September 10, 2025 – Planning Board – Video & Transcript

September 10, 2025 - Planning Board

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Anette Lewis: Good evening. It's Wednesday. September the 10th. 2025 at 7pm this is a meeting of the Wayland Planning Board. The it's a virtual meeting. and hopefully it will be it is being recorded for viewing on WayCAM. the agenda this evening is public comment at seven. 710 review and approve draft minutes of 813. 25 and 827. 25 then a discussion on ground mounted solar and storage facilities zoning issues. then a discussion on a accessory dwelling units and any possible need for future zoning changes to that then followed by discussion and Review of outdoor seating regulations at restaurants. And then update. there's a Nina good updates from Anina Fleury. from the planning department and from the chair on several items that she will talk about. One is an idea for the Wayland town green. Another is a discussion on requesting peer reviews for the Carroll school application at 3145 Waltham Street. And then the next meeting of the board is September the 17th. after that Wednesday. October the 15th. and we'll have two site plans. Dover Amendment type. site plans to review and then board comments and concerns. and I'm not aware of any matters that weren't on the agenda and then adjourn. So is there any public comment? Robbie Bullard: I see no one else online. Okay.
Anette Lewis: so I'll call the meeting to order and take attendance via Roll Call. Robin Borg stead here. Jesse Newberry. you're muted here. Larry Kiernan here. Anette Lewis here. and a Nina flurry. the planning board assistant is also in attendance. Ira Montague is not in attendance this evening. Noi apparently is our planning board Associate Member. Okay. so let's move on to approval of the minutes. Can somebody display them. the 813. 25. minutes. I'm hoping everyone's had an opportunity to review them. Yep.
Are there any comments on the minutes?
Robin Borgestedt: I did not have any. No. Anette Lewis: okay. Can I have a motion to approve the minutes of 813. 25 Robin Borgestedt: I move that we approve the minutes from 813. 2025 I'll second Anette Lewis: All in favor. Larry Kiernan. Robin Borgestedt: yes. Robin bergstead. yes. Anette Lewis: Jesse Newberry. yes. Anette Lewis. yes. that's four zero. Then can you put up the minutes for 827?
Are these. those minute No?
Robin Borgestedt: Are these. those same ones? Right?
Robbie Bullard: There we go.
Anette Lewis: Does anyone have any comments on the minutes for 827.
Robin Borgestedt: no
Anette Lewis: May I have a motion to approve the minutes of 827? Robin Borgestedt: 25 I move that we approve the minutes from 827. Unknown: 2025 Uh. is there a second?
Oh. Jesse. Robbie Bullard: I can't do it because I wasn't there. Unknown: Um. neither you aren't either. Yeah. you Robin Borgestedt: can. you can second the motion. Robbie Bullard: I mean. I read them. I'll second the motion. Um. it felt like I was there from the minutes. They were good. okay. great. Anette Lewis: All in favor of Robin boys. stead Yes. Jesse Newberry. yes. Larry Kiernan. I'll abstain. Anette Lewis. yes. that's three zero and one abstention. Moving on now to the ground mounted solar and storage facility discussion. Jesse take it away Robbie Bullard: so I didn't get a chance to connect with Abigail again. on the we talked about. like. the size limitations and what we should qualify for small right? So I kind of just went back and I did more research. and I think I found a good way to include it. And then I really got into it. and I was like. Okay. maybe I'll just start working on a draft of what we would good to town meeting. So I think what I'd like to do is maybe just ask a couple clarifying questions for that draft. and then I can I can circulate it back out to this group. and you can all pick it apart for me and add your comments to it. You save space. right? Anette Lewis: So right. when you send it out. you send it out via Anina and Robert. Robbie Bullard: But let me. let me just like. I'll show you what I've got so far. And the first sort of question that I have is. where does this belong? Anette Lewis: Are you able to share? Yeah. share screen.
Robbie Bullard: Are you with me there? Yeah. Is there Anette Lewis: any way to make it a little bigger because it's hard to see? Robbie Bullard: Yeah. I can. I can do that. That better for you. Actually. I can get rid of this navigation pane too. How's that much better? Okay. good. Now I gotta make sure I can see you all too. There we go. All right. So I was thinking about this and thinking about where it belonged. And of course. like the definitions are stock and you need those in 198. 104. but when I thought about this. I'm like. It's yard work. so I put it in SEC in Article Seven. and I added it as a new one. I wasn't sure what you all would think about that. but to me. it felt like regulations for yards. right? Anette Lewis: And what else is in when that's broken down. yeah. what's there? Is it? What else is there? Like. single family. doesn't it? Robbie Bullard: Yeah. I think I still have it. okay? I can Anette Lewis: they have my own stuff too? Yeah. I just. I just wanted to put Robbie Bullard: it in context. We can have a race see who gets first. Well. I can't put Robin Borgestedt: it up on the screen. because I don't know how to do that. but. well. you can only put one person having stuff up anyway. That's true. all right. So height. regulation. setbacks. yards. lot coverage. lot area frontage. lots on more than one street. And so 703 is about yards. but 706 is the last one. So if this is new. you've got it right at 707. Robbie Bullard: Yeah. okay. all right. that's what I that's what I thought. That was my line of thinking there. I didn't. it didn't jump out to me. Where else it would go. to be honest. um. unless it was a new article. Anette Lewis: But it might be a new article. because I think that all these other things also apply to the ground mounted solar. the setbacks. the yards wouldn't unless you're doing something different. Robbie Bullard: So in that case. it would become article 29 maybe. Maybe. yeah. but that's Unknown: okay. That's okay. We Robbie Bullard: can figure that out later. but I just Yeah. so I can treat it like a new article too. That's easy enough to to change. so I won't. I won't go and read through this whole thing. because I'm going to send it out to you all. But I tried to hit on the key points that I saw that struck me from Acton Weston and Concord. I tried to capture those elements in here. I also tried to take things from our notes from our last meeting. where we had that very good. lively discussion with everyone about what we thought should be in there. So I tried to put that all. Here. when it comes to like the permitted by right. the battery storage and what goes along with that. referencing back to the state guidelines. The So. if you look here at small scale. ground. multi mounted solar array is basically anything less than an acre. Medium is one to five. Large is anything over five. It's also got the kilowatt hour. kilowatt capacity in there as well. And then I tried to define that battery energy storage system item as well. Anette Lewis: I don't know if the battery energy storage system is necessarily associated with Robbie Bullard: so I kind of tried to make it read that way further down. So shall be permitted only as an accessory used to solar arrays. Anette Lewis: And do you think we can do that under the state guidance? Robbie Bullard: I think we'd probably run it by KP law. okay. but I do think it Unknown: fits okay.
Robbie Bullard: And like. I like. I said. other towns have that in there as well. They do. I'm sure they've been through that. yep. but we should do it on our own as well. So zoning districts. I didn't want to restrict to like a zone. like some of the other towns did. so I just kind of did this large scale installations require a special permit from the planning board. Think that kind of takes care of the massive installations that anybody might come to us and try to put in. also takes care of what might happen to the landfill someday.
height. setbacks. lot coverage. we can you can all give me opinions on this. Anette Lewis: Are you following what we already have in our bylaw. or are you changing it Robbie Bullard: well? So there is nothing. There isn't a bylaw for ground mounted solar the setback would refer back to the the other sections of the town code that have have reference. Yeah. I'm not trying to change that. Anette Lewis: Okay. yeah. but Well. you're not trying to change that. But in what you picked up here. Does that pick up what the existing setbacks and things are? Robbie Bullard: It probably doesn't right now. but I can just refer back to that section. Robin Borgestedt: So with the if we're moving on to the lot coverage. you're going back to the lot coverage shall not exceed 60% of the lot area that's too high. that's too high. especially if it's a lot that has a house on it. Robbie Bullard: Also the thought there was. let's say somebody had a lot that didn't have a property on it at all. They owned like two lots. they would allow them to put it on a sizable footprint of that lot that didn't have a house on it.
Anette Lewis: The Pro you're going to get into difficulty with the aquifer protection district. because you can't in an aquifer depending on how the thing is constructed. and what's can Well. whether you. I believe it's 20% in the aquifer protection district. which is a large part of town. so. um. right. Robin Borgestedt: Could we have a lower percentage for certain size units. and then for the large units. which have to go to a special permit anyway. can we. if it's a large unit and it's going to occupy more than a certain percentage. send it to special permit? Robbie Bullard: Yeah. I think we can word it that way. Unknown: So on the size and Anette. thanks for sending those pictures. That was. Well. I think you sent the address. I looked online and saw the pictures. But on the small. medium. large. what would you what do you understand? A 250
kilowatt would be in terms of size. what acre I understood was 500 feet by 500 feet?
Robin Borgestedt: No. it's bigger. Robbie Bullard: Yeah. the acreage felt like the better way to do it. And I. and I also tried to put like. you know. in between 10 kilowatt. in between two 250 and then anything 250 and over. that seemed to Unknown: be. what is the acre? Is the so one. Acre of solar array. Robbie Bullard: We would consider it small scale. if it was anything under an acre in size. Robin Borgestedt: and an acre is going to be about 10 kilowatt hour. 10 kilowatts. right? Robbie Bullard: Yeah. exactly. So that'll change over time. Unknown: You're saying the square coverage of an acres. about 38.000 square feet. acres. 42 Yeah. all right. whatever. But the 10.010 kilowatts is the required. Requires 40.000 square feet of solar panels. Robbie Bullard: Um. I don't think that's necessarily true we have so what we have here is to two ways to categorize them as small. We have anything less than an acre in footprint. Unknown: Sorry. what the acre the block or the coverage area of the solar panels? What acre of what Robbie Bullard: the footprint of the array? Of the array? Yeah. Unknown: so you Well. I just did some quick research. and it showed 250 kilowatts was 500 square feet by 500 which is 2500 square foot of solar panels. So those numbers just seem
Robbie Bullard: Yeah. This is where we need Abigail again. Unknown: yeah. All right. that's fine. yeah. And then on the vegetation you were further down. yeah. sure. I noticed the 25 feet. Is that linear or between? Like. because one of the properties. I think I forget what road near the cemetery maybe just had a nice row of. you know. pine trees on the north side blocking the neighbor. and that seemed appropriate. So was that 25 high or Robbie Bullard: 25 wide. the way it's worded here. but obviously that's we can we can talk about that one. I think that was a carryover from the setbacks to be honest. Unknown: Oh. all right. yep.
Robbie Bullard: I tried to hit the glare and noise and the sight line things that I saw on the way in the West End code that I thought were good. the trails and wildlife thing as well. And then. Anette. to your point before the drainage and storm water management from the runoff from these things. right? Try to catch that define the ground cover. Seems like. seems like our neighboring towns did that. Unknown: Okay.
you may know this. or someone may But aren't these typical panels like four to six feet wide. They might be long. but if something's four to six feet and drains in the grass. and four to six feet and drains in the grass. is there much of a runoff concern from that? It would Anette Lewis: depend. We know the real heavy rains that we've had. Unknown: Well. we just had. yeah. well. Anette Lewis: whatever. but it comes straight down. and it's a lot and depending on what the footings are under these things. if they're concrete or whatever. then water bounces off those. It just going to depend on all the sites aren't going to be flat. and it just going to depend on how water would hit them. So somehow you got to catch it. because you can tell right now in our at the town building. where we have the solar arrays that are on structure. you know. over the parking lot. they didn't put Unknown: payment. Yeah. really Anette Lewis: bad. I mean. yeah. if there were soil underneath. it would be eroding. It also Robbie Bullard: happens in high school. I've noticed where. like. where they come together. and they did do curbing and stone. but the water comes down so fast that it wipes out the dirt underneath the stone. and the stone sinks in. and it creates these molds. Unknown: yeah. but those are very high. And large. most and over pavement. Well. I would think most folks put them low and Robbie Bullard: well. that's in here too. Height. Unknown: yeah. there's no. yeah. do they? Typically would. oh. the maximum height. so they might tilt. tilt. yeah. yeah. yeah. yep. Robbie Bullard: So I tried to get that in there too. and obviously it's a higher limit for the bigger systems. All
right. So this part here. um detailed site plan showing property boundaries. existing topography. wetlands. water resources. flood plain. proposed array layout where you're going to put your battery. drainage structures. access roads. parking landscaping is there like so the parking item. I guess. for the for the larger arrays
Anette Lewis: we're talking about. ground mounted solar. right. right? It would probably be a service road. And. you know. parking for the service road. Robbie Bullard: I kept it in there just because the other towns had it. But I don't like. I don't know if it would apply to the small ones. Robin Borgestedt: okay. well. but somebody could be putting in one that is over where they park their cars. you know. like. in. like. like the lots we have. so. right? But that Anette Lewis: wouldn't be ground mounted. That's already Robbie Bullard: okay. like us. like a carport structure or whatever. Robin Borgestedt: Yeah. so that wouldn't count as ground mounted. Anette Lewis: No ground mounted is sitting right off of the ground well. Robin Borgestedt: but it can be 20 feet high. if it's a large array. so Anette Lewis: Well. I think then we have to be very careful how we do this? If something is on a structure. then it's essentially. as of. right? With just a building permit. If it's ground mounted. we don't have anything that says you can do that. Robbie Bullard: If it's if it's structure mounted. it's probably considered roof mounted?
Robin Borgestedt: Yeah. I think we have to be. We have to include something in the definitions that's more specific then. because. you know. if you're using it as a carport. basically it meets all these definitions. It's mounted on the ground. And if you're under the maximum height. you could park a car under it. So. yeah. that's not what we're talking about. Then be specific that that's not what we're talking about. Anette Lewis: Okay. so in the definitions. Jesse. can we handle it? Robbie Bullard: You're going to define ground mounted solar. Unknown: Okay. in here. okay. that
Okay.
Robbie Bullard: What else? What else jumped out at me that I wanted to ask you about.
Robin Borgestedt: Well. we can finish you had. I don't think you finished. sort of that where we were before. what has to be in the approval request. Oh. right. Application. yep. application Robbie Bullard: requirements. Thank you. Yep. so an operation and maintenance plan. and that's for. you know. access maintenance. storm water management. vegetation management. a decommissioning plan. Yep. definitely. We talked about that now. So this bit about proposed financial sure surety. escrow account or bond. yeah. updated every five years. guarantees removal within one year of stopping to operate the array. Unknown: Sounds good. okay. for small. medium and large Robbie Bullard: for all? Yeah. I think it applies to all Unknown: and the so curious. what do so if you have a bond sufficient to 125% of removal costs. do we know what it costs to remove these things? I is it simple. like just take them down? That's 100 bucks. or it's several 1000. I'm curious more than anything. Robbie Bullard: I don't gotta be in this decommissioning plan. Well. Robin Borgestedt: there has to be a cost to disposing of the panels as Unknown: well. I understand that's not simple. Anette Lewis: but this is interesting. It's on private property. Say it's a homeowner's property. They're not using it anymore. It's becoming derelict. Sometimes we have the ability to go in. Plan and attach the bond and use it to clean it up. How do we do that on a private homeowners property?
Robin Borgestedt: Well. where it says the plan shall guarantee removal within one year of cessation of operations. or authorize the town of Wayland to perform decommissioning at the cost. you know. from the bond proceeds. Anette Lewis: Okay. we have to put something in there like that. Unknown: Jesse. okay. is an OEM plan. or decommissioning plan required for on roof solar.
Anette Lewis: I don't know. look at the state. Yeah. I don't mind there. but everyone wore these ground mounted things has. when I've looked at them. have had decommissioning plans in the state. suggested we do them in their model bylaw. Unknown: in the on the detail site plan. I'm really thinking of the smaller ones. Um. how is that professionally engineered? What is details. site plan?
Robbie Bullard: Well. I mean. I think it's no different than the things that come before us in the planning Anette Lewis: board. except that they're expensive to do all of that. So if an engineer is doing it's one thing. and if a homeowner is doing it. it's something else. So I guess the question is. I think what you're asking Larry is. for the smaller ones. is it okay? It's not done by an engineer. And when you have more than x amount. or more than x acreage. then you need it to be professionally engineered. Larry Kiernan: Yeah. the for example. I did a small addition on my house. and the way my house is situated coming off. We it hit 18 feet on the very from the property line. and then triggered a plan requirement. and they allowed me to. you know. draw it up on my own CAD system on. and we got neighbors approval. But my interest was. are we how much of a burden is required for these small systems? Robbie Bullard: Yeah. it's a fair point. Larry. yeah. and I think we could build that into this. We could. we could say. you know. medium and large require stamped engineers. you know. site plans. but yeah. small doesn't
Unknown: I'm good. Make that a Robbie Bullard: little less burdensome. okay? I mean. after all. I mean. we do want to encourage people to do this day. right? Yeah. yeah. Okay. Um. okay. I'll rethink that a little bit before I am I send it back out my word things Robin Borgestedt: in terms of. I mean. they're going to have to be working with somebody who's going to come and install this right? So generally. those kinds of people should be capable of coming up with an. at least a some form of acceptable site plan. The installer is going to have to do the operation and maintenance plan. and probably even the decommissioning plan. and no. you know. compliance with codes. that kind of stuff. So they're going to have to have somebody. even for a small project. if they're having somebody install it. somebody's got to be involved. Unknown: Yeah. this is standard in other towns. I would agree that they probably have boiler plate
Anette Lewis: those two sections. yeah. so let me ask this question. since most of the solar array things are with an outside vendor should. and I don't know if it should be in the by law or if we need to have regulations. I'd rather have most things in the by law. because it's easier. Do we have to say that the application has to be made with the if it's a house homeowner. at the property owner and the the solar company. because it's there. I think the solar company retains ownership of the of the panels and things. Robbie Bullard: Yeah. that's true.
Anette Lewis: So I think we need to think about that. yep. and incorporate something in there so that it's we know who the installer is and who the homeowner is. And that would certainly at the building department. they would require that the information from the installer. and they have all these requirements at the building department station and a bunch of other stuff.
Robbie Bullard: I think I can word that in there to this sort of first. sort of top. what. what she what she should include. but I'll have to find Robin Borgestedt: who. yeah. and we can have different guidelines for small and then medium and large. as you said before. So we don't have to have just one guideline for all of these. because that's a big difference between. you know. the small and the large. yep. there should be a difference in the application. Robbie Bullard: Yep. the fair point. I'll get that in there.
Um. all right. moving on. Just. you know. compliance with code. that's a no brainer. Um. I have the battery. energy storage systems kind of called out here. and we talked about that a little bit before. um this one. noise. vibration. electromagnetic emissions should not exceed those a typical utility infrastructure. Everybody had that in there. so I just borrowed it. Anette Lewis: That's really not a great
Robbie Bullard: so further up. I reference back to the NOI standards in our town code. and I could just bring that right back down into there too. Anette Lewis: noi stand. I don't know what. I can't recall what the town code says. but there are DEP requirements for noise. and it's. I think it's 55 dB at the property line. so Robbie Bullard: I can reference back to that too. yeah. Anette Lewis: and it could change over time too. but I you need to look at that one as well as what we've got in the code and see. you know. which is more restrictive. I think the noise stuff is just general. isn't it generic in what we've got in the code? Robbie Bullard: Yeah. it's pretty basic. Yeah. yeah. yeah. Unknown: Jesse. I may have missed the session where you discussed it. How are these storage systems set up. typically in someone's garage or standing on their own. Or how's that work? For a small say. Robbie Bullard: yeah. so it varies off. sometimes in a garage. sometimes in in a in a sometimes in a basement. like those. like power wall. things that you see sometimes. obviously it's way different. For the medium and large size. that's usually a separate structure. right? So it varies. but that. but like. fire code kind of regulates that more. Unknown: So yeah. it does. And how for again. I'm just trying to get my head around size 10 kilowatt. which I'm picturing. you know. 500 square feet of solar panels in the yard somewhere. How big of a battery would typically go with that. like a refrigerator or a small one. or Robbie Bullard: just. I think it varies. depends on the efficiency of the battery. Robin Borgestedt: Probably. yeah. usually you see. like. a couple of those Tesla panels. yeah. Robbie Bullard: for a small array. and I'm not sure how many you know what kind of kilowatts those are storing either. Robin Borgestedt: So is there any need for the larger units. for a large battery. energy storage system to have. like fire suppression systems? That's what you hear lately. is them catching on fire. Yeah. So that's some fire department. or in Robbie Bullard: there somewhere. Unknown: I thought I saw something. Robin Borgestedt: I just saw just up above suppression. fire suppression number four on the one right above. Yep. there you go. Unknown: Thank you. Okay.
Robbie Bullard: all right. so then this last session section is pretty much just a summary of. like. what. what we'd consider for. for a permit for this. So just some guidance there. and all references back to the things that are that are mentioned above. we Anette Lewis: already. Have site plan. regular or by law. which is impossible to read. My question is. should we be keying off of that? Yeah. you think the sherry own separate one for this? Robbie Bullard: Do you think this should just refer back to that? I'm thinking Anette Lewis: it should. but you need to read what? Yeah. yeah. that's really hard to read. and I don't know if it does fit with this. but it might be that we need to have site plan stuff in that other section. What's been happening is. over time. as as we've worked and others have worked on individual bylaw amendments. They made them all self sufficient. and it doesn't work. because the rest of the code is. yeah. right. wider coverage. Need to be careful not to. if we can avoid it. not to create a separate. Robbie Bullard: yeah. it's always. it's like. always better to just refer back to that. if Anette Lewis: it's right. that's enough. yeah. yeah. Robin Borgestedt: But like. number five would not probably be so I Robbie Bullard: was just gonna say that Robin. like. I think five probably still needs to stay here separate. But like. you know. maybe it's not five anymore. Maybe it's two and then one is referring back to the setbacks. Anette Lewis: Well. right? But thinking about site plan should. should? You can go back and look at the site plan regulations. Should that say. for these types of uses. this is what you have to do. Robin Borgestedt: yep. So to put it. create the other section. Anette Lewis: And I don't know not. I'm just raising the question. yeah. Robbie Bullard: Sorry. I'm just scrolling back. Anette Lewis: Sure. Jesse. did you also look at the markup that I did with Dan? Robbie Bullard: Yeah. I did. Okay. yep. I did. And I tried to incorporate some of that into here. Okay. great. Make sure that we hit on all of that. Okay. in some way. Anette Lewis: No. this is a great start. Robbie Bullard: Yeah. thank you. I mean. I just figured I'd. I'd throw it together. and then. you know. we can all kind of add comments to it and make it better and better and better. And then. you know. hopefully we can get it done in time. Anette Lewis: Yeah. because I was thinking about this today with all of our bylaw amendments. we have to have working backwards. By the 15th of January. they need to be submitted. We need to have voted them and submitted them to the Select Board. Before that. we had to have a public hearing and write a report on each of the things that we're doing. The public hearing requires. I think. two weeks notice in advance. and you have to get it into the newspaper. and we want to have public input. I think even if we can even before we have a hearing on the actual language of The bylaw stuff. So we're on a really short time frame. yeah. and we have coming up again. Robbie Bullard: I'll try to add in some of the distinction between small and then the medium and large. and make it a little less onerous for folks that are applying for that. And then the other thing I want to do is just get it back in front of Abigail for her comments too. right? Anette Lewis: And give her. tell her Don't give her like overnight. but tell her you're on a really short time. Need her to focus on. And tell her what you really wanted to focus on. Robbie Bullard: I can do that. And then. between her comments. our comments. collectively here. hopefully we can get in good shape and then start that. that process for the public forum and Anette Lewis: allow terrific. really good. Thank you so much for doing. Robbie Bullard: No worries. Very good. Anette Lewis: Okay. um. are we ready to move on to I'm looking at my other Unknown: end up we have a question. Oh. you're on mute. Um. yes. hi. I'm just really quick. I wanted to say. I think are you working with Abigail shoot. yes. because. um. I think she. she put in her resignation. so I'm not sure. Oh. man.
Robbie Bullard: okay. That's news to me. Unknown: Oh. okay. Oh. shoot. Robin Borgestedt: Abigail. shoot. Robbie Bullard: all right. that's too bad. Anette Lewis: but. and she was supposed to be the assistant director of facilities. right? Robbie Bullard: Um. well. we'll try to reach out to others. Anette Lewis: Um. well. there's the new person who took Abigail's place. who's in charge of. supposedly. this stuff. Robbie Bullard: And Nina was that. Do you have a name? Yeah. Unknown: I think they're looking for someone else. I'm also not sure when she's leaving. the end of the year might be. but I think she is moving closer to Worcester. where her family Anette Lewis: is okay. There's the other person who is it. who became the sustainability director. Do you know her name?
Unknown: Not. sure. No. okay. Anette Lewis: we that would be on the web page. Jesse. if you okay. I'll look it up. Robbie Bullard: Yeah. I'm gonna look it up.
Anette Lewis: Okay? So do you think for for our next meeting on the 17th we've got a bunch of stuff to do. but maybe we can talk about this for a little bit. Robbie Bullard: I can give you an update on progress. and then we can talk about all of our comments. if. if. if I send this out and everyone takes a chance to read it and add some of their thoughts to it. then we can kind of distill that at that meeting.
Anette Lewis: Okay. for the next meeting is the 17th. which is short time frame from. yeah. yeah. week. Okay. so. okay. Robbie Bullard: I'll make my edits and I'll get it out to everyone Anette Lewis: tomorrow. Terrific. That's great. Moving on to the accessory dwelling unit discussion possible future zoning changes take it away. Robin. Robin Borgestedt: thank you. So I went through what we removed to see what it was in there that we might want to pull back in. And there were a couple of things that jumped out because we're going to add in provisions for larger ad use and change the way the ad user done so. The first thing was. right in the definition. there were limits. It had to be no more than 35% of the combined gross floor area so between the ADU and the single family dwelling. and right now it's lower than that. So. and we will have to allow for a higher percentage for the larger units. perhaps. And then there were a couple of other sort of percentage things. There's another has to be not larger than half of the gross floor area of the principal dwelling house. or 900 square feet. But if we're going to allow larger ones. we'll have to look at whether we have to make some changes there. The old bylaw said not more than one ADU. And if we're going to allow more than one. obviously we have to think about how many more is. is two? Okay? Is two enough? Are we going to allow people to have three or four. or however many they can fit? No. So we have to have a number. I guess. in mind. or we just leave that to when we're doing special permits. But I think we're better off with a number so that people have a reasonable expectation. There was a requirement that the principal residence had to be. had to be in existence for two years. right? And so for for ones that we're doing special permits for. do we want to put that back in place? I don't think we need to so. but it was one of the things we changed the also. it was a restriction that the for the purpose of accommodating an ADU. it should not increase the habitable area of the original building by more than 20% and it had to meet zoning requirements. but that still exists. So do we want. if somebody is adding on. do we want to put a limit on how much they can add on? I think we already have the other limits in place that they have to be able to comply with. I don't know that we need to do that. There also used to be a requirement. and I doubt we can put this back in at all. although maybe for larger units. used to be that the owner of the property had to be in residence right and we had to remove that for the for the buy right ones. but for the special permit ones. do we put that back in place? Do we not put that back in place? Why do we care? Yeah. I guess if they want to rent out both the principal dwelling in the ADU. I suppose. yeah. they're going to do what they want anyway think. and just not tell us if that's the case. Yeah. Yeah. and then where a special permit has been issued pursuant to the provisions of the section. the permitted use must commence within one year. otherwise the permit shall lapse. and we had to remove that. But for special permitted units. we can put that back if we want. if we want them to have to build it. or if Anette Lewis: it's a special permit. I believe there is already that requirement in the special permit section of okay. okay. our overall bylaw. Robin Borgestedt: yeah. the overall one. right? So do we? Would we want to put it back in. specifically in this bylaw. or let the overall one stand? Anette Lewis: I think we would let the overall one stand. but we might need to be referring back to that section of the bylaw. I think basically what we do is we pick up the state statute in the bylaw. the existing bylaw. and that has a bunch of different requirements in it. of when you have to do things. Fay. okay.
Robin Borgestedt: and then in the changes that we made. there were some things that came up. So we have it right in the very first section. it talks about recognizing pre existing ad use. And it talks about recognizing pre existing compliant ad use. Is this Anette Lewis: in what we just did? Yes. okay. Robin Borgestedt: so you can apply to the building inspector if your ADU complies with the buy right provisions. So. but what if you have one that doesn't comply? Can you retroactively special permit a pre existing ADU that's larger than 900 square feet? Anette Lewis: Robert and I had this discussion with the building department. I'd have to go back and find my notes. because they explained a whole bunch of stuff to us. and I can't remember what the answer was. My recollection is. however. that somehow you don't have to get the special permit. but you have to have satisfied whatever.
Unknown: Okay. so Anette Lewis: I don't know we can that's a building department question. Robin Borgestedt: Okay. it might have come up in that meeting that I was at. It might have been okay. yeah. Anette Lewis: I have notes somewhere. but I Robin Borgestedt: don't want me to Okay. I'll take a look. So.
in the current. by law. the AGs office pulled out our minimum parking requirement. but we will if we're allowing for a second ADU. we're going to want to say that if you're putting in multiple ADUs. each unit has to have a parking space. And then also. if you're building an ADU. that's it that has multiple bedrooms. over 900 square feet with multiple bedrooms. do we want to require two parking spaces? Anette Lewis: Speaking for myself. please. everybody else. weigh in? I'm just thinking about the information that we got from one of the condominiums.
Robin Borgestedt: So do we all do? We agree on that. that if it's got multiple bedrooms. is probably going to be. you know. two cars at the site. Even if it has one bedroom. there's probably going to be. yeah. if it's over a certain number of square feet. So we can just say anything over 900 you have to have two parking spaces. Robbie Bullard: Yeah. that's good. Unknown: Why just stepping back a bit? Why do you think they originally said it at 900 feet? Robin Borgestedt: I think that was. I think it was an arbitrary number that the the folks in Boston figured out. I you know. maybe in the city. that's a common size for ADUs. I think out here. it was more common to have larger ADUs. But maybe in urban areas. that's. you know. in Cambridge and the sort of outskirts of Boston metropolitan area. maybe that's what people want. But out in Wayland. people want larger ADU probably. Robbie Bullard: they probably looked at average. like square footage. and then settled on a percentage of that. and yeah. 100 to it. or something like that. But yeah. Unknown: and the impact of doing larger ones? Um. what do you think the impact would be on affordable units. like if someone could build a bigger one. it may discourage
affordable. It's. I'm not sure if we want to steer it one way or the other. but I think that could be one of the reasons they said it well. but just food for thought. really. overall. Robin Borgestedt: yeah. I think most people who are putting in an ADU are not thinking affordable. And I think that we're Yeah. I think we're hoping to try incentivize it a little bit. but I think generally. people who are putting in an ADU are not thinking affordability. They're looking for rental income. Unknown: yeah. yeah. or family. or whatever. And then on the two years thing. why do you think they put that in? I imagine it's to discourage flipping houses. Anette Lewis: No. this is in special permit. It's in the state statute for any special permit. and it's because regulatory requirements change over time. and if something changes in that period. you're allowed to build what was approved. But if it changes and you haven't finished by that period. or haven't started. I can't remember which way it works. then you should be complying with the new regulations. Robin Borgestedt: I don't know. I think Larry was talking about the requirement that the house be in existence before you Anette Lewis: Oh. is that talking about. yeah. oh. that was because people didn't want people moving in at the time. people moving into town. building a new house. building an accessory dwelling unit. and. you know. just Creating more density without having any buy into the community. Unknown: And now we do want that. No. Anette Lewis: I mean. we like buy in. but if you're if what we need to do is be creating more housing. then I don't think that you want to have that kind of impediment. Do you?
Unknown: Um. I don't know. but my observation is. my kids are in their 20s now. and I'd say three quarters of their friends families have moved out. so they kind of come for high school and leave. So we're. we're continuing to be a kind of high school factory. I didn't know if this kind of almost pushes it even more. like if I was a developer. I'd look at every house on sale and see which ones are ADU capable. right? Max it out. flip it. resell it. And that may be a good thing. It may not be. Depends what type of town you want. Robin Borgestedt: I think they still have to sell the house as a primary dwelling and a rental unit. though. right? I suppose they could sell it to somebody who then wants to rent out both. But either way. it's increasing housing in town. Unknown: What if asked me or rental in union? Anette Lewis: No. she's just saying that you have the main house has to be it's a single family dwelling. and that you can't have an accessory unless you have the it's not called family anymore. A single residence. yeah. Unknown: wouldn't want to mention family. Yeah. Robin Borgestedt: that would be bad. It has to be a principal dwelling and an ADU. But in theory. if we're not requiring them. you know. to live in the principal if the owner doesn't have to live in one of the units. In theory. you know. the developer can build a new house in an ADU and sell it as two rental to somebody who wants to buy it as two rental properties. Anette Lewis: but we wouldn't even be entering into it. I mean. I hear what you're saying. I just think it would be tough to to require that the rest the people live in the main house. Robin Borgestedt: I don't know. yeah. especially. I mean. if it's a developer who bought the original house and then comes and seeks a special permit to build. The large ADU. and he builds the large ADU. and then he sells the whole lot to somebody who wants it as two rental units. Unless we require somebody to live in the principal dwelling. the an owner to live in the principal dwelling. we have no way of preventing that. So either that's okay or it's not okay. Anette Lewis: Maybe that's something that we want to get public input on. Okay? And Larry. the reason that people leave when their kids are out of high school is because of the taxes. Oh. yeah. Unknown: And this is I know that I do the same. but the worst would be too expensive. The I'm joking. the but what I'm wondering is. if we aren't actually putting a little ballast or effort into this cycle of just we're a factory. you know. buy a property. build a large ADU. rent out two units for six years. get through middle school and high school. leave. Anette Lewis: It's possible with the ADU thing. though. that in the special permit. we could require that. maybe that it. We can either do it in the bylaw. the requirement that to be owner occupied. or in the special permit. because to do it a larger unit. we're going to require a special permit.
It's not as of. right. Unknown: right. right. yeah. right. Robin Borgestedt: I mean. the other side of that Larry is that maybe there are families who can afford to stay in town if they build an ADU and generate some rental income for themselves and that. you know. the taxes are going to go up because they've built an ADU. but it helps to cover the taxes and the cost of their housing. So now Larry's got to build an ADU. Unknown: Uh. no. but the limit of 900 feet kind of restricts the number of kids you could put in that other ADU Robin Borgestedt: well. but by special permit. you can build a much larger ADU if you have a big lot. Unknown: I know that. but my point is that kids per tax dollar could will likely go up the bigger the ADU are. The most expensive things are the school. right? And if you on my property. let's say I could build the large one. I'd have my three kids. plus have someone else come with their two or three kids. My taxes on this property wouldn't double.
Robin Borgestedt: If it's a large ADU. they would go up significantly. because. as we heard from the tax assessor. your taxes. if you have a rental unit. are increased based on the fact that you have that rental income. It would be a significant tax increase.
Anette Lewis: And the question also is. how much larger we're going to allow. right? What you have just described for me would be much too large. I just I. yeah. if you're going to build a brand new house. a real house. yeah. then you should subdivide your lot if it can handle it. Otherwise. you shouldn't build anything that big. Unknown: So what would be that kind of upper limit? Are we thinking? Anette Lewis: I don't think I'm there yet. I think that we had asked Doug Sacra to think about that as well. and he said. What did he say? Oh. you know. it should be. we shouldn't have an upper limit. but I think we should have an upper limit. And to me. I would look at what the smaller houses in Wayland are in size. and I would make the ADU smaller than that. So it would be in my mind somewhere. and I could be way off. And anybody you know. I would think like 1500 square feet. maybe a little more. but not. certainly not 2500 square feet. because that's a house. a real house. and. Have a lot of houses. I think that are 2000 square feet in town
Unknown: and 1500 square feet. It could not be what? Five people. four people. I had no idea. Anette Lewis: I would think it would be depending two or three bedrooms? Yeah. probably two with living room. kitchen. I don't remember how big the ones are on your way. but we have those numbers. and we could look at those Robin Borgestedt: from trying to look on my floor plan for my house that I'm sitting in on launch away. It doesn't have the square footage on it. Anette Lewis: I have. I know I had the square footage because I wrote a something about it. I can look it up. Robin Borgestedt: I'm sure I have it somewhere. But. yeah. so. and there are a couple of questions I get to that further down. but you know. we have a couple of options. We could increase the the buy. right. you know. permit to. like. 1000 give a little bit more on the buy. right. and then. you know. make a more significant jump. But I think until we have the numbers from Doug. we don't really know what we want to do. I This Anette Lewis: is my own thought. I would not do the increase the as of right number. I would keep what we've got comparable to what the state has. Otherwise. it gets really confusing because of the way that their regulations read. And I think that that definition that they use. which. again. I always forget. the damn thing of the it's not pre approved. but it's.
I'll find the wording. but we should change the definition of our ad use the ones that we call the 900 square feet one. to the same language that the state has in its reference to the 900 square feet. One. yep. Robin Borgestedt: and I had thought the same. that we should stick with the 900 because if the state changes their regulations in such a way. then it would really throw us for a loop if we then had to have three different classifications.
Yeah. Okay. let's see what else did I have Anette Lewis: and when you do more than one ADU. um. should we have some kind of requirement that if you're doing more than one on an X acre lot. or this is the size lot that you have to do to do more than one? Okay. if it's free standing. to me. that's one thing. If it's part of an existing structure and or an extension to an existing structure and it fits in with the neighborhood. then that doesn't bother me as much. but if you add more than allow more than two and they're in An existing structure. you're getting into multi family housing.
Robin Borgestedt: Yeah. Anette Lewis: I mean. you're getting into it anyway. but that's that one just just like. it doesn't feel right.
Robin Borgestedt: Uh. let me do some research and look at the definition of multifamily and make sure that we are not that you know that we're differentiating Anette Lewis: the MBTA communities. thing has the DEP. a DEP multi family. And you know. if you're putting on. if you've got a lot with the house already that has 3000 or more square feet and it's on. say. five acres. and there's sufficient frontage that you could divide the lot. I think you should divide the lot and put on a house. not two more accessory dwelling units. Robin Borgestedt: Yeah. if your house is large enough. but not on a giant lot. and you wanted to convert the basement to three ADU is. if you had that much space. would you still have the same concerns? If they wanted to convert the whole basement to I would. Anette Lewis: Use. because that's change for me. That changes the character of the neighborhood. okay? I mean. again. everybody. everybody should be weighing in on this. This isn't just me. That's just my thought. I mean. I think we have several things here. One is you have to have sufficient septic ability. and I don't think that we can do that anyway. on most of our lots. yeah. um. you know. maybe you could get one ADU. I don't know that you could get three. I think that would be really pushing it. Okay. but I believe that. I mean. I'm taking that back a little bit. If you've got a an existing building and you wanted to put three ad use in there along with the principal dwelling. if you did it in. for example. an existing bedroom. then you wouldn't have to increase your septic capacity. Robin Borgestedt: except you're adding kitchens and but Anette Lewis: they it's. it's 110 it's Per bedroom. and it's 10 gallons per day. Yeah. so I don't know it gets. it's very. it's going to be tough to write this so that it's understandable. yeah.
Robin Borgestedt: and it's complicated by the fact that it's. you're already allowed to put multiple units in if it's in a separate structure. you know. then what if you had one foot. if you already had one in your house. and it was approved. and then You wanted to put two in a free standing structure.
Technically. those are as of right? Anette Lewis: No. why would they be as of right? Robin Borgestedt: Because you're allowed to have multiple ADU that are under 900 square feet if they're in a separate structure under the stat the state law. Anette Lewis: I thought you could only have one ADU. Robin Borgestedt: not if it's in a free standing structure.
Unknown: So I Are you sure about that? Robin Borgestedt: Yeah. because we originally had you could get a special permit to build multiple ADUs. And KP law came back and showed us that it was the only way somebody can have multiple ADUs is if they're in a free standing structure. And it was by right. because it's in the law. So I'll take a look at it again. But I don't know that it Anette Lewis: was an unlimited number of multi units. I don't think it was. I remember now what you're talking about. Robin Borgestedt: Oh. it's. Special. Special permit. Planning Board may grant a special permit to allow more than one accessory dwelling unit in a detached structure. right? Because we wanted to allow more than one in general and only if they were in a detached structure. Wasn't consistent with the statute. right? Anette Lewis: And it was. It wasn't the statute we were working with it. Yeah. totally different statute. yep.
Robin Borgestedt: So it's still a special permit. okay.
Anette Lewis: But even with that said. we could say. even though it's by special permit. you can't have more than x number. yeah. and cap it.
Robin Borgestedt: And there we could. you know. would we consider allowing if we put a cap on. would we consider making an exception to the cap if they were affordable units.
Anette Lewis: and that would Be by special permit. though? Yeah. where you start again. getting into the issue. if you're doing a 40 B development. then you don't need to have an accessory dwelling unit thing. You can just cram as many dwellings in as you want. Anyway. yeah. and if it's not going to be a 40 B development. I'm not sure. I'm not sure that it makes a difference in what we're talking about right now. I mean. if what we want is ADU that are affordable. for me. the best way of going about it is a 40 B development. and then you just get units. right? Robin Borgestedt: But now. what if we go back to the homeowner who wants to convert the whole basement into a ad use. and they want to put three a ad use in their basement.
Anette Lewis: They would again if they wanted to do that for a real ad ADU. you have to be able to put deed restrictions on it. So if they wanted to do that again. I had suggested that possibly one way of doing that would be to condominium eyes. the thing. Robin Borgestedt: right? But if they don't want to do that. and they just want to put three a ad use in their basement? Would we treat it any different than if they want to put three ad use in the basement? Anette Lewis: I wouldn't want to have three in any basement to begin with. right? I think it's too many personally.
Robin Borgestedt: Yeah. it does change. Anette Lewis: It changes the whole character parking for that you have to it's just. it's not what we have currently. Robin Borgestedt: No. Does anybody feel differently? Is three too many? Unknown: It is. yeah. okay.
Robbie Bullard: Okay. Robin Borgestedt: so. I I can do some more work on this. We need to get some feedback on a couple of issues. but. you know. I can take a stab at it. I guess I'll take what we what our existing bylaws are. and then try to think about what we need to change and add. This isn't like something out of whole cloth. like Jesse was doing. This is just taking and making changes Anette Lewis: that would be great. Robin Borgestedt: and I may not have it for next week. though. Anette Lewis: Yeah. I'm thinking you won't So. okay. you just let me know sooner rather than later when you think you'll have so that we can start planning out the rest of the months. Yeah. okay. that's great. Does anybody else have anything else they want Robin to be thinking about as she's doing this Unknown: well. it's a great update.
Anette Lewis: Thank you very much for doing that. The next item is discussion and review of outdoor seating at restaurants. Regulations are you? Do you have something to share with us? Anina.
Unknown: regarding the outdoor seating. yeah. Anette Lewis: I wasn't sure if Robert had anything that he was going to be sharing. Unknown: No. not that I would know. I did share them with the CBA or to look through as you requested. But other than that. I don't think there is anything okay. Anette Lewis: The zba is looking at approving outdoor seating for I think it's the Japanese restaurant. Unknown: not the Japanese one. the townhouse on 21 Cochituate. they potentially gonna build a patio. It wasn't part of the zba meeting on Tuesday. but I did share the guidelines generally. So this is at the
Anette Lewis: pounds market. Unknown: yes. 21 cottage. Anette Lewis: And so I because the special permit has to be granted to have a restaurant. and then if they want outdoor seating. they also need a special permit or site plan review for that. So I asked Anina if she would share with the zoning board the guidance that we came up with before. Four because we don't have regulations yet on the kinds of considerations that should be taken into account for the outdoor seating. Okay. and I was not with us tonight. I thought that he and Robert were supposed to get together and finalize things with outdoor seating. Okay. let's move on to updates from Anina flurry the planning of the planning department.
Unknown: right? So we did receive an email and a memo. I think it was in your package regarding a splash pad in town center. And so I think EDC wants to revitalize. revitalizes that space make it more inter generational. and they do have quite some ambitious plan to do so. I do think they talk to DPW. and they've been told that a splash pad might be difficult because of the supply of water and whether it's going to be like recycled water or like fresh water. and that is a very hard thing to especially if. like. kids are playing there. that might be very complicated to do that. but yeah. I think they're planning to present this to the Select Board. Anette Lewis: Yeah. that's okay. I'll weigh in just a little bit. We have a provision in the bylaw for the the mixed use Overlay District. which that is in. and the bylaw requires that there be two acres of open space. And there are provisions in the decision that relate to that two acres of open space. What they're proposing isn't just a splash pad. They have a what do you call it? An amphitheater. a playground and something else. and and trucks. food trucks. The streets there are belong to the development. They don't belong to the town. so allowing them to be on the streets isn't something I believe the town can do. I think that that's a developer's right. and the open space is supposed to serve as a public comments. It's meant to be open. And so I think we might need if that is something someone really wants to do. I think we might have to change the bylaw. and we definitely have to change the decision they have to deal with stormwater. because it's really not being dealt with Now that's soggy land and it's not solid. and this. what's being proposed isn't consistent with the Phase One site plan that has been approved. Also. I'll mention that with regard to an amphitheater a number of years ago when we got the Luke or conservation I keep getting this call that is not real. It's just from
seem to say. okay. Luke or conservation area. It the local conservation area. which is on route 30. was divided into two separate areas. One was for recreation and the other was for conservation. And there's a plan that was put together at the time that showed an amphitheater being on the recreational portion. and I have the plan somewhere. and we looked at it again when we did the wrap report. and that seems to be a reasonable location. There's parking there. It's not right in a neighborhood. and the green is surrounded by housing. I think it would be a lot of noise for the people who live right there.
So this isn't exactly before us now. but I hope that we'll all think. About what's being proposed. and if we have comments that we can submit them to the Select Board. I know one of the concerns also is we're getting ready for perhaps an override. spending more money on something when not necessarily something that's required at this point in time. May not be something that people want to do. plus it's not in the long term capital plan. Capital plans five years out. and everything that we're doing in spending money supposed to be in that plan. Uh. does anybody else have any other thoughts?
Robin Borgestedt: Thank you. Covered all of them and. Robbie Bullard: yeah. that was a pretty good breakdown Unknown: the two acres. What is the acreage of the entire print block. if you will. Anette Lewis: It's a little less than two and I have the number somewhere. It also might be in the decision it was supposed to be contiguous. but the then planning board decided that it would be okay to have a road run through it Unknown: No. right? So with both of those so in the in the rules. it says two acres of open space is an amphitheater open space. What is open space. no buildings or Anette Lewis: Well. I looked in our structures. we had a definition of open space. and we don't have it generically. We have it in the conservation cluster bylaw. And then I looked up definitions of Commons. just in general. because we don't have that in our bylaw either. And generally. a common was an open space where cows and sheep grazed. right? And it was supposed to be open area. publicly accessible. Robin Borgestedt: Well. what if the kids grass? Does that count? Very
Robbie Bullard: funny. See Larry. that lot size is 1.75 acres the way it's Yeah. Unknown: And the grass across the street by the parking lot. that's the other Robbie Bullard: point two. five. That's a smaller one. yeah? And in. in mass GIS. it says that's point four. three Anette Lewis: acres. Point they didn't do more than two. I'm sure they did not do more. Robbie Bullard: yeah. well. I mean. you added up. it's two and a quarter almost. Anette Lewis: Yeah. I don't think they went to two and a quarter there. There There is. there Robbie Bullard: are the lots carved out that are just green space. I'm not sure if they're including those and what they're calculating. but they're. they're there. You can see them. see what Robin Borgestedt: they bring to us. Unknown: So Anette to do something there would what needs to be changed. like. Anette Lewis: I think we'd have to. I think we the board. would have to look at the definition and the requirements in the bylaw and see if the bylaw needed to be changed. That's one possibility. And in any event. the site the decision that was issued for the master special permit would have to be amended.
It would be like. like we did for the Council on AJ. Unknown: ah. right by those condos are kind of bumped up next to it. so Anette Lewis: they're. they're just right there. Unknown: Yeah. would be nice to have a common area for I think. but yeah. agree it's tight. There are spaces not used very well. Now. you Robin Borgestedt: know. it's very soggy. It. like Anette said. it's really wet. right? Anette Lewis: And there are concrete paths that two of them that go through there. And people do use them. I use them and use it. yeah. Yeah. and it's pleasant. and the trees are pleasant. and the plantings are pleasant.
Unknown: Okay.
Anette Lewis: okay. and Nina. you want to go on? I.
Unknown: Yes. For the next item. we'd like to request the board for stormwater. traffic peer review for you. Carroll School site plan. currently an area is reaching out to peer review to get an offer for it. but request for proposal. Request for Proposal exactly. Anette Lewis: and presumably. we're handling this in in conjunction with the Conservation Commission and the Department of Unknown: department and health department and Anette Lewis: one consultant. okay. that's one involved Unknown: in the request. Yes. Anette Lewis: okay. so can I have a motion to issue a request for proposal to obtain a storm water and traffic peer reviewer for The Carroll School site plan at 3145 Waltham road. Robin Borgestedt: So moved.
Anette Lewis: Who's going to second? I'll second. Okay. um. all in favor. Jesse. yep. Unknown: Robin. yes. Larry. Anette Lewis: yes. Anette. yes. So you're going to issue the request proposal and then work with the applicant to select the right body. Okay. that sounds great.
Unknown: So in regards to that. I do have a little update as well. So currently Aneri is reaching out. but she also resigned yesterday. so I believe her last day will be the 23rd I am CC on all the requests so I see which ones were going out or which offers we got in. However. I'll be in vacation next Monday. two weeks. and I am not sure. but I believe Robert has a bit of a conflict of interest to choose one of them because he is in a work group. So I wouldn't know how we would want to proceed with the decision. Do we leave it up to conservation. or what would Anette Lewis: why don't we? It should be a consensus of all of those boards. and if you need somebody for the planning board. if it is okay with the other members. I can do that. Robin Borgestedt: It's fine with me. Yeah. I'm just Anette Lewis: familiar with many of the bodies. Unknown: No morning.
Anette Lewis: So is that okay? Nuri. Robin Borgestedt: Nina. Nina. I'm sorry. Unknown: no problem. Yes. yes. of course. Okay. yeah. I can check in with you tomorrow. Okay?
Anette Lewis: Our next meeting is September the 17th. and the things so far that I'm suggesting we got a note from
the zoning board asking if we could make changes to our signage by law. And I suggested that they could come in either this current. this meeting. or the next one. September the 17th. I haven't heard a thing from them. I'm assuming that we're going to put it on the agenda for September 17. And Robert in our packets put in something that he thinks that we need to be doing. I'm assuming that's what that is. And Nina. do you know. or is that from the zoning board?
Unknown: Which document are you referring to? Under updates under. yeah. I only see the Tom Green splash pad. Anette Lewis: Or no. it was. I thought it was under updates. It was. I think so. yeah. and it was permanent and temporary. Robin Borgestedt: Signage. no. it says it's its own folder sign. Unknown: sorry. yeah. okay.
I do believe that is a draft that he started. Anette Lewis: That's what I was thinking it was. So we should look at that and and inuri. can you reach out to the zoning board and the. The Design Review Board to ask if they can join us. Okay. 17. yes. And I'd like to talk about the signage stuff. and also perhaps site plan. because I find the site plan. by law. very difficult to follow. I don't know if the rest of you do. but we might be able to do something to make it easier for people.
Unknown: Would you want me to share the draft with the draft and the CBA?
Anette Lewis: Let's look at it first. I just gave a really fast look. I think we should tell them first that we'd like them to come in. And then if we have something. we can send it later. Robin Borgestedt: And at the design review board where it was discussed having this meeting. I forget who was there. from zoning. Is it? Tom White? Yeah. could be. So he was there and. and he said that. you know. when he. as an architect. goes to other towns with. you know. projects that there are other towns that have much better signage bylaws than what we have. And so I asked him to provide some of those so that we can. you know. all see and kind of. so he said he would. so maybe one Anette Lewis: from years ago that I did with Susan Kaufman. that was the shelf document. because everybody wanted to do it. Robin Borgestedt: So when we Nina. when you ask them. you know. tell them that we're scheduling it. perhaps. ask if they can send some of their samples that you know. that they were referencing that are better bylaws than what we have. if they can send them along so we can all read them ahead of time. Anette Lewis: Did that gate work for the Design Review Board? I don't know. Oh. I thought you just he Robin Borgestedt: we. we discussed that we wanted them to come in. And I think. I think you sent it out. How about the 17th and Bill answered back. He'd. he'd look at it. And I don't think he answered either. Anette Lewis: No. he didn't. I thought you talked. He had a meeting after that. so I thought maybe he would have asked you at that meeting. Robin Borgestedt: I know we were that was that crazy meeting. So okay.
Anette Lewis: so that and any other zoning. I think Robert had a bunch of things that he wanted to be talking to us about. Were you going to say something? Anina. I'm sorry.
Unknown: no nothing in the regards to that. But I think what I also received is an email for the is it November 16 that you invited the housing group. November 12. November 12. I think there's a request to have it in person.
Anette Lewis: Okay? I guess the question is. how do people feel about having it in person and and via zoom. some people do not like to come out anymore. and if. if we don't do zoom. I'm afraid that we won't have enough input from people. I mean. doing both isn't necessarily a problem. If people think that the meeting could be okay that way. Unknown: I think they specifically requested Robert to be in person. So I just wanted to put it out there if you want to do Anette Lewis: it. Oh. for us. For us. yeah. yeah. for the November the 12th one. we would be in person. but I think we would do it Robin Borgestedt: high. do it hybrid. yeah.
Anette Lewis: Uh. then on October the 15th. we have the Coptic Church site plan review and the Carroll School. Site Plan Review. Both applications are available online on the planning board's web page under. I think it's called projects for 2025 and even though we haven't gotten a memo yet from Robert. you might want to take a fast run through and look at the site plans. and look at the narrative. and think about the and Robert will be sending this the requirements for the Dover amendment. and what we were allowed to look at and what we're not supposed to be looking at. I think that when we did the Veritas thing. I put together a chart that listed all the applicable bylaws and what the parameters of those bylaws were and what the application was asking for. And I asked Robert to do that for these two projects as well. so that we would at least be keyed in. To what we can do and what we can't really look at. Robbie Bullard: That's helpful. Thank you. Yeah. it is helpful. Robin Borgestedt: Based on last night's design review meeting. I think we should request a large meeting room for that if we're doing it hybrid. Anette Lewis: Okay. can you write that data Robin Borgestedt: that the Turkey Hill crowd is going to show up? Do we and mass Robbie Bullard: the Council on Aging the new building? Maybe for that one. it's a bigger room there. right?
Anette Lewis: I don't know if it has that Robin Borgestedt: video capabilities. Yeah. okay. Anette Lewis: yeah. that's good point. Do you know Anina? Unknown: Not sure. but you're referring to October 15. right? Anette Lewis: October 15. right? Unknown: I can. I can ask Jailyn for Anette Lewis: that one. I'd like to do that also hybrid. And I think if the board is willing that we should try and be there in person. sure.
but I don't want to cut other people out. So that's it for our next two meetings. and tentatively. on November the 12th. we have the forum on ADU that's being put together by the Housing Partnership. and we're participating In Robins taking the lead with the Housing Partnership. And
I think that that's it. Is there anything anybody else wants to talk about? Comments. concerns?
Unknown: Oh. sorry. may really quickly. So we're going to send. we're going to post the notice this Friday for the Carroll School and the Coptic Church. So there might be a lot of emails you will receive. And then the legal ad will go out October 1. and then the second legal ad is October 8. Anette Lewis: and where is the legal ad being posted? Unknown: It's the it
Anette Lewis: would be either the Wayland post or the MetroWest. The MetroWest. yes. Is it possible that you could do it in the Wayland post. Wayland? What's it called? Unknown: Wayland? Wayland post. yeah. Anette Lewis: People are actually reading that. Nobody reads. nobody reads the MetroWest daily news Robbie Bullard: like you should probably try to post it in both Yeah. Robin Borgestedt: Honestly. does the Wayland post qualify as Anette Lewis: a it does. It does. yeah. and Trudy put our zoning amendments in there. Okay. yeah. I wouldn't do both. Jesse. it's expensive. Yeah. true. Unknown: I mean. the applicant would pay for it. yeah. still. Anette Lewis: the requirement is. is. I believe. to post once in two consecutive weeks in a paper of general distribution in the city or town. and the Wayland post goes to everybody. right? Robin Borgestedt: And the other thing. when it's in the Wayland post. it really stands out. like in the MetroWest Daily News. there's tons of them. and you don't really. people don't necessarily read them. but in the Wayland post. it's kind of by itself on a page. Unknown: So okay. so I wouldn't need to check that with Robert. because he asked me to send out this week. Obviously we still have time. because it's October 1. right? Anette Lewis: Well. you could call the Wayland posts anyway and get quotes and again. truly use them for our zoning bylaws. because they're required to be posted in a local Robbie Bullard: paper as well. I think that's a better choice. too. Unknown: Yeah. I do good to know. Do did I hear someone else resigned? I didn't catch the name Neary. Anette Lewis: Neary. she's the land use coordinator in the building Unknown: department. correct? I believe she starts on the 23rd in Hopkins. Hopkins. you're right. That's it. yeah. in the Anette Lewis: planning department. Hopefully. yes. Okay. good. um. good for her. Uh. Uh. what else? I don't know if there's anything else. um. so we have a lot to do with zoning amendments. and we'll have to decide what to push this year and what to wait on. I mean. the things that we've been talking about. Jesse's and Robin's. I think we should go for this year. Robert has a lot of cleanup. kinds of things. housekeeping. and some of those we may be able to do. And then this signage thing that would be good if we could do that three in a year is a lot Robbie Bullard: the housekeeping one is almost better. like if we could. if we could do it in. like. Consent Calendar or something like that. Anette Lewis: You know what I mean. We can. sometimes what we consider. we can ask for that. yeah. we consider to be housekeeping. May not always be considered to be house. Robbie Bullard: Yeah. I know. I know if it's like little wording changes and things that we just got to clean up in there. yeah. it's better that way. Anette Lewis: Yeah. well. that's a good idea. Yeah. Okay. so again. for the next meeting. we'll be doing zoning stuff. Is there anything else that you want to be working on? It's just a week away. essentially. I
Robin Borgestedt: don't think so. Anette Lewis: Okay. great. I think we made real good progress tonight on the Robbie Bullard: zoning meeting. Pleased. Anette Lewis: and we need to keep doing it. It's Anina.
Robin Borgestedt: It's gonna get hard when we have actual applications that we're working on. especially to Dover ones. So yeah. yeah. yep. Robbie Bullard: Okay. get ready for some late night meetings.
hopefully. Anette Lewis: It'll be organized enough. I know that Robert's talked to some of the I'm not sure which applicants. maybe both of them in advance to try and make things run smoothly.
Okay. are we ready to go? Robin Borgestedt: I think so. Do you want a motion? Sure I move that we adjourn. Unknown: Second. Yeah. Two seconds. Anette Lewis: All in favor. Jesse Newbury. Larry Kiernan. yes. Robin Borg stead. yes. Anette Lewis. yes. thank you very much. Thank you. Anina. thank you. Thank you.