September 14, 2026 – Wastewater Management – Video & Transcript
September 14, 2026 - Wastewater Management
so i was just calling the meeting to order and um i said mike gittins here participating remotely
darren bach here participating remotely okay do we have any public comment
okay um then we'll move on to jared the monthly operating report yes hello um it was pretty uneventful um gladly um for the past few months um i wasn't sure where we left off but skater one computer had died and they brought it back to us um and we were figuring out on-call issues with the uh between the two skater systems and win 911 um those are doing better we haven't figured out exactly what's going on with the system we haven't figured out exactly what the issues are but we have at least have it in a way right now where it is guaranteed calling out um and we will you know investigate further on on how that has been happening but at the very least right now we are guaranteed we have the uh alarms are calling out everything is accurate um and so i'm we're at least happy with that um in the month of july we had some elevated phosphorus and we did actually get a um a i would say violation but it says violation sounds worse than it is it just we had a hit of slightly elevated phosphorus that was outside our limit um we since our treatment of phosphorus at the plant is uh through the chemical use of pac um we're kind of just chasing it the entire month we test it daily increase the pack usage um and unfortunately you just can't you don't want to over over do it and you know bring our ph down which would be actually a worse violation um so in the end we were just just over our monthly average so it is a hit uh august was we were totally fine for and since since the elevated levels we've been able to we've been having zero phosphorus so we've actually been bringing the pack down so there was something in our our waste stream coming in that um we just we couldn't handle for like the the month of july it seems um it it has happened before and we've never really had an answer it just always seems to figure itself out um unfortunately it's not a discernible reason um and then so we've uh replaced four uv bulbs and um at one point at the end of last month the tubing inside the pack pump failed um just meant that at some point in the middle of the night it stops pumping the the chemical um i just came in in the morning saw that and replaced it we were back to good and we had good phosphorus numbers that that day so it's not like that really hindered us in any way
and that's right that's all i got hey jared when you say we take a hit you say we took what because we were over and we took a hit for that what does that mean when you yeah so i i can't i can't i can't Yeah. We were out of compliance. I think that's the better word. We were out of compliance for a little bit of that month because a violation is more like repeated exceedances where the state or EPA is going to come down on you. So this is just one little blip in the overall treatment or the sampling data. Yeah. So I guess August was fine. And as long as we're fine going forward, there shouldn't even be a question or anything from anyone. Yeah. I think it's an excursion. Yeah. No, actually, I think that is the term of art. As long as we get back. Yeah. And we can also say that we were properly chasing this beast. We couldn't just dump a lot more pack in and call it a day. We had to be mindful of how we were doing it. So basically, it comes with oversight that you don't want coming from the EPA. Yeah. So we want as minimal excursions as possible, as we don't want the help. Exactly. Yes. Okay. All right. Understand.
And so when you're talking about the SCADA and all that, so last month, we realized that some of the equipment wasn't packed, plugged into the uninterruptible power supply or the backup. Is that part of that all got worked out? Yeah. So we were hoping that it was that simple of an issue. It appears there is some sort of desync when both SCADAS are running and trying to communicate to each other and the dial-out system. There's some sort of desync, and you can even see it in the clocks on them. They were a few seconds off. And so the thought is that that desync or the difference in their communication times is playing into the alarm's inability to call out. So we currently have the one SCADA program running on SCADA 1. SCADA 2 is fully capable of doing everything. So just basically it... It'll call out.
And we always have... We can always turn the SCADA 2 back on if that is the issue. So I guess that was more like a remoting-in issue. SCADA 1 is doing great. If for whatever reason I can't remote in using our temporary remote-in system, then I can still remote in separately to SCADA 2. But if for whatever reason I can't remote in using our temporary remote-in system, then I can still remote in separately to SCADA 2. And have full access to the system. Okay. And have you noticed a change in flow with the condos coming on and terrain opening up? Yeah. We've been not really getting lower than 35,000 gallons a day. Have a few that are at 40 or above. Wow. Yeah. No, we're really... We have a new normal now, I'd say. 35 is our floor and a couple at 40. Okay. I know I'm not a floor, but I'm sure there are some days below, but 35 is our average. Yeah. Versus a 30, Mike. Great. Which... I don't know where it falls on the agenda. I think of it as ongoing. operational have have we have we engaged the uh the consultant to do the the um that this the yeah the the uh the component review and the and the um capacity review that we have been talking about has that started yet yeah um no it hasn't gotten too far into it um we did have time bond here last week we went through all aspects of the plan um they had three engineers here so we had a lot of different ideas rolling around um so that's where they're looking at the that's where they're starting with the capacity upgrade um and similarly the collection system study um has only had minimal um work to it we've provided them with data and i think they're just getting around to to work with that it's part of their work including like to date we've used the uh the the title five um as as the what we sell but we know the flow is a lot lower and at some point we talked about maybe putting a little factor in that um so the next time we we release more um capacity it's more realistic to whatever we're doing and and and and and and and and and and and and and and and whatever this number we're going to get is that part of their efforts i believe so i don't want to say for certain but i i remember that coming up in conversation with them like i have another question but um how many of our new connections have flow coming now i mean i'm assuming it's terrain assuming it's the council of aging what about town center i know they bought right and then of course we have the residents are all those now flowing in and that's what makes up the new 5k lift um i'm not sure exactly and like with the town center buying more flow i'm not sure um where that would have come from in in that time period because it's not like they added a new business or anything my guess is actually terrain because they um have you know the kitchen they have the store they have the venue um right so i think that would be probably my my first guess would be them and are the residents connected yet from town center are they flowing yes are they connected and flowing i guess last call i don't think they were connected yet right they're waiting for weather or something yeah uh they are they're connected okay they're connected so that's now flowing in yeah okay so terrain and that and council of aging but not probably town center okay town center has not given us any new businesses and i have asked them recently if any businesses have changed or anyone's moving in they have bought the flow but they haven't actually seemingly used utilized it yet okay all right well good and once again i think it's me this is the most appropriate spot there's been some email traffic on i'm meeting with the um the oxbow's uh engineers and i see it got kicked another couple weeks is that correct that's what we saw this morning yeah we were we thought we were meeting tomorrow yeah but it does appear that the the tie and bond team which are kind of critical of the conversation uh their team wasn't available tomorrow so it sounds like the first week in october you it sounds like you're copied on those so uh yeah that's the that's the latest and time bonds are consultant correct okay that's right yep yeah and how has the fog issues been did we have to do another pump out or yes um yeah the the fog issues have not gotten any better um yeah we we still need to pump out regularly okay and then um i apologize darren did you get the um the annual report did it show up last night to you yeah it did okay sorry about that i i actually i do need to say that not all our meeting minutes are available on the town uh portal a few got lost from 2025 with the transition oh okay that's good to know i probably haven't looked at every single page yet on there i'm trying to kind of pick away at it since that transition so thank you you all i'll make it a point to look at it i was a little slow because it took me i got to be honest a half hour to figure out how to find the meetings because it's called the agenda page but then i realized oh you click down on that other thing and if there's meeting minutes they're there um and i i will confess i used ai i downloaded all i i took last year's um report i i fed it into the format that we were asked to do and then i said now use these meeting minutes and update it and then i proofread it and what jumped out at me is that both our permits are expiring one in november one in december what do we need to do we have to do anything about that
hmm that's great that's something that uh are you aware of that jared i was not aware of that um oh good i can certainly talk to whitewater about that later but yeah yeah um
yeah we should uh yeah if we could start that i'm hoping it's somewhat perfunctory yeah it's just a renewal yeah and the the the nifty's permit is part of like a general permit that comes out of epa and mass dep and um
that might be it might just be we might just get a extension while they drag their feet but because we're in with we're in a class aren't we in a class of small public facilities and they issued a blanket and then a few little extra things for every yeah i think it's based upon population served yeah yeah okay yeah if you read if you read what i sent the dates i'm reading it now mike good they're in there um and uh okay okay so anything else nominally operational related we i think we kept it in the purview of that
okay then we'll move on to the uh uh to sarah in the financial report okay i'll share this
yes should be on your screen okay great okay so we are 17 of the way complete with the year already and this gets us through august 31st end of last month everything so far is pretty on track i mean 17 the salaries are right right there as far as spent 14 with the bulk of our services with all our services and then um you know our supplies goods and services are all on track and then we're going to move on to the next goods and supplies are um you know well below because we haven't really hit small equipment too hard yet at this point and um you know we try not to hit contingency funds that is that's the idea so you know as far as expenses go everything looks to be on track there's no surprises in here we will obviously have some sludge disposal coming in soon if we have to pump out the fog again and i it's probably going to put us over in sludge like it normally does it really ends up being more like a contingency thing even though we take it out of sludge to track that um but we haven't did you say jared that we have actually done a pump out or planning to do one yeah we have one coming up okay good to know okay so we'll of course be attacking them on expenses you have the forecast at 80.4 let me see what i do there behind that on why you're at that or is it you're kind of 17 and you haven't quite hit that column yet so it may be my interpretation of the purpose of it i was looking at where i expect us to be end of year as of right now so should i be more looking at it okay that's is that what you intend no no end of year and a year okay it's your as you see it tracking and what you got i mean this is kind of our cruel method right versus right when i joined it was all the cash and i was losing my mind because i could not track what was going on um so this was to keep my mind straight um so i just that's all i just and and i'm hey we're 17 i'm not too concerned but i think at the 30 mark i think it's gonna be good to just kind of like start updating it oh yeah definitely that is that is the update as of right now and that's taking contingency out as hopefully not spending it um you know lowering energy we're always a little bit over just in case things change so kind of removing any of the overages there i'm trying to think we are i do have us on sludge expecting that that fog pumping is going to push that number up um i'm trying to think chemicals were you know a little lower because you never know if we're going to need like an extra haul or two before the end of the year so yeah we'll definitely i'm sure that 80 will go up as we progress this is like the definitely for i would i can't imagine less than 80 of this being needed for right now okay okay um yeah so then we don't have you know we're making any debt payments yet so there's not much to talk about there but it's going to be exactly what you see here this is the plan the 327 and the 108 um and then we have revenues we've put out one bill run that was around mid-august um it's not showing in here because this was end of august so you don't see much when you get down to user charges as being um captured but we're we've actually brought in about a hundred thousand of the hundred and sixty five thousand dollar commitment just to give you a more of an update on that so uh it's not due yet usually you get a big surge in about when it's doing about a week week and a half so that you know hopefully we'll be up close to that 165 number like we like to be and we were able to get the new rates on the first bill yes
and um and of course you know we have all that additional flow coming in from terrain um a little bit from that dunkin donuts i'm sure as well i haven't i'll have to update i do keep track of everyone's i like a billing spreadsheet i think i've shared it with you before to show the total flow allocated to each property and what and it shows each bill as a accumulate over the year so you can see um how close we are like jared's 35 to 40 gallons per day there um so what's our past news doing past dues i mean we have we're going to be leaning soon i have to grab that spreadsheet from anita she's just about to run out of time i'm going to run part two so what we do is we send out two rounds of demand notices the first round has gone out and then this usually that you know brings in a little bit and the second round is going to go out next week a second notice with probably about a month time frame to catch up it does not stop interest it just kind of says you have until a month and until we process the liens so i will have a better answer for you on an exact amount that's left by the next meeting or i can email you anytime if you want me to in the meantime to give you a little bit more information on that so give you that number i just don't know what it is at this moment and we're curious on what it is as a percent of revenue just are we at that 95 percent are we back are we losing ground you know we kind of got i think we got up 95 97 but yeah um i think it's going to be okay yeah i don't think it looks bad in fact it looks like the overall number of which is water and wastewater together is much lower than last year so i'm predicting that we're probably in a good place in terms of what wastewater looks like specifically
it's and we did we got sorry we got a little bit of revenue in this year for the last year's liens it looks like kind of just a teeny tiny bit but something
is um are we still um going through a bubble of the change in the billing cycle or do that work itself out that's over yeah everything's going to be normal three we did our first three month bill around and everything will be three months close to that 90 91 days every time great
and um just one one minor thing um maybe you already did it your fiscal year dates are still 26 off the top oh no okay yep you got me you're right i need to fix that keeps us private sector folks sharp
yeah i did i did have to look up what the um municipal fiscal year was i i've forgotten yeah i know it i know we need to do something with the officialン yeah i know it and then we get to get everything new to 2027 when it's january first again and by January 1st possible so with calendar year that's that throws me more yeah but yeah not much revenue yeah and there's no capex projects right now right i don't think so there's those are updated on here uh we still have you know some left here in the original design 75 and then there's a 125 that's starting up ести Las Vegas 75 that's starting up and then capex okay i didn't know that that would be capping okay do we have do we have due dates for the the the replacement or the peer review uh tom i'm not sure i have that in here the amount but i don't have any answer on that yeah i am not certain of what the uh deliverables dates unless jared does it's something i probably have to uh have abby remark on i'm yeah i'm more sorry i'm more concerned about that not more i'm more interested in the peer review um because we're at capacity and it'll be nice to be able to talk to people intelligently if they ask for something significant i think if something small comes on we had we'd already decided we can we have a little latitude if it's small yeah correct um but it'd be nice if something moderate to be able to start talking intelligently do we have 2026 final numbers on how much went back to retained earnings because i know we didn't draw from it right and we contributed to it so we have final numbers on 26 we do they're actually i updated them into mike's reports too in the july meeting we had that particular budget that i sent out would actually be closed out june through june 30th on that report too so you'll have it on that and i could send it again um okay but we will probably be looking at it anyway when we get to the report okay got it yeah in a more summarized number but still it might do the trick okay great that's fine
so overall we're early in yeah
yeah but three three thousand gallons more a day flow is that's like thirty thousand dollars more a month in rep in a um a year is that probably not probably not that because most of ours is in base flow most of us in base they were already paying the base tier one yeah okay anything else you mean to burst you on the 30. but is it no it's some flow it would be um
i just can't remember if it's per year or per quarter i know um
okay anything else either way it's additional flow we're good yeah we're good
anything else on the financial report nope i think it's starts getting interesting when we get to like 30 percent so
thank you sarah um now tom the capital plan you sent around a spreadsheet yes let me just see if i'm gonna i'll bear with you one minute here as i
share my screen
can you see that got it yes you're welcome
um yeah maybe people areω I anticipate going back at least one more time to refine some figures and answer some questions. But the tab that I'm showing right now, the summary tab, it has – there's FY28, 29, 30, 31, 32. You're all familiar with the $2 million that we have – that we're asking for an appropriation for the improvements to the low-pressure system that we have within Route 20. And that's what's currently being designed right now. So we're holding it at $2 million for that. And what we've added are a number of things here in blue that we've become more aware of. And I'll talk to these in more detail. But there is a number of – there are three tanks that need to be rehabilitated. I'll talk to those a little bit. There is an FY2031. There is an FY2031 wastewater treatment HVAC and building improvements. You probably recall that that was a much lower figure a year or two ago. What has happened is throughout town, there's been a facility conditional assessment performed, and the wastewater treatment facility was part of that. So now this $1.2 million is actually a compilation of all of the facility's improvements. That were identified, not only HVAC, but windows and doors and roof and some of the structural things that were – and I don't have that report available to me right now, but the actual price tag was what you see here at $1.205. So that's – it's a number of years out, and we'll probably be able to refine that as we get a little closer to that particular fiscal year. But that's why there's a – there's a significant increase from what you're accustomed to seeing for that particular heading. And then what you see is this $8 million in 2032. You know, we're five years out. That's really just a placehold to figure with any of this planning work that we do. You become more and more confident in the figure as you get closer to that particular fiscal year. But in essence, that is – really, I think, that's what we're trying to do. And really, what we're anticipating are some changes to that facility, that property. You know, we're talking about expanding the footprint of the building, being able to increase capacity, whether it's through other connections, whether it's through – you know, if we're going to decide to treat the household wastewater from Dudley Pond. That's a concept that's being evaluated currently. So what we've done is just in 2032, we've put really a placeholder figure. To see – at least to plan for that and have people thinking about it. Can we make a barter here that someone from that community join our committee to round us out if we're going to be talking about that? Yeah. So you're talking to the Dudley Pond? Yes. Yeah. Is there anyone that's helping with that side that would be a good member of our team? That's right. Yeah. And it didn't go anywhere. Yeah. There is actually – Abby has worked and has met a number of times with a group there along Dudley Pond. So, yeah. I mean, if that is indeed going to grow legs and actually occur, that person would certainly want – it would be a beneficial seat at the table, so to speak. Yeah.
Question on the low pressure. Yes. Go, Mike. I was reading something about a sidewalk. Would that – is that going to happen in 2028? And would it – would these – would the construction be tied to whatever the state's doing or we're doing? So we're actually – we're consciously making this repair well ahead of that work that you're describing. Okay. Yeah. Yeah. That's the Route 20 rehabilitation project. We just solicited quotes from engineering firms. So that is starting to get some activity. We would likely not begin construction of that project until – it's probably another two years out. But we consciously wanted to get this work done prior. We've done – we did the water main five years ago. The state owns the drain. So that's on them. The wastewater infrastructure is on us. So that will have been completed. So then at that point, all the underground utilities will have been rehabilitated fully. And then we'll accept. We're ready to accept a new roadway and sidewalks and streetlights and all of those nice things that are going to happen.
Are we still pumping the high school, right? The high school gets picked up. I know – Yeah. Didn't we float an idea at one point where we could make a connection into our system and it pumps into our system? That was part of this plan? That was a concept at one point in time. And I'm not familiar with the reason that we didn't. Not go with that option. But we actually just bid that work out and awarded the contract to – I don't recollect the firm, the contractor. But that will actually be handled on site. There's new treatment equipment going in. And it's actually going to be, you know, a – you know, kind of a Title V septic system that will be rehabilitated on the fields just behind. The actual facility. So that will be handled on site as it is – or as it was planned to do. Yeah.
Yeah. And as you're, you know, and as you're going through each of these, this is a pretty – the CIPC did a really nice job in putting together these – I call them worksheets because they've got many, many tabs associated with them. We have it for wastewater. We've got it for the water transfer station and DPW. So we have a number of these that we actually – you know, we've got a number of these. We've got a number of these that we actually use for the water transfer station. But as you click on, you know, request one, you scroll to the top, you know, there's the $2 million request number two, you know, it talks about the HVAC, you know, so it gives a lot of information relative to what the description of the project, you know, financial impacts. There's a way to, there's a rating system. It's described in a separate sheet. Each one of them has their own sheet. So you can dive right in here. This talks about, you know, the tanks I was talking about. Phase one will rehabilitate the anoxic tank. Phase two will rehabilitate the equalization. Phase three is the sludge storage tank. And again, you know, all kinds of information that is provided here, rankings, you know, 24, you can see it's very high. And so there's a lot of information on each one of these works. And so it's, and this is what the town, the committees, the town manager, the finance director, they're all using this comprehensive tool to monitor, to make recommendations, and to prioritize all of the, you can imagine, the capital requests between the town side, the school side. They're all doing the same, using the same information. As an enterprise fund, how much autonomy do we get? On this? You get a fair amount. Yeah. Yeah. Because what they presume, and they presume correctly, is that these enterprise funds are managed properly and that rates are set appropriately to meet the needs, the debt service that's associated with each of these. You know, so Matt Abraham's, you know, already had the $2 million project loaded into his model. Now, I won't ask for. A motion today, because, you know, you're just now seeing this, probably in October, we would, you know, ask for a motion from the commission approving, you know, the requests. And what we'll do is we'll engage Matt at that point in time, and he'll start working on what are the debt service impacts to all of these projects that we've got loaded in here. So to answer your question. Yeah. Would it be for that, or would it just be for 2028? Would it just be for 2028, or? Yeah. Well, we focus on the coming fiscal year. But then, you know, Matt also does, you know, a five-year outlook as well. You know, so we'll, you know, he'll be able to see kind of what you'll, what you want to anticipate. And what you do is you try to forecast what your revenues will be and all of that. So he, you know, as he does each year. Yeah. You know, I just wanted to, the process started pretty early this year. That CIPC is part of their enabling bylaw language there to be providing reports to the town manager much earlier than has ever been done in the past. So that's why we generally don't talk about this probably until our November meeting. But since we're well ahead of that timeframe, I thought it would be a good thing just to at least float. This to the, to the membership today, and you'd have a sense of what this is, and we'll be bringing this back in October as well.
On the tanks are, are two of these ones we try to paint and kind of realize that that point more was needed is. So these, and Jared can talk about this in detail, but the two tanks that were painted, those were the membrane tanks. Those two tanks. Those are the two trains that we have. So those are independent of the ones that we have here. These three that I'm speaking of.
Yeah. So that's what. Darren, anything else from, from your side now? Nope. All right. As it fills in. Yeah. And we'll, we'll be, we'll be coming back in October with the, you know, the, the, the CIP is just, they've just, they want to make sure that these enterprise, the folks that are managing this are, are apprised of what we have in mind. What, what, what's the overall, so the, the real driver is for town meeting next year if, if the 2 million needs to be bonded or something. That's right. And beyond that, it's presented as a planning. Yeah. Yeah. And, and the, you know, the CIPC, the finance committee and the, the finance department, they've, you know, they, they, they take a look at this and they, then you can imagine all of the projects that are, although this is an enterprise fund, like I said, we have a lot more liberties than the general fund side, but they just try to plan ahead and what is the borrowing going to look like? And yeah, so it's, it, you do the best you can to, to look ahead. Yeah. If we were going to get feedback. Nope. You go, Mike. If we were to get feedback from the CIP, when would we get it? Like if they wanted, can you push something out a year? When do you think we'd hear that kind of feedback loop? It'll, it'll, it'll probably between the, be by the next 30 days. Okay. Yeah. They, they have not, I presented this to them late August and.
They were not. Not any like extenuating questions that they had relative to this. They had a, a handful for me on, on other aspects, but I think that you know, I think that they had an understanding and certainly, you know, the 2 million, they, everybody can understand with the route 20 rehabilitation project getting begun. You certainly want to upgrade anything that's below the roadway so everybody can clearly understand that's a true and, and a high priority. My question was on the peer review, 75 K peer review, could we have hopefully an update on that for our next meeting? Because let's figure out what that says, because that might change what we want in 28, 29. It would. Yeah, I can totally understand that. Yeah. Sarah, do you mind marking that down? We'll make sure that we have an update on where that peer review stands and where we are with that. And yes. Thank you. Thank you.
Okay.
Okay. Anything else on that?
Okay. We'll move to the next item. Request for service. Anything, anything minor that we could talk about? There's something. It's a little more than minor. It's a little more than moderate. The Wayland Commons, they have come in and purchased that 880 gallons per day. They asked for, for that parcel where they formally had their leaching field that they're going to put four new units on and they paid for it. And that was at a cost of $21,780. We have that in the bank account now. And that is, you know, we were able to just find that flow by kind of taking a look at some of those town accounts and, and seeing where we might have. A little too much that we didn't don't need in those places. Right. So that's really, truly the, the end of what we have for a Dale will flow at this moment.
so are you saying they came in to ask for more or, or are you just buttoning everything up? Nope. That's just the 880 that they wanted originally up for those four units they'd like to build so at the time our technical capacity was, you know, gone. But we were at the time there's one of these two about 12 Dare for each unit, right? Yeah. You know, we, we hold a little bit for our town buildings. That's more than we necessarily need. So we were able to find 880. I got it. So, okay. So that, so they've, they've, they're going to pay the privilege fee for that or they have, they have. Wow.
It didn't show up in your actual Sarah, but you had it in your forecast. It did. Yes. Because it wouldn't have been in the actuals. I don't think it was in this office before August 31st, which is what that report goes through. Okay. But I did see it in your forecast. Okay. Yes. Okay.
All right. We are really sold out. Mike, you need that peer study. Yeah.
I think, I think Jared's going to be the first one to know how things are going. Because as, as we get, we have one more restaurant coming on. We know, but that's not till early next year, I think. Right. The, the historic building, I forget what they're calling it.
The coffee, the wine bar thing.
Yes. They have a, an opening. I feel like I just read this in the news. Is it the end of this year? I'm not sure. I mean, right. It's out there. Yeah. Okay.
Anything else on that then?
So then it's the, the annual report.
Sorry for the, the delay.
And so Sarah, you, you saw, yeah. There were, there were some, some numbers under the admin and finances.
Have you already made edits? Would it make sense maybe for you to put it up on your screen? And we'll just, if there's anything to talk about. You got it. I was actually just thinking the same thing. So let's see if I see one, one typo that I did. So. All right. So complex, complex right there. Yeah. I already caught one. How to leave. So the highlighted, can you see it? See it? Okay. Can you make it bigger? So it's one. Yeah. That's, that's not a bad idea. That'll help me too.
All right. So the first paragraph is the one that you had highlights for me, which I've taken out. So I added in the, that we closed with revenue of almost 1.5 against the total expenses of about 936 K. So you can see the difference. It's quite a, you know, quite a lot more than half more than 50% more, I guess than the actual expenses were in revenues. And then the, I look back at the certified retain earnings, which apparently get done around November of each year. So it's, you know, it's a little old now it'll be getting refreshed soon, but back then it was at 1.14 million. And then we fixed that percentage about 122% of the annual expenses. And your statement is still, it's still accurate here. And then we had to update just the year produced strong revenue. User charges were approximately 716,000 roughly. And you had that paragraph there to talk about the bubble, which is good. Or that sentence, I should say you had had the 200 in there for town center for the privilege fee. And then I looked at everything else and added in the 328, five. So, you know, really about 500 and let's say 30,000 in privilege fees. And those, 75 of that is tucked into that peer review. So it doesn't sit in that, like, you know, line where we see like all the rest of it because it's put away in that capital item basically. But in total, you put those two together and you have, you have about 530,000 in privilege fees for FY 26. So, and then the only other thing, and there were no highlights here, but I, I was reading the next paragraph, which talks about obviously FY 27. And I see where your, the $1,084,000 comes from. But what's interesting is in the warrant, the indirect costs and the OPEB do not end up in that article. They are in their own separate article. So it adds, there's actually like another about, let's say 50,000 in actual operating expenses, because we do have to pay that for real. So I'm probably going to update that number to, I will update that number to include that if that seems agreeable. Because when you come back to my paragraph, it does include that. So to be apples to apples, they should be in both obviously the same way. So I will fix that. I don't think there's any issue with the 320,000 retained earnings. That looked fine. So just that one number, it'll go up a little bit about 1,084,000.
And that's all I did. So you did all the rest.
There was an error up above spelling complex. That's the first page. Yeah, right there. I see it.
Anything else we can start? I don't, I don't know if you've had a chance to look at it.
It's only the two of you, so yeah. There are the dates that we've got to pay attention to. Yeah.
The, the no, the, excuse me, the permit dates are up above. oh i see yep okay yeah november 30th look at that and december 30th okay i'm more concerned about the one the um the uh surface uh the sa sas one soil absorption yeah yeah because because that that that one is is unique to us and as we were talking before the nifty's is we're part of a lot of communities i i i'm going to be optimistic and it's going to be
very you know there's there's a lot of it impacts a lot of communities does versus the other one is just us
yeah hopefully that's on abby's radar and we can chat with her yeah jared's going to follow up with that yeah
anything else did you want me to scroll through this at all or sorry if i'm moving it and you're trying to read it i didn't know
should we up that number oh no this was last year's report so 30 32. okay
on the on the um on the finances when you cleaned it up and presented it this way not that i have no idea assuming people read it um and then below it says we we you know you look at this it says we we had a half million dollar profit so to speak um can we put a should we put a sentence in saying we need to we need to uh husband our retiring retained earnings due to you know identify capital projects over the next five years for the late person yeah i mean that would be that would be an accurate statement that would uh be better received yeah because you know then you would get it if anyone does read this that um you maybe maybe at the last just add something this allows us to preserve the retained earnings on the end of the paragraph something like this will allow us to maintain our known for known topics projects yeah okay i'll fix it up after we go all right all right all right all right but um yeah that that thought i'll just summarize so something like that but make it prettier or a complete sentence i would even put like like near term near term capital project something like that or sure okay i'll look at that i'll give that a brush up but but i mean just just one thought is is there is an article out about um it just kind of prompts the thought you got your residential and your commercial users unlike the rest of the town where you know the tax base is very small our commercial users are especially as the bigger ones come online our our lion's share majority of this and something to think of for next year is do we come up with a commercial versus residential rate but that's for next year i know that was the goal when i joined commission but now we have it didn't make sense then right you don't get to that spot so you got to stay on to see that through you us and the dudley member gotta get that dudley member oh i i the um the select board introduced me to a really nice candidate and then he he disappeared so any other darren any other thoughts on this no i'm good okay so i'll make a motion that we approve with the um the proofreading of the the uh the final proofreading related edits by the by the staff second that motion okay mike gittin in favor erenbach in favor I was inspired when I was reading the Wayland rag and I saw all the other committees that already submitted theirs.
Okay. Minutes from July 7th were circulated.
I read through it. I'm good with my comment. I'm good with mine.
I make a motion. We approve the July 2026 minutes as circulated. Second that motion. Derenbach seconds that motion. Okay. Mike Gittin in favor? Derenbach in favor. Okay.
Is there anything else to talk about?
I've got nothing additional. Okay.
And we have our what meetings? I'm going to look at my calendar and make sure I entered them. We do not have anything else booked. So we should probably try to plan a couple of months if we can. We could try to at least get October, November. If you want to do the rest of the year, that's your call. Even if we have to adjust because we don't post the date right away. But we at least kind of reserve the space on the Zoom calendar. Are you guys working Columbus Day? Is that a... That would not be an option. All right. Okay. But the 19th might be an alternate.
I'm good right now for the 19th. I'm good for the 19th. I think staff is. Yep.
WWNBC. WWNBC.
It may be November 16th.
I'm currently good.
Give me... I just need to look at one. I have a conference. I got to look just one.
I'm typically in North Carolina, but... I usually take the first flight of the day and I usually land by 8 a.m. So I can do it from there.
So you're saying the... November 16th is what... That works for me now. Okay. Is that what we were saying?
And then we could... If you were interested, either the 14th of December, or the 15th of December.
I'm... Currently good.
Same. Same here.
Sarah is so efficient. I'm already getting invites. Check it off the list. I don't even want it to go on the to-do list. Are you getting a rejection for my email, Sarah, when you send something? No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. Rejections.
Are you not... Does it not go to you? Well, I have them forwarded to my personal account, but when I sent out the note that my draft last night, it got rejected. It said it couldn't deliver it to my Wayland email, and I can't get in. Oh, the Wayland email. Okay. I'll follow up on that, but I have it forwarded to my personal. Did you take your integrity? class?
I think so.
Okay, you haven't sent the 16th one yet. Yeah, 16th is coming now. And then they're all at noon, right? Did I hear that right? Sure. Yeah. Okay. And the last one was December 14th? Right. Okay, that'll come in a second. I guess it says. All right, in the family calendar and the work calendar.
Okay. I'm good. Thank you. Yep.
Thank you for the host. Good update month. Yeah. Yes. Thanks, Abby Warren for moderating. You're welcome.
All right, we journey. I forget to make a motion to adjourn. Someone makes a motion to adjourn the September 14th Wastewater Management District Committee. Mike Gittin seconds. I'm back in favor. Mike Gittin in favor. Okay. All right. All right. All right. All right. All right. All right. All right. All right.
okay um then we'll move on to jared the monthly operating report yes hello um it was pretty uneventful um gladly um for the past few months um i wasn't sure where we left off but skater one computer had died and they brought it back to us um and we were figuring out on-call issues with the uh between the two skater systems and win 911 um those are doing better we haven't figured out exactly what's going on with the system we haven't figured out exactly what the issues are but we have at least have it in a way right now where it is guaranteed calling out um and we will you know investigate further on on how that has been happening but at the very least right now we are guaranteed we have the uh alarms are calling out everything is accurate um and so i'm we're at least happy with that um in the month of july we had some elevated phosphorus and we did actually get a um a i would say violation but it says violation sounds worse than it is it just we had a hit of slightly elevated phosphorus that was outside our limit um we since our treatment of phosphorus at the plant is uh through the chemical use of pac um we're kind of just chasing it the entire month we test it daily increase the pack usage um and unfortunately you just can't you don't want to over over do it and you know bring our ph down which would be actually a worse violation um so in the end we were just just over our monthly average so it is a hit uh august was we were totally fine for and since since the elevated levels we've been able to we've been having zero phosphorus so we've actually been bringing the pack down so there was something in our our waste stream coming in that um we just we couldn't handle for like the the month of july it seems um it it has happened before and we've never really had an answer it just always seems to figure itself out um unfortunately it's not a discernible reason um and then so we've uh replaced four uv bulbs and um at one point at the end of last month the tubing inside the pack pump failed um just meant that at some point in the middle of the night it stops pumping the the chemical um i just came in in the morning saw that and replaced it we were back to good and we had good phosphorus numbers that that day so it's not like that really hindered us in any way
and that's right that's all i got hey jared when you say we take a hit you say we took what because we were over and we took a hit for that what does that mean when you yeah so i i can't i can't i can't Yeah. We were out of compliance. I think that's the better word. We were out of compliance for a little bit of that month because a violation is more like repeated exceedances where the state or EPA is going to come down on you. So this is just one little blip in the overall treatment or the sampling data. Yeah. So I guess August was fine. And as long as we're fine going forward, there shouldn't even be a question or anything from anyone. Yeah. I think it's an excursion. Yeah. No, actually, I think that is the term of art. As long as we get back. Yeah. And we can also say that we were properly chasing this beast. We couldn't just dump a lot more pack in and call it a day. We had to be mindful of how we were doing it. So basically, it comes with oversight that you don't want coming from the EPA. Yeah. So we want as minimal excursions as possible, as we don't want the help. Exactly. Yes. Okay. All right. Understand.
And so when you're talking about the SCADA and all that, so last month, we realized that some of the equipment wasn't packed, plugged into the uninterruptible power supply or the backup. Is that part of that all got worked out? Yeah. So we were hoping that it was that simple of an issue. It appears there is some sort of desync when both SCADAS are running and trying to communicate to each other and the dial-out system. There's some sort of desync, and you can even see it in the clocks on them. They were a few seconds off. And so the thought is that that desync or the difference in their communication times is playing into the alarm's inability to call out. So we currently have the one SCADA program running on SCADA 1. SCADA 2 is fully capable of doing everything. So just basically it... It'll call out.
And we always have... We can always turn the SCADA 2 back on if that is the issue. So I guess that was more like a remoting-in issue. SCADA 1 is doing great. If for whatever reason I can't remote in using our temporary remote-in system, then I can still remote in separately to SCADA 2. But if for whatever reason I can't remote in using our temporary remote-in system, then I can still remote in separately to SCADA 2. And have full access to the system. Okay. And have you noticed a change in flow with the condos coming on and terrain opening up? Yeah. We've been not really getting lower than 35,000 gallons a day. Have a few that are at 40 or above. Wow. Yeah. No, we're really... We have a new normal now, I'd say. 35 is our floor and a couple at 40. Okay. I know I'm not a floor, but I'm sure there are some days below, but 35 is our average. Yeah. Versus a 30, Mike. Great. Which... I don't know where it falls on the agenda. I think of it as ongoing. operational have have we have we engaged the uh the consultant to do the the um that this the yeah the the uh the component review and the and the um capacity review that we have been talking about has that started yet yeah um no it hasn't gotten too far into it um we did have time bond here last week we went through all aspects of the plan um they had three engineers here so we had a lot of different ideas rolling around um so that's where they're looking at the that's where they're starting with the capacity upgrade um and similarly the collection system study um has only had minimal um work to it we've provided them with data and i think they're just getting around to to work with that it's part of their work including like to date we've used the uh the the title five um as as the what we sell but we know the flow is a lot lower and at some point we talked about maybe putting a little factor in that um so the next time we we release more um capacity it's more realistic to whatever we're doing and and and and and and and and and and and and and and and whatever this number we're going to get is that part of their efforts i believe so i don't want to say for certain but i i remember that coming up in conversation with them like i have another question but um how many of our new connections have flow coming now i mean i'm assuming it's terrain assuming it's the council of aging what about town center i know they bought right and then of course we have the residents are all those now flowing in and that's what makes up the new 5k lift um i'm not sure exactly and like with the town center buying more flow i'm not sure um where that would have come from in in that time period because it's not like they added a new business or anything my guess is actually terrain because they um have you know the kitchen they have the store they have the venue um right so i think that would be probably my my first guess would be them and are the residents connected yet from town center are they flowing yes are they connected and flowing i guess last call i don't think they were connected yet right they're waiting for weather or something yeah uh they are they're connected okay they're connected so that's now flowing in yeah okay so terrain and that and council of aging but not probably town center okay town center has not given us any new businesses and i have asked them recently if any businesses have changed or anyone's moving in they have bought the flow but they haven't actually seemingly used utilized it yet okay all right well good and once again i think it's me this is the most appropriate spot there's been some email traffic on i'm meeting with the um the oxbow's uh engineers and i see it got kicked another couple weeks is that correct that's what we saw this morning yeah we were we thought we were meeting tomorrow yeah but it does appear that the the tie and bond team which are kind of critical of the conversation uh their team wasn't available tomorrow so it sounds like the first week in october you it sounds like you're copied on those so uh yeah that's the that's the latest and time bonds are consultant correct okay that's right yep yeah and how has the fog issues been did we have to do another pump out or yes um yeah the the fog issues have not gotten any better um yeah we we still need to pump out regularly okay and then um i apologize darren did you get the um the annual report did it show up last night to you yeah it did okay sorry about that i i actually i do need to say that not all our meeting minutes are available on the town uh portal a few got lost from 2025 with the transition oh okay that's good to know i probably haven't looked at every single page yet on there i'm trying to kind of pick away at it since that transition so thank you you all i'll make it a point to look at it i was a little slow because it took me i got to be honest a half hour to figure out how to find the meetings because it's called the agenda page but then i realized oh you click down on that other thing and if there's meeting minutes they're there um and i i will confess i used ai i downloaded all i i took last year's um report i i fed it into the format that we were asked to do and then i said now use these meeting minutes and update it and then i proofread it and what jumped out at me is that both our permits are expiring one in november one in december what do we need to do we have to do anything about that
hmm that's great that's something that uh are you aware of that jared i was not aware of that um oh good i can certainly talk to whitewater about that later but yeah yeah um
yeah we should uh yeah if we could start that i'm hoping it's somewhat perfunctory yeah it's just a renewal yeah and the the the nifty's permit is part of like a general permit that comes out of epa and mass dep and um
that might be it might just be we might just get a extension while they drag their feet but because we're in with we're in a class aren't we in a class of small public facilities and they issued a blanket and then a few little extra things for every yeah i think it's based upon population served yeah yeah okay yeah if you read if you read what i sent the dates i'm reading it now mike good they're in there um and uh okay okay so anything else nominally operational related we i think we kept it in the purview of that
okay then we'll move on to the uh uh to sarah in the financial report okay i'll share this
yes should be on your screen okay great okay so we are 17 of the way complete with the year already and this gets us through august 31st end of last month everything so far is pretty on track i mean 17 the salaries are right right there as far as spent 14 with the bulk of our services with all our services and then um you know our supplies goods and services are all on track and then we're going to move on to the next goods and supplies are um you know well below because we haven't really hit small equipment too hard yet at this point and um you know we try not to hit contingency funds that is that's the idea so you know as far as expenses go everything looks to be on track there's no surprises in here we will obviously have some sludge disposal coming in soon if we have to pump out the fog again and i it's probably going to put us over in sludge like it normally does it really ends up being more like a contingency thing even though we take it out of sludge to track that um but we haven't did you say jared that we have actually done a pump out or planning to do one yeah we have one coming up okay good to know okay so we'll of course be attacking them on expenses you have the forecast at 80.4 let me see what i do there behind that on why you're at that or is it you're kind of 17 and you haven't quite hit that column yet so it may be my interpretation of the purpose of it i was looking at where i expect us to be end of year as of right now so should i be more looking at it okay that's is that what you intend no no end of year and a year okay it's your as you see it tracking and what you got i mean this is kind of our cruel method right versus right when i joined it was all the cash and i was losing my mind because i could not track what was going on um so this was to keep my mind straight um so i just that's all i just and and i'm hey we're 17 i'm not too concerned but i think at the 30 mark i think it's gonna be good to just kind of like start updating it oh yeah definitely that is that is the update as of right now and that's taking contingency out as hopefully not spending it um you know lowering energy we're always a little bit over just in case things change so kind of removing any of the overages there i'm trying to think we are i do have us on sludge expecting that that fog pumping is going to push that number up um i'm trying to think chemicals were you know a little lower because you never know if we're going to need like an extra haul or two before the end of the year so yeah we'll definitely i'm sure that 80 will go up as we progress this is like the definitely for i would i can't imagine less than 80 of this being needed for right now okay okay um yeah so then we don't have you know we're making any debt payments yet so there's not much to talk about there but it's going to be exactly what you see here this is the plan the 327 and the 108 um and then we have revenues we've put out one bill run that was around mid-august um it's not showing in here because this was end of august so you don't see much when you get down to user charges as being um captured but we're we've actually brought in about a hundred thousand of the hundred and sixty five thousand dollar commitment just to give you a more of an update on that so uh it's not due yet usually you get a big surge in about when it's doing about a week week and a half so that you know hopefully we'll be up close to that 165 number like we like to be and we were able to get the new rates on the first bill yes
and um and of course you know we have all that additional flow coming in from terrain um a little bit from that dunkin donuts i'm sure as well i haven't i'll have to update i do keep track of everyone's i like a billing spreadsheet i think i've shared it with you before to show the total flow allocated to each property and what and it shows each bill as a accumulate over the year so you can see um how close we are like jared's 35 to 40 gallons per day there um so what's our past news doing past dues i mean we have we're going to be leaning soon i have to grab that spreadsheet from anita she's just about to run out of time i'm going to run part two so what we do is we send out two rounds of demand notices the first round has gone out and then this usually that you know brings in a little bit and the second round is going to go out next week a second notice with probably about a month time frame to catch up it does not stop interest it just kind of says you have until a month and until we process the liens so i will have a better answer for you on an exact amount that's left by the next meeting or i can email you anytime if you want me to in the meantime to give you a little bit more information on that so give you that number i just don't know what it is at this moment and we're curious on what it is as a percent of revenue just are we at that 95 percent are we back are we losing ground you know we kind of got i think we got up 95 97 but yeah um i think it's going to be okay yeah i don't think it looks bad in fact it looks like the overall number of which is water and wastewater together is much lower than last year so i'm predicting that we're probably in a good place in terms of what wastewater looks like specifically
it's and we did we got sorry we got a little bit of revenue in this year for the last year's liens it looks like kind of just a teeny tiny bit but something
is um are we still um going through a bubble of the change in the billing cycle or do that work itself out that's over yeah everything's going to be normal three we did our first three month bill around and everything will be three months close to that 90 91 days every time great
and um just one one minor thing um maybe you already did it your fiscal year dates are still 26 off the top oh no okay yep you got me you're right i need to fix that keeps us private sector folks sharp
yeah i did i did have to look up what the um municipal fiscal year was i i've forgotten yeah i know it i know we need to do something with the officialン yeah i know it and then we get to get everything new to 2027 when it's january first again and by January 1st possible so with calendar year that's that throws me more yeah but yeah not much revenue yeah and there's no capex projects right now right i don't think so there's those are updated on here uh we still have you know some left here in the original design 75 and then there's a 125 that's starting up ести Las Vegas 75 that's starting up and then capex okay i didn't know that that would be capping okay do we have do we have due dates for the the the replacement or the peer review uh tom i'm not sure i have that in here the amount but i don't have any answer on that yeah i am not certain of what the uh deliverables dates unless jared does it's something i probably have to uh have abby remark on i'm yeah i'm more sorry i'm more concerned about that not more i'm more interested in the peer review um because we're at capacity and it'll be nice to be able to talk to people intelligently if they ask for something significant i think if something small comes on we had we'd already decided we can we have a little latitude if it's small yeah correct um but it'd be nice if something moderate to be able to start talking intelligently do we have 2026 final numbers on how much went back to retained earnings because i know we didn't draw from it right and we contributed to it so we have final numbers on 26 we do they're actually i updated them into mike's reports too in the july meeting we had that particular budget that i sent out would actually be closed out june through june 30th on that report too so you'll have it on that and i could send it again um okay but we will probably be looking at it anyway when we get to the report okay got it yeah in a more summarized number but still it might do the trick okay great that's fine
so overall we're early in yeah
yeah but three three thousand gallons more a day flow is that's like thirty thousand dollars more a month in rep in a um a year is that probably not probably not that because most of ours is in base flow most of us in base they were already paying the base tier one yeah okay anything else you mean to burst you on the 30. but is it no it's some flow it would be um
i just can't remember if it's per year or per quarter i know um
okay anything else either way it's additional flow we're good yeah we're good
anything else on the financial report nope i think it's starts getting interesting when we get to like 30 percent so
thank you sarah um now tom the capital plan you sent around a spreadsheet yes let me just see if i'm gonna i'll bear with you one minute here as i
share my screen
can you see that got it yes you're welcome
um yeah maybe people areω I anticipate going back at least one more time to refine some figures and answer some questions. But the tab that I'm showing right now, the summary tab, it has – there's FY28, 29, 30, 31, 32. You're all familiar with the $2 million that we have – that we're asking for an appropriation for the improvements to the low-pressure system that we have within Route 20. And that's what's currently being designed right now. So we're holding it at $2 million for that. And what we've added are a number of things here in blue that we've become more aware of. And I'll talk to these in more detail. But there is a number of – there are three tanks that need to be rehabilitated. I'll talk to those a little bit. There is an FY2031. There is an FY2031 wastewater treatment HVAC and building improvements. You probably recall that that was a much lower figure a year or two ago. What has happened is throughout town, there's been a facility conditional assessment performed, and the wastewater treatment facility was part of that. So now this $1.2 million is actually a compilation of all of the facility's improvements. That were identified, not only HVAC, but windows and doors and roof and some of the structural things that were – and I don't have that report available to me right now, but the actual price tag was what you see here at $1.205. So that's – it's a number of years out, and we'll probably be able to refine that as we get a little closer to that particular fiscal year. But that's why there's a – there's a significant increase from what you're accustomed to seeing for that particular heading. And then what you see is this $8 million in 2032. You know, we're five years out. That's really just a placehold to figure with any of this planning work that we do. You become more and more confident in the figure as you get closer to that particular fiscal year. But in essence, that is – really, I think, that's what we're trying to do. And really, what we're anticipating are some changes to that facility, that property. You know, we're talking about expanding the footprint of the building, being able to increase capacity, whether it's through other connections, whether it's through – you know, if we're going to decide to treat the household wastewater from Dudley Pond. That's a concept that's being evaluated currently. So what we've done is just in 2032, we've put really a placeholder figure. To see – at least to plan for that and have people thinking about it. Can we make a barter here that someone from that community join our committee to round us out if we're going to be talking about that? Yeah. So you're talking to the Dudley Pond? Yes. Yeah. Is there anyone that's helping with that side that would be a good member of our team? That's right. Yeah. And it didn't go anywhere. Yeah. There is actually – Abby has worked and has met a number of times with a group there along Dudley Pond. So, yeah. I mean, if that is indeed going to grow legs and actually occur, that person would certainly want – it would be a beneficial seat at the table, so to speak. Yeah.
Question on the low pressure. Yes. Go, Mike. I was reading something about a sidewalk. Would that – is that going to happen in 2028? And would it – would these – would the construction be tied to whatever the state's doing or we're doing? So we're actually – we're consciously making this repair well ahead of that work that you're describing. Okay. Yeah. Yeah. That's the Route 20 rehabilitation project. We just solicited quotes from engineering firms. So that is starting to get some activity. We would likely not begin construction of that project until – it's probably another two years out. But we consciously wanted to get this work done prior. We've done – we did the water main five years ago. The state owns the drain. So that's on them. The wastewater infrastructure is on us. So that will have been completed. So then at that point, all the underground utilities will have been rehabilitated fully. And then we'll accept. We're ready to accept a new roadway and sidewalks and streetlights and all of those nice things that are going to happen.
Are we still pumping the high school, right? The high school gets picked up. I know – Yeah. Didn't we float an idea at one point where we could make a connection into our system and it pumps into our system? That was part of this plan? That was a concept at one point in time. And I'm not familiar with the reason that we didn't. Not go with that option. But we actually just bid that work out and awarded the contract to – I don't recollect the firm, the contractor. But that will actually be handled on site. There's new treatment equipment going in. And it's actually going to be, you know, a – you know, kind of a Title V septic system that will be rehabilitated on the fields just behind. The actual facility. So that will be handled on site as it is – or as it was planned to do. Yeah.
Yeah. And as you're, you know, and as you're going through each of these, this is a pretty – the CIPC did a really nice job in putting together these – I call them worksheets because they've got many, many tabs associated with them. We have it for wastewater. We've got it for the water transfer station and DPW. So we have a number of these that we actually – you know, we've got a number of these. We've got a number of these that we actually use for the water transfer station. But as you click on, you know, request one, you scroll to the top, you know, there's the $2 million request number two, you know, it talks about the HVAC, you know, so it gives a lot of information relative to what the description of the project, you know, financial impacts. There's a way to, there's a rating system. It's described in a separate sheet. Each one of them has their own sheet. So you can dive right in here. This talks about, you know, the tanks I was talking about. Phase one will rehabilitate the anoxic tank. Phase two will rehabilitate the equalization. Phase three is the sludge storage tank. And again, you know, all kinds of information that is provided here, rankings, you know, 24, you can see it's very high. And so there's a lot of information on each one of these works. And so it's, and this is what the town, the committees, the town manager, the finance director, they're all using this comprehensive tool to monitor, to make recommendations, and to prioritize all of the, you can imagine, the capital requests between the town side, the school side. They're all doing the same, using the same information. As an enterprise fund, how much autonomy do we get? On this? You get a fair amount. Yeah. Yeah. Because what they presume, and they presume correctly, is that these enterprise funds are managed properly and that rates are set appropriately to meet the needs, the debt service that's associated with each of these. You know, so Matt Abraham's, you know, already had the $2 million project loaded into his model. Now, I won't ask for. A motion today, because, you know, you're just now seeing this, probably in October, we would, you know, ask for a motion from the commission approving, you know, the requests. And what we'll do is we'll engage Matt at that point in time, and he'll start working on what are the debt service impacts to all of these projects that we've got loaded in here. So to answer your question. Yeah. Would it be for that, or would it just be for 2028? Would it just be for 2028, or? Yeah. Well, we focus on the coming fiscal year. But then, you know, Matt also does, you know, a five-year outlook as well. You know, so we'll, you know, he'll be able to see kind of what you'll, what you want to anticipate. And what you do is you try to forecast what your revenues will be and all of that. So he, you know, as he does each year. Yeah. You know, I just wanted to, the process started pretty early this year. That CIPC is part of their enabling bylaw language there to be providing reports to the town manager much earlier than has ever been done in the past. So that's why we generally don't talk about this probably until our November meeting. But since we're well ahead of that timeframe, I thought it would be a good thing just to at least float. This to the, to the membership today, and you'd have a sense of what this is, and we'll be bringing this back in October as well.
On the tanks are, are two of these ones we try to paint and kind of realize that that point more was needed is. So these, and Jared can talk about this in detail, but the two tanks that were painted, those were the membrane tanks. Those two tanks. Those are the two trains that we have. So those are independent of the ones that we have here. These three that I'm speaking of.
Yeah. So that's what. Darren, anything else from, from your side now? Nope. All right. As it fills in. Yeah. And we'll, we'll be, we'll be coming back in October with the, you know, the, the, the CIP is just, they've just, they want to make sure that these enterprise, the folks that are managing this are, are apprised of what we have in mind. What, what, what's the overall, so the, the real driver is for town meeting next year if, if the 2 million needs to be bonded or something. That's right. And beyond that, it's presented as a planning. Yeah. Yeah. And, and the, you know, the CIPC, the finance committee and the, the finance department, they've, you know, they, they, they take a look at this and they, then you can imagine all of the projects that are, although this is an enterprise fund, like I said, we have a lot more liberties than the general fund side, but they just try to plan ahead and what is the borrowing going to look like? And yeah, so it's, it, you do the best you can to, to look ahead. Yeah. If we were going to get feedback. Nope. You go, Mike. If we were to get feedback from the CIP, when would we get it? Like if they wanted, can you push something out a year? When do you think we'd hear that kind of feedback loop? It'll, it'll, it'll probably between the, be by the next 30 days. Okay. Yeah. They, they have not, I presented this to them late August and.
They were not. Not any like extenuating questions that they had relative to this. They had a, a handful for me on, on other aspects, but I think that you know, I think that they had an understanding and certainly, you know, the 2 million, they, everybody can understand with the route 20 rehabilitation project getting begun. You certainly want to upgrade anything that's below the roadway so everybody can clearly understand that's a true and, and a high priority. My question was on the peer review, 75 K peer review, could we have hopefully an update on that for our next meeting? Because let's figure out what that says, because that might change what we want in 28, 29. It would. Yeah, I can totally understand that. Yeah. Sarah, do you mind marking that down? We'll make sure that we have an update on where that peer review stands and where we are with that. And yes. Thank you. Thank you.
Okay.
Okay. Anything else on that?
Okay. We'll move to the next item. Request for service. Anything, anything minor that we could talk about? There's something. It's a little more than minor. It's a little more than moderate. The Wayland Commons, they have come in and purchased that 880 gallons per day. They asked for, for that parcel where they formally had their leaching field that they're going to put four new units on and they paid for it. And that was at a cost of $21,780. We have that in the bank account now. And that is, you know, we were able to just find that flow by kind of taking a look at some of those town accounts and, and seeing where we might have. A little too much that we didn't don't need in those places. Right. So that's really, truly the, the end of what we have for a Dale will flow at this moment.
so are you saying they came in to ask for more or, or are you just buttoning everything up? Nope. That's just the 880 that they wanted originally up for those four units they'd like to build so at the time our technical capacity was, you know, gone. But we were at the time there's one of these two about 12 Dare for each unit, right? Yeah. You know, we, we hold a little bit for our town buildings. That's more than we necessarily need. So we were able to find 880. I got it. So, okay. So that, so they've, they've, they're going to pay the privilege fee for that or they have, they have. Wow.
It didn't show up in your actual Sarah, but you had it in your forecast. It did. Yes. Because it wouldn't have been in the actuals. I don't think it was in this office before August 31st, which is what that report goes through. Okay. But I did see it in your forecast. Okay. Yes. Okay.
All right. We are really sold out. Mike, you need that peer study. Yeah.
I think, I think Jared's going to be the first one to know how things are going. Because as, as we get, we have one more restaurant coming on. We know, but that's not till early next year, I think. Right. The, the historic building, I forget what they're calling it.
The coffee, the wine bar thing.
Yes. They have a, an opening. I feel like I just read this in the news. Is it the end of this year? I'm not sure. I mean, right. It's out there. Yeah. Okay.
Anything else on that then?
So then it's the, the annual report.
Sorry for the, the delay.
And so Sarah, you, you saw, yeah. There were, there were some, some numbers under the admin and finances.
Have you already made edits? Would it make sense maybe for you to put it up on your screen? And we'll just, if there's anything to talk about. You got it. I was actually just thinking the same thing. So let's see if I see one, one typo that I did. So. All right. So complex, complex right there. Yeah. I already caught one. How to leave. So the highlighted, can you see it? See it? Okay. Can you make it bigger? So it's one. Yeah. That's, that's not a bad idea. That'll help me too.
All right. So the first paragraph is the one that you had highlights for me, which I've taken out. So I added in the, that we closed with revenue of almost 1.5 against the total expenses of about 936 K. So you can see the difference. It's quite a, you know, quite a lot more than half more than 50% more, I guess than the actual expenses were in revenues. And then the, I look back at the certified retain earnings, which apparently get done around November of each year. So it's, you know, it's a little old now it'll be getting refreshed soon, but back then it was at 1.14 million. And then we fixed that percentage about 122% of the annual expenses. And your statement is still, it's still accurate here. And then we had to update just the year produced strong revenue. User charges were approximately 716,000 roughly. And you had that paragraph there to talk about the bubble, which is good. Or that sentence, I should say you had had the 200 in there for town center for the privilege fee. And then I looked at everything else and added in the 328, five. So, you know, really about 500 and let's say 30,000 in privilege fees. And those, 75 of that is tucked into that peer review. So it doesn't sit in that, like, you know, line where we see like all the rest of it because it's put away in that capital item basically. But in total, you put those two together and you have, you have about 530,000 in privilege fees for FY 26. So, and then the only other thing, and there were no highlights here, but I, I was reading the next paragraph, which talks about obviously FY 27. And I see where your, the $1,084,000 comes from. But what's interesting is in the warrant, the indirect costs and the OPEB do not end up in that article. They are in their own separate article. So it adds, there's actually like another about, let's say 50,000 in actual operating expenses, because we do have to pay that for real. So I'm probably going to update that number to, I will update that number to include that if that seems agreeable. Because when you come back to my paragraph, it does include that. So to be apples to apples, they should be in both obviously the same way. So I will fix that. I don't think there's any issue with the 320,000 retained earnings. That looked fine. So just that one number, it'll go up a little bit about 1,084,000.
And that's all I did. So you did all the rest.
There was an error up above spelling complex. That's the first page. Yeah, right there. I see it.
Anything else we can start? I don't, I don't know if you've had a chance to look at it.
It's only the two of you, so yeah. There are the dates that we've got to pay attention to. Yeah.
The, the no, the, excuse me, the permit dates are up above. oh i see yep okay yeah november 30th look at that and december 30th okay i'm more concerned about the one the um the uh surface uh the sa sas one soil absorption yeah yeah because because that that that one is is unique to us and as we were talking before the nifty's is we're part of a lot of communities i i i'm going to be optimistic and it's going to be
very you know there's there's a lot of it impacts a lot of communities does versus the other one is just us
yeah hopefully that's on abby's radar and we can chat with her yeah jared's going to follow up with that yeah
anything else did you want me to scroll through this at all or sorry if i'm moving it and you're trying to read it i didn't know
should we up that number oh no this was last year's report so 30 32. okay
on the on the um on the finances when you cleaned it up and presented it this way not that i have no idea assuming people read it um and then below it says we we you know you look at this it says we we had a half million dollar profit so to speak um can we put a should we put a sentence in saying we need to we need to uh husband our retiring retained earnings due to you know identify capital projects over the next five years for the late person yeah i mean that would be that would be an accurate statement that would uh be better received yeah because you know then you would get it if anyone does read this that um you maybe maybe at the last just add something this allows us to preserve the retained earnings on the end of the paragraph something like this will allow us to maintain our known for known topics projects yeah okay i'll fix it up after we go all right all right all right all right but um yeah that that thought i'll just summarize so something like that but make it prettier or a complete sentence i would even put like like near term near term capital project something like that or sure okay i'll look at that i'll give that a brush up but but i mean just just one thought is is there is an article out about um it just kind of prompts the thought you got your residential and your commercial users unlike the rest of the town where you know the tax base is very small our commercial users are especially as the bigger ones come online our our lion's share majority of this and something to think of for next year is do we come up with a commercial versus residential rate but that's for next year i know that was the goal when i joined commission but now we have it didn't make sense then right you don't get to that spot so you got to stay on to see that through you us and the dudley member gotta get that dudley member oh i i the um the select board introduced me to a really nice candidate and then he he disappeared so any other darren any other thoughts on this no i'm good okay so i'll make a motion that we approve with the um the proofreading of the the uh the final proofreading related edits by the by the staff second that motion okay mike gittin in favor erenbach in favor I was inspired when I was reading the Wayland rag and I saw all the other committees that already submitted theirs.
Okay. Minutes from July 7th were circulated.
I read through it. I'm good with my comment. I'm good with mine.
I make a motion. We approve the July 2026 minutes as circulated. Second that motion. Derenbach seconds that motion. Okay. Mike Gittin in favor? Derenbach in favor. Okay.
Is there anything else to talk about?
I've got nothing additional. Okay.
And we have our what meetings? I'm going to look at my calendar and make sure I entered them. We do not have anything else booked. So we should probably try to plan a couple of months if we can. We could try to at least get October, November. If you want to do the rest of the year, that's your call. Even if we have to adjust because we don't post the date right away. But we at least kind of reserve the space on the Zoom calendar. Are you guys working Columbus Day? Is that a... That would not be an option. All right. Okay. But the 19th might be an alternate.
I'm good right now for the 19th. I'm good for the 19th. I think staff is. Yep.
WWNBC. WWNBC.
It may be November 16th.
I'm currently good.
Give me... I just need to look at one. I have a conference. I got to look just one.
I'm typically in North Carolina, but... I usually take the first flight of the day and I usually land by 8 a.m. So I can do it from there.
So you're saying the... November 16th is what... That works for me now. Okay. Is that what we were saying?
And then we could... If you were interested, either the 14th of December, or the 15th of December.
I'm... Currently good.
Same. Same here.
Sarah is so efficient. I'm already getting invites. Check it off the list. I don't even want it to go on the to-do list. Are you getting a rejection for my email, Sarah, when you send something? No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. No. Rejections.
Are you not... Does it not go to you? Well, I have them forwarded to my personal account, but when I sent out the note that my draft last night, it got rejected. It said it couldn't deliver it to my Wayland email, and I can't get in. Oh, the Wayland email. Okay. I'll follow up on that, but I have it forwarded to my personal. Did you take your integrity? class?
I think so.
Okay, you haven't sent the 16th one yet. Yeah, 16th is coming now. And then they're all at noon, right? Did I hear that right? Sure. Yeah. Okay. And the last one was December 14th? Right. Okay, that'll come in a second. I guess it says. All right, in the family calendar and the work calendar.
Okay. I'm good. Thank you. Yep.
Thank you for the host. Good update month. Yeah. Yes. Thanks, Abby Warren for moderating. You're welcome.
All right, we journey. I forget to make a motion to adjourn. Someone makes a motion to adjourn the September 14th Wastewater Management District Committee. Mike Gittin seconds. I'm back in favor. Mike Gittin in favor. Okay. All right. All right. All right. All right. All right. All right. All right. All right.