meeting, Rachel Revere on August 30th. It's 2 p.m. That's a Sunday. It's History of Play, which we'll be doing. Rachel, as she's left in Boston, as Paul has gone to the other side of the river. And how she manages the six stepchildren and one child of her own. And the woman playing Rachel Revere got standing ovations at Deborah Sampson's play that we put on. It's free, but donations are welcomed. And it sort of involves the women that are left at home to manage businesses and home and everything else during the revolutionary time period. And what they have to cope with, especially a patriot still living in Boston. So please tell all your friends. And hopefully we'll have a full house this time. We didn't, unfortunately, last time. At the Vokes. At the Vokes Theater.
So we will probably need volunteers again for parking. Rick did it last time. And I will also ask 250th if there's anybody that could do that as well. So I hope you all come out and support our efforts for the 250th. Then the next thing I want to tell you about is the Cemetery Walk, which I gave. Vokes Theater thought they would have somebody that could help do the impersonations. And I have not heard back from him yet. The two dates that I gave him was either September 27th or October 25th. And I, again, have not heard back from him.
So we'll probably need volunteers. They're going to have to register in advance for that, as they will for Rachel Revere. So we're going to need volunteers to check people in and be sure that, and again, it's free. Donations welcomed. And the donations are going towards a town sign on a constituent ball field with the history of the ball field. And I've talked to Catherine, and she seemed to feel that the recreation could kick in with some money, which they'll have to do because it's going to cost money. But since we have a budget has been cut to $250, we need to give donations, raise money the best way we can. Any questions? Can I add something in this category? Great. In case you're not aware, on Sunday, there's a program as part of the Wayland 250 celebration, an author talk at the library at 2 p.m. Tilly Lasky, who wrote the book and edited the letters from between Evangeline Simpson and Rose Cleveland. She will be talking about the book and their story Sunday afternoon at the library at 2 o'clock.
In a musical 1776, which was shown at the COA a couple months ago, the high school students have been working very hard to present a concert of the music, and unfortunately, there aren't that many people signing up for it. So if you like music and you want to have some fun, please sign up for that, because these students have worked very hard for it. All right, Kate, what date was that? We'll have to look on the 13th. Thank you.
This is Saturday and Sunday, Diane, is that correct? I think it's Friday and Saturday.
June, and it's the 12th and the 13th. Yeah. You can find all this information on the Wayland 250 website on the town. I finally got a lesson from Jalen recently on the new website. I wasn't able to post anything when the website was updated because everything changed. But now I can, so I've brought everything up to date on that Wayland 250 site. I had a hard time finding it. I mean, it was so easy. It had a band at the top. Yeah. I wish it were a little easier to find. Because I've sent people over there, and I've gotten callbacks saying we can't find it. I couldn't find it. Yeah. It's a little hidden. It's unfortunate. There's a menu items across the top. There's one that says residence. It's not intuitive at all. It says residence. And then there's a bunch of sort of miscellaneous stuff in there, like the town brochure and recreation trails and things. Anyway, Wayland 250 is there. Well, it does good people get the town manager newsletter. They do a good job of advertising it on that.
Okay. Thank you. The next item in joint program with the HRDEIC. Are there any updates on that?
Amanda, I understand you met with Karen. Oh, I did meet with Karen. Gosh, that was so long ago. So, and she didn't feel that it was, that there were any projects that were a good fit. So, she did suggest, of course, that if we ever have a program that we think is a good fit, to always reach out to her to see if, and she said they're very good on the marketing side of things. So, they're happy to do PR, but she wasn't really interested in any suggestions I had. And so, I thought that she was meeting with you to talk about the town seal. Yeah, she wasn't interested in that project. But you're kidding, because she told me that was her pet project. No, she didn't say she had worked on the state flag at some point years ago, but she wasn't interested in the seal. And I was very delighted to see, and I'm sure you're behind this, although maybe not because I mentioned it to Scarlett, too. The drawing, but the kids, and how do you envision the seal? I saw that that's a project at the Historical Society. Not that particular one. Oh, well. You know what? I just saw it on the website. There's a whole bunch of family-friendly kids programs. Oh, yes. And the first one is design a town seal. What is important to you? What would you put on a town seal? Maybe Scarlett spearheaded that. So, I appreciate that. Anyway, just because if it gets into the collective consciousness, it's a good thing to be discussed. Yeah. But, yeah, she didn't.
I tried. Yes. That's why I put her in touch with you, is because she said it was her pet project. And I said, well, is that funny? It was just brought up at the Historical Commission. Yeah, she changed her. She backpedaled on that. She said her interest is in, she doesn't like it when towns say that they were established by a certain date. And that's her pet peeve, is what she told me. And that she would like to see those signs gone. Because the towns, you know, existed long before they were a step. And I said, well, that's not, that's statewide. That's, that's something beyond my pay grade and not something I want to take on. So, so, anyway, we had different, I don't, I, I wasn't, I just wasn't sure. I didn't quite understand her group. But I think it's great that they had these conversations that, you know, she's a pivotal, I guess, in helping together with the library, getting these conversations and communications going about current issues. But. Sorry, I was just going to what she had told me. That's why I connected her with you.
So she had a nice lunch and love to do. So. It was a very pleasant experience that. I mean, I actually think it was so short-lived and we, we only had 10 year seltzer water or something that, that the waiter felt so badly for us that he said no charge.
So. So I didn't feel like it was really successful. That's how short it was. Okay.
Well, thank you. Next to the house plaque report. We don't have any new applications. We have the one application that's pending for 96 Main Street. And the open question was, okay, if you had time, you were going to check and see. I was, and I did look and I didn't find my information doesn't mean I don't have it. I just didn't find it. But I've had several other deadlines that I've had to meet. And so I couldn't spend a lot of time. Sorry. Can you look at the address again? You know, I stopped in. 96 Main. And there was something in our box and it looked like it might've been something about a house. Oh. So you should look at that before you leave. Yeah. It's 96 Main Street. We had talked about, I think we had talked about running a little note in the Wayland Post or about plaques are available. You know, if you have a home in this range of our guidelines. And we have to just to let folks know. Right. And maybe the town manager would be willing to add that to his monthly report, a little notes, you know, from the commission.
I can, I can write something up and I can present it at the next meeting. And I haven't presented anything to the Wayland Post. I think you haven't. I don't like that. Oh yeah. It's really easy. Okay. All right. So I will prepare a small blurb to have everybody take a look at. It's a good idea. And I know you have a lot going on, but if you could check that and report back and then we can, I'll get back to. You might also include the number of houses in town that do have plaques. You've got the list. Let people know it's not, it's four or five. It's got a pretty good number. Yep. Good idea.
I think the age is the biggest thing. I think you can probably assume that it needs to be really old. Yeah, what I, what I'm envisioning is I'll largely parrot what's in the requirements. It's age, historical significance, or three or four different things. But I'll make sure I put dates in there for age of the home. Yeah. Good idea.
Okay.
So she says it's 75, didn't we?
I can't remember what the date is, number of age of the house. I'll check. I'll check. Next, the cemetery project, we actually got an email back from Kelsey on Monday saying that she apologized for the delay in getting the bid package together, but she has it now and she hopes to be able to present something to all of us next week, which would be the bid package for us to review. And once it's finalized, Kelsey said she's prepared to put it out for bid. So we've got some good progress. I think the concern I have is that it's now June. I don't know when a contractor could start or would want to start. The contractor would have a few months, I guess, for the remainder of this year, but I can't see him finishing. But when did the other group start? Didn't they start in the fall? No, they started in the spring. Did they? Epic. Didn't we? I remember meeting at the North Cemetery and they were talking about access to water. That's right. Yeah. I think it was spring. You're right. Yeah.
It might be a little difficult for a contractor if he or she has to start and then stop and remobilize, that sort of thing. Well, as soon as you started cleaning the rest of the stones that are listed and then started on the stone repairs in the spring of next year. Yeah. Right. I guess that would be up to the contractor to decide the best way to do it. But I know Epic, they started on stone repairs first and cleaning was somewhat incidental. Well, I was just thinking in terms of shorter time period in the beginning and they would be stopped in the winter anyway. So it seems like for a shorter project, cleaning the stones would be adequate in the fall. And it may be a contractor that has more workers. Yeah. Yeah. Which means the job goes faster. So we hope we'll have something next week from Kelsey on that for us to take a look at. I'll have to talk to Kelsey about how we, if we want to provide input, again, we'd have to post a meeting of some kind so we don't violate the open meeting law. But I'll talk to Kelsey about that.
So we hope we'll get that up and running. It's taken a long time. Any other questions on the cemetery project? Is this something that you can take care of because you have experience from the previous package? No, I think Kelsey put the package together and she put it up a bit. To review it and so forth. Oh, yeah, I can certainly review it. Kelsey said she was going to send it to everybody. Okay. And I, but I just was thinking that you didn't have to call home and just for that, we let you handle it. Well, I'll talk to Kelsey about that. And if, if there's something, uh, if she, if she has an idea how to handle it without having a full meeting, I can send an email out. You just can't reply at all. But I'll, uh, I'll, I'll talk to Kelsey about that. That's, uh, next item is archaeology lab report. Any updates?
Oh, do you want me to stop?
Yes. Oh, we don't have too much to update. Um, Rick, remind me. Okay. So we have about seven small boxes left of artifacts, um, that we're cataloging Castle Hill. Um, the rest are things that we're going to have to decide what to do with it. Soil and bones and charcoal. Um, I'm still working on the sandhill box. The last one slowly getting through that. And, um, Rick had a visitor today in the lab. Um, I know there's two, the two big things we talked about are the loan at COA. Yeah. And how long the year, when the year started and when that's coming up for completion and who's the point of contact and whether or not we can extend it. We both love the fact that the exhibit is there. It's a very handsome exhibit. And so we don't know who's kind of the point of contact with that. Um, we have, our artifacts are on a loan there. And then the other thing we were talking about was, Anya, is the concern about the display. And we still need to figure out what to do with that. And, um, who could take it? And we, not, we threw out a couple of ideas today, but we have to really look into it. But I also wanted to say that we should go upstairs because I think there might be some Castle Hill artifacts up there. I don't think there's any artifacts, but I might be wrong. I think, um, last time I looked, I think, which was with David, we brought down all the boxes that had artifacts and we left this stuff we didn't think was of value, but, um, you and I should certainly double check that. Yeah. Thank you, Sean.
Thank you.
Uh, railroad and rail trail signage, uh, Rick, anything to report? Well, just an update on the, um, volunteer work. Um, and thank you for doing the wire. You're welcome. And, um, I, we had 26 volunteers in all, including a church group from Weston, uh, teenage girls and, and, and their chaperones that helped us that Saturday for over an hour. Um, I, uh, we, we got the container for Rush from the transfer station. Um, they actually came on three separate occasions, um, two during the weekend and empty brush. We had taken logs, uh, a few days before they, they separate logs and brush at the transfer station on separate piles. So a neighbor of the depot helped, Courtney Purrington helped a great deal. Um, with the logs and the brush before the brush clearing weekend. So we got that out of the way. Um, so the transfer station provided the container for the brush, the DPW provided a separate container for dirt. Um, and so I sent thank you letters to the DPW, to the transfer station, the transfer station, um, and to all of the volunteers. So, uh, this is a copy of all of the thank you letters. If you want to pass it around and Brad, you're the chair, do you want to end up with that or whether you should go in the office file? Okay. Do you typically attach these to the minutes or? I could. I could. Yeah. I think that would be nice. Um, can you send me an electronic copy? Uh, yes. Do you, please, why don't you just get an electronic copy then? Yeah. That's fine. And where do these, where do these go? They go into the, um, historical commission office next to the lab. Okay. All right. Thank you. And as I mentioned earlier in the meeting, I talked with Mike Fea this morning about the rail trail signs and they are in the process of being fabricated. And, uh, so we have nothing really to report on, on that until the signs are fabricated. And then we have a site visit to find out where they're going to be located. Are they using the same, same company? It's that, uh, iZone custom high pressure laminate signs. So, uh, the, the final version, as I understand of, of all the signs, including the rail trail signs, castle gate and Dudley woods were uploaded on April 10th and, uh, however long it takes them to manufacture the signs. That's all I have to report. Great. Thank you. Uh, next item is, uh, the training sessions. There's it's the Alliance of preservation commissions. They'd asked that we have a representative attend training sessions. Um, and I'm the designee, uh, they now have two dates for it. It's a Monday, June 8th and June 29th, uh, from 12 to one 30. So I'll be participating in those on the 8th and the 29th. Um, and I'll report back after, uh, uh, uh, after the meetings. Um, but they should be, uh, to be interesting. Um, and the second to last item is, uh, discussion concerning the next, uh, interim chair. Um, I've had a communication with, uh, with Rick and tell me if I'm wrong, Rick, Rick has, uh, agreed to be interim chair for three months. Um, which I appreciate, thank you very much. Uh, yes, a question I have though, in terms of the next meetings, we had some discussion at the last meeting about when we're going to meet during the summer and if we should meet every month or, or skip a month. I don't know if anybody has any thoughts, opinions on that. Well, I found that if we skip August, we're like a month or two behind everybody, all the other committees that are making plans and doing things. So it seems to me that if you're going to skip a month, it should be July. Yeah. Looking at the calendar, the next meeting would be Wednesday, July 1st. Uh, no, I, yes, July 1st. Um, the next would be in August would be the 5th and then September would be, uh, September 2nd. So does anybody have any other opinions on whether we should skip one month during the summer or not? Do we have anything crucial coming up before us as a committee? I, I can't think that we do, but I might not be aware of it. Uh, yes, except the August, and that's August 30th, the, um, History at Play, Rachel Revere. So we still, we would have a meeting before that to finalize plans. And that's the problem. Things happen over the summer and we don't hear about it until, um, August or September. And, but I'm not advocating for a meeting in July. I'm saying that if people want to take a whole month off, that's the month I would suggest. I know that the, the first, uh, Monday in August, I, I'll be actually on vacation, so I won't be available for that meeting. It doesn't mean, of course we can't meet, but, uh. That's the fifth? Uh, yes. In July 1st, of course, it's the week of, uh, of the July, which is on a Saturday. So many people might be taking that time off, I don't know, but I have a lot of big celebrations this year around the 4th. No, it's Friday is the holiday. Right. The 3rd is the official holiday, right? Well, you're right, but the sound doesn't, isn't open on Friday, the 3rd, so that means that they are probably taking another day off and whether that is the 6th or the 2nd, I have no idea. I will probably be gone both Wednesdays. For July? July, that first week of July and that first week of August. Obviously, I have a form. Yeah. You know, in terms of anything being urgent, the only I can think of offhand would be the cemetery project, but, but to the extent that that's been bid out, um, I have no problem handling, uh, issues as they come up, and Sherry, and you'll be available, I assume, so. Anne, did you have any interest in continuing to monitor this cemetery, or are you done? No, I, I'd be perfectly happy to be available if there are specific questions, or I can be helpful, but I don't want to be involved in an ongoing basis. Right, okay. Well, why don't, why don't we plan on skipping July, the July 1st meeting? So then Rick would do three months after that? Do it in September, October? So, right, and then the next one would be, uh, August 5th, the next one would be September 2nd, and then October 7th. And, of course, we have the, um, the cemetery tool coming up. Yeah, the wall. So if we don't find the people at, uh, Books Theater, it's time to tap some of the members or members, family members, or family friends. There are seven, uh, characters. Eight people will be needed, two women, and one teenager, and the rest are men. Um, then we also have to decide about setting up the table to check off people's names. The other thing about the cemetery tour, I forgot, sorry, I'm changing the subject. I want to know from the committee, I have done this both ways, uh, Birmingham has one time that they give their tour, and then when they had so many people, they had to break them up and different guides, um, oh, that's the other thing. We need guides to take people from one cemetery and marker to the next. Um, others I've been to, they have scheduled, uh, one, two, and three o'clock, and, uh, limited how many people can be on each tour. I will tell you, the gentleman that has done hundreds of these tours and gave a class on how to do, uh, cemetery tours suggested that you limit it to 10 people, which doesn't sound like very many to me, and I might stretch that to 15 or 20 if necessary. But the question becomes, do we want to do separate tours, or do we just say, register and come, and then we'll just see how many people, you know, we'll have an idea from the registration. But they'll all come at once, they all need to know where to park, and they need to, um, we need guides, because we'll have to divide them up.
Well, if this turned out to be as popular as the house tour with over a hundred people, having a hundred people show up at the cemetery at one time, to be split into different groups to, I think that is a catastrophe, I really do. Handling that many people, and trying to move from marker to marker, and away, have the group split far enough away that they're not hearing what the other group is, the character is presenting, it just becomes so confusing for what you're hearing, and trying to monitor a hundred people at one time. I would prefer it be a reservation for a certain number, a certain hour, which is the one I've done. I haven't done the other type. Anybody else have an opinion? I don't, I don't think there'd be as many people as the house tour, um, just because I think the house tours probably have more generalized appeal, but, but I think the idea of reserving certain time slot makes sense. The question is, what do you do if you have 20 people sign up for one time slot, and two people for the next one? I'm not sure how you handle that. Well, there's just, the registration would be, you know, say there's a limit of 10 people, and so they would be notified right away. They wanted to sign up five people, and there's only six, well, you can do six, but say there's already eight people there, and they would get notified immediately that, um, they, if they wanted to stay together, they would have to choose a different type slot, and we'd tell them which one is available. Okay. This is a little bit more involved than just registering, um, but it's something that I think Jalen and I can work out. Could you have it already set up, automated, so that it had, like, you know, a drop-down menu with three different times, or, or? I have to talk to Jalen about it. She's the one that's setting up the registration, and I don't know, first, I want to know what your opinion is, what I should be asking for, what I should be working for, and if it doesn't work out, then I have, um, August to come back to you and say, this isn't going to work out. I think it's a good idea. Talk to Jalen about how we can present it. So do we want to do one, two, and three, or do you want to start at two, three, and four, or 1.30, 2.30? I mean, one at one, the next one at 2.30? I would put a little bit of a break up in that so that people can pull their cars out and pull their cars. If I start at one and then 2.30, and then four is a little late, um, we'll say 3.30 or four.
Sure, I mean, four is still daylight out at four. I, I, I, I wonder, if people would choose it if it's a little bit earlier. Like, could you, we went at four. You and I did one at four. Yeah, we did one at four. And did plenty of, that was the last, that was the last, that was the last round they were doing. And we didn't register, but they allowed us to join the group. Yes. Okay. And it wasn't a full group. No. And, um, I, I just don't want to fight with church or other sports activities that are going on. I mean, there'll be some. There's always a fight. Yeah. Yeah. I'm hoping to say it's going to be hard to predict all of those things. Yeah. You know, there'll be weddings and everything else. I think four is okay. I think it'll be plenty of light. Okay. All right. Thank you for your input. You might even want to do one in the evening and have it spooky. I was hoping to avoid the spookiness, quite frankly, because that's why I had hoped to do it in the spring, but the books theater, people could not be gathered enough time. Um, we're, we're doing revolutionary war soldiers or wives of, or in one case, the wife and, uh, daughter-in-law and a teenager son, but they're not the real popular ones that people have heard the stories about before. These are your everyday GI jokes. I like that. They're, uh, who should receive recognition. We have a map of the town showing where all the houses are that, where they lived. We have on the east side of the river. We're not using the west side of the river. We have a, uh, we find the word in the mud jumble of letters of all the soldiers named. Word search. Word search. Thank you. Word search. And, um, seemed to me we had a third thing. Was it the coloring book or something else? It was something else that I think that, um, anyway, three handouts that you can take home to the kids or if the kids are with them, they can have them, you know, um, which reminds me, I should tell you all that there is a spectacular color book coming out. How many pages? Uh, 40 sides, so 20-some pages, fronts and backs, fronts and backs. All done by Sherry Ann for the 250th. It will, um, be available, uh, at the Mayland Festival, if not sooner, and it'll be handed out for free as far as I know at this point. So what did you call it? Is it a coloring book? It's a coloring book called A Bird's Eye View of Wayland Through the Years. That's great. Great. Isn't that cool? Congratulations. Yeah. That's great. Which reminds me, we should talk about women for us, too.
But, well, if, if. I'm sure we can have that. Um, I can make a comment about it. Okay. Okay. When you get to things not brought before. Oh, we're not allowed to have that anymore. Oh, we're not? No. Well, that, what? Well, what about a report? I'm just seeing if you can do reports as long as nobody questions or add, add to it. We're, we're talking about that. There used to be on the agendas items that weren't anticipated within 48 hours before. There's been a no rule issue that you don't put that on the agenda because if something comes up and you amend the agenda, uh, you don't put in the agenda that items not anticipated. So there's been some discussion about whether that, that line item violates the open meeting law. So it's been eliminated. So that's why it doesn't appear on the agenda's end part. I printed it out for the long term. It's my fault. Okay. But it's about the 250th. Okay. You did bring that up. Okay. Go ahead. Go ahead. So we know the Wayland Fest is celebrating the 250th. And I had asked at the last meeting if people think about other things that they thought we had such a wonderful table. Thanks to Ian and Brad and Rick, that, um, if we wanted to add something a little bit different or change it and do things just so that people don't go by and say, Oh yeah, I saw you last year. You know, they'll see something new that catches their eye and everything that you brought, everybody was interested in, but I was wondering about the training, all the trains, everybody loved to talk about the trains. And there's a gentleman, your friend that does a model train set up a Wayland center that shows the depot and the turn pit and everything else. And, um, maybe not all the details need to be on it, but, um, and it takes a big table to put out, but I was wondering because everybody loves to look at models and they love to look at it. And this is Wayland center. It isn't like it's, you know, New York city or something like that. And so I throw that out. If you think that might be something that we want to add, and then we don't have to change anything else. We can keep everything up like we did. I haven't talked to him because I wanted to know what the board thought first. I think it sounds like a great idea. People do love trains, especially kids. They love model trains. It's a great idea. It doesn't run. It's stationary. Right. But if it's got the town center, I think that sounds like a very good idea. The other thing it has is the turntable and the engine house. And it has that whole interpretive railroad concept that we have been working on since 2014 or earlier. And maybe it's a way to interest townspeople into what our interest in trying to excavate and bring back some kind of an interpretive center. And maybe by actually seeing what it looked like on the model, we can talk about our proposed plans and thoughts. What date is the Weyland Fest? It's the first weekend in first Saturday in October. First weekend in August, I mean October, which is probably the third or the fourth.
Did you say the first Saturday? Yeah. October 3rd. October 3rd. Is this something transportable? It is portable. It's been on display at the Berger House last July. So
it may have too many intricate, small details that could possibly be left off. There's a gathering of people. You don't want things that they can easily pick up. But if there's sufficient interest, I will contact Steve Angelini and see if that's something he's interested in doing, provided there's space available. I personally think it's a good idea. I don't know what everybody did. I like it. At the Grout Herd House, it sat on a table? Yes. So we would need to... Two tables. Two tables. Two tables. Two. Yeah. Two tables. The photo there. Yeah. You have the big table and then... Small. So the thing is that we have... Do we have two tables last time or one table? We have one table. We have one. Yeah, we'll have to ask for two tables then because we'll need space. It would be at least this long, maybe a little bit longer. Could you send the picture back again? I'm sorry. I didn't send it to Anne to look at it. That's a time. Thank you. That's just one large version and you can change it to see all the others. Oh, that's great. I love it. Okay. Well, thank you. I said soft. Thank you. Can I... Because we talked about our budget and the amount of money we have and why I asked and how much is left after that last purchase of supplies. That I don't know. I don't know. How do we find out what's left in the budget? You can either go to Kelsey or you can go to... Well, I think there's nothing left now. I was asking after your last order. Yeah. Because we've pretty much said... Well, I thought there was enough money left. Margaret said she needed to order some labels. Oh, well, maybe for labels. And also a photograph album. She wanted some inserts. Oh, we might not have sufficient amount because we... I think with the last box order that I put in, we maxed out the amount until the end of June or whatever that is. So anyway, yeah, there's some small things that are needed that I know about, but I don't know what else you guys need. Yeah. If there's a little bit of money left that would cover something like that, we ought to use it because we don't get to roll it over. Yeah. Because more times we keep turning money back the more that gets taken out of the next year's budget because they said, oh, you didn't need it. You turned it back in. In fact, I think we... I mean, because we thought that we had a thousand and then we learned that we only had 250, I felt like we actually may have used more. But the numbers I saw showed... I mean, the day that I went in and got the budget, there was, I don't know, 500 and something. So then, but then you came back to me and said that a few hours later, that scenario had changed based on the printout I had and the information you got. So I don't know what happened between this. I got a screenshot of a spreadsheet, showed a balance, but then Kay had other information reported to her. So if... I mean, if the new budget was applicable, then we overspend. But I mean, I stayed within the number that I had on the spreadsheet that they gave, that Kelsey gave me. I don't know. It's all very strange. So it's like a moving target a little bit. So we can double check. Sure. Do you want to check with Kelsey? She's not in today, but I can check. If you could check with her. And I guess, to your point, if there's any money left over, are there items that you can go ahead and spend it on? It has to be in by the end of this month. Then I'll ask and I'll put in for sheets and labels. What kind of labels? I have to talk to Margaret. She won't... Well, I'll see her the 24th. She's not going to be on next week, but... We can call her and ask her. She emailed some items that she thought she'd want. If you know what they are, you can just show me. I'll have to go back and look because she changed her mind after I found some stuff in the office that she was unaware of was there. And she thought, oh, I could do that. Oh, and I found more photographs and more negatives and so forth. So she had to redo the account.
Yeah, you can check with Kelsey. That'd be great. Okay. And I guess this is not on the agenda, but this is Anne's last meeting after many years of wonderful service, which we greatly appreciate and we want the minutes to reflect.
We thank you very, very much for your service. It's been wonderful and wonderful working with you. So thank you. Well, thank you. Of course, I've already... I said my goodbye last... I said my sender and then didn't leave. But everything I said then is still true today. It's been a real pleasure. And it's been eight years. So I know Kay and I came on together. Some of you have been here longer than that. And I've learned a lot and I enjoyed it. And I will certainly be around town and interested in what you're doing and ways that I can volunteer and continue to help. So thank you all. We certainly appreciate you. Thank you, Anne. I'm going to call it whatever be the same. Well, support and clever ideas and sharing your insights. It's been so helpful to all of us. Thank you. Thank you. And with that, can I get a motion to adjourn? So moved. Second. Second. All in favor? Aye. Thank you. Thank you, everybody. Thank you. We've got you. I'll see you next time. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye. Bye.