September 16, 2025 – HRDEI Committee – Video & Transcript
September 16, 2025 - HRDEI Committee
Heather Pineault: So this is the
human rights. diversity. equity
inclusion committee from
Wayland. It is September 16.
2025. and I'm Heather Pineault.
the vice chair and calling the
meeting to order at 6:05pm.
Let's begin with a roll call
vote. Please a roll call for who
is present. and we'll start
online. Asma. please state your
first and last name.
Asma Khan: Asma Khan. present.
Heather Pineault: Sarah. Sarah Shtutin: Sarah Shtutin present.
Unknown: yes. Mary Ann Borkowski: Mary Ann Borkowski. present. Kevin Goodwin: Kevin Goodwin present.
Heather Pineault: Yauwu. Yauwu Tang: Yauwu Tang Heather Pineault: Heather Pino present. And we also have Robbie here running our equipment and as an observer today. we have Sophie Chen. very exciting news as our new one of our new student members was appointed last night by the Select Board. but needs to still be officially sworn in and talented. so she will be joining us. but thank you for for watching us tonight. Welcome. and I will begin with the statement one may watch this meeting with the link that is found on WayCAM website. Pursuant to chapter two of the acts of 2025 this meeting will be conducted in person and via remote means. in ordinance with applicable law. this meeting may be recorded which will be made available to the public on WayCAM as soon after the meeting as is practical. when required by law or allowed by the chair. persons wishing to provide public comment or otherwise participate in the meeting may do so by in person attendance or by accessing the meeting remotely. As noted above. we request public comment be limited to two minutes per person. and I misspoke at the beginning. the meeting link is found online on our agenda on the town of Wayland website. the indigenous land acknowledgement today. as we begin. we would like to acknowledge the following indigenous peoples on whose traditional homelands we live were gathered today. the Massachusett. the Nipmuc. the Wampanoag and the Pacheco. We acknowledge their ancestors. particularly carto of the Massachusett tribe. who was steward of much of the land now encompassing Sudbury and Wayland. When European settlers arrived to colonize this place in 1638. we seek to understand. acknowledge and remember the painful. ongoing history of war. genocide and forced removal of indigenous peoples by European settlers. And we offer a living celebration of the indigenous communities who are not just part of the past. but who can continue to live and make new history here today. may we all commit to deepening our relationships with indigenous communities and to being their allies and working for justice.
We will now see. Is there any public comment? Robbie Bullard: No one online Heather Pineault: No public comment. we're going to begin tonight with our discussion and possible vote to approve the August 19. 2025. meeting minutes. Does anybody have any changes. I have a few. oh. that I've received. but I just want to give everybody a chance first. Anybody else. Asma. I'll just so you don't have to try to get these in real time. I will send you the changes. There's only one that's substantial. Is that? Okay? Perfect. So Karen had a few things she noticed so on the number five conversations for change. This should read the committee discussed co sponsoring because we weren't developing it. So the committee discussed co sponsoring a facilitated community. community conversation series. That's all part of what's written there. Members express strong interest in CO sponsoring the series. with which is being organized by the Wayland library and the Wayland historical and society with professional facilitation. So the point of the change in that is just to clarify and make it clear that we're not actually running it. We're co sponsoring it. Number seven. if you're. Following along. We just are striking the word initial the initial findings. because the report is now complete. so it's not they're no longer initial findings. And on number 10. I'm embarrassed to say I didn't catch this was a typo. publicizing the events. we forgot a T and in the documents. reviewed the community life and executive engagement report the and ended up in the wrong place there. I had a question about number nine. did Karen and yeah. when we left the meeting. was the intent that Karen and yeah. we would draft the report. Yeah. well. were you going to help Karen on the the annual report? I think so. I think that's fine. because that was the plan. and then Karen ended up being able to do it. But as of the meeting time. that's what we've discussed. So the only substantial change was to the community the conversations for change and making it clear that we weren't developing it. we were co sponsoring the program. Does that make sense? Does anybody have any questions?
Mary Ann Borkowski: I think we can vote on it. Heather Pineault: if you are comfortable voting on it as amended. I would love to have a motion. Mary Ann Borkowski: I move that we approve the August 19. 2025. meeting minutes as amended. Heather Pineault: Awesome. Is there a second?
Sarah Shtutin: I'll second. Heather Pineault: Was that you? Sarah. yes. Asma Khan: thank you. Heather Pineault: Any any discussion on the motion? Okay. we'll do a roll call vote. We'll start with you. Mary Ann. please. Mary Ann Borkowski: Mary Ann. yes. Unknown: I don't Oh. you're Oh. yeah. you no. well. Kevin Goodwin: was I here? Mary Ann Borkowski: Yeah. yeah. I picked you up. Heather Pineault: No. no. Kevin was absent. You're right Mary Ann Borkowski: that's right. yeah. right. Another meeting. Kevin Goodwin: right. So I'm abstaining. Heather Pineault: Okay. Kevin is abstaining. Yauwu. Yauwu Tang: yes Heather Pineault: Yauwu. yes. Sarah
Asma. Asma Khan: yes. Heather Pineault: And Maya. I'm not sure if you were here to catch that or not. It's up to you whether you're comfortable voting on it. Maya Raj: Yeah. I did not hear what you said. I'm sorry. Heather Pineault: Okay. so why don't we leave you and Kevin is abstaining just from the vote because we made some changes to the minutes. but the motion carries with the exception of Kevin and Maya abstaining. And welcome Maya. nice to have you.
Maya Raj: Thank you. Heather Pineault: You're welcome. All right. moving on. Number four item number four review of the annual town report due September 30. with a possible vote to accept in your packet. You found our draft report. and it's the same format that we've used in previous years. Mary Ann went through minutes from throughout the year and put them into sort of the template we have. We do have a word limit. or a character limit. I can't remember which it is that we are. We're at that being said. if there are things that are missing and we need to go back. we can work on it. They are due September 30. So we need to finalize what we're looking for tonight. Does anybody have anything to add or comments on the annual report
that? All right? Yes. we're moving right along. because we have a lot to do tonight. Would anybody like to make a motion to
what would we do. approve the our annual report to submit. to accept Mary Ann Borkowski: accept Sarah Shtutin: Sorry. I just have a I just have a quick question. Yes. of course. Thank you. Since I'm a new member for 2526 My name is not on the report. which I understand. so do I vote? Or
Heather Pineault: Great question. yes. yes. because you're on the committee now. so you're either approving for it to go forward or not. It's not like the minutes. even though it does represent what we did. or if you don't feel comfortable. you are also welcome to abstain. but because you Sarah Shtutin: I don't feel comfortable. just I wasn't there for all of these amazing things that you guys did that. Heather Pineault: oh. that's totally fine. And I think that. like you said. that's reflected in that you weren't a committee member at the time. Yeah. totally up to you and your comfort level of voting. but you're welcome to Would anybody like to make a motion to accept the annual report? Kevin Goodwin: I make a motion that we accept the annual report
Heather Pineault: due to September 30 to Kevin Goodwin: September 30 2025 to accept it. Heather Pineault: Thank you. And do we have a second for that motion? Mary Ann Borkowski: I second it. Heather Pineault: Thank you. So we have a motion by Kevin and a second by Mary Ann to accept the annual report for the hrdic due to the town on September 30. 2025 and this will be the 2025 annual report. All in favor. Let's start on zoom this time. Maya.
Maya Raj: yes. I'm in favor. Heather Pineault: Asma. Asma Khan: yes. Maryam Libdi: Sarah. Sarah Shtutin: yes. Heather Pineault: Yauwu Yauwu Tang: yes. Heather Pineault: Kevin. Kevin Goodwin: yes. Heather Pineault: And Mary Ann Mary Ann Borkowski: Yes. Heather Pineault: and Heather. yes. So we have a unanimous vote to accept the town report with thanks to Karen for all her work in pulling this together. We're on Agenda Item number five. fall statements. update Mary Ann not to put you on the spot. Is there Mary Ann Borkowski: Yeah. no. unfortunately. I did not get to it. Heather Pineault: Yeah. I My understanding or my memory and correct me if I'm wrong. Was we were also going to talk about like. seeing if anybody would like to help you find representatives who are representatives of the community for whom we are making these statements. Help revise that Karen offered. But if anybody else would like to work with Mary ann. it would be great to not just have Mary Ann have to do this by yourself. It's a lot Mary Ann Borkowski: well. it's well. I mean to all the statements. huh? All the fall statements. Yeah. yeah. Heather Pineault: And we're already up to September. Kevin Goodwin: Do we mean when you say fall statements. do we have statements for winter? Statements for summer? Heather Pineault: Would you like to clarify? Mary Ann Borkowski: Yeah. it's there on a monthly and actually this the. I think it's Hispanic heritage. and it is actually starts September 15 and and then we have a domestic abuse month and indigenous. indigenous capital day and month. Heather Pineault: So when we say the fall statements. it's only because they they're coming up right now. Kevin Goodwin: okay. all right. Mary Ann Borkowski: and doesn't obligate us to look at all of them at the same time. that's for sure. Heather Pineault: But we did talk last time about wanting to update them a little bit and get some fresh eyes from community members. So Karen is happy to help you. unless somebody else is interested in working on that. Mary Ann Borkowski: Well. it might. you know. I think we'll reach out beyond the group to see if we can find some representatives of those identity groups so that we can. you know. feel that we've gotten some perspectives that are are from that community. that the statement is about. So and I'll work on that harder next time. Heather Pineault: And yes. thank you very much. And also. Karen's will help you with that as well. Great. Does anybody have any questions about the so called false statements?
Mary Ann Borkowski: I think maybe you know it might be kind of convenient and think about students too. particularly because. because. you know. there's a whole group of students in the in the high school. and we might be able to involve the high. How hard would it Maya for you to reach out To the students. like for the Hispanic statement. or indigenous statement. Maya Raj: Um. not too hard. but it does. like. depend on what you want to do regarding it. Like. if it's just a simple email. then it's super easy to do. Mary Ann Borkowski: And what did you say? Well. what I wanted to do was like. you know. take. take a look at it and see how they felt about it. Maya Raj: Oh. Okayy Mary Ann Borkowski: chance to rewrite it to see you know how language changes relative to certain issues. social issues in particular. And we want to make sure that our language is sensitive and is is what is the the current thought on these particular issues. so Well. maybe we'll reach out to you after. Maya Raj: okay. Heather Pineault: yeah. if you. if you're willing. we have statements already written. So it's not rewrite. it's not writing a statement from scratch. It's taking a look at what we've had in the past and giving feedback. Mary Ann Borkowski: right so that we need to change it. Heather Pineault: So Mary Ann will reach out to Maya. Thank you. That's great. Okay. moving on to our agenda. Item number six. discussion of the Wayland festival planning updates. including a possible vote to authorize payment to arts Wayland in the amount up to $9.500 for expenses related to the festival. And I won't go into all the details of that quite yet. Why don't we start with any updates about the festival before we get to the vote on the budget. Yauwu Tang: We just had a meeting a moment ago so sorry I was late. It's moving on very well. Performance stuff is online now. the interface we step away the schedule with three months in the final stage. we have 52 tables doing great job. and most is Mary Ann's PR. PR side. Bravo for lot of human cut in. rather everything. Heather Pineault: Oh. wait. say something Mary Ann? So it swings around and it takes a picture. You gotta talk so that I will just say Hi. Tom. hello. owl. Mary Ann Borkowski: owl. owl. well. I'll be talking in a minute because I needed to ask rotate to
Yauwu Tang: not that A frame of the banner.
Heather Pineault: Here we go with our new
it's it found me. Yeah. oh. I did see it. Am I can you guys see this? Oh. there we go. If I Talk so this is the sign. Mary Ann Borkowski: a yard sign. Heather Pineault: and the yard sign. And do you need places to put it? People to volunteer? Are you set? Mary Ann Borkowski: If I did want to ask anybody who's on a major road? Yauwu has one in front of his place. I don't know. Heather. I think we put one last year at the last multicultural festival. So if you want to take one. okay. and Asma Khan: I can take one up on Concord. Mary Ann Borkowski: Oh. okay. that'd be great. So what shall where can I leave it? Kevin Goodwin: Does anybody know if the Wayland Post will be covering the Wayland festival? Mary Ann Borkowski: I don't know. I they're supposed to be writing an article for the next edition. But Asma. how can I get to this to you. or I could drop it off. Asma Khan: Yeah. we can coordinate something offline. Mary Ann Borkowski: Okay. what's Heather Pineault: your address? Oh. you don't have to say that online if you don't want okay. yeah. I'll text you. Mary Ann. okay. Mary Ann Borkowski: so what I did want to say. we are also having a table at the festival. So now what I'm planning for the table. not dissimilar to other table. The other table we had. we were going to have a couple of books on with our statements. So they're kind of like this. you know. kind of a listed our statements. It did have some of our events. I think I'm thinking of changing it to the annual the annual reports. We have three annual reports. and I'm not sure who really. you know. I'm not going to tell you. anyone looked through them. but I think. you know. we should. we had. should have something about what we've done. so that if people come by. we're going to have pens. These are the pens from the Wayland Spirit of Community Workshop we had. So we have some left over. So we're going to be giving those out. We're going to have some sort of activity. I got friendship bracelets for to give away. I wanted to have our immigration resources list. List there. And obviously people can go to the Resources page. I'll tell people where they can find it. and we have that community conversation with the Middlesex DA. so either I'm making a flyer or they will make a flyer. Anyhow. we'll have a flyer and we'll have a QR code. QR code has. you know. so that people can just so that's what I'm Oh. but I'm looking also so for tents. checking to see if anybody has a tent. Kevin Goodwin: Sarah has her hand raised. Mary Ann Borkowski: Sarah. you have a tent? Oh. thank you. Would you? Could we borrow it? Sarah Shtutin: Oh. no. I do not. No. no. I do not have a tent. That was before my hand was raised on whether we want to put a sign out in front of Happy Hollow. Mary Ann Borkowski: Um. yes. there we are scheduled to put an a frame in front of Happy Hollow. Okay. so a recreation has them. and I'm hoping they'll I'm going to be showing up and offered my services to bring it over. Okay. because I'd like them out. Because. yeah. we just got them yesterday. so now we're trying to get them around. So an Sarah Shtutin: A frame is like a sandwich board? Heather Pineault: yes. Mary Ann Borkowski: okay. and we put it by the driveway. all the schools are putting them by all the schools so. and the banners go up next Monday. and then we get to have two banners. and for two weeks. and the other two areas that we can't have a banner. we'll have a sandwich sign. like What I showed you. what Heather showed you so and now actually. if it. even if you don't have a house that's on a main street. if you have a friend. another friend who's is has a house on a main street. if you want to ask me. or ask them. and then tell me and I can drop one off at their house so that they could Have one. like I'm asking someone from my church. she did it last time. So I'm. you know. she lives on Route 20 So. or business. if you're a frequent business person. like. Stop and Shop is letting us put these yard signs Mels we did last last year. So I'm going to stop by and ask them if we can do it again. and so. but you know. so there. you know. you're here. Fortunately. my hair isn't done here in town. So. but anyhow. so if the So. just reach out to me if. if you have another location that we could put one. Unknown: So are you putting this at. like. major intersections? Mary Ann Borkowski: Well. I'm the sign boards on the 22nd we need permission. So the 22nd we're going to be putting up for two weeks. We have two of them reserved. and the ones that we can only reserve two at a time. So we are putting a yard sign at the other two that we could not reserve. And so there'll be something there for two two weeks. starting next Monday. Heather Pineault: Great. Thank you so much. And in what do you need from us? What are your hopes from committee members. in terms of support? Mary Ann Borkowski: Well. that's the other one. Well. we have a table. We're there 10 till six. We need some bodies at the table. I'm going to be at the Freedom Team table right next to you. I hope we're right next to each other anyhow. so I can be there some I can. but I can't be at two tables at once. So we need people who will be able to spend an hour or so during this. unfortunately eight hour period. I'm not sure how. late in the afternoon. Yauwu Tang: six hours from 10 to four. Mary Ann Borkowski: Yeah. 10 to Fay. I agree 10 to Yauwu Tang: five to four. You can enjoy the professional music. right? Mary Ann Borkowski: So. anyhow. so if you can anybody here able to commit right now? Yes. Heather. yes. What time can you be there? I'm open and flexible. Okay. 10 till spot. Yauwu Tang: I can fill gaps Heather Pineault: I can fill gaps. I know Karen. I believe she'll be there. Will anybody else be there who could sit at the table for a little bit. take an hour shift. or anything?
Mary Ann Borkowski: You'll come by. You're going to be at another table. Heather Pineault: Yauwu. will be at another table. Yeah. So please think about that. It's a long day. and the more people. the better. Mary Ann Borkowski: Yeah. right. And we want to be present. just because that's part of our message. Is not just the work we do. but that the fact that we exist at all. Yauwu Tang: Also. we want to recruit members so we can have a sign up seats for people in. Was the Mary Ann Borkowski: we last time we did have. well. I had. I don't know if we have a how to join. but yep. join their HR join. but maybe we could have something they could take. Unknown: Yeah. so Mary Ann Borkowski: it's in here. but we should have it not buried in here. We'll put it something out on the table. maybe something they could take. Heather Pineault: So Sounds good. All right. Thank you. everybody. yes. So I suppose the second part yes is there. are there any more? Just Hang on one sec before we move into the possible vote to approve monies being given to arts Wayland. Does anybody else have any sort of more general questions about the festival or anything.
Mary Ann Borkowski: for those of you who may not know. so HRDEIC created a had two multicultural festivals in the past three years. and this year. we decided to join with two other entities that have big events in town. One is touch a truck that is the Wayland recreation department and ArtsWayland would have an Arts Expo with artists selling their pictures and art and performers. And so we thought that that was something we could all do together and have it kind of like be a bigger day. especially since there's. you know. we're doing performances. Our Expo is doing performances. And so anyhow. that's how we got together and and created this one big event just to see how it works out. So we have our tables. whichever displays. and our activities. and. you know. so some of the you know. our multicultural aspects will be there. and our performances. And so that's and this year there's a parade. because it's a 250th anniversary of our country. And actually. you know. how often do we have a parade? Actually. it's going to go down. I don't know how. You know. we must all shop at the town center. but the town center has the most. most center like street. and we're going to this parade is going to go down the center of the street. So it's going to look like the old fashioned parade that go down Main Street. So anyhow. so I just want yeah and Heather Pineault: so to add on to that. thank you. We will also be revisiting. as you know. said after the festival. to see. does this work for for our committee. doing it as one huge festival. or do we want to go back and do a separate one? So that will be a later conversation after we after it's over. So the second part. as you saw. was a possible vote to authorize payment to arts Wayland. A little bit of history here we have money appropriated to us from the Select Board for $9.500. this committee made a presentation. Select Board approved that amount based on preliminary budget numbers. and it is now our job to approve that amount to go to ArtsWayland. One of the benefits of working with ArtsWayland is that the performers and well everybody. will be able to be paid more quickly. because they don't have to go through the same process with multiple votes by us and then by the Select Board for payments directly from the town. I received information from Kelsi. the assistant town manager with this language. So this language has already been approved. and she had some examples of the expenses from Chris Reynolds. who is also working on on the festival. and they account for well over 9.500 for the whole festival. And specifically some of the items. when one in the motion. it says with sound stage 10 festival performance. publicity. food. all of that's well over 9.500 if we want to think more specifically. he broke out $2.000 for sound equipment. sound engineer. sound technician. $3.500 for portable stage. These are estimates. and 4.000 for tents. He also sent me some backup invoice. not invoices. because they haven't paid yet. Estimates if we need more data. But that's sort of that is where the support for our moving $9.500 comes from.
Kevin Goodwin: I move approval that we approve. I move approval that we give 9.000 Heather Pineault: what was it? 9.000 we authorized $9.500 Kevin Goodwin: to ArtsWayland for their work on the wellness festival. Heather Pineault: And I'll just. can I add a little more of the technical language that Kelsi absolutely up to the amount of 9.500 for expenses related to the 2025. Wayland festival. including. but not limited to cost associated with sound. stage. tent. which I just enumerated. festival performances. publicity. food. beverage and other related expenses. So that's the exact language note takers. It's it's what we have written in the agenda. Hang on one sec. Is there a second to the motion? Kevin Goodwin: Second. Heather Pineault: Well. you made the motion to you. You own the motion. It's yours. Okay. Way to go. Um. do we have a second? You try? Good. Try. We'll. we'll discuss it. Hang on one sec. please. Do we have a second for the motion? Mary Ann Borkowski: Oh. I'll second it so we can get on to our discussion. Heather Pineault: Okay. second by Mary Ann. Now. are there. is there any discussion on the motion? It's Yauwu Sarah Shtutin: well. yeah. I. I just discussed the budget with Chris as waiting. Actually. this the first time I have the chance to discuss the budget. So at this time. we don't have other community who is going to control or approve any cost. So I. I feel it's premature at this time to have this work. especially mostly bill or discussion is done between Janot and Chris. so she's not here. and I don't feel comfortable to vote this time. so I propose this Tom. and there's no urgent money to be paid this time. Mary Ann Borkowski: Well. I would just ask. is there. you know. are there some deposits that have to be made for sound and stage? I mean. those were things that were in the budget that we had given to the Select Board. the Select board so that we. and they're very specific. and they're large. and we could allocate. Sarah Shtutin: you know specific items we need to do it. We can approve the line items but us first for the to give Asma proof
Asma Khan: note taker. Maryam joined at 638 she signed on with a link from me. So it's coming up as Asma Khan. but it's Maryam Heather Pineault: just Oh. Thank you. Thank you for letting us know. Maryam joined us at 638 I was wondering. I was wondering how there was another Asma. Thank you. Thanks for letting us know. Welcome. So I'm hearing ya woo has concerns about giving a check without having specific invoices that we're paying tied to it. Mary Ann made the point that there are. are deposits that need to be made. This is coming up soon. and this was all part of the budget that we presented and discussed with the Select Board when they approve the 9.500 Are there any other comments or questions?
Mary Ann Borkowski: It can be amended? Can Can we? Does it make it makes? Is it okay to say. you know that we're willing to. you know. pay half the sound. half the stage at this point to so that we give them some operating money. and we're not going to have another meeting until after this event. Heather Pineault: That's my concern. Is timing wise. we don't meet until October 21 which is right. yes. after the event. which is on the fourth. And people like to be paid. and if they. you know. part of the purpose of doing this was because ArtsWayland. then could pay people more timely. But we won't meet until October 21 after we meet. whatever we approve. has to go to the Select Board for approval and then. So it takes a it won't happen immediately. It will take couple. I think they said usually two to three more weeks. Yauwu Tang: But at this time. we don't even know we're doing. Is already always decided. please. So at this time. we're giving that to another organizations. and we just don't have any control. or we spend our money. I just don't feel that's responsible thing for us to do. Mary Ann Borkowski: us to do. But by not doing that. we are we're relying on these other organizations to handle whatever those budget issues are. And. for example. we're supposed to make some sort of payment to the performers. if you know and the performers are going to want someone's going to be paying them right away. So if ArtsWayland has money. and they're using money. and they're I just don't know how that will happen.
Yauwu Tang: How much we just do Mary Ann Borkowski: it. yes. but there these other bills are going to be due at the same time. or the sound and the stage. We're on the hook for some of this. Heather Pineault: We. I think I hear and understand your concern. and in the past. so everybody knows we usually would get a specific item. it would say we were approving a $500 payment to for the services. very specific. Mary Ann Borkowski: and it took 30 days. and that was took a while to actually get that check cut. Heather Pineault: to go through that whole process. takes a few weeks. and but that's when Yauwu was saying we had very specific we knew exactly what we Were paying to whom and for what. That is true when we had total state control. for lack of a better word. we ran the festival. we were responsible for it all. and so I totally respect and understand what you're saying. and I think we already spoke to the Select Board about this money being used together with other town monies. Park and Rec is is supporting the touch of truck. and then arts Wayland is involved. I My understanding is they knew. and they saw a budget that the whole budget for the whole festival. even our festival. was a lot more than this last year. So we know the expenses are there. and they have. We've already said we would. we've already committed to the $9.500 and so my concern is that this will hold up people getting paid. which was part of why we thought this was a good way to go. Yauwu Tang: but without any last convention. or for us to control. to decide all the money spent you. just for me. if you give up. you just ask willing to decide what's going to how it's going to spend. Just what we want to do. I agree with certain things. Collaborate together. We need to have meditation. which is still to be seen. because so far. every communication between Chris and me. Mary Ann Borkowski: okay. so you wouldn't feel comfortable. It's and I don't even know if it might make sense. so you wouldn't feel comfortable. Feel comfortable knowing that the sound stage has to be done. The sound Yauwu Tang: I'm comfortable to do things that we know that were part of the agreement and were approved. Heather Pineault: I can. I can give you some examples Yauwu Tang: For example of dispatches. Budget. I still see the people here. but I haven't seen the budget. I even didn't receive a new budget. We so I took a camera and put this kind of environment. yeah. I totally received Heather Pineault: and that I can't speak to that I know there was a budget at the beginning of the whole process. and I think you you started it right on a spreadsheet. and that's how we got approved. So we know those monies are going to be expended. real expenses. Okay. so we have seen a budget. and we and. and I think it was your spreadsheet that you shared with the budget. and so we know. and we have committed that we would pay the 9500 that the Select Board gave to us. I guess I understand you're wanting to have more information. but I'm trying to understand your concern. Are you worried that people aren't going to be paid. We're only two. three weeks out from the festival now and and so I'm assuming that that this has been figured out a little bit. and I'm sorry you it sounds like you're not getting the information from the festival committee. Um. That you would like. and I understand that. and that sounds extremely frustrating. because you've been such a key Yauwu Tang: we have no input on how to manage spend. Yeah. okay. hold on. The channel was much cheaper devices. so there's no discussion. Okay. okay. I cannot do it . I just cannot come back next month. Come back this folder. Okay. we are not seeing convenient. but we need to do that Mary Ann Borkowski: so you can't see any partial payment. Yauwu Tang: A partial payment? Are you voting? It's
Mary Ann Borkowski: no. your answer is no. Yauwu Tang: I will do it. I will say. but I don't see say. Okay.
Well. $1.000 I think Heather Pineault: I understand. I think what I'm struggling a bit with is when we decided to do this with other organizations. part of that meant that we were giving up some control. because it's not ours. right? It's not just us. so we don't have complete control of this. and part of that was then when we presented the budget to the Select Board and they approved the 9500 was for me anyway. is knowing and trusting that it's part of this group effort. and now that the payments we know are going through arts Wayland. and we also know that the payments total more than the 9500 that we're contributing. because they are also contributing. And so I feel a sense of responsibility to to move the money to them so that we can't so that they can make the payments in a timely fashion. realistically. if we have to wait till our next meeting on October 21 and then it's a few more weeks after that before we get approval from the Select Board to and the checks are cut. or the check is cut. it's just then going to be a good month after the festival before people will be able to be paid. Yauwu Tang: I agree that we have to give up something. we have to discuss things. but I do not agree that we give up 100% and that if you get a budget even rather not being informed. I think that is very. very unusual collaboration. Yes. if you want me to say yes. I really couldn't. I'm sorry. Heather Pineault: No. I understand. And I guess what I'm struggling now with is. do we take a vote on the total amount and understanding that you can't support it. or do you want to make a motion to amend? And we can do it as a two step process and see if people want to do an amended mount. or if people want to do a full amount. Yauwu Tang: okay. I will go.
Heather Pineault: So are you making a are you making an amendment to the motion? Yauwu Tang: Yeah. 4500
Mary Ann Borkowski: Yeah. Why'd you make it specific to. I mean. I actually. actually the money is the best. Okay. so just half Heather Pineault: and. okay. so there's an amendment on the floor to Yahoo's motion. to Kevin's motion for 9500 that Yahoo is making. that we distribute. How much $4.500 is there any discussion about the amendment to the motion? Does anybody want to give feedback? Folks on Zoom. I'm sorry I feel like we haven't engaged you. or I haven't done a good job engaging you in this conversation. Does anybody have any thoughts. because our first vote will be on whether we approve the motion. the amendment to the motion for $4.500 if that passes. we would just be giving arts Wayland $4.500 if it fails. we would then vote on the motion for $9.000
Kevin Goodwin: or 95 Heather Pineault: sorry. 9500 Thank you. I was just seeing if you were paying attention. Good job. For. That's what I tell my kids at school. Sarah Shtutin: So sorry. Maybe I'm just confused. Is the issue that we don't have specific invoices and we're just writing them like a blank check. and yeah. we don't want to do that for the full amount. even though we promised it to them. Heather Pineault: That is that that's my understanding of Yauwu's concern. And it's. it's not like totally a blank check. but it does. you know. we list. we enumerate on on number six on the agenda. the types of expenses up to $9.500 Sarah Shtutin: but they can't provide us with the invoices from the people that we're paying from the staging and the artists like. that's not possible. Heather Pineault: They don't have all the invoices yet. because they are still negotiating. is my understanding from an email today. I have some examples. and a lot of the folks didn't invoice us like last year. We would get them. we knew what we owed them at the festival. and we'd get that at the festival. as opposed to in advance. So for example. I have one invoice or one quote here for $4.348 for temps. I have another quote for the stage alone. for 3600 and then another quote for the stage and lighting cables and some other things that I don't understand. And that's 5700 so those invoice. those quotes that are coming in are of the magnitude of $9.500 if we just wanted to pick a few big items. and I think that was the intent. was to say HRD. I see here are a few big items that add up to around $9.500 plus we know they're all the performers to be paid and all the other expenses as well. So that's. does that does that help? Sarah Shtutin: Sarah. in the end. yes. but in the end will be get receipts for where the money went. Will there be documentation? Heather Pineault: in the end. for ArtsWayland. they Mary Ann Borkowski: Yeah. they have to document. They have to document it. There are 501 c3 they're not a Tom and 5013 state. Thank you. Heather Pineault: So so they have to document and they will get invoices that they're paying.
Sarah Shtutin: So we will have in the end. proof of kind of where our funds went. Heather Pineault: We could certainly request that. And as you've seen. we have folks on the committee. And unfortunately. Janot is not able to be here tonight because she may have more information. But yes. we certainly can request that. Mary Ann Borkowski: And we know some of the. I mean. we know we're going to spend all of it and the so to to be our fiduciaries. But we. but if we know. we could give. you know. 1500 for the stage and to that. or at 1000 for the sound. and 2500 for the stage. And do you know. whatever adds up to what our amount is. and then it could go to that. because we know you're going to buy a stage. Kevin Goodwin: yeah. and the test. I have a question that. Yauwu. I mean. I mean. I know you were saying we we had removed the motion for 9500 which was It was no motion. But my question becomes. if we give 40. if we pay 4500 ourselves. what happens to the other 40 50. 5.000 we who? Who does that go to? Mary Ann Borkowski: Well. that we just have to vote it at a different time? Heather Pineault: Well. I think the question is someone might. either someone's not going to get paid while they're waiting to get it. or I don't. I don't know what ArtsWayland budget is. I'm not sure they have 5000 extra dollars they could front to float while they're waiting. So most likely. it means somebody will wait to get paid until Mary Ann Borkowski: and or we have an emergency meeting with a quorum to try to pass some of these. Heather Pineault: Yep. we could. That's what we could do. is try to get an emergency meeting. We'd need to have at least five voting members at it. So are there any other questions on the motion to amend which. yeah. yeah. Well. made.
Mary Ann Borkowski: I guess I would. I would say. you know. I mean. we have a relationship here. I mean. how does that hurt? Will that hurt our relationship? Kevin Goodwin: I mean. would you say. Say. leave it at 9500 or pay 4500 and somebody. Or. would you say. just. would you say. leave it at for 9500 for us. because we were. we were the ones that were given the 9500 or cut it to 4500 and then somebody ends up in. yeah.
Mary Ann Borkowski: well. I don't you know how. um. how? You know. a lot of things get invoiced to a town that they have to wait. That's not really that unusual. And so that's why I focus on the things that we know. Well. actually focusing on things that we the only things we have listed are the things that that I suspect they could actually wait. you know. it's the payment to the performers and some other expenses that is kind of more immediate. but that it also. you know. we don't have a logical over we don't have a lot of oversight over that. And we could. if Heather Pineault: they don't have the money. we don't have control over who they choose to pay first. right? Mary Ann Borkowski: But. well. I mean. you could give them money that has to go to the stage. I mean. you could say Heather Pineault: that like we could limit it. Well. I the language we have here is a language the assistant town manager requested that we use. Kevin Goodwin: Okay. let me ask you. okay. I'm going to throw in another question. What don't we in this 9500 or 4500 or whatever we choose to pay. Let's say it's 9500 either that night. 9500 for everything. What don't we have control over? Here's my question.
I'm not I'm not worried about the money. I'm asking the question. what in everything that has to be paid for? What don't we have control over? What? What parts of the festival Do we not have control over payment? Heather Pineault: The touch of truck part is my understanding. the park. and rest is doing touch a truck. So the payments associated with that part of the day or touch a truck. I don't know if the Wayland 250 committee has a part. but all of the other things listed. Kevin Goodwin: So touch a truck is not us. Is not us. Okay? So then how? Okay. let me how much is the touchy truck? Heather Pineault: I don't know. because it's not us. okay? It's totally it's part. On the other hand. Mary Ann Borkowski: they did make they paid for these. Oh. that was nice. Okay. this is their budget. which would have gone for touch a truck. Yauwu Tang: They didn't give budget for us. We did not get the budget of ArtsWayland. too many Heather Pineault: Okay. so folks. we have a lot still on our agenda tonight. so I'm going to ask. I neglected. I think I made a mistake procedurally. We had a motion to amend. Was there a second to the motion to amend. We actually need a second to the motion to amend as well.
Mary Ann Borkowski: I guess we can't vote and we have to. oh. I suppose we wouldn't have to vote if we never got Heather Pineault: correct. If we don't have a second to the motion to amend. then we don't have a motion to amend. Mary Ann Borkowski: Well. I'm just not clear about. you know whether. Kevin Goodwin: if. if. okay. let me ask you this. if we don't have a motion to amend. does it go back to the main vote? Which I think it does. Yes. Heather Pineault: Yes. correct. So is. Would anybody like to second the motion to amend?
Mary Ann Borkowski: I will second the motion to amend so we can vote on it and even further discuss it. Kevin Goodwin: It's for $4.500
Mary Ann Borkowski: so. you know. we never said. We never said. what. how this was going to happen. So we. we didn't really know when. you know when this would happen. right? Other than Kelsi gave you this language which kind of covers everything. Heather Pineault: Well. there's two things. The other thing that I know. if we're concerned about it covering us. a. yes. A. we got the language specifically from Kelsi. but B. the Select Board still needs to vote. So if the Select Board is not happy with the language. the Select Board also could say. Nope. we're sending it back because we want X. Y or Z. and we want more. So it could there. There are two there are two options that there are two possibilities. Is there any more discussion on the motion to amend? Does anyone have any new thoughts that. We have not discussed thus far.
Sarah Shtutin: I will. I'm sorry if I missed this. but if we don't give them the full money is back. enough potentially affect the quality of the you know. if they can't pay people. are they going to show up?
Heather Pineault: I don't have that answer usually. Well. I know from when we ran it the past couple years. we the payments were after the performance. They didn't get paid to perform in advance. At least the people that we were hiring. Mary Ann Borkowski: I know. but that. but some of them did get paid for 30 days. But then some of them didn't Heather Pineault: get paid for quite a while Yauwu Tang: it would pass. probably nobody will.
Heather Pineault: We already have performers lined up. and we have an agreement with arts Wayland. about covering all these costs so youth. So I now. I'm I'm concerned. It sounds like your concern is that if we release this money. that we won't have any of our performers. Yauwu Tang: We can go the time itself is going to support probably close to myself. Heather Pineault: the 10th the estimate for the tent on that was. what did I say. folks. I just said that a minute ago. I have the tent estimate. And I think maybe it was when you stepped out. The tent estimate is $4.000
Yauwu Tang: the stages. Heather Pineault: and the stage is 5000 right? And then that's just a portion art Wayland already committed at the Select Board meeting when. when we talked about about doing this together. our Wayland committed to pay money too. Yauwu Tang: So. but can they use the money?
Heather Pineault: They could use the money to pay these things. but then they don't have the money to pay for the performers. Sarah Shtutin: So
Heather Pineault: that's so that's why I feel like we need to release the money to them so that they can pay everybody. They can pay the performers. and they can pay they can pay all their all the fees associated with the Yauwu Tang: festival. you would have a conversation. yes. but I don't have Any conversation about right? I just got this.
Heather Pineault: I'm sorry. Can I? Can I show you these? I literally just got them this Yauwu Tang: afternoon.
Heather Pineault: because I just got them. and I think. oh. yeah. yes. I don't know. and I'm sorry. that's why Yauwu Tang: I have concerns. not because I want to credit this. I feel I'm not responsible for the HR. Okay. go ahead. Unknown: Yeah. no. I understand them. Hi. This is Mariam. I can understand you. I was concerned. especially that I wasn't around when this agreement was made. Is there a way to if we decide to vote on release of the full amount? Is there a way to release with a guarantee of receiving invoices. I think. as an initial step that may ease concerns and help us preserve that relation by releasing the full amount. Now maybe. yes. that's what I think that was. well. we. Heather Pineault: yeah. that was Sarah's question. It's not. I mean. I. I'm wondering if. rather than doing the amendment to 4500 What if we added language with the understanding or with the agreement that we will receive invoices. or the agreement that performers will be paid with the agreement that we'll receive invoices Unknown: and then set that standard for future partnerships. Kevin Goodwin: Yeah. okay. my question is this. well. here. you know you were saying. Now I completely forgot what I was going to say. I was going back to Miriam. Miriam. what was your question. if we released the complete 9500 what? What. where? What issue were you having Unknown: so we are now. At a moment when this agreement has been made. and preserving the partnership with this other organization is a priority in such a small town. I was suggesting. if we decide to release the full amount. but then have some language that would guarantee that we will know what that money was used for. and then in the future. that will Kevin Goodwin: be. I know. I know what my issue was. You know what? Let me ask you this on the invoices wouldn't. wouldn't the book. wouldn't the Selectmen office have copies of or. the Select Board Office. would they have copies of the invoices? Mary Ann Borkowski: Well. that's why we're giving it to arts. Wayland is so well that it doesn't Kevin Goodwin: have. well. let me put it to you this way. either way. somebody's going to have any invoices. right. whether it be the Select Board Office. or that's Wayland. yeah. either one of the I mean. yeah. oh. I know you were concerned about the invoice. And then I think you were. either way. somebody's going to have the invoices regardless. Heather Pineault: So what if we add to the motion after the motion? Kevin Goodwin: My point is. why don't we issue them? Why don't we just. why don't we? Why don't we? I mean. we've already approved the 9500 let's leave it at that.
Heather Pineault: Well. I'm wondering. we haven't actually voted yet. We. we. we got approval from the Select Board that we have that that money we haven't voted to. we haven't
voted to authorize the payment to arts Wayland. But I'm wondering if we added on after the language that's in the agenda. with the understanding that arts Wayland will provide receipts totaling set amount. Unknown: would that
Yauwu Tang: still cost? Heather Pineault: Yes. and I feel like that's part of the deal we entered into when we did this. That part of the agreement was we would. we put the budget together that we thought for the whole event and how much we requested for our portion from the Select Board. with the agreement that we would then give it to arts Wayland to make. to make payments. So I was trying to Tom's point. add in a little bit of language that would say. with the understanding that our Wayland would give us a receipt. Kevin Goodwin: So let me ask you this at the Select Board Office. I mean. at the selectman beam. they asked or. or. I would assume EHR DIC asked or a set amount which they gave to us? No. was ours? Well. in there at the time.
Mary Ann Borkowski: um. this was part of that discussion. Heather Pineault: I Okay. I wasn't at that meeting. but. but it was our Mary Ann Borkowski: budget. but it was. but we were asking Kevin Goodwin: for it. But. but who do we got the money? We got it or. I mean. let me ask you this. Then does the then did the gorgeous elect man turn around and say. you have the authority to give so much to arc Wayland. they didn't give the authority to do that. and we're on the hook for that. We're on the hook for the 9500 which is. which is what we were given.
Mary Ann Borkowski: Well. but Kelsi. I mean. that everybody knew what the intention was. and that's why Kelsi gave us this language. so that Heather Pineault: and the Select Board will have to vote one more time. once they once we authorize it. I have to tell Kelsi that we voted. and then that has to go before the Select board so that the town has permission to cut a check. is my understanding. Kevin Goodwin: Um. which I see no problem with. But okay. apparently. Heather Pineault: yeah. I hear. I totally I hear the concerns all around and I understand the discomfort with how we're doing it and how it's different than we've done it before. and this does require a level of trust with a town organization that we've been working with.
Yauwu Tang: yes or. Challenges do you have Heather Pineault: to I do not have the wording from the Select Board. I'm going by Kelsi. who is the Assistant town manager's wording based on what we were allowed to do with the with the Mary Ann Borkowski: fund. the language
Heather Pineault: that's in our on our agenda here. this is exactly what Kelsi said we were authorized to do and what we needed to ask for. So that comes from the town manager's office or the assistant Tom manager's office. So I'm trusting I didn't go back and try. I didn't watch the Select Board meeting. So I'm trusting that this is what the Select Board needs in order to make the payment to arts Wayland.
yes. well. I can't. I don't know that for sure. but that's my understanding. given the language that we Were asked to approve by the town. So at this point. does anybody have something noi that day. Kevin Goodwin: So in other words. the language you're holding in your hand. we have. we're authorized to approve Heather Pineault: that from Kelsi. the assistant Tom manager gave me this language for us to vote on. So I think Kevin Goodwin: we. I think it would be a wise and prudent idea just to be on the safe side to approve that language. Heather Pineault: Okay. so we have an emotion to amend on the floor. So we have two votes to do. I just want to be clear. our first vote is going to be on the motion to amend the amount that we authorize payment to our Wayland to $4.500 instead of the original amount. which was 9000 to be clear on the procedure. we vote on the motion to amend. If that passes. then the amount is $4.500 instead of $9.000 Kevin Goodwin: or the motion 9500 Heather Pineault: My apologies. if the motion fails to amend the amount. then we vote on the motion for $9.000 unless we want to amend it again. unless we want to amend it again. then I'll be just Like Tom meeting. We can do Kevin Goodwin: that road. Heather Pineault: So we have a motion to amend the amount from 9000 to 4500 and I'd like to take a vote on that so that we can move along. I think we've all shared our opinions on this. Does anybody have anything new that they would like to add to the conversation?
Kevin Goodwin: Okay. Heather Pineault: let's start on online. Please. Asma. your vote on the motion to amend. Instead of 9000 down to $4.500
Asma Khan: yes. Heather Pineault: you agree with the motion to amend? Did I hear that? Right? Sorry. I'm having trouble hearing you.
Asma Khan: Yeah. sorry. going down from 95 to four to 4500 got it? Unknown: I'm going to go with no. Sarah. no.
Mariam. can I abstain? Heather Pineault: Abstain? Maya. Asma Khan: I'm going to abstain. Heather Pineault: Marianne. we're gonna go now. staying and staying. Marianne. no. Kevin. no. ya Woo. yes. and Heather is a no. Sarah Shtutin: You brush your teeth. You went to the bathroom. Okay? It's lane. Okay. okay. so sorry. My kids are going to bed. Heather Pineault: No worries. The motion to amend does not pass with 1234. I'm sorry. 12345. votes for No. two abstentions and the I will one vote yes. so the motion to amend is not carry. which takes us back to the original motion for that Kevin made for $9.500 as is written in the agenda. yes.
Maryam Libdi: Okay. subject to.
Heather Pineault: To agreement of expenses by arts. Wayland and HDR hrdic. Does any is there a second on that motion? Unknown: Can select board? Can the Select Board vote on that.
Heather Pineault: It doesn't matter. it's our Mary Ann Borkowski: motion. I know. but they have to approve something like this. Heather Pineault: They have to prove the expenditure. I That's a great question. I'm not sure we can put a well. is there a second to this motion? Mary Ann Borkowski: I mean. what we're doing. we need it Heather Pineault: really hard. Yeah. this is really hard. and I don't know. but do we have a second to the motion to make the the payments agreement subject to agreements of arts. Wayland. HR. DIC. together. Yauwu Tang: yes. is this motion required? Required by the by the circle one. Kevin Goodwin: we don't the 9500 Heather Pineault: of this motion? Which motion the Yauwu Tang: one to give money to us? Heather Pineault: Directions we have the wording is from Kelsi. who's in the assistant who's the Assistant town manager. We have to take this vote in order to have the money be given to our Wayland. Yauwu Tang: but I understand people want to get money. We. okay. we I think Heather Pineault: we're that's our discussion right now. I think we have to. because we agreed to and I so I want to get back to your motion to amend. Is there a second to this motion to amend? Because if. if there is a second. we need to discuss it and then vote again. and if there's not a second. then we don't have the motion.
Okay. hearing no second. we are going to go back and vote on the motion that Kevin made. I will read it in its entirety so that we're clear. Kevin moved to authorize payment to arts Wayland up to the amount of $9.500 for expenses related to the 2025 Wayland festival. including. but not limited to cost associated with the sound stage 10 festival performances. publicity. food and beverage and other related expenses we will do. I'm sorry. Sarah Shtutin: I'm sorry. Yes. I know. I know this has been a long process. but I do think there's been several people who've asked if we can amend the language to then have them provide us with documentation or invoices or some kind of accounting of how the money was spent. Okay. does that need a separate motion? Heather Pineault: It needs a motion to amend. Are you would you like to make a motion? Kevin Goodwin: Heather. I think we already discussed this. Heather Pineault: So Sarah. what would you be your what's your amendment? Then to our motion. Sarah Shtutin: my amendment is to have the exact language as Kevin wrote it and you just read it. but to have a line in there that after the festival. we would like an accounting with documentation of how the $9.500 was spent.
Kevin Goodwin: Okay. that I don't have a problem. okay. Heather Pineault: all right. Like documentation. is there a second for the amendment? The motion to amend.
Maryam Libdi: And yeah. we'll second. I second that. Oh. Heather Pineault: yeah. One Miriam. yeah. we'll got in there. Okay. after the festival. we would like documentation as to how the funds were expended. Is. did I get that correctly? Okay? Is there any discussion on the motion to amend?
Yauwu Tang: We still need to aware that we have. we have no control in mind. Heather Pineault: And I think that will be a great discussion point for what we do moving forward afterwards. okay. and whether we're going to do I think we need to bring this to the table as part of the conversation about how this had worked in this joint venture. whether we want to continue doing this. Do we need. More guidelines going forward next time I am not in any way trying to lessen your concerns. just wondering about the timing. I feel like the train already left. and we have a responsibility. We can add this amendment in which will then get us some documentation. which I think is very important. and I'm hearing several people talk about and we will put this on the agenda to discuss at the October meeting about going forward what we want to do. Does that make sense? Unknown: Okay? October. Okay. Heather Pineault: Is there any more conversation on the motion to amend. So once again. we have to do two votes. The first. the first is to amend the original motion by adding. after the festival. we would like documentation as how to the funds were expended. So I will start with a vote here. Ya Woo. Ya Woo. Yes. yes on the amendment. yeah. Kevin.
Kevin Goodwin: I'd say no. okay. Marianne. yes. Maryam Libdi: Sarah. yes. Heather Pineault: Asma. yes. Unknown: Mariam. yes. Maya. yes. Heather Pineault: And Heather. I vote yes. Um. that brings us now to the whole motion. um. as is stated in the agenda item number six. plus the amendment. including that after the festival. we would like documentation as to how the funds were expended. So let's do a vote on the total motion as amended. So for the notes it we were voting on the motion as amended. and I'll go back online. Maya. yes. Maryam. yes. Asma. yes. Sarah. yes. ya wo Yes. Mary Ann. yes. Kevin. yes. and Heather. yes. All right. Thank you very much. everybody. I know that was a challenging conversation. and I think it's also really important that we talked about all of that and we were able to figure out something and got a unanimous vote. So thank you everybody for listening to each other together. Unknown: Can we please add to a future agenda to discuss. you know. having policies so we don't want into this again? Heather Pineault: Yep. I put it on the on in my notes for the October meeting as part of the follow up about the festival. Like. Are there guidelines? You know. they're going to be a lot of things we're discussing. Like. do we want to continue to do something jointly as a big town celebration? Do we want to return to our having total control and running a separate festival if we do it jointly? What policies would we want in place? What did we learn from this experience? So absolutely?
Yeah. thank you. Okay. Wow. Say So folks. I need to make some decisions. because I want to respect our time and and I want to respect the importance Agenda Item number seven. I would like to suggest that we come back to that in October. because I don't feel like we can really do it justice and get through the other kind of business items that we have to do. There was a this was presented to the Select Board. I'm talking about the discussion of the Wayland community life and engagement executive report we were going to review theme one. strength and foundations of action. belonging and shared values. But I would like us to be able to spend more than about 10 minutes on it. And I feel like at this point. it's it we. we won't be able to do it justice. Along with that. I would one once. if you have the time before October to check out the September 2 Select Board meeting. Dr even a Hayes and Karen were at that meeting when the committee talked about this entire report. and it was on their agenda for 10 minutes. So it's it would be valuable. in my opinion. if you're able to go on WayCAM and watch that. it might give us. it's giving me thoughts about what recommendations we could make. And I would just suggest. if you're able to watch that. it's about. Want to say two and a half hours into the meeting. approximately. okay. so we are going to put that on hold. I would like to do number eight. Kevin Goodwin: Oh. sorry. I would. I would. I know you should put it on hold. I put it table. It Tova. thank Heather Pineault: you. Yes. Thank you much. Better choice of words. Thanks. Kevin table. Mary Ann Borkowski: with this. is there any value in having someone like lead that discussion. one of us Unknown: lead which discussion? Seven Mary Ann Borkowski: that that each of these as we move our way through doing that so that it will not just like Heather Pineault: you mean the other than the chair. you mean someone in the group would take it on? Yeah. Oh. well. speaking for myself as vice chair. and on behalf of Karen. I'm sure if somebody would like to. we were going to break it up into each of the sections to discuss. If somebody is interested in leading the discussion on any part. please reach out to me or Karen. or to Karen. But that would be. that's a great idea. Asma. Are you able to do the discussion and possible vote on the Know Your Rights? Flyer? Yes. something we would Asma Khan: love to have. Do you want to share the flyer on my end? Heather Pineault: Can Asma share her screen? Can you share your screen? Do you see the green button? Share Screen? Unknown: Yeah. I can. Awesome. This is Heather Pineault: an updated version of what was in your packet. Oh. it's updated from well. updated only in that the QR code. so you wouldn't really see a difference. okay. but. okay. Unknown: do you guys see that? Sarah Shtutin: No. no.
Heather Pineault: no. are you sharing your screen? Yeah.
Kevin Goodwin: we're not seeing anything. I can hold Heather Pineault: up. I can hold up a picture of what. Here we go. Mary Ann Borkowski: There we go. you know. Asma Khan: Yeah. great. Thank you. Okay. all right. perfect. So from Karen's suggestion of getting at least something out there for Know Your Rights. because we weren't able to do an event. we decided to make a very generic flyer of inclusivity. So the idea is we have this flyer that we're able to put up in restaurants storefronts around town. and have this QR code that links over to our website that include different Know Your Rights for groups. And so there's immigration. LGBTQ. domestic violence. and so that's all listed on our our web page. Let me see if I have it up here. Yeah. this one right here. So that QR code links to all of these different links. and so it kind of leaves it open to the reader of how they want to take that message. But I think it's powerful to be able to have up in different storefronts around town just to have that support.
Heather Pineault: So what a we would need to approve that we would like to do this. Thank you very much. I think. personally. I think this is a great idea and something actionable that we can do. Does anybody have any questions about the flyer itself. or what Asma shared with us? Mary Ann Borkowski: So my experience. at least in the town center was and when I look at it. there aren't any flyers on anybody's windows. And I don't know if there's a requirement. but. you know. it makes me think of the you know. things that you know. like domestic violence being in bathrooms and our card. I don't know I we could run but. you know. it's maybe I shouldn't. I shouldn't presume that someone wouldn't. I have no idea. Well. it used to be people used to put up flyers all the time in years past. but. you know. I don't see them doing that now. and I didn't get a good response. Heather Pineault: So and bathrooms may still also work. I've seen these in some similar bathrooms. I do. Did you have any thoughts. or more information about distribution Asma? Asma Khan: I think the idea is to have a few of us go around to different restaurants and stores and see if they would be willing to have it in their like front window display.
Mary Ann Borkowski: Oh. and if we get. as we get feedback. we can adjust. Yeah. I would also say that. you know. there is a Wayland West End or west. And Wayland Rotary. it might be worth it to plan a presentation with them. Val Abbasi from the Village Bank. He belongs there. He could invite us to make a presentation about this and have it available that people might take it. So thank you. Heather Pineault: Does anybody have any folks on on Zoom when we're in share mode like this. I can't see you individually. so feel free to just jump in. because I'm sharing. Sorry. No. no. no. it's great to share. No. no. no. no problem at all. I just can't I just want to make sure people jumped in. Does anybody? Would anybody like to make a motion that we vote on sharing. just trying to distribute. on sharing this flyer. or distributing this flyer around town? Kevin Goodwin: I make a motion that we share or distribute the Wayland with flyer. the Wayland flyer Heather Pineault: the Wayland Know Your Rights. Flyer. Kevin Goodwin: yes. around town. Sarah Shtutin: Okay. second
Maya Raj: I. second that Kevin Goodwin: I. oh. I Heather Pineault: Yeah. Kevin made the motion. I heard Mary Ann second it I think. um. yes. Is there any. okay. is there any uh. discussion on the motion? No.
Maryam Libdi: I'm sorry. I think this is an urgent matter we can there's so many ways we can change this up or discuss further. but I feel like this issue is urgent and needs to be put out in any shape or form. Heather Pineault: Yes. I agree. Maya Raj: I have a question. Yeah. Who seconded? Because I'm taking notes. I'm not sure if it was Maryam or if it was Maryam. Heather Pineault: Okay. so can we take a vote. please? Marianne. yes. Kevin. yes. yeah. Woo. Mariam. yes. Maya. yes. Asma. yes. Sarah. yes. Great. Asma. thank you so much. And Heather. you didn't vote Heather. I voted yes. Thank you. Thanks for the reminder. Mary Ann Borkowski: I'm going to add it to our table. Heather Pineault: Yes. that's what I was thinking when you said that at the table. Yeah. no. you're right. So we can have this certainly at the festival and Asma. Do you want to let us know. or send us all a final copy? Or what are you thinking in terms of printing so we get them in color? Or what are your thoughts on that? Yeah. Asma Khan: I mean. I think right now we're probably. I was thinking to just print out 20 at home and then see where it goes from there. if we need more or less. Mary Ann Borkowski: But if you send me. if you send Mary Ann. the your PDF. I would go and get. you know. 50 for my table. Okay. hoping that maybe some people would take them. Maybe some business people would take them. Maya Raj: I feel like Mary Ann. if you're having it at the table. people being able to scan that QR code should be enough. I think having a fire posted. We're hoping that businesses. people who are. oh. I see okay. have a business that they would take this flyer to. just perfect. right? And. you know. I just go to Staples and and get those made up for myself. Heather Pineault: And we could have a little note saying. scan for more information or take a flyer Mary Ann Borkowski: for your it's probably. you know. we'll be there discussing that. Heather Pineault: We'll be talking all right. Thank you so much for your work on this. and it's a clear. actionable step. something we can do. Mary Ann Borkowski: Yeah. thank you Heather Pineault: so Agenda Item number nine. we don't. we weren't really going to discuss it a whole lot tonight. In your packet. there were two documents that were a bit. you know. from criteria we've used in the past about this guy deciding whether or not to issue an HR dei statement. as well as guidelines for selecting programs. And what we are wondering is there. is there anybody who'd like to take a stab at just drafting using what we have already drafting guidelines with Karen for posting on our Facebook page.
Mary Ann Borkowski: Sign up right away. Yeah. Heather Pineault: don't all talk at once. Um. Um. we have two documents to work from. so we wouldn't be starting from scratch. and the goal would be to bring an example using the two guidelines for us to discuss at our next meeting.
Maryam Libdi: Okay. I can work with Karen on that. Heather Pineault: Thanks very much. Marion. that's great. I appreciate it. Maryam. with Karen. Facebook guidelines. and what we'll do is if. if you both come up with some sort of draft and distribute it to us before our next meeting. then we can talk about it at the next meeting. Thank you. Agenda Item Number 10 is really quick. We saw that there was an announcement. and just wanted to share publicly that the schools had received the hate crime prevention grant. so they're going to be doing specific work around preventing hate in schools. And one thought that was in the Wayland post. There was an article about it. and maybe that's something we could hear from the schools directly at some point down the road. but we just wanted to put it on your radar screens in terms of ongoing business. Maryam Libdi: Oh. sorry. I have a question about what you mentioned. Yes. sorry. was someone else talking? Sorry. No. go ahead. please. I'm just wondering what we know about that grant. like. what's the extent of the information we have about what's happening? Heather Pineault: All that I know about it is what was in your packet. and that was from the Wayland Post article. So we certainly could reach out to the schools and learn more about it and what they're doing. We have invited the leadership from the district to one or two meetings like over the years to kind of share what they're doing. and we could do that again with would that be helpful? Asma Khan: I think that's a good idea. Mary Ann Borkowski: And I think it's a good way to to. you know. Maryam Libdi: collaborate. yeah. Mary Ann Borkowski: okay. have a relationship. Thanks. Heather Pineault: Thank you for bringing that up. noted for getting on a future agenda. Any other comments or or questions?
All right. in terms of ongoing business. I have some updates regarding the community conversation with district attorney Marion Ryan. and here we go. The flyer is almost done. so you don't have to worry about the flyer. Mary Ann. Mary Ann Borkowski: other than I want it. Heather Pineault: other than you want it. Yes. I understand that they're getting a QR code for registration. The program will be held hybrid. Ed Berman will work on that with Jailyn. and we'll hopefully have an owl to use this.
Kevin Goodwin: So there won't be a like. an in person meeting. Heather Pineault: It will be hybrid. So it will be both. People can sign up and come to the event online or via zoom or in person. A WayCAM will record the presentation. but they don't have the capacity to live stream from the Council on Aging So. but they will be able to record. DA Ryan will take questions in person or in writing. So either way. we will be using a regular zoom format. because of the district attorney prefers to use that rather than the webinar. where it's just one way and Marianne. not Mary Anne. sorry. Karen is working on a registration form. So that is. that's the update on that program. which will be on November 10. The hrdic in your package. You have the meeting dates. Please note the date at the top should say 2025. 26 Mary Ann Borkowski: that's the dates in the years. Heather Pineault: the years. yes. sorry about that. That is 2526 good neighbors day. So Courtney from the library. we had agreed to co sponsor and be involved with us from 10 to she's wondering about help from 10 to one. It's running from 10 to one on September 22 September 27 help with setup. breakdown. hospitality. running activities. So if any of us can be there. either maybe in a hour or 10 to 12 or 11 to one capacity. that would be great. And it is on September 27 is there anybody who can that knows right now? They can be there for summer. part of it. Mary Ann Borkowski: that's a Saturday too. right? Yeah.
Asma Khan: I can probably volunteer from 11 to 12. Okay? Heather Pineault: Thank you. Anybody else able to do an hour at some point? I will. I can be there. And I'm guessing Karen. if anybody else can come at some point. that would be great. Mary Ann Borkowski: When we send out the notes. why don't you highlight or. or. I don't know. we don't actually usually send out the notes. We won't get the notes before next meeting. I would. I would send out Heather Pineault: an email. Okay? We will send a reminder or ask for names. Yes. sign up. Um. indigenous people's day. just a little bit of an update ahead of that. this regarding the state flag and seal Karen sent an email to everybody it's it's in your your email box about movement that the state committee is taking feedback on proposed state flag and seal options. I looked yesterday to see it was supposed to be coming up like. like. now and still on the state website. I didn't see dates. but they are supposed to be running listening sessions. and you could also email any feedback you have. I think this is important just to mention. because this is something we have. actually. we've taken action on over the last couple of years. Last year. the HRDEI supported the petitioners article endorsing changing the state flag in the seal. Prior to that. we did a program at the library together with the library. So it is an example of something that's actionable. that we can do to help make a difference. and it's something that we can all do individually. So please check out the email or go online. If you look up the Mass State Seal. the mass state flag. you can find it online as well. Yes. I Mary Ann Borkowski: would also say that. you know. it's the pressure that's been coming from the towns have brought the state to do this. I mean. the state had kind of thought about it. They weren't. you know. the Attorney General wasn't. all right. I don't who's responsible. They just weren't getting this group together. So. you know. this is. it's taken a few years. but it's. there's been some movement here. That's the only reason this is on our on the schedule that the state is doing this is because people towns have passed resolutions like we did. and have been saying that this is important. They want to see this so. Maryam Libdi: So what other collective action can come out of our group? Heather Pineault: So as a whole group. I don't know that there's anything as a group. but we they are hosting listening sessions. I couldn't find them when I looked online for the state. so I'm not sure they've been scheduled yet. So again. I was on the mass.gov It's there on the round three selections. and they've got 1.2.3. 3. flags. 3 seal and three flag submissions that are online as well as model submissions. And I think we just need to continue to put the pressure on to move forward and and even ask when it when is this happening? This. It was reported that these listening sessions would be going on. I believe in September and October. So our participation. individually. I don't know. Do you if we as a committee would want to do anything? Did you have anything in mind? Maryam Libdi: I'm not sure what's been done in the past. but I understand our role as communicating these issues to the general public in our town. So I don't know if a statement has been issued about this from our group. but I think something like that. with a call to action for people to maybe join those hearings or something would be. you know. proactive thing to do. Heather Pineault: Maybe a news and announcement. yeah. a news and announcement. maybe on a Facebook post and a Facebook just because it's no. you know. in town. when the petitioners article came forward endorsing the change. that was one thing that we acted on. and we voted it. We voted to support that. So this could be a logical follow up. Mary Anne. can you Mary Ann Borkowski: do something about Heather Pineault: Yeah. and the link. there is a link on mass.gov that I Well. if you do that. but it does. Give any dates yet. right? But. yeah. Maryam. that's great. Thank you. I Are you okay? Working on that? Mary Ann. and then whatever you find. can we share to get on the Facebook? Mary Ann Borkowski: I guess I kind of. you know. I've been playing with the idea about. you know. what Wayland Post does. and i i miss. you know. So. you know. we're looking at a couple of things here that it's almost like an important things that we want the community to know. And I'm thinking of drafting. you know. just like some announcements or something. even if it's referring them to the to our website. but to kind of give them a heads up. because this is an opportunity. you know. because they have the opportunity and obligation as citizens to respond about this. And you know. we know about it. and lots of people don't know about it because they. you know. haven't seen our notices. So. and it'd be nice if it we put it in the Wayland post. So I will. I'll play with that idea Heather Pineault: some sort of announcement that Mary Ann Borkowski: was innocuous not a lot of you know. because I don't feel like I want to add language to it. I just want to make sure that we've shared so that people know that they could. they could have. they could have their voice heard. Heather Pineault: I thought I found a place to vote. but I think it's just online. boss. It doesn't go to the state. I think it's like a Boston news site saying. how would you vote? And it shows all the pictures. which. but I don't think that's official. so that would be great if. Mary Ann Borkowski: Okay. Mary. to their committee. to our committee. No to Kevin Goodwin: to. oh. news and Heather Pineault: announcement in your our website. website. so on our public website. news and announcements. I Mary Ann Borkowski: mean something for Wayland Post and then trying to get an idea about whether they would ever have us be like. in a column like. you know. this is what I mean. we're kind of a unique town committee where. you know. we would have things to say to the greater community about. you know. that we would want to share well. Heather Pineault: And the other question would be. just for the Wayland Post. This is news in the past just few weeks. like it's it's all come up since. like August 28 would be just even? Would they be able to? Would they be willing to? You could even connect it to the fact that the petitioners article last year endorsed this we voted on at a town meeting. right? And could they connect it to the fact that this is coming out. so maybe just flagging it for them will be enough for sorry to do an article. right? Okay. thank you. Mary Ann and Thank you Mariam for always reminding us to do actionable things. Does anybody else have any thoughts on that or any questions?
Okay. does anybody have we're on an agenda item. agenda item number 12 announcements and topics not anticipated in 48 hours in advance. Does anybody have anything?
Maryam Libdi: I have a question. yes. but I'm not very sure if this is the right committee for it. So during my discussion with several parents in town. whether in schools or in soccer. there's this issue of like. you know. sidewalks or like. proper signals along the crossings of the trail. And I know this may fall. it may seem like it falls under another committee. but I'm looking at it from. you know. child protection slash disability lens. and I don't know if there's something we can do to help push some of those changes.
Mary Ann Borkowski: What is the issue? I don't. I don't know the issue. Unknown: So the generally. the the roads in Wayland are not considered very safe just because of how they're geographically constructed. There's lots of places with no sidewalks along the rail trail that we have. There's so many crossings that could be risky for someone older or someone who is challenged. And I feel like. like from a human rights perspective. we should be able to champion specific changes that people want to see
Mary Ann Borkowski: you mean just at anywhere Heather Pineault: it's safety. So it's a long standing complaint or concern. yes. especially with families lack of sidewalks along road. So roads. Mary Ann Borkowski: you mean our rural character? Heather Pineault: Yes. a rural character means a lot of the roads aren't safe. and it's a long standing discussion that's been going on as long as I. Been in this community. and I've noticed it too at several places where. like the rail trail crosses or the aqueduct crosses a major road. Is there a better way to have. you know. better lights or something. or. you know. the flashers that go on for crossing? Is that DPW. why don't we work on Mayor Karen. and I will find out more about who we would talk to about that
Maryam Libdi: perfect thank you. Sarah Shtutin: I know some people who have been working on this. and I completely understand the point and agree. but it's just very. very hard. And we've talked to the police. you know. police department to say these. this is unsafe for our kids. and it's just it's very hard. Heather Pineault: It runs. it tends to run against. like Marion said. the semi rural feel. And not everybody is in agreement about wanting sidewalks or how many. Mary Ann Borkowski: but I lived on Draper Hill Road and or Draper road. and it was the kids could not walk down that road. You couldn't do Halloween on that road. You could Heather Pineault: not use that road. It was scared walking to school alone or anything? Yeah. no. Unknown: So I understand there's a long history with this that I have no clue about. but honestly. the bare minimum is signaling. you know. signals with lights. things like that. That may be a middle way between people who want full blown. you know. sidewalks. and people who don't want to change the rule of views.
Heather Pineault: Sarah. do you have more information about who to talk to or who to connect with?
Sarah Shtutin: Not off the top of my head. I just know a friend of mine whose son is hard of hearing. so she. you know. is constantly concerned that there's going to be a car that he's not going to hear. that he's going to be no not quite at the side of the road. And she tried to get sidewalks on her street near the Cochituate. And she. like I said. talk to the police chief. talked to DPW. and it's just she wasn't able to do it. I mean. it also takes property away from all of the neighbors that are on that road. at least on one side or the other. which technically the town can do. because it's eminent domain. but a lot of people would push back. So she was not looking at it from a human rights perspective. She was looking at it more from a safety perspective for her child. And I think if there were more families that rallied together. potentially. this is something that that could be raised. but there's just as many people who rally against their land being encroached upon.
Mary Ann Borkowski: So I would share that article five of well. when you think Tom meeting. forget about the Article Five. but that there's we could write an article. you know. for Tom meeting on this topic. if a group of people got together. and. you know. did some work on that. and. you know. for consideration. So. you know. we really. this. really could be brought. you know. instead of going and saying. I want a sidewalk on mine that. you know. that we could look into the safety issue. I don't know. but you know. we should. Heather Pineault: yeah. let me since. since it's not on the agenda for full discussion. let me talk to Karen and see about putting it on Agenda for a future and continuing the conversation. even if we well. we don't know what we can get without asking. but at a minimum. there's there's disability rights and access in some places. and then there's clearly safety as well. And if they don't want to go as far as taking property. perhaps that the just lights for making Safe. safe places to cross the street. at least. But I will talk about getting on an agenda for the future. Does anybody have anything else that was unanticipated. and for folks who joined us a little bit later. I just want to say we did have great news last night. and I don't know if Sophie is still on. but Sophie Chen is our new student who will be joining Maya. and she was just appointed last night. so she was not able to get sworn in today. but will be joining us in October. So that's exciting news. and thank you. Any other announcements? Uh. do we have a motion to adjourn? Kevin Goodwin: I motion. I motion that we our I make a motion that we adjourn at 755. Heather Pineault: 755. Kevin made a motion to adjourn. Is there a second? Yes. Marianne seconded the emotion. and let's do roll call. SARAH Yes. Asma. yes. Mariam. yes. Maya. yes. Mary. Ann. yes. Kevin. yes. yeah. well. and I vote yes as well. Thank you very much. everybody. I appreciate that.
Heather Pineault: Sarah. Sarah Shtutin: Sarah Shtutin present.
Unknown: yes. Mary Ann Borkowski: Mary Ann Borkowski. present. Kevin Goodwin: Kevin Goodwin present.
Heather Pineault: Yauwu. Yauwu Tang: Yauwu Tang Heather Pineault: Heather Pino present. And we also have Robbie here running our equipment and as an observer today. we have Sophie Chen. very exciting news as our new one of our new student members was appointed last night by the Select Board. but needs to still be officially sworn in and talented. so she will be joining us. but thank you for for watching us tonight. Welcome. and I will begin with the statement one may watch this meeting with the link that is found on WayCAM website. Pursuant to chapter two of the acts of 2025 this meeting will be conducted in person and via remote means. in ordinance with applicable law. this meeting may be recorded which will be made available to the public on WayCAM as soon after the meeting as is practical. when required by law or allowed by the chair. persons wishing to provide public comment or otherwise participate in the meeting may do so by in person attendance or by accessing the meeting remotely. As noted above. we request public comment be limited to two minutes per person. and I misspoke at the beginning. the meeting link is found online on our agenda on the town of Wayland website. the indigenous land acknowledgement today. as we begin. we would like to acknowledge the following indigenous peoples on whose traditional homelands we live were gathered today. the Massachusett. the Nipmuc. the Wampanoag and the Pacheco. We acknowledge their ancestors. particularly carto of the Massachusett tribe. who was steward of much of the land now encompassing Sudbury and Wayland. When European settlers arrived to colonize this place in 1638. we seek to understand. acknowledge and remember the painful. ongoing history of war. genocide and forced removal of indigenous peoples by European settlers. And we offer a living celebration of the indigenous communities who are not just part of the past. but who can continue to live and make new history here today. may we all commit to deepening our relationships with indigenous communities and to being their allies and working for justice.
We will now see. Is there any public comment? Robbie Bullard: No one online Heather Pineault: No public comment. we're going to begin tonight with our discussion and possible vote to approve the August 19. 2025. meeting minutes. Does anybody have any changes. I have a few. oh. that I've received. but I just want to give everybody a chance first. Anybody else. Asma. I'll just so you don't have to try to get these in real time. I will send you the changes. There's only one that's substantial. Is that? Okay? Perfect. So Karen had a few things she noticed so on the number five conversations for change. This should read the committee discussed co sponsoring because we weren't developing it. So the committee discussed co sponsoring a facilitated community. community conversation series. That's all part of what's written there. Members express strong interest in CO sponsoring the series. with which is being organized by the Wayland library and the Wayland historical and society with professional facilitation. So the point of the change in that is just to clarify and make it clear that we're not actually running it. We're co sponsoring it. Number seven. if you're. Following along. We just are striking the word initial the initial findings. because the report is now complete. so it's not they're no longer initial findings. And on number 10. I'm embarrassed to say I didn't catch this was a typo. publicizing the events. we forgot a T and in the documents. reviewed the community life and executive engagement report the and ended up in the wrong place there. I had a question about number nine. did Karen and yeah. when we left the meeting. was the intent that Karen and yeah. we would draft the report. Yeah. well. were you going to help Karen on the the annual report? I think so. I think that's fine. because that was the plan. and then Karen ended up being able to do it. But as of the meeting time. that's what we've discussed. So the only substantial change was to the community the conversations for change and making it clear that we weren't developing it. we were co sponsoring the program. Does that make sense? Does anybody have any questions?
Mary Ann Borkowski: I think we can vote on it. Heather Pineault: if you are comfortable voting on it as amended. I would love to have a motion. Mary Ann Borkowski: I move that we approve the August 19. 2025. meeting minutes as amended. Heather Pineault: Awesome. Is there a second?
Sarah Shtutin: I'll second. Heather Pineault: Was that you? Sarah. yes. Asma Khan: thank you. Heather Pineault: Any any discussion on the motion? Okay. we'll do a roll call vote. We'll start with you. Mary Ann. please. Mary Ann Borkowski: Mary Ann. yes. Unknown: I don't Oh. you're Oh. yeah. you no. well. Kevin Goodwin: was I here? Mary Ann Borkowski: Yeah. yeah. I picked you up. Heather Pineault: No. no. Kevin was absent. You're right Mary Ann Borkowski: that's right. yeah. right. Another meeting. Kevin Goodwin: right. So I'm abstaining. Heather Pineault: Okay. Kevin is abstaining. Yauwu. Yauwu Tang: yes Heather Pineault: Yauwu. yes. Sarah
Asma. Asma Khan: yes. Heather Pineault: And Maya. I'm not sure if you were here to catch that or not. It's up to you whether you're comfortable voting on it. Maya Raj: Yeah. I did not hear what you said. I'm sorry. Heather Pineault: Okay. so why don't we leave you and Kevin is abstaining just from the vote because we made some changes to the minutes. but the motion carries with the exception of Kevin and Maya abstaining. And welcome Maya. nice to have you.
Maya Raj: Thank you. Heather Pineault: You're welcome. All right. moving on. Number four item number four review of the annual town report due September 30. with a possible vote to accept in your packet. You found our draft report. and it's the same format that we've used in previous years. Mary Ann went through minutes from throughout the year and put them into sort of the template we have. We do have a word limit. or a character limit. I can't remember which it is that we are. We're at that being said. if there are things that are missing and we need to go back. we can work on it. They are due September 30. So we need to finalize what we're looking for tonight. Does anybody have anything to add or comments on the annual report
that? All right? Yes. we're moving right along. because we have a lot to do tonight. Would anybody like to make a motion to
what would we do. approve the our annual report to submit. to accept Mary Ann Borkowski: accept Sarah Shtutin: Sorry. I just have a I just have a quick question. Yes. of course. Thank you. Since I'm a new member for 2526 My name is not on the report. which I understand. so do I vote? Or
Heather Pineault: Great question. yes. yes. because you're on the committee now. so you're either approving for it to go forward or not. It's not like the minutes. even though it does represent what we did. or if you don't feel comfortable. you are also welcome to abstain. but because you Sarah Shtutin: I don't feel comfortable. just I wasn't there for all of these amazing things that you guys did that. Heather Pineault: oh. that's totally fine. And I think that. like you said. that's reflected in that you weren't a committee member at the time. Yeah. totally up to you and your comfort level of voting. but you're welcome to Would anybody like to make a motion to accept the annual report? Kevin Goodwin: I make a motion that we accept the annual report
Heather Pineault: due to September 30 to Kevin Goodwin: September 30 2025 to accept it. Heather Pineault: Thank you. And do we have a second for that motion? Mary Ann Borkowski: I second it. Heather Pineault: Thank you. So we have a motion by Kevin and a second by Mary Ann to accept the annual report for the hrdic due to the town on September 30. 2025 and this will be the 2025 annual report. All in favor. Let's start on zoom this time. Maya.
Maya Raj: yes. I'm in favor. Heather Pineault: Asma. Asma Khan: yes. Maryam Libdi: Sarah. Sarah Shtutin: yes. Heather Pineault: Yauwu Yauwu Tang: yes. Heather Pineault: Kevin. Kevin Goodwin: yes. Heather Pineault: And Mary Ann Mary Ann Borkowski: Yes. Heather Pineault: and Heather. yes. So we have a unanimous vote to accept the town report with thanks to Karen for all her work in pulling this together. We're on Agenda Item number five. fall statements. update Mary Ann not to put you on the spot. Is there Mary Ann Borkowski: Yeah. no. unfortunately. I did not get to it. Heather Pineault: Yeah. I My understanding or my memory and correct me if I'm wrong. Was we were also going to talk about like. seeing if anybody would like to help you find representatives who are representatives of the community for whom we are making these statements. Help revise that Karen offered. But if anybody else would like to work with Mary ann. it would be great to not just have Mary Ann have to do this by yourself. It's a lot Mary Ann Borkowski: well. it's well. I mean to all the statements. huh? All the fall statements. Yeah. yeah. Heather Pineault: And we're already up to September. Kevin Goodwin: Do we mean when you say fall statements. do we have statements for winter? Statements for summer? Heather Pineault: Would you like to clarify? Mary Ann Borkowski: Yeah. it's there on a monthly and actually this the. I think it's Hispanic heritage. and it is actually starts September 15 and and then we have a domestic abuse month and indigenous. indigenous capital day and month. Heather Pineault: So when we say the fall statements. it's only because they they're coming up right now. Kevin Goodwin: okay. all right. Mary Ann Borkowski: and doesn't obligate us to look at all of them at the same time. that's for sure. Heather Pineault: But we did talk last time about wanting to update them a little bit and get some fresh eyes from community members. So Karen is happy to help you. unless somebody else is interested in working on that. Mary Ann Borkowski: Well. it might. you know. I think we'll reach out beyond the group to see if we can find some representatives of those identity groups so that we can. you know. feel that we've gotten some perspectives that are are from that community. that the statement is about. So and I'll work on that harder next time. Heather Pineault: And yes. thank you very much. And also. Karen's will help you with that as well. Great. Does anybody have any questions about the so called false statements?
Mary Ann Borkowski: I think maybe you know it might be kind of convenient and think about students too. particularly because. because. you know. there's a whole group of students in the in the high school. and we might be able to involve the high. How hard would it Maya for you to reach out To the students. like for the Hispanic statement. or indigenous statement. Maya Raj: Um. not too hard. but it does. like. depend on what you want to do regarding it. Like. if it's just a simple email. then it's super easy to do. Mary Ann Borkowski: And what did you say? Well. what I wanted to do was like. you know. take. take a look at it and see how they felt about it. Maya Raj: Oh. Okayy Mary Ann Borkowski: chance to rewrite it to see you know how language changes relative to certain issues. social issues in particular. And we want to make sure that our language is sensitive and is is what is the the current thought on these particular issues. so Well. maybe we'll reach out to you after. Maya Raj: okay. Heather Pineault: yeah. if you. if you're willing. we have statements already written. So it's not rewrite. it's not writing a statement from scratch. It's taking a look at what we've had in the past and giving feedback. Mary Ann Borkowski: right so that we need to change it. Heather Pineault: So Mary Ann will reach out to Maya. Thank you. That's great. Okay. moving on to our agenda. Item number six. discussion of the Wayland festival planning updates. including a possible vote to authorize payment to arts Wayland in the amount up to $9.500 for expenses related to the festival. And I won't go into all the details of that quite yet. Why don't we start with any updates about the festival before we get to the vote on the budget. Yauwu Tang: We just had a meeting a moment ago so sorry I was late. It's moving on very well. Performance stuff is online now. the interface we step away the schedule with three months in the final stage. we have 52 tables doing great job. and most is Mary Ann's PR. PR side. Bravo for lot of human cut in. rather everything. Heather Pineault: Oh. wait. say something Mary Ann? So it swings around and it takes a picture. You gotta talk so that I will just say Hi. Tom. hello. owl. Mary Ann Borkowski: owl. owl. well. I'll be talking in a minute because I needed to ask rotate to
Yauwu Tang: not that A frame of the banner.
Heather Pineault: Here we go with our new
it's it found me. Yeah. oh. I did see it. Am I can you guys see this? Oh. there we go. If I Talk so this is the sign. Mary Ann Borkowski: a yard sign. Heather Pineault: and the yard sign. And do you need places to put it? People to volunteer? Are you set? Mary Ann Borkowski: If I did want to ask anybody who's on a major road? Yauwu has one in front of his place. I don't know. Heather. I think we put one last year at the last multicultural festival. So if you want to take one. okay. and Asma Khan: I can take one up on Concord. Mary Ann Borkowski: Oh. okay. that'd be great. So what shall where can I leave it? Kevin Goodwin: Does anybody know if the Wayland Post will be covering the Wayland festival? Mary Ann Borkowski: I don't know. I they're supposed to be writing an article for the next edition. But Asma. how can I get to this to you. or I could drop it off. Asma Khan: Yeah. we can coordinate something offline. Mary Ann Borkowski: Okay. what's Heather Pineault: your address? Oh. you don't have to say that online if you don't want okay. yeah. I'll text you. Mary Ann. okay. Mary Ann Borkowski: so what I did want to say. we are also having a table at the festival. So now what I'm planning for the table. not dissimilar to other table. The other table we had. we were going to have a couple of books on with our statements. So they're kind of like this. you know. kind of a listed our statements. It did have some of our events. I think I'm thinking of changing it to the annual the annual reports. We have three annual reports. and I'm not sure who really. you know. I'm not going to tell you. anyone looked through them. but I think. you know. we should. we had. should have something about what we've done. so that if people come by. we're going to have pens. These are the pens from the Wayland Spirit of Community Workshop we had. So we have some left over. So we're going to be giving those out. We're going to have some sort of activity. I got friendship bracelets for to give away. I wanted to have our immigration resources list. List there. And obviously people can go to the Resources page. I'll tell people where they can find it. and we have that community conversation with the Middlesex DA. so either I'm making a flyer or they will make a flyer. Anyhow. we'll have a flyer and we'll have a QR code. QR code has. you know. so that people can just so that's what I'm Oh. but I'm looking also so for tents. checking to see if anybody has a tent. Kevin Goodwin: Sarah has her hand raised. Mary Ann Borkowski: Sarah. you have a tent? Oh. thank you. Would you? Could we borrow it? Sarah Shtutin: Oh. no. I do not. No. no. I do not have a tent. That was before my hand was raised on whether we want to put a sign out in front of Happy Hollow. Mary Ann Borkowski: Um. yes. there we are scheduled to put an a frame in front of Happy Hollow. Okay. so a recreation has them. and I'm hoping they'll I'm going to be showing up and offered my services to bring it over. Okay. because I'd like them out. Because. yeah. we just got them yesterday. so now we're trying to get them around. So an Sarah Shtutin: A frame is like a sandwich board? Heather Pineault: yes. Mary Ann Borkowski: okay. and we put it by the driveway. all the schools are putting them by all the schools so. and the banners go up next Monday. and then we get to have two banners. and for two weeks. and the other two areas that we can't have a banner. we'll have a sandwich sign. like What I showed you. what Heather showed you so and now actually. if it. even if you don't have a house that's on a main street. if you have a friend. another friend who's is has a house on a main street. if you want to ask me. or ask them. and then tell me and I can drop one off at their house so that they could Have one. like I'm asking someone from my church. she did it last time. So I'm. you know. she lives on Route 20 So. or business. if you're a frequent business person. like. Stop and Shop is letting us put these yard signs Mels we did last last year. So I'm going to stop by and ask them if we can do it again. and so. but you know. so there. you know. you're here. Fortunately. my hair isn't done here in town. So. but anyhow. so if the So. just reach out to me if. if you have another location that we could put one. Unknown: So are you putting this at. like. major intersections? Mary Ann Borkowski: Well. I'm the sign boards on the 22nd we need permission. So the 22nd we're going to be putting up for two weeks. We have two of them reserved. and the ones that we can only reserve two at a time. So we are putting a yard sign at the other two that we could not reserve. And so there'll be something there for two two weeks. starting next Monday. Heather Pineault: Great. Thank you so much. And in what do you need from us? What are your hopes from committee members. in terms of support? Mary Ann Borkowski: Well. that's the other one. Well. we have a table. We're there 10 till six. We need some bodies at the table. I'm going to be at the Freedom Team table right next to you. I hope we're right next to each other anyhow. so I can be there some I can. but I can't be at two tables at once. So we need people who will be able to spend an hour or so during this. unfortunately eight hour period. I'm not sure how. late in the afternoon. Yauwu Tang: six hours from 10 to four. Mary Ann Borkowski: Yeah. 10 to Fay. I agree 10 to Yauwu Tang: five to four. You can enjoy the professional music. right? Mary Ann Borkowski: So. anyhow. so if you can anybody here able to commit right now? Yes. Heather. yes. What time can you be there? I'm open and flexible. Okay. 10 till spot. Yauwu Tang: I can fill gaps Heather Pineault: I can fill gaps. I know Karen. I believe she'll be there. Will anybody else be there who could sit at the table for a little bit. take an hour shift. or anything?
Mary Ann Borkowski: You'll come by. You're going to be at another table. Heather Pineault: Yauwu. will be at another table. Yeah. So please think about that. It's a long day. and the more people. the better. Mary Ann Borkowski: Yeah. right. And we want to be present. just because that's part of our message. Is not just the work we do. but that the fact that we exist at all. Yauwu Tang: Also. we want to recruit members so we can have a sign up seats for people in. Was the Mary Ann Borkowski: we last time we did have. well. I had. I don't know if we have a how to join. but yep. join their HR join. but maybe we could have something they could take. Unknown: Yeah. so Mary Ann Borkowski: it's in here. but we should have it not buried in here. We'll put it something out on the table. maybe something they could take. Heather Pineault: So Sounds good. All right. Thank you. everybody. yes. So I suppose the second part yes is there. are there any more? Just Hang on one sec before we move into the possible vote to approve monies being given to arts Wayland. Does anybody else have any sort of more general questions about the festival or anything.
Mary Ann Borkowski: for those of you who may not know. so HRDEIC created a had two multicultural festivals in the past three years. and this year. we decided to join with two other entities that have big events in town. One is touch a truck that is the Wayland recreation department and ArtsWayland would have an Arts Expo with artists selling their pictures and art and performers. And so we thought that that was something we could all do together and have it kind of like be a bigger day. especially since there's. you know. we're doing performances. Our Expo is doing performances. And so anyhow. that's how we got together and and created this one big event just to see how it works out. So we have our tables. whichever displays. and our activities. and. you know. so some of the you know. our multicultural aspects will be there. and our performances. And so that's and this year there's a parade. because it's a 250th anniversary of our country. And actually. you know. how often do we have a parade? Actually. it's going to go down. I don't know how. You know. we must all shop at the town center. but the town center has the most. most center like street. and we're going to this parade is going to go down the center of the street. So it's going to look like the old fashioned parade that go down Main Street. So anyhow. so I just want yeah and Heather Pineault: so to add on to that. thank you. We will also be revisiting. as you know. said after the festival. to see. does this work for for our committee. doing it as one huge festival. or do we want to go back and do a separate one? So that will be a later conversation after we after it's over. So the second part. as you saw. was a possible vote to authorize payment to arts Wayland. A little bit of history here we have money appropriated to us from the Select Board for $9.500. this committee made a presentation. Select Board approved that amount based on preliminary budget numbers. and it is now our job to approve that amount to go to ArtsWayland. One of the benefits of working with ArtsWayland is that the performers and well everybody. will be able to be paid more quickly. because they don't have to go through the same process with multiple votes by us and then by the Select Board for payments directly from the town. I received information from Kelsi. the assistant town manager with this language. So this language has already been approved. and she had some examples of the expenses from Chris Reynolds. who is also working on on the festival. and they account for well over 9.500 for the whole festival. And specifically some of the items. when one in the motion. it says with sound stage 10 festival performance. publicity. food. all of that's well over 9.500 if we want to think more specifically. he broke out $2.000 for sound equipment. sound engineer. sound technician. $3.500 for portable stage. These are estimates. and 4.000 for tents. He also sent me some backup invoice. not invoices. because they haven't paid yet. Estimates if we need more data. But that's sort of that is where the support for our moving $9.500 comes from.
Kevin Goodwin: I move approval that we approve. I move approval that we give 9.000 Heather Pineault: what was it? 9.000 we authorized $9.500 Kevin Goodwin: to ArtsWayland for their work on the wellness festival. Heather Pineault: And I'll just. can I add a little more of the technical language that Kelsi absolutely up to the amount of 9.500 for expenses related to the 2025. Wayland festival. including. but not limited to cost associated with sound. stage. tent. which I just enumerated. festival performances. publicity. food. beverage and other related expenses. So that's the exact language note takers. It's it's what we have written in the agenda. Hang on one sec. Is there a second to the motion? Kevin Goodwin: Second. Heather Pineault: Well. you made the motion to you. You own the motion. It's yours. Okay. Way to go. Um. do we have a second? You try? Good. Try. We'll. we'll discuss it. Hang on one sec. please. Do we have a second for the motion? Mary Ann Borkowski: Oh. I'll second it so we can get on to our discussion. Heather Pineault: Okay. second by Mary Ann. Now. are there. is there any discussion on the motion? It's Yauwu Sarah Shtutin: well. yeah. I. I just discussed the budget with Chris as waiting. Actually. this the first time I have the chance to discuss the budget. So at this time. we don't have other community who is going to control or approve any cost. So I. I feel it's premature at this time to have this work. especially mostly bill or discussion is done between Janot and Chris. so she's not here. and I don't feel comfortable to vote this time. so I propose this Tom. and there's no urgent money to be paid this time. Mary Ann Borkowski: Well. I would just ask. is there. you know. are there some deposits that have to be made for sound and stage? I mean. those were things that were in the budget that we had given to the Select Board. the Select board so that we. and they're very specific. and they're large. and we could allocate. Sarah Shtutin: you know specific items we need to do it. We can approve the line items but us first for the to give Asma proof
Asma Khan: note taker. Maryam joined at 638 she signed on with a link from me. So it's coming up as Asma Khan. but it's Maryam Heather Pineault: just Oh. Thank you. Thank you for letting us know. Maryam joined us at 638 I was wondering. I was wondering how there was another Asma. Thank you. Thanks for letting us know. Welcome. So I'm hearing ya woo has concerns about giving a check without having specific invoices that we're paying tied to it. Mary Ann made the point that there are. are deposits that need to be made. This is coming up soon. and this was all part of the budget that we presented and discussed with the Select Board when they approve the 9.500 Are there any other comments or questions?
Mary Ann Borkowski: It can be amended? Can Can we? Does it make it makes? Is it okay to say. you know that we're willing to. you know. pay half the sound. half the stage at this point to so that we give them some operating money. and we're not going to have another meeting until after this event. Heather Pineault: That's my concern. Is timing wise. we don't meet until October 21 which is right. yes. after the event. which is on the fourth. And people like to be paid. and if they. you know. part of the purpose of doing this was because ArtsWayland. then could pay people more timely. But we won't meet until October 21 after we meet. whatever we approve. has to go to the Select Board for approval and then. So it takes a it won't happen immediately. It will take couple. I think they said usually two to three more weeks. Yauwu Tang: But at this time. we don't even know we're doing. Is already always decided. please. So at this time. we're giving that to another organizations. and we just don't have any control. or we spend our money. I just don't feel that's responsible thing for us to do. Mary Ann Borkowski: us to do. But by not doing that. we are we're relying on these other organizations to handle whatever those budget issues are. And. for example. we're supposed to make some sort of payment to the performers. if you know and the performers are going to want someone's going to be paying them right away. So if ArtsWayland has money. and they're using money. and they're I just don't know how that will happen.
Yauwu Tang: How much we just do Mary Ann Borkowski: it. yes. but there these other bills are going to be due at the same time. or the sound and the stage. We're on the hook for some of this. Heather Pineault: We. I think I hear and understand your concern. and in the past. so everybody knows we usually would get a specific item. it would say we were approving a $500 payment to for the services. very specific. Mary Ann Borkowski: and it took 30 days. and that was took a while to actually get that check cut. Heather Pineault: to go through that whole process. takes a few weeks. and but that's when Yauwu was saying we had very specific we knew exactly what we Were paying to whom and for what. That is true when we had total state control. for lack of a better word. we ran the festival. we were responsible for it all. and so I totally respect and understand what you're saying. and I think we already spoke to the Select Board about this money being used together with other town monies. Park and Rec is is supporting the touch of truck. and then arts Wayland is involved. I My understanding is they knew. and they saw a budget that the whole budget for the whole festival. even our festival. was a lot more than this last year. So we know the expenses are there. and they have. We've already said we would. we've already committed to the $9.500 and so my concern is that this will hold up people getting paid. which was part of why we thought this was a good way to go. Yauwu Tang: but without any last convention. or for us to control. to decide all the money spent you. just for me. if you give up. you just ask willing to decide what's going to how it's going to spend. Just what we want to do. I agree with certain things. Collaborate together. We need to have meditation. which is still to be seen. because so far. every communication between Chris and me. Mary Ann Borkowski: okay. so you wouldn't feel comfortable. It's and I don't even know if it might make sense. so you wouldn't feel comfortable. Feel comfortable knowing that the sound stage has to be done. The sound Yauwu Tang: I'm comfortable to do things that we know that were part of the agreement and were approved. Heather Pineault: I can. I can give you some examples Yauwu Tang: For example of dispatches. Budget. I still see the people here. but I haven't seen the budget. I even didn't receive a new budget. We so I took a camera and put this kind of environment. yeah. I totally received Heather Pineault: and that I can't speak to that I know there was a budget at the beginning of the whole process. and I think you you started it right on a spreadsheet. and that's how we got approved. So we know those monies are going to be expended. real expenses. Okay. so we have seen a budget. and we and. and I think it was your spreadsheet that you shared with the budget. and so we know. and we have committed that we would pay the 9500 that the Select Board gave to us. I guess I understand you're wanting to have more information. but I'm trying to understand your concern. Are you worried that people aren't going to be paid. We're only two. three weeks out from the festival now and and so I'm assuming that that this has been figured out a little bit. and I'm sorry you it sounds like you're not getting the information from the festival committee. Um. That you would like. and I understand that. and that sounds extremely frustrating. because you've been such a key Yauwu Tang: we have no input on how to manage spend. Yeah. okay. hold on. The channel was much cheaper devices. so there's no discussion. Okay. okay. I cannot do it . I just cannot come back next month. Come back this folder. Okay. we are not seeing convenient. but we need to do that Mary Ann Borkowski: so you can't see any partial payment. Yauwu Tang: A partial payment? Are you voting? It's
Mary Ann Borkowski: no. your answer is no. Yauwu Tang: I will do it. I will say. but I don't see say. Okay.
Well. $1.000 I think Heather Pineault: I understand. I think what I'm struggling a bit with is when we decided to do this with other organizations. part of that meant that we were giving up some control. because it's not ours. right? It's not just us. so we don't have complete control of this. and part of that was then when we presented the budget to the Select Board and they approved the 9500 was for me anyway. is knowing and trusting that it's part of this group effort. and now that the payments we know are going through arts Wayland. and we also know that the payments total more than the 9500 that we're contributing. because they are also contributing. And so I feel a sense of responsibility to to move the money to them so that we can't so that they can make the payments in a timely fashion. realistically. if we have to wait till our next meeting on October 21 and then it's a few more weeks after that before we get approval from the Select Board to and the checks are cut. or the check is cut. it's just then going to be a good month after the festival before people will be able to be paid. Yauwu Tang: I agree that we have to give up something. we have to discuss things. but I do not agree that we give up 100% and that if you get a budget even rather not being informed. I think that is very. very unusual collaboration. Yes. if you want me to say yes. I really couldn't. I'm sorry. Heather Pineault: No. I understand. And I guess what I'm struggling now with is. do we take a vote on the total amount and understanding that you can't support it. or do you want to make a motion to amend? And we can do it as a two step process and see if people want to do an amended mount. or if people want to do a full amount. Yauwu Tang: okay. I will go.
Heather Pineault: So are you making a are you making an amendment to the motion? Yauwu Tang: Yeah. 4500
Mary Ann Borkowski: Yeah. Why'd you make it specific to. I mean. I actually. actually the money is the best. Okay. so just half Heather Pineault: and. okay. so there's an amendment on the floor to Yahoo's motion. to Kevin's motion for 9500 that Yahoo is making. that we distribute. How much $4.500 is there any discussion about the amendment to the motion? Does anybody want to give feedback? Folks on Zoom. I'm sorry I feel like we haven't engaged you. or I haven't done a good job engaging you in this conversation. Does anybody have any thoughts. because our first vote will be on whether we approve the motion. the amendment to the motion for $4.500 if that passes. we would just be giving arts Wayland $4.500 if it fails. we would then vote on the motion for $9.000
Kevin Goodwin: or 95 Heather Pineault: sorry. 9500 Thank you. I was just seeing if you were paying attention. Good job. For. That's what I tell my kids at school. Sarah Shtutin: So sorry. Maybe I'm just confused. Is the issue that we don't have specific invoices and we're just writing them like a blank check. and yeah. we don't want to do that for the full amount. even though we promised it to them. Heather Pineault: That is that that's my understanding of Yauwu's concern. And it's. it's not like totally a blank check. but it does. you know. we list. we enumerate on on number six on the agenda. the types of expenses up to $9.500 Sarah Shtutin: but they can't provide us with the invoices from the people that we're paying from the staging and the artists like. that's not possible. Heather Pineault: They don't have all the invoices yet. because they are still negotiating. is my understanding from an email today. I have some examples. and a lot of the folks didn't invoice us like last year. We would get them. we knew what we owed them at the festival. and we'd get that at the festival. as opposed to in advance. So for example. I have one invoice or one quote here for $4.348 for temps. I have another quote for the stage alone. for 3600 and then another quote for the stage and lighting cables and some other things that I don't understand. And that's 5700 so those invoice. those quotes that are coming in are of the magnitude of $9.500 if we just wanted to pick a few big items. and I think that was the intent. was to say HRD. I see here are a few big items that add up to around $9.500 plus we know they're all the performers to be paid and all the other expenses as well. So that's. does that does that help? Sarah Shtutin: Sarah. in the end. yes. but in the end will be get receipts for where the money went. Will there be documentation? Heather Pineault: in the end. for ArtsWayland. they Mary Ann Borkowski: Yeah. they have to document. They have to document it. There are 501 c3 they're not a Tom and 5013 state. Thank you. Heather Pineault: So so they have to document and they will get invoices that they're paying.
Sarah Shtutin: So we will have in the end. proof of kind of where our funds went. Heather Pineault: We could certainly request that. And as you've seen. we have folks on the committee. And unfortunately. Janot is not able to be here tonight because she may have more information. But yes. we certainly can request that. Mary Ann Borkowski: And we know some of the. I mean. we know we're going to spend all of it and the so to to be our fiduciaries. But we. but if we know. we could give. you know. 1500 for the stage and to that. or at 1000 for the sound. and 2500 for the stage. And do you know. whatever adds up to what our amount is. and then it could go to that. because we know you're going to buy a stage. Kevin Goodwin: yeah. and the test. I have a question that. Yauwu. I mean. I mean. I know you were saying we we had removed the motion for 9500 which was It was no motion. But my question becomes. if we give 40. if we pay 4500 ourselves. what happens to the other 40 50. 5.000 we who? Who does that go to? Mary Ann Borkowski: Well. that we just have to vote it at a different time? Heather Pineault: Well. I think the question is someone might. either someone's not going to get paid while they're waiting to get it. or I don't. I don't know what ArtsWayland budget is. I'm not sure they have 5000 extra dollars they could front to float while they're waiting. So most likely. it means somebody will wait to get paid until Mary Ann Borkowski: and or we have an emergency meeting with a quorum to try to pass some of these. Heather Pineault: Yep. we could. That's what we could do. is try to get an emergency meeting. We'd need to have at least five voting members at it. So are there any other questions on the motion to amend which. yeah. yeah. Well. made.
Mary Ann Borkowski: I guess I would. I would say. you know. I mean. we have a relationship here. I mean. how does that hurt? Will that hurt our relationship? Kevin Goodwin: I mean. would you say. Say. leave it at 9500 or pay 4500 and somebody. Or. would you say. just. would you say. leave it at for 9500 for us. because we were. we were the ones that were given the 9500 or cut it to 4500 and then somebody ends up in. yeah.
Mary Ann Borkowski: well. I don't you know how. um. how? You know. a lot of things get invoiced to a town that they have to wait. That's not really that unusual. And so that's why I focus on the things that we know. Well. actually focusing on things that we the only things we have listed are the things that that I suspect they could actually wait. you know. it's the payment to the performers and some other expenses that is kind of more immediate. but that it also. you know. we don't have a logical over we don't have a lot of oversight over that. And we could. if Heather Pineault: they don't have the money. we don't have control over who they choose to pay first. right? Mary Ann Borkowski: But. well. I mean. you could give them money that has to go to the stage. I mean. you could say Heather Pineault: that like we could limit it. Well. I the language we have here is a language the assistant town manager requested that we use. Kevin Goodwin: Okay. let me ask you. okay. I'm going to throw in another question. What don't we in this 9500 or 4500 or whatever we choose to pay. Let's say it's 9500 either that night. 9500 for everything. What don't we have control over? Here's my question.
I'm not I'm not worried about the money. I'm asking the question. what in everything that has to be paid for? What don't we have control over? What? What parts of the festival Do we not have control over payment? Heather Pineault: The touch of truck part is my understanding. the park. and rest is doing touch a truck. So the payments associated with that part of the day or touch a truck. I don't know if the Wayland 250 committee has a part. but all of the other things listed. Kevin Goodwin: So touch a truck is not us. Is not us. Okay? So then how? Okay. let me how much is the touchy truck? Heather Pineault: I don't know. because it's not us. okay? It's totally it's part. On the other hand. Mary Ann Borkowski: they did make they paid for these. Oh. that was nice. Okay. this is their budget. which would have gone for touch a truck. Yauwu Tang: They didn't give budget for us. We did not get the budget of ArtsWayland. too many Heather Pineault: Okay. so folks. we have a lot still on our agenda tonight. so I'm going to ask. I neglected. I think I made a mistake procedurally. We had a motion to amend. Was there a second to the motion to amend. We actually need a second to the motion to amend as well.
Mary Ann Borkowski: I guess we can't vote and we have to. oh. I suppose we wouldn't have to vote if we never got Heather Pineault: correct. If we don't have a second to the motion to amend. then we don't have a motion to amend. Mary Ann Borkowski: Well. I'm just not clear about. you know whether. Kevin Goodwin: if. if. okay. let me ask you this. if we don't have a motion to amend. does it go back to the main vote? Which I think it does. Yes. Heather Pineault: Yes. correct. So is. Would anybody like to second the motion to amend?
Mary Ann Borkowski: I will second the motion to amend so we can vote on it and even further discuss it. Kevin Goodwin: It's for $4.500
Mary Ann Borkowski: so. you know. we never said. We never said. what. how this was going to happen. So we. we didn't really know when. you know when this would happen. right? Other than Kelsi gave you this language which kind of covers everything. Heather Pineault: Well. there's two things. The other thing that I know. if we're concerned about it covering us. a. yes. A. we got the language specifically from Kelsi. but B. the Select Board still needs to vote. So if the Select Board is not happy with the language. the Select Board also could say. Nope. we're sending it back because we want X. Y or Z. and we want more. So it could there. There are two there are two options that there are two possibilities. Is there any more discussion on the motion to amend? Does anyone have any new thoughts that. We have not discussed thus far.
Sarah Shtutin: I will. I'm sorry if I missed this. but if we don't give them the full money is back. enough potentially affect the quality of the you know. if they can't pay people. are they going to show up?
Heather Pineault: I don't have that answer usually. Well. I know from when we ran it the past couple years. we the payments were after the performance. They didn't get paid to perform in advance. At least the people that we were hiring. Mary Ann Borkowski: I know. but that. but some of them did get paid for 30 days. But then some of them didn't Heather Pineault: get paid for quite a while Yauwu Tang: it would pass. probably nobody will.
Heather Pineault: We already have performers lined up. and we have an agreement with arts Wayland. about covering all these costs so youth. So I now. I'm I'm concerned. It sounds like your concern is that if we release this money. that we won't have any of our performers. Yauwu Tang: We can go the time itself is going to support probably close to myself. Heather Pineault: the 10th the estimate for the tent on that was. what did I say. folks. I just said that a minute ago. I have the tent estimate. And I think maybe it was when you stepped out. The tent estimate is $4.000
Yauwu Tang: the stages. Heather Pineault: and the stage is 5000 right? And then that's just a portion art Wayland already committed at the Select Board meeting when. when we talked about about doing this together. our Wayland committed to pay money too. Yauwu Tang: So. but can they use the money?
Heather Pineault: They could use the money to pay these things. but then they don't have the money to pay for the performers. Sarah Shtutin: So
Heather Pineault: that's so that's why I feel like we need to release the money to them so that they can pay everybody. They can pay the performers. and they can pay they can pay all their all the fees associated with the Yauwu Tang: festival. you would have a conversation. yes. but I don't have Any conversation about right? I just got this.
Heather Pineault: I'm sorry. Can I? Can I show you these? I literally just got them this Yauwu Tang: afternoon.
Heather Pineault: because I just got them. and I think. oh. yeah. yes. I don't know. and I'm sorry. that's why Yauwu Tang: I have concerns. not because I want to credit this. I feel I'm not responsible for the HR. Okay. go ahead. Unknown: Yeah. no. I understand them. Hi. This is Mariam. I can understand you. I was concerned. especially that I wasn't around when this agreement was made. Is there a way to if we decide to vote on release of the full amount? Is there a way to release with a guarantee of receiving invoices. I think. as an initial step that may ease concerns and help us preserve that relation by releasing the full amount. Now maybe. yes. that's what I think that was. well. we. Heather Pineault: yeah. that was Sarah's question. It's not. I mean. I. I'm wondering if. rather than doing the amendment to 4500 What if we added language with the understanding or with the agreement that we will receive invoices. or the agreement that performers will be paid with the agreement that we'll receive invoices Unknown: and then set that standard for future partnerships. Kevin Goodwin: Yeah. okay. my question is this. well. here. you know you were saying. Now I completely forgot what I was going to say. I was going back to Miriam. Miriam. what was your question. if we released the complete 9500 what? What. where? What issue were you having Unknown: so we are now. At a moment when this agreement has been made. and preserving the partnership with this other organization is a priority in such a small town. I was suggesting. if we decide to release the full amount. but then have some language that would guarantee that we will know what that money was used for. and then in the future. that will Kevin Goodwin: be. I know. I know what my issue was. You know what? Let me ask you this on the invoices wouldn't. wouldn't the book. wouldn't the Selectmen office have copies of or. the Select Board Office. would they have copies of the invoices? Mary Ann Borkowski: Well. that's why we're giving it to arts. Wayland is so well that it doesn't Kevin Goodwin: have. well. let me put it to you this way. either way. somebody's going to have any invoices. right. whether it be the Select Board Office. or that's Wayland. yeah. either one of the I mean. yeah. oh. I know you were concerned about the invoice. And then I think you were. either way. somebody's going to have the invoices regardless. Heather Pineault: So what if we add to the motion after the motion? Kevin Goodwin: My point is. why don't we issue them? Why don't we just. why don't we? Why don't we? I mean. we've already approved the 9500 let's leave it at that.
Heather Pineault: Well. I'm wondering. we haven't actually voted yet. We. we. we got approval from the Select Board that we have that that money we haven't voted to. we haven't
voted to authorize the payment to arts Wayland. But I'm wondering if we added on after the language that's in the agenda. with the understanding that arts Wayland will provide receipts totaling set amount. Unknown: would that
Yauwu Tang: still cost? Heather Pineault: Yes. and I feel like that's part of the deal we entered into when we did this. That part of the agreement was we would. we put the budget together that we thought for the whole event and how much we requested for our portion from the Select Board. with the agreement that we would then give it to arts Wayland to make. to make payments. So I was trying to Tom's point. add in a little bit of language that would say. with the understanding that our Wayland would give us a receipt. Kevin Goodwin: So let me ask you this at the Select Board Office. I mean. at the selectman beam. they asked or. or. I would assume EHR DIC asked or a set amount which they gave to us? No. was ours? Well. in there at the time.
Mary Ann Borkowski: um. this was part of that discussion. Heather Pineault: I Okay. I wasn't at that meeting. but. but it was our Mary Ann Borkowski: budget. but it was. but we were asking Kevin Goodwin: for it. But. but who do we got the money? We got it or. I mean. let me ask you this. Then does the then did the gorgeous elect man turn around and say. you have the authority to give so much to arc Wayland. they didn't give the authority to do that. and we're on the hook for that. We're on the hook for the 9500 which is. which is what we were given.
Mary Ann Borkowski: Well. but Kelsi. I mean. that everybody knew what the intention was. and that's why Kelsi gave us this language. so that Heather Pineault: and the Select Board will have to vote one more time. once they once we authorize it. I have to tell Kelsi that we voted. and then that has to go before the Select board so that the town has permission to cut a check. is my understanding. Kevin Goodwin: Um. which I see no problem with. But okay. apparently. Heather Pineault: yeah. I hear. I totally I hear the concerns all around and I understand the discomfort with how we're doing it and how it's different than we've done it before. and this does require a level of trust with a town organization that we've been working with.
Yauwu Tang: yes or. Challenges do you have Heather Pineault: to I do not have the wording from the Select Board. I'm going by Kelsi. who is the Assistant town manager's wording based on what we were allowed to do with the with the Mary Ann Borkowski: fund. the language
Heather Pineault: that's in our on our agenda here. this is exactly what Kelsi said we were authorized to do and what we needed to ask for. So that comes from the town manager's office or the assistant Tom manager's office. So I'm trusting I didn't go back and try. I didn't watch the Select Board meeting. So I'm trusting that this is what the Select Board needs in order to make the payment to arts Wayland.
yes. well. I can't. I don't know that for sure. but that's my understanding. given the language that we Were asked to approve by the town. So at this point. does anybody have something noi that day. Kevin Goodwin: So in other words. the language you're holding in your hand. we have. we're authorized to approve Heather Pineault: that from Kelsi. the assistant Tom manager gave me this language for us to vote on. So I think Kevin Goodwin: we. I think it would be a wise and prudent idea just to be on the safe side to approve that language. Heather Pineault: Okay. so we have an emotion to amend on the floor. So we have two votes to do. I just want to be clear. our first vote is going to be on the motion to amend the amount that we authorize payment to our Wayland to $4.500 instead of the original amount. which was 9000 to be clear on the procedure. we vote on the motion to amend. If that passes. then the amount is $4.500 instead of $9.000 Kevin Goodwin: or the motion 9500 Heather Pineault: My apologies. if the motion fails to amend the amount. then we vote on the motion for $9.000 unless we want to amend it again. unless we want to amend it again. then I'll be just Like Tom meeting. We can do Kevin Goodwin: that road. Heather Pineault: So we have a motion to amend the amount from 9000 to 4500 and I'd like to take a vote on that so that we can move along. I think we've all shared our opinions on this. Does anybody have anything new that they would like to add to the conversation?
Kevin Goodwin: Okay. Heather Pineault: let's start on online. Please. Asma. your vote on the motion to amend. Instead of 9000 down to $4.500
Asma Khan: yes. Heather Pineault: you agree with the motion to amend? Did I hear that? Right? Sorry. I'm having trouble hearing you.
Asma Khan: Yeah. sorry. going down from 95 to four to 4500 got it? Unknown: I'm going to go with no. Sarah. no.
Mariam. can I abstain? Heather Pineault: Abstain? Maya. Asma Khan: I'm going to abstain. Heather Pineault: Marianne. we're gonna go now. staying and staying. Marianne. no. Kevin. no. ya Woo. yes. and Heather is a no. Sarah Shtutin: You brush your teeth. You went to the bathroom. Okay? It's lane. Okay. okay. so sorry. My kids are going to bed. Heather Pineault: No worries. The motion to amend does not pass with 1234. I'm sorry. 12345. votes for No. two abstentions and the I will one vote yes. so the motion to amend is not carry. which takes us back to the original motion for that Kevin made for $9.500 as is written in the agenda. yes.
Maryam Libdi: Okay. subject to.
Heather Pineault: To agreement of expenses by arts. Wayland and HDR hrdic. Does any is there a second on that motion? Unknown: Can select board? Can the Select Board vote on that.
Heather Pineault: It doesn't matter. it's our Mary Ann Borkowski: motion. I know. but they have to approve something like this. Heather Pineault: They have to prove the expenditure. I That's a great question. I'm not sure we can put a well. is there a second to this motion? Mary Ann Borkowski: I mean. what we're doing. we need it Heather Pineault: really hard. Yeah. this is really hard. and I don't know. but do we have a second to the motion to make the the payments agreement subject to agreements of arts. Wayland. HR. DIC. together. Yauwu Tang: yes. is this motion required? Required by the by the circle one. Kevin Goodwin: we don't the 9500 Heather Pineault: of this motion? Which motion the Yauwu Tang: one to give money to us? Heather Pineault: Directions we have the wording is from Kelsi. who's in the assistant who's the Assistant town manager. We have to take this vote in order to have the money be given to our Wayland. Yauwu Tang: but I understand people want to get money. We. okay. we I think Heather Pineault: we're that's our discussion right now. I think we have to. because we agreed to and I so I want to get back to your motion to amend. Is there a second to this motion to amend? Because if. if there is a second. we need to discuss it and then vote again. and if there's not a second. then we don't have the motion.
Okay. hearing no second. we are going to go back and vote on the motion that Kevin made. I will read it in its entirety so that we're clear. Kevin moved to authorize payment to arts Wayland up to the amount of $9.500 for expenses related to the 2025 Wayland festival. including. but not limited to cost associated with the sound stage 10 festival performances. publicity. food and beverage and other related expenses we will do. I'm sorry. Sarah Shtutin: I'm sorry. Yes. I know. I know this has been a long process. but I do think there's been several people who've asked if we can amend the language to then have them provide us with documentation or invoices or some kind of accounting of how the money was spent. Okay. does that need a separate motion? Heather Pineault: It needs a motion to amend. Are you would you like to make a motion? Kevin Goodwin: Heather. I think we already discussed this. Heather Pineault: So Sarah. what would you be your what's your amendment? Then to our motion. Sarah Shtutin: my amendment is to have the exact language as Kevin wrote it and you just read it. but to have a line in there that after the festival. we would like an accounting with documentation of how the $9.500 was spent.
Kevin Goodwin: Okay. that I don't have a problem. okay. Heather Pineault: all right. Like documentation. is there a second for the amendment? The motion to amend.
Maryam Libdi: And yeah. we'll second. I second that. Oh. Heather Pineault: yeah. One Miriam. yeah. we'll got in there. Okay. after the festival. we would like documentation as to how the funds were expended. Is. did I get that correctly? Okay? Is there any discussion on the motion to amend?
Yauwu Tang: We still need to aware that we have. we have no control in mind. Heather Pineault: And I think that will be a great discussion point for what we do moving forward afterwards. okay. and whether we're going to do I think we need to bring this to the table as part of the conversation about how this had worked in this joint venture. whether we want to continue doing this. Do we need. More guidelines going forward next time I am not in any way trying to lessen your concerns. just wondering about the timing. I feel like the train already left. and we have a responsibility. We can add this amendment in which will then get us some documentation. which I think is very important. and I'm hearing several people talk about and we will put this on the agenda to discuss at the October meeting about going forward what we want to do. Does that make sense? Unknown: Okay? October. Okay. Heather Pineault: Is there any more conversation on the motion to amend. So once again. we have to do two votes. The first. the first is to amend the original motion by adding. after the festival. we would like documentation as how to the funds were expended. So I will start with a vote here. Ya Woo. Ya Woo. Yes. yes on the amendment. yeah. Kevin.
Kevin Goodwin: I'd say no. okay. Marianne. yes. Maryam Libdi: Sarah. yes. Heather Pineault: Asma. yes. Unknown: Mariam. yes. Maya. yes. Heather Pineault: And Heather. I vote yes. Um. that brings us now to the whole motion. um. as is stated in the agenda item number six. plus the amendment. including that after the festival. we would like documentation as to how the funds were expended. So let's do a vote on the total motion as amended. So for the notes it we were voting on the motion as amended. and I'll go back online. Maya. yes. Maryam. yes. Asma. yes. Sarah. yes. ya wo Yes. Mary Ann. yes. Kevin. yes. and Heather. yes. All right. Thank you very much. everybody. I know that was a challenging conversation. and I think it's also really important that we talked about all of that and we were able to figure out something and got a unanimous vote. So thank you everybody for listening to each other together. Unknown: Can we please add to a future agenda to discuss. you know. having policies so we don't want into this again? Heather Pineault: Yep. I put it on the on in my notes for the October meeting as part of the follow up about the festival. Like. Are there guidelines? You know. they're going to be a lot of things we're discussing. Like. do we want to continue to do something jointly as a big town celebration? Do we want to return to our having total control and running a separate festival if we do it jointly? What policies would we want in place? What did we learn from this experience? So absolutely?
Yeah. thank you. Okay. Wow. Say So folks. I need to make some decisions. because I want to respect our time and and I want to respect the importance Agenda Item number seven. I would like to suggest that we come back to that in October. because I don't feel like we can really do it justice and get through the other kind of business items that we have to do. There was a this was presented to the Select Board. I'm talking about the discussion of the Wayland community life and engagement executive report we were going to review theme one. strength and foundations of action. belonging and shared values. But I would like us to be able to spend more than about 10 minutes on it. And I feel like at this point. it's it we. we won't be able to do it justice. Along with that. I would one once. if you have the time before October to check out the September 2 Select Board meeting. Dr even a Hayes and Karen were at that meeting when the committee talked about this entire report. and it was on their agenda for 10 minutes. So it's it would be valuable. in my opinion. if you're able to go on WayCAM and watch that. it might give us. it's giving me thoughts about what recommendations we could make. And I would just suggest. if you're able to watch that. it's about. Want to say two and a half hours into the meeting. approximately. okay. so we are going to put that on hold. I would like to do number eight. Kevin Goodwin: Oh. sorry. I would. I would. I know you should put it on hold. I put it table. It Tova. thank Heather Pineault: you. Yes. Thank you much. Better choice of words. Thanks. Kevin table. Mary Ann Borkowski: with this. is there any value in having someone like lead that discussion. one of us Unknown: lead which discussion? Seven Mary Ann Borkowski: that that each of these as we move our way through doing that so that it will not just like Heather Pineault: you mean the other than the chair. you mean someone in the group would take it on? Yeah. Oh. well. speaking for myself as vice chair. and on behalf of Karen. I'm sure if somebody would like to. we were going to break it up into each of the sections to discuss. If somebody is interested in leading the discussion on any part. please reach out to me or Karen. or to Karen. But that would be. that's a great idea. Asma. Are you able to do the discussion and possible vote on the Know Your Rights? Flyer? Yes. something we would Asma Khan: love to have. Do you want to share the flyer on my end? Heather Pineault: Can Asma share her screen? Can you share your screen? Do you see the green button? Share Screen? Unknown: Yeah. I can. Awesome. This is Heather Pineault: an updated version of what was in your packet. Oh. it's updated from well. updated only in that the QR code. so you wouldn't really see a difference. okay. but. okay. Unknown: do you guys see that? Sarah Shtutin: No. no.
Heather Pineault: no. are you sharing your screen? Yeah.
Kevin Goodwin: we're not seeing anything. I can hold Heather Pineault: up. I can hold up a picture of what. Here we go. Mary Ann Borkowski: There we go. you know. Asma Khan: Yeah. great. Thank you. Okay. all right. perfect. So from Karen's suggestion of getting at least something out there for Know Your Rights. because we weren't able to do an event. we decided to make a very generic flyer of inclusivity. So the idea is we have this flyer that we're able to put up in restaurants storefronts around town. and have this QR code that links over to our website that include different Know Your Rights for groups. And so there's immigration. LGBTQ. domestic violence. and so that's all listed on our our web page. Let me see if I have it up here. Yeah. this one right here. So that QR code links to all of these different links. and so it kind of leaves it open to the reader of how they want to take that message. But I think it's powerful to be able to have up in different storefronts around town just to have that support.
Heather Pineault: So what a we would need to approve that we would like to do this. Thank you very much. I think. personally. I think this is a great idea and something actionable that we can do. Does anybody have any questions about the flyer itself. or what Asma shared with us? Mary Ann Borkowski: So my experience. at least in the town center was and when I look at it. there aren't any flyers on anybody's windows. And I don't know if there's a requirement. but. you know. it makes me think of the you know. things that you know. like domestic violence being in bathrooms and our card. I don't know I we could run but. you know. it's maybe I shouldn't. I shouldn't presume that someone wouldn't. I have no idea. Well. it used to be people used to put up flyers all the time in years past. but. you know. I don't see them doing that now. and I didn't get a good response. Heather Pineault: So and bathrooms may still also work. I've seen these in some similar bathrooms. I do. Did you have any thoughts. or more information about distribution Asma? Asma Khan: I think the idea is to have a few of us go around to different restaurants and stores and see if they would be willing to have it in their like front window display.
Mary Ann Borkowski: Oh. and if we get. as we get feedback. we can adjust. Yeah. I would also say that. you know. there is a Wayland West End or west. And Wayland Rotary. it might be worth it to plan a presentation with them. Val Abbasi from the Village Bank. He belongs there. He could invite us to make a presentation about this and have it available that people might take it. So thank you. Heather Pineault: Does anybody have any folks on on Zoom when we're in share mode like this. I can't see you individually. so feel free to just jump in. because I'm sharing. Sorry. No. no. no. it's great to share. No. no. no. no problem at all. I just can't I just want to make sure people jumped in. Does anybody? Would anybody like to make a motion that we vote on sharing. just trying to distribute. on sharing this flyer. or distributing this flyer around town? Kevin Goodwin: I make a motion that we share or distribute the Wayland with flyer. the Wayland flyer Heather Pineault: the Wayland Know Your Rights. Flyer. Kevin Goodwin: yes. around town. Sarah Shtutin: Okay. second
Maya Raj: I. second that Kevin Goodwin: I. oh. I Heather Pineault: Yeah. Kevin made the motion. I heard Mary Ann second it I think. um. yes. Is there any. okay. is there any uh. discussion on the motion? No.
Maryam Libdi: I'm sorry. I think this is an urgent matter we can there's so many ways we can change this up or discuss further. but I feel like this issue is urgent and needs to be put out in any shape or form. Heather Pineault: Yes. I agree. Maya Raj: I have a question. Yeah. Who seconded? Because I'm taking notes. I'm not sure if it was Maryam or if it was Maryam. Heather Pineault: Okay. so can we take a vote. please? Marianne. yes. Kevin. yes. yeah. Woo. Mariam. yes. Maya. yes. Asma. yes. Sarah. yes. Great. Asma. thank you so much. And Heather. you didn't vote Heather. I voted yes. Thank you. Thanks for the reminder. Mary Ann Borkowski: I'm going to add it to our table. Heather Pineault: Yes. that's what I was thinking when you said that at the table. Yeah. no. you're right. So we can have this certainly at the festival and Asma. Do you want to let us know. or send us all a final copy? Or what are you thinking in terms of printing so we get them in color? Or what are your thoughts on that? Yeah. Asma Khan: I mean. I think right now we're probably. I was thinking to just print out 20 at home and then see where it goes from there. if we need more or less. Mary Ann Borkowski: But if you send me. if you send Mary Ann. the your PDF. I would go and get. you know. 50 for my table. Okay. hoping that maybe some people would take them. Maybe some business people would take them. Maya Raj: I feel like Mary Ann. if you're having it at the table. people being able to scan that QR code should be enough. I think having a fire posted. We're hoping that businesses. people who are. oh. I see okay. have a business that they would take this flyer to. just perfect. right? And. you know. I just go to Staples and and get those made up for myself. Heather Pineault: And we could have a little note saying. scan for more information or take a flyer Mary Ann Borkowski: for your it's probably. you know. we'll be there discussing that. Heather Pineault: We'll be talking all right. Thank you so much for your work on this. and it's a clear. actionable step. something we can do. Mary Ann Borkowski: Yeah. thank you Heather Pineault: so Agenda Item number nine. we don't. we weren't really going to discuss it a whole lot tonight. In your packet. there were two documents that were a bit. you know. from criteria we've used in the past about this guy deciding whether or not to issue an HR dei statement. as well as guidelines for selecting programs. And what we are wondering is there. is there anybody who'd like to take a stab at just drafting using what we have already drafting guidelines with Karen for posting on our Facebook page.
Mary Ann Borkowski: Sign up right away. Yeah. Heather Pineault: don't all talk at once. Um. Um. we have two documents to work from. so we wouldn't be starting from scratch. and the goal would be to bring an example using the two guidelines for us to discuss at our next meeting.
Maryam Libdi: Okay. I can work with Karen on that. Heather Pineault: Thanks very much. Marion. that's great. I appreciate it. Maryam. with Karen. Facebook guidelines. and what we'll do is if. if you both come up with some sort of draft and distribute it to us before our next meeting. then we can talk about it at the next meeting. Thank you. Agenda Item Number 10 is really quick. We saw that there was an announcement. and just wanted to share publicly that the schools had received the hate crime prevention grant. so they're going to be doing specific work around preventing hate in schools. And one thought that was in the Wayland post. There was an article about it. and maybe that's something we could hear from the schools directly at some point down the road. but we just wanted to put it on your radar screens in terms of ongoing business. Maryam Libdi: Oh. sorry. I have a question about what you mentioned. Yes. sorry. was someone else talking? Sorry. No. go ahead. please. I'm just wondering what we know about that grant. like. what's the extent of the information we have about what's happening? Heather Pineault: All that I know about it is what was in your packet. and that was from the Wayland Post article. So we certainly could reach out to the schools and learn more about it and what they're doing. We have invited the leadership from the district to one or two meetings like over the years to kind of share what they're doing. and we could do that again with would that be helpful? Asma Khan: I think that's a good idea. Mary Ann Borkowski: And I think it's a good way to to. you know. Maryam Libdi: collaborate. yeah. Mary Ann Borkowski: okay. have a relationship. Thanks. Heather Pineault: Thank you for bringing that up. noted for getting on a future agenda. Any other comments or or questions?
All right. in terms of ongoing business. I have some updates regarding the community conversation with district attorney Marion Ryan. and here we go. The flyer is almost done. so you don't have to worry about the flyer. Mary Ann. Mary Ann Borkowski: other than I want it. Heather Pineault: other than you want it. Yes. I understand that they're getting a QR code for registration. The program will be held hybrid. Ed Berman will work on that with Jailyn. and we'll hopefully have an owl to use this.
Kevin Goodwin: So there won't be a like. an in person meeting. Heather Pineault: It will be hybrid. So it will be both. People can sign up and come to the event online or via zoom or in person. A WayCAM will record the presentation. but they don't have the capacity to live stream from the Council on Aging So. but they will be able to record. DA Ryan will take questions in person or in writing. So either way. we will be using a regular zoom format. because of the district attorney prefers to use that rather than the webinar. where it's just one way and Marianne. not Mary Anne. sorry. Karen is working on a registration form. So that is. that's the update on that program. which will be on November 10. The hrdic in your package. You have the meeting dates. Please note the date at the top should say 2025. 26 Mary Ann Borkowski: that's the dates in the years. Heather Pineault: the years. yes. sorry about that. That is 2526 good neighbors day. So Courtney from the library. we had agreed to co sponsor and be involved with us from 10 to she's wondering about help from 10 to one. It's running from 10 to one on September 22 September 27 help with setup. breakdown. hospitality. running activities. So if any of us can be there. either maybe in a hour or 10 to 12 or 11 to one capacity. that would be great. And it is on September 27 is there anybody who can that knows right now? They can be there for summer. part of it. Mary Ann Borkowski: that's a Saturday too. right? Yeah.
Asma Khan: I can probably volunteer from 11 to 12. Okay? Heather Pineault: Thank you. Anybody else able to do an hour at some point? I will. I can be there. And I'm guessing Karen. if anybody else can come at some point. that would be great. Mary Ann Borkowski: When we send out the notes. why don't you highlight or. or. I don't know. we don't actually usually send out the notes. We won't get the notes before next meeting. I would. I would send out Heather Pineault: an email. Okay? We will send a reminder or ask for names. Yes. sign up. Um. indigenous people's day. just a little bit of an update ahead of that. this regarding the state flag and seal Karen sent an email to everybody it's it's in your your email box about movement that the state committee is taking feedback on proposed state flag and seal options. I looked yesterday to see it was supposed to be coming up like. like. now and still on the state website. I didn't see dates. but they are supposed to be running listening sessions. and you could also email any feedback you have. I think this is important just to mention. because this is something we have. actually. we've taken action on over the last couple of years. Last year. the HRDEI supported the petitioners article endorsing changing the state flag in the seal. Prior to that. we did a program at the library together with the library. So it is an example of something that's actionable. that we can do to help make a difference. and it's something that we can all do individually. So please check out the email or go online. If you look up the Mass State Seal. the mass state flag. you can find it online as well. Yes. I Mary Ann Borkowski: would also say that. you know. it's the pressure that's been coming from the towns have brought the state to do this. I mean. the state had kind of thought about it. They weren't. you know. the Attorney General wasn't. all right. I don't who's responsible. They just weren't getting this group together. So. you know. this is. it's taken a few years. but it's. there's been some movement here. That's the only reason this is on our on the schedule that the state is doing this is because people towns have passed resolutions like we did. and have been saying that this is important. They want to see this so. Maryam Libdi: So what other collective action can come out of our group? Heather Pineault: So as a whole group. I don't know that there's anything as a group. but we they are hosting listening sessions. I couldn't find them when I looked online for the state. so I'm not sure they've been scheduled yet. So again. I was on the mass.gov It's there on the round three selections. and they've got 1.2.3. 3. flags. 3 seal and three flag submissions that are online as well as model submissions. And I think we just need to continue to put the pressure on to move forward and and even ask when it when is this happening? This. It was reported that these listening sessions would be going on. I believe in September and October. So our participation. individually. I don't know. Do you if we as a committee would want to do anything? Did you have anything in mind? Maryam Libdi: I'm not sure what's been done in the past. but I understand our role as communicating these issues to the general public in our town. So I don't know if a statement has been issued about this from our group. but I think something like that. with a call to action for people to maybe join those hearings or something would be. you know. proactive thing to do. Heather Pineault: Maybe a news and announcement. yeah. a news and announcement. maybe on a Facebook post and a Facebook just because it's no. you know. in town. when the petitioners article came forward endorsing the change. that was one thing that we acted on. and we voted it. We voted to support that. So this could be a logical follow up. Mary Anne. can you Mary Ann Borkowski: do something about Heather Pineault: Yeah. and the link. there is a link on mass.gov that I Well. if you do that. but it does. Give any dates yet. right? But. yeah. Maryam. that's great. Thank you. I Are you okay? Working on that? Mary Ann. and then whatever you find. can we share to get on the Facebook? Mary Ann Borkowski: I guess I kind of. you know. I've been playing with the idea about. you know. what Wayland Post does. and i i miss. you know. So. you know. we're looking at a couple of things here that it's almost like an important things that we want the community to know. And I'm thinking of drafting. you know. just like some announcements or something. even if it's referring them to the to our website. but to kind of give them a heads up. because this is an opportunity. you know. because they have the opportunity and obligation as citizens to respond about this. And you know. we know about it. and lots of people don't know about it because they. you know. haven't seen our notices. So. and it'd be nice if it we put it in the Wayland post. So I will. I'll play with that idea Heather Pineault: some sort of announcement that Mary Ann Borkowski: was innocuous not a lot of you know. because I don't feel like I want to add language to it. I just want to make sure that we've shared so that people know that they could. they could have. they could have their voice heard. Heather Pineault: I thought I found a place to vote. but I think it's just online. boss. It doesn't go to the state. I think it's like a Boston news site saying. how would you vote? And it shows all the pictures. which. but I don't think that's official. so that would be great if. Mary Ann Borkowski: Okay. Mary. to their committee. to our committee. No to Kevin Goodwin: to. oh. news and Heather Pineault: announcement in your our website. website. so on our public website. news and announcements. I Mary Ann Borkowski: mean something for Wayland Post and then trying to get an idea about whether they would ever have us be like. in a column like. you know. this is what I mean. we're kind of a unique town committee where. you know. we would have things to say to the greater community about. you know. that we would want to share well. Heather Pineault: And the other question would be. just for the Wayland Post. This is news in the past just few weeks. like it's it's all come up since. like August 28 would be just even? Would they be able to? Would they be willing to? You could even connect it to the fact that the petitioners article last year endorsed this we voted on at a town meeting. right? And could they connect it to the fact that this is coming out. so maybe just flagging it for them will be enough for sorry to do an article. right? Okay. thank you. Mary Ann and Thank you Mariam for always reminding us to do actionable things. Does anybody else have any thoughts on that or any questions?
Okay. does anybody have we're on an agenda item. agenda item number 12 announcements and topics not anticipated in 48 hours in advance. Does anybody have anything?
Maryam Libdi: I have a question. yes. but I'm not very sure if this is the right committee for it. So during my discussion with several parents in town. whether in schools or in soccer. there's this issue of like. you know. sidewalks or like. proper signals along the crossings of the trail. And I know this may fall. it may seem like it falls under another committee. but I'm looking at it from. you know. child protection slash disability lens. and I don't know if there's something we can do to help push some of those changes.
Mary Ann Borkowski: What is the issue? I don't. I don't know the issue. Unknown: So the generally. the the roads in Wayland are not considered very safe just because of how they're geographically constructed. There's lots of places with no sidewalks along the rail trail that we have. There's so many crossings that could be risky for someone older or someone who is challenged. And I feel like. like from a human rights perspective. we should be able to champion specific changes that people want to see
Mary Ann Borkowski: you mean just at anywhere Heather Pineault: it's safety. So it's a long standing complaint or concern. yes. especially with families lack of sidewalks along road. So roads. Mary Ann Borkowski: you mean our rural character? Heather Pineault: Yes. a rural character means a lot of the roads aren't safe. and it's a long standing discussion that's been going on as long as I. Been in this community. and I've noticed it too at several places where. like the rail trail crosses or the aqueduct crosses a major road. Is there a better way to have. you know. better lights or something. or. you know. the flashers that go on for crossing? Is that DPW. why don't we work on Mayor Karen. and I will find out more about who we would talk to about that
Maryam Libdi: perfect thank you. Sarah Shtutin: I know some people who have been working on this. and I completely understand the point and agree. but it's just very. very hard. And we've talked to the police. you know. police department to say these. this is unsafe for our kids. and it's just it's very hard. Heather Pineault: It runs. it tends to run against. like Marion said. the semi rural feel. And not everybody is in agreement about wanting sidewalks or how many. Mary Ann Borkowski: but I lived on Draper Hill Road and or Draper road. and it was the kids could not walk down that road. You couldn't do Halloween on that road. You could Heather Pineault: not use that road. It was scared walking to school alone or anything? Yeah. no. Unknown: So I understand there's a long history with this that I have no clue about. but honestly. the bare minimum is signaling. you know. signals with lights. things like that. That may be a middle way between people who want full blown. you know. sidewalks. and people who don't want to change the rule of views.
Heather Pineault: Sarah. do you have more information about who to talk to or who to connect with?
Sarah Shtutin: Not off the top of my head. I just know a friend of mine whose son is hard of hearing. so she. you know. is constantly concerned that there's going to be a car that he's not going to hear. that he's going to be no not quite at the side of the road. And she tried to get sidewalks on her street near the Cochituate. And she. like I said. talk to the police chief. talked to DPW. and it's just she wasn't able to do it. I mean. it also takes property away from all of the neighbors that are on that road. at least on one side or the other. which technically the town can do. because it's eminent domain. but a lot of people would push back. So she was not looking at it from a human rights perspective. She was looking at it more from a safety perspective for her child. And I think if there were more families that rallied together. potentially. this is something that that could be raised. but there's just as many people who rally against their land being encroached upon.
Mary Ann Borkowski: So I would share that article five of well. when you think Tom meeting. forget about the Article Five. but that there's we could write an article. you know. for Tom meeting on this topic. if a group of people got together. and. you know. did some work on that. and. you know. for consideration. So. you know. we really. this. really could be brought. you know. instead of going and saying. I want a sidewalk on mine that. you know. that we could look into the safety issue. I don't know. but you know. we should. Heather Pineault: yeah. let me since. since it's not on the agenda for full discussion. let me talk to Karen and see about putting it on Agenda for a future and continuing the conversation. even if we well. we don't know what we can get without asking. but at a minimum. there's there's disability rights and access in some places. and then there's clearly safety as well. And if they don't want to go as far as taking property. perhaps that the just lights for making Safe. safe places to cross the street. at least. But I will talk about getting on an agenda for the future. Does anybody have anything else that was unanticipated. and for folks who joined us a little bit later. I just want to say we did have great news last night. and I don't know if Sophie is still on. but Sophie Chen is our new student who will be joining Maya. and she was just appointed last night. so she was not able to get sworn in today. but will be joining us in October. So that's exciting news. and thank you. Any other announcements? Uh. do we have a motion to adjourn? Kevin Goodwin: I motion. I motion that we our I make a motion that we adjourn at 755. Heather Pineault: 755. Kevin made a motion to adjourn. Is there a second? Yes. Marianne seconded the emotion. and let's do roll call. SARAH Yes. Asma. yes. Mariam. yes. Maya. yes. Mary. Ann. yes. Kevin. yes. yeah. well. and I vote yes as well. Thank you very much. everybody. I appreciate that.