August 13, 2025 – Cultural Council – Video & Transcript
August 13, 2025 - Cultural Council
Pallavi Nagesha: Hello
everybody. It is 707. And I'm
calling to the order are the
cultural councils August
meeting. and we'll do a quick
roll call so I see Naresh
Mysore.
Naresh Mysore: Yep. Here. Pallavi Nagesha: Marie Isenberg Marie Isenburg: yes Unknown: Maryam Libdi Maryam Libdi: here. Pallavi Nagesha: and Kevin. Kevin Goodwin: yeah. Pallavi Nagesha: And this is Pallavi Nagesha. I'm here. And absent are Donna Mitra. Charles Bent and Alyssa Ao. all right. so the first order of business is the July 9 meeting minutes. Have you all had a chance to look at the meeting minutes? Unknown: Yes. yeah. Pallavi Nagesha: So I'm going to Kevin Goodwin: and I. and I move approval. Pallavi Nagesha: Okay. do I have a second?
Marie Isenburg: I have I have questions about the notes. I'm not ready for approval. Pallavi Nagesha: Okay. so let's go through the questions. Marie has questions. and we will go go go over that.
Marie Isenburg: There we go. Okay. okay. first of all. I want to ask. I mean. maybe this has to go later. but we had. we wanted to know about whether whether Kelsi confirmed that the grant was paid we are or is that okay? Maybe. wait. no. that'll come up later. Excuse him. Okay. Can I change there was no coverage by the event. by way? P and I'd like to replace that by Wayland Post. And Wayland Post grantee. reception. coverage.
okay. DEP. okay. and let me see. See. okay. I thought maybe we could change counsel. Haven't heard from Melissa. I was wondering if there was a different way we could say that. Pallavi Nagesha: Yeah. so we can say the youth liaison. Marie Isenburg: The youth liaison is what we haven't heard from. the youth liaison. Or. should we say the youth liaison is still working on it? Or. or we will assume the recruiting for the youth member. Or. No. that's not right. Okay. I'll just put the youth liaison there. Okay. okay. and I'd like to take the word try out of Maryam proposed that she can do some outreach efforts for that. take the word. try to and just see that she can do some outreach efforts for that. sounds good. Okay. see. all right. that's. that's all I have. Okay. Pallavi Nagesha: so. Marie. are you making the corrections? Marie Isenburg: I'm writing them down. I don't know who's doing notes tonight. Unknown: The notes will be automatically generated Correct. Marie. Marie Isenburg: well. I can. I can. I can make the corrections on this and just send it back to you. Okay. I have them underlined. Pallavi Nagesha: okay. okay. so I will once. once the corrections are made. I will repost them. and we will take a vote. I would expect all of you to respond to that email and say that you are okay with it before I send it over to post it as the official July Meeting Notes. Any questions about that? No. okay. that's fine. okay. so some of the old business utility box project update. I haven't gotten in touch with Rahul. I can so there are two things that we can do right now is either just get in touch with Rahul and have him complete the painting. or re revisit it and open it up again for for the. Participants. So
let me go over one proposal at the time. One proposal is to just me to get in touch with Rahul and get him arrange for him to complete the painting. Do I have agreement on that? Marie Isenburg: Sure if you think yes. all right. yeah. Pallavi Nagesha: okay. Miriam. are you okay with that? Yes. noi. are you okay with that? Yes. Maria. you okay with that? Yes. Kevin. are you okay with that? Yes. okay. I will get in touch with him and get him to do that. The next order of things is the grant cycle discussion. The grant this year is opening on the second of September. and it will be open until the 18th of October. I believe. Let me just double check that correct. So it is open until the 18th of October. The important dates. October 9. our financial report is due. Naresh. do you have any any questions about that? Or do you need any information? Naresh Mysore: Yeah. I need Kelsi. I think. to send me the financial statement for what's available for. you know. from our budget. So I'll ping her and get that statement. because I need that as the input to the budget. Okay. Marie Isenburg: so how's this? I have a question. yeah. has the state already appropriated a $6.900 to our account? Or do we have to wait for that? Or how does that go? Are Pallavi Nagesha: you talking about last year's? But Marie Isenburg: this year is coming up. Pallavi Nagesha: we don't have Marie Isenburg: so. oh. it's on the website. We don't think that's right.
Naresh Mysore: I haven't been notified of any. yeah. Pallavi Nagesha: no. I haven't been notified either. Marie Isenburg: Oh. because all there's a long list of every LCC on on the Pallavi Nagesha: on the mass cultural website. Marie Isenburg: yeah. yeah. Oh. okay. okay. well. I saw 6900 anyway. okay.
Pallavi Nagesha: Um. I will. I will look into that. And.
Marie Isenburg: yeah. it wasn't on our LCC. on my personal. uh. information account. but it was on the general MCC site. that's what I can tell you. Okay.
Pallavi Nagesha: I will. I will get a better. Yeah. I see that on the on their side. I will definitely reach out and make sure that this is what we have.
Marie Isenburg: Okay.
Pallavi Nagesha: and then the publicity and signage. I have the signage up the dates we got to put the signage. Is it? Sorry. Kevin. do you have a question?
Kevin Goodwin: Who may know? Okay. Pallavi Nagesha: Okay. so the signage. I got the dates for the signage. We have it. We have it for the week of October 6. So October 6 through the 13th. we will have two signage is put in. one on the Wayland. western town line. on route 20. and one near the Cochituate center fire station. So those are the two signages we'll have. We'll have them for a week. And one more thing we should do is the next couple bulletins that go out from. The town we should be on that the newsletters. So we should be on those newsletters. and I will create a write up. and I'll share it with the group. so whoever sees that. you know. the email go around for the bulletins. Just make sure that we are on it. Do uh. And the other thing is that we should also see if. if the WP Wayland press has information about the grant as well for the next couple for I know how often that paper goes out. but be there every two weeks on two weeks on Friday. Unknown: okay. so maybe starting the last this last week of August. we should Try to be in there for as well. Just make sure that Wayland post has the information about the grant as well. Maryam Libdi: As soon as we have the write up. I can share that with them. Pallavi Nagesha: Okay. I will do the right. I'll create a write up and send it to you. Marie. you had you were saying something. sorry. Marie Isenburg: No. you took care of it. Thank you. Okay. Pallavi Nagesha: all right. okay. anything else you want to know about the grant cycle grants before we move on. Maryam Libdi: can you say those dates again? You said September? What? Pallavi Nagesha: Yeah. so the grant opens September 2. and is it the it closes. the applications open September 2. and they close. October 18.
Maryam Libdi: You want to also send it in the old school news. Unknown: yes. yeah. So whatever the write up. I'll get the write up to you by the weekend. and you can. you can share it with the school news. We can share it with Wayland press. and we can also share it with the Town bulletin.
Kevin Goodwin: Hey old school news Pallavi Nagesha: the school news letter. Kevin Goodwin: oh. okay. oh. I thought somebody said old school news Okay. Pallavi Nagesha: Now the whole school news letter. yeah. All right? And then the bulletin. road project. I know we last week. it was deferred. Do we want to talk about this today?
Marie Isenburg: I don't have anything to offer. Okay. so I have to break some All Pallavi Nagesha: right. no worries. no worries. Okay. we don't have Alyssa to do news. Up youth update. so we will skip that and on to new business. which is the youth members. Miriam. do you have information about that? Maryam Libdi: Yes. we have two interested youth members. They were sent link by the town clerk. They're actually watching us right now. but it seems like the Zoom link they were sent was a watch only and not as panelists. Yeah. there's something we can do right now. or they can just. Unknown: I only have Iniyan Gandhi watching. Is that? Is that one of the youth members. Maryam Libdi: Iniyan Gandhi and Mustafa. are both watching. Pallavi Nagesha: okay. I only see Iniyan. I can definitely allow him to. I'm going to promote him to panelists so he can. Maryam Libdi: okay. let me see if I can double check that most of us using
Marie Isenburg: good job. How did you do that?
Pallavi Nagesha: So the host can and promote people to panelists and Marie Isenburg: yeah. so I don't think how she found Oh. okay. Pallavi Nagesha: how Miriam found them? Yeah. she will have to talk about that.
Okay. there he is. okay. Maryam Libdi: okay. most of us. I think.
Pallavi Nagesha: yes. So I found him. I promoted him to a panelist. so they're both here. And welcome Iniyan and Mustafa. And if you want to turn on your microphones or videos and say hello. love to see you. Mustafa Kheir: Hi. How are you? Unknown: Hi. I am good. Iniyan Gandhi: How are we going? Pallavi Nagesha: Hi. Iniyan. so do you have questions for us? I mean. first of all. I would like you to introduce yourself to our panel.
Mustafa Kheir: Hi. my name is Mustafa here. I'm gonna be a junior in the fall. Oh. I'm interested in joining this board because. you know. I just want to have a say and where. where the grants and where the grants go in our community. and to make that difference. Pallavi Nagesha: Okay. Iniyan Gandhi: Hi. I'm Joe. I'm Iniyan. I'm go to Wayland High School. Um.I'm also just interested in. like. what goes on in this town and stuff. So. yeah. so I joined. Pallavi Nagesha: okay. and Iniyan. What grade are you going to be going into? Iniyan Gandhi: I'm going to 11th grade. Pallavi Nagesha: Okay. so both of you. so you're a junior and you're a sophomore. Okay. perfect. Okay. so welcome. Mustafa Kheir: sorry. no. I'm also going to be we're both going to be juniors. sorry. Pallavi Nagesha: Oh. okay. all right. okay. So do you have any questions for us at this time?
Iniyan Gandhi: Nothing yet. Mustafa Kheir: Yes. Iniyan Gandhi: I guess just keep going with the procedure and all Pallavi Nagesha: Okay. Sounds good. Sounds good. So what we need you to do is send a letter to the town clerk. an email to the town clerk. expressing your interest in joining as youth liaisons on the Cultural Council. and we'll take it from there. We meet once a month on Wednesdays at 7pm It's usually the second Wednesday of every month at 7pm and most of what we do is and as you saw. if you were listening to our our meeting is kind of go over what's going. what is happening and what is left to do. A lot of our work is around the grants. but not everything. We do other things too. And you just heard us talk about the utility box painting project. That's something that we took on. And we do this like we we have our discretionary fund that we can spend on one things around the town. And occasionally we do. we do projects like this to to spend that discretionary fund. The grant process will start from September. from next month. we will not so October. November will be the first month we will start to talk about the grants. and start to vote around the grants. And we should be finished by December. because the results are due the first week of January. So we try to finish everything as early as possible. The your opinions. and of course. your inputs will be greatly appreciated. The biggest thing that we are looking for from our youth liaison is our connection to the school system. especially of any programs that you have up and coming that we can kind of get into as the Cultural Council. and also to let people know that the grant program is available open and to bring in participation from our youth into this as you know. you know. groups like the robotics group have been regularly applying to to us. and we love to see that. We'd love to see them succeed and and any other such groups or individuals who are interested in in applying for grants to do anything that is of use to our community. right? Usually. people see the Cultural Council and think of arts. But culture is not just arts. It is community. And a lot of things are under the purview of community. right? Whether it be STEM related. arts. related. politics. whatever have you. So. Uh. encourage people to look at that if they're if they have an idea and are confused and don't know that this can whether this is this comes under cultural grants. they can reach out to us. We're happy to chat with them and give them any advice that they need. So that is what we're looking at from our youth liaisons. And welcome. We're really happy to have you. Alyssa was a great partner. but she's off to college. and this is this is going to be great. So thank you. Thank you for volunteering. Mustafa Kheir: Thank you Iniyan Gandhi: for the opportunity. pall: Awesome. Okay. anything else? I didn't have any other agenda items. Do we have anything else we need to discuss at this at this time. Marie Isenburg: wondering when? When do we usually do the members update on the Mass website. we have a bunch. like three. I think we have about four members or something on that site. Maybe. Pallavi Nagesha: yeah. we should. So if you have signed in. it should automatically show you as as a member. but I will go take a look and make sure that that all the mem all the correct members are listed on that website.
And I also reached out through Jailyn to the other two members who we haven't seen and at the meetings in a while. Charles Bent and Donna Mitra. And they did get in touch with Charles who who informed them that he hasn't been getting meeting invites. and I hope they've corrected that and they gave me a phone number. I did call Charles at the beginning of the call today. just to let him know that we are meeting and it's on. I hope he does get in touch with me and we can figure that out. We haven't heard back from Donna. so I'll continue to reach out and see what's going on with them. Unknown: Do you think it would be beneficial for Mustafa and Iniyan to take the LCC member training
Pallavi Nagesha: so once they write their letter of intent to the town clerk and they get inducted. they will be sent all the necessary links to kind of join and all the training material as well. So once they sign on to the mass Cultural Council website. as as members of our Cultural Council. that page will be available to them to take the training and all of those. You know. I'm sure. Miriam. you remember the emails you got to take the training in. So they will get those as well once they sign up. but they need to submit that letter of intent and officially get on. Yeah.
Unknown: I did we talk about
Marie Isenburg: the box that was painted? I think I deleted his name. Was it from Rick last time. and I have it on the other file. Did we? Did we confirm that that was paid out? Or can we. or I thought we would get in touch with him and let him know when the process was completed. Pallavi Nagesha: So which. which Marie Isenburg: was to check with Kelsi about the payment
Pallavi Nagesha: to to
Marie Isenburg: wasn't to be coming up with the wrong file. Was it Rick? Somebody will remember? Okay. yeah. yeah. yes. yeah. So has that been confirmed that that payment has gone out?
Pallavi Nagesha: I haven't confirmed that the payment has gone out. but we did inform Kelsi that this is we've approved and then they can pay. Marie Isenburg: Did you have to submit the minutes with that. or was it just done? Pallavi Nagesha: No. she just wanted us to. I can. I can reach out and make sure that that the payment has gone out. I.
Any other discussions we have. In
that case. our next meeting is going to be on the 10th of September. at 730 and at that time. I want to see how we can by the 10th of September. I don't believe we'll have a good
numbers of applicants. It's too early. but we can start to think about how to encourage people to apply. Definitely. I think we have the idea of send sending information on the school newsletters. the town newsletters. and put it also in the Wayland post. So we will have some avenues of doing this. also Mustafa or any and if you. either of you are interested in kind of working with our social media. let me know. I can. I can add you to those accounts. And we usually post there. Mustafa Kheir: I can. I can do. I'm interested in that perfect. Pallavi Nagesha: perfect so once I'll get into I'll reach out to you. Mustafa. and we can talk about that. It's just a matter of adding you to those accounts. And so we have an Instagram account and we have a Facebook account. So Marie Isenburg: one more question. of course. Go ahead. Okay. are we doing anything for the Wayland arts or culture thing that's happening in October. Pallavi Nagesha: The Yeah. yeah. we are not Marie Isenburg: okay. Okay.
Maryam Libdi: Are we part of that? Is that the reason
Pallavi Nagesha: I am not sure we funded them this year. I thought we didn't. We didn't fund them. right? They didn't apply for funding this year because they went to the mass Cultural Council and got a bigger grant. So they didn't apply to to us for funding. So we haven't funded them this year.
Marie Isenburg: Can we have a presence there? Pallavi Nagesha: We can have a presence there. if this is. if that's something that we are interested in doing. definitely. if anybody has an idea and you can present it. we will try to get that. get in there. I mean. they have booths if you want us. if you think it's a good idea for us to have a booth over there. we can do that.
Marie Isenburg: Is it next meeting too late to decide on Pallavi Nagesha: that? It is. it is too late next meeting to decide on that? So we will have to kind of do this through email. If anybody has an idea and we want to just vote on it through email before then we can do that. Maryam Libdi: Mary. can you remind me of the exact date? It's in October. right? What Pallavi Nagesha: two? I'm going to say the fourth. but I may be wrong.
I don't remember. Maryam Libdi: Yes. it's on the fourth I just checked. I think it's a good idea because there's a. you know. around 15 days until the end of our cycle. So it could be a good place to market for it. But I personally can't take care of the table if we have on that day. Okay. I agree. Maybe our youth can.
Pallavi Nagesha: yeah. yeah. yeah. it is all day. but we can. We can be there. like when. when they start. and then when. when they end. For sure. last year. we did. We did have a presence there. but we funded them. so they kind of used our banner and we were. we were. We had a booth. People came up into us. to us and talk to us and learned. What we do and so on. So I am also traveling that weekend. so I won't be there to have the booth. but if our youth are both interested in doing that. I can certainly reach out to that committee and make sure we have space for that?
Maryam Libdi: Okay. perfect. Thank you. We have budget to reserve that table. or is it Pallavi Nagesha: let me ask? Let me ask. We do have money and discretionary funds to reserve a table. So I am not sure. I'm trying to find information about that. I'm not sure how much it's going to cost. But do I have a motion to spend our discretionary funds on that? If. if need Marie Isenburg: be. I'm discretionary. So I Maryam Libdi: second. Okay. Pallavi Nagesha: so noreish. are you okay with us spending on the discretionary funds on that? Naresh Mysore: Yeah. sure. yeah. I may not be in town so. but yes. I approve. Pallavi Nagesha: Kevin. Are you okay with us spending some discretionary fund money on that. Kevin Goodwin: okay. I moved approval. Pallavi Nagesha: Okay. thank you. Thank you. Maria. My Okay. Spending on that. yes. Maria. are you okay? Spending on that. yes. and I am okay as well. So I'll find out what it costs and and I will let you all know. Okay. you. Thank you for bringing that up. Marie.
anything else we need to discuss touch upon this this time around. So my action item is to update last month's meeting notes and send it around. If you can all quickly take a look and respond back to me. This time. I will ask you to hit Reply All so that it comes back to the entire council. so that it's recorded. and once that's done. I will have it posted.
Marie Isenburg: So do you have the changes you need? Then you don't need anything from me at this point. Pallavi Nagesha: Were you making the changes. Marie. or Marie Isenburg: did you I can? I can. yeah. unless you had it there already. Yeah. Pallavi Nagesha: Marie. if you can just send it to the council. So send it to the council correct. send it to the so that we all have it. and we'll just vote on it over there. and I can then post it.
Maryam Libdi: Okay. since you're going to be out of town. do we have any. like. ultra Council marketing material. banners or things to use for the multicultural fest? If have Pallavi Nagesha: banners and I can. yeah. so I have it in my garage. Two of them. I'm going to be taking a couple of them to leave it with the DPW. So if somebody wants to. or Naresh. I can leave it with you. Or Mariam. I can leave it with you.
Maryam Libdi: We will also need. like. some. you know. flyers about the grant cycle. Pallavi Nagesha: Yeah. So I think the information that I send for sending emails and such. we can also create a. if one of our Youth Can. can help us create a quick flyer for that. It'll be great. So once I send that information out. use that information to make a flyer. and we can have that. Marie Isenburg: How about if we just take the. the LCC applicant. simple. right. offline. and maybe just put that on the flyer. They have a pretty comprehensive. I don't know. Pallavi Nagesha: I mean. the fly. that whole information will be too long for a flyer. We just need to see. hey. this is happening. and here's where you can go and apply. And that that's that should be enough. Maryam Libdi: you know. something with basic information and a barcode that takes you to the application. Yeah. Yeah. Okay.
Pallavi Nagesha: Yes. all right. I should have information about the for for the email. and also the information that should go on to the poster in to all of you by the end of the week. Indian and Mustafa. I don't know. Whether you will be added to the list. to the Cultural Council list. by that's that quickly. but you'll you'll have to send. hopefully. the sooner you send the information to the town clerk. the sooner that will happen. But in the meantime. if you can quickly email the Cultural Council so that I will have your just send us a hello note or something. so that I will have your and send it through your school email. so everything is public in and accounted for. So I will have that and I can send you. I can add you to any correspondence until you're added to the town list. Okay. all right.
anything else?
If there's nothing. do I have a motion to conclude? Kevin Goodwin: So moved. Pallavi Nagesha: Thanks. Kevin. any seconds. So we are ending our meeting today early 743. thank you all for attending. Naresh. Are you agreed to close the meeting? Yes. yes. I am Maria Mayu. Maria. you. Kevin. are you? Yes. and so am I? So we close the meeting and we welcome our youth liaisons. and we will meet next month. This will be the second Wednesday of next month of September. which is the 10th see you all have a lovely rest of the week. rest of the month. I'll talk to you also. Mustafa Kheir: Thank you. Thank you so much. Unknown: Thank you. Thank you.
Naresh Mysore: Yep. Here. Pallavi Nagesha: Marie Isenberg Marie Isenburg: yes Unknown: Maryam Libdi Maryam Libdi: here. Pallavi Nagesha: and Kevin. Kevin Goodwin: yeah. Pallavi Nagesha: And this is Pallavi Nagesha. I'm here. And absent are Donna Mitra. Charles Bent and Alyssa Ao. all right. so the first order of business is the July 9 meeting minutes. Have you all had a chance to look at the meeting minutes? Unknown: Yes. yeah. Pallavi Nagesha: So I'm going to Kevin Goodwin: and I. and I move approval. Pallavi Nagesha: Okay. do I have a second?
Marie Isenburg: I have I have questions about the notes. I'm not ready for approval. Pallavi Nagesha: Okay. so let's go through the questions. Marie has questions. and we will go go go over that.
Marie Isenburg: There we go. Okay. okay. first of all. I want to ask. I mean. maybe this has to go later. but we had. we wanted to know about whether whether Kelsi confirmed that the grant was paid we are or is that okay? Maybe. wait. no. that'll come up later. Excuse him. Okay. Can I change there was no coverage by the event. by way? P and I'd like to replace that by Wayland Post. And Wayland Post grantee. reception. coverage.
okay. DEP. okay. and let me see. See. okay. I thought maybe we could change counsel. Haven't heard from Melissa. I was wondering if there was a different way we could say that. Pallavi Nagesha: Yeah. so we can say the youth liaison. Marie Isenburg: The youth liaison is what we haven't heard from. the youth liaison. Or. should we say the youth liaison is still working on it? Or. or we will assume the recruiting for the youth member. Or. No. that's not right. Okay. I'll just put the youth liaison there. Okay. okay. and I'd like to take the word try out of Maryam proposed that she can do some outreach efforts for that. take the word. try to and just see that she can do some outreach efforts for that. sounds good. Okay. see. all right. that's. that's all I have. Okay. Pallavi Nagesha: so. Marie. are you making the corrections? Marie Isenburg: I'm writing them down. I don't know who's doing notes tonight. Unknown: The notes will be automatically generated Correct. Marie. Marie Isenburg: well. I can. I can. I can make the corrections on this and just send it back to you. Okay. I have them underlined. Pallavi Nagesha: okay. okay. so I will once. once the corrections are made. I will repost them. and we will take a vote. I would expect all of you to respond to that email and say that you are okay with it before I send it over to post it as the official July Meeting Notes. Any questions about that? No. okay. that's fine. okay. so some of the old business utility box project update. I haven't gotten in touch with Rahul. I can so there are two things that we can do right now is either just get in touch with Rahul and have him complete the painting. or re revisit it and open it up again for for the. Participants. So
let me go over one proposal at the time. One proposal is to just me to get in touch with Rahul and get him arrange for him to complete the painting. Do I have agreement on that? Marie Isenburg: Sure if you think yes. all right. yeah. Pallavi Nagesha: okay. Miriam. are you okay with that? Yes. noi. are you okay with that? Yes. Maria. you okay with that? Yes. Kevin. are you okay with that? Yes. okay. I will get in touch with him and get him to do that. The next order of things is the grant cycle discussion. The grant this year is opening on the second of September. and it will be open until the 18th of October. I believe. Let me just double check that correct. So it is open until the 18th of October. The important dates. October 9. our financial report is due. Naresh. do you have any any questions about that? Or do you need any information? Naresh Mysore: Yeah. I need Kelsi. I think. to send me the financial statement for what's available for. you know. from our budget. So I'll ping her and get that statement. because I need that as the input to the budget. Okay. Marie Isenburg: so how's this? I have a question. yeah. has the state already appropriated a $6.900 to our account? Or do we have to wait for that? Or how does that go? Are Pallavi Nagesha: you talking about last year's? But Marie Isenburg: this year is coming up. Pallavi Nagesha: we don't have Marie Isenburg: so. oh. it's on the website. We don't think that's right.
Naresh Mysore: I haven't been notified of any. yeah. Pallavi Nagesha: no. I haven't been notified either. Marie Isenburg: Oh. because all there's a long list of every LCC on on the Pallavi Nagesha: on the mass cultural website. Marie Isenburg: yeah. yeah. Oh. okay. okay. well. I saw 6900 anyway. okay.
Pallavi Nagesha: Um. I will. I will look into that. And.
Marie Isenburg: yeah. it wasn't on our LCC. on my personal. uh. information account. but it was on the general MCC site. that's what I can tell you. Okay.
Pallavi Nagesha: I will. I will get a better. Yeah. I see that on the on their side. I will definitely reach out and make sure that this is what we have.
Marie Isenburg: Okay.
Pallavi Nagesha: and then the publicity and signage. I have the signage up the dates we got to put the signage. Is it? Sorry. Kevin. do you have a question?
Kevin Goodwin: Who may know? Okay. Pallavi Nagesha: Okay. so the signage. I got the dates for the signage. We have it. We have it for the week of October 6. So October 6 through the 13th. we will have two signage is put in. one on the Wayland. western town line. on route 20. and one near the Cochituate center fire station. So those are the two signages we'll have. We'll have them for a week. And one more thing we should do is the next couple bulletins that go out from. The town we should be on that the newsletters. So we should be on those newsletters. and I will create a write up. and I'll share it with the group. so whoever sees that. you know. the email go around for the bulletins. Just make sure that we are on it. Do uh. And the other thing is that we should also see if. if the WP Wayland press has information about the grant as well for the next couple for I know how often that paper goes out. but be there every two weeks on two weeks on Friday. Unknown: okay. so maybe starting the last this last week of August. we should Try to be in there for as well. Just make sure that Wayland post has the information about the grant as well. Maryam Libdi: As soon as we have the write up. I can share that with them. Pallavi Nagesha: Okay. I will do the right. I'll create a write up and send it to you. Marie. you had you were saying something. sorry. Marie Isenburg: No. you took care of it. Thank you. Okay. Pallavi Nagesha: all right. okay. anything else you want to know about the grant cycle grants before we move on. Maryam Libdi: can you say those dates again? You said September? What? Pallavi Nagesha: Yeah. so the grant opens September 2. and is it the it closes. the applications open September 2. and they close. October 18.
Maryam Libdi: You want to also send it in the old school news. Unknown: yes. yeah. So whatever the write up. I'll get the write up to you by the weekend. and you can. you can share it with the school news. We can share it with Wayland press. and we can also share it with the Town bulletin.
Kevin Goodwin: Hey old school news Pallavi Nagesha: the school news letter. Kevin Goodwin: oh. okay. oh. I thought somebody said old school news Okay. Pallavi Nagesha: Now the whole school news letter. yeah. All right? And then the bulletin. road project. I know we last week. it was deferred. Do we want to talk about this today?
Marie Isenburg: I don't have anything to offer. Okay. so I have to break some All Pallavi Nagesha: right. no worries. no worries. Okay. we don't have Alyssa to do news. Up youth update. so we will skip that and on to new business. which is the youth members. Miriam. do you have information about that? Maryam Libdi: Yes. we have two interested youth members. They were sent link by the town clerk. They're actually watching us right now. but it seems like the Zoom link they were sent was a watch only and not as panelists. Yeah. there's something we can do right now. or they can just. Unknown: I only have Iniyan Gandhi watching. Is that? Is that one of the youth members. Maryam Libdi: Iniyan Gandhi and Mustafa. are both watching. Pallavi Nagesha: okay. I only see Iniyan. I can definitely allow him to. I'm going to promote him to panelists so he can. Maryam Libdi: okay. let me see if I can double check that most of us using
Marie Isenburg: good job. How did you do that?
Pallavi Nagesha: So the host can and promote people to panelists and Marie Isenburg: yeah. so I don't think how she found Oh. okay. Pallavi Nagesha: how Miriam found them? Yeah. she will have to talk about that.
Okay. there he is. okay. Maryam Libdi: okay. most of us. I think.
Pallavi Nagesha: yes. So I found him. I promoted him to a panelist. so they're both here. And welcome Iniyan and Mustafa. And if you want to turn on your microphones or videos and say hello. love to see you. Mustafa Kheir: Hi. How are you? Unknown: Hi. I am good. Iniyan Gandhi: How are we going? Pallavi Nagesha: Hi. Iniyan. so do you have questions for us? I mean. first of all. I would like you to introduce yourself to our panel.
Mustafa Kheir: Hi. my name is Mustafa here. I'm gonna be a junior in the fall. Oh. I'm interested in joining this board because. you know. I just want to have a say and where. where the grants and where the grants go in our community. and to make that difference. Pallavi Nagesha: Okay. Iniyan Gandhi: Hi. I'm Joe. I'm Iniyan. I'm go to Wayland High School. Um.I'm also just interested in. like. what goes on in this town and stuff. So. yeah. so I joined. Pallavi Nagesha: okay. and Iniyan. What grade are you going to be going into? Iniyan Gandhi: I'm going to 11th grade. Pallavi Nagesha: Okay. so both of you. so you're a junior and you're a sophomore. Okay. perfect. Okay. so welcome. Mustafa Kheir: sorry. no. I'm also going to be we're both going to be juniors. sorry. Pallavi Nagesha: Oh. okay. all right. okay. So do you have any questions for us at this time?
Iniyan Gandhi: Nothing yet. Mustafa Kheir: Yes. Iniyan Gandhi: I guess just keep going with the procedure and all Pallavi Nagesha: Okay. Sounds good. Sounds good. So what we need you to do is send a letter to the town clerk. an email to the town clerk. expressing your interest in joining as youth liaisons on the Cultural Council. and we'll take it from there. We meet once a month on Wednesdays at 7pm It's usually the second Wednesday of every month at 7pm and most of what we do is and as you saw. if you were listening to our our meeting is kind of go over what's going. what is happening and what is left to do. A lot of our work is around the grants. but not everything. We do other things too. And you just heard us talk about the utility box painting project. That's something that we took on. And we do this like we we have our discretionary fund that we can spend on one things around the town. And occasionally we do. we do projects like this to to spend that discretionary fund. The grant process will start from September. from next month. we will not so October. November will be the first month we will start to talk about the grants. and start to vote around the grants. And we should be finished by December. because the results are due the first week of January. So we try to finish everything as early as possible. The your opinions. and of course. your inputs will be greatly appreciated. The biggest thing that we are looking for from our youth liaison is our connection to the school system. especially of any programs that you have up and coming that we can kind of get into as the Cultural Council. and also to let people know that the grant program is available open and to bring in participation from our youth into this as you know. you know. groups like the robotics group have been regularly applying to to us. and we love to see that. We'd love to see them succeed and and any other such groups or individuals who are interested in in applying for grants to do anything that is of use to our community. right? Usually. people see the Cultural Council and think of arts. But culture is not just arts. It is community. And a lot of things are under the purview of community. right? Whether it be STEM related. arts. related. politics. whatever have you. So. Uh. encourage people to look at that if they're if they have an idea and are confused and don't know that this can whether this is this comes under cultural grants. they can reach out to us. We're happy to chat with them and give them any advice that they need. So that is what we're looking at from our youth liaisons. And welcome. We're really happy to have you. Alyssa was a great partner. but she's off to college. and this is this is going to be great. So thank you. Thank you for volunteering. Mustafa Kheir: Thank you Iniyan Gandhi: for the opportunity. pall: Awesome. Okay. anything else? I didn't have any other agenda items. Do we have anything else we need to discuss at this at this time. Marie Isenburg: wondering when? When do we usually do the members update on the Mass website. we have a bunch. like three. I think we have about four members or something on that site. Maybe. Pallavi Nagesha: yeah. we should. So if you have signed in. it should automatically show you as as a member. but I will go take a look and make sure that that all the mem all the correct members are listed on that website.
And I also reached out through Jailyn to the other two members who we haven't seen and at the meetings in a while. Charles Bent and Donna Mitra. And they did get in touch with Charles who who informed them that he hasn't been getting meeting invites. and I hope they've corrected that and they gave me a phone number. I did call Charles at the beginning of the call today. just to let him know that we are meeting and it's on. I hope he does get in touch with me and we can figure that out. We haven't heard back from Donna. so I'll continue to reach out and see what's going on with them. Unknown: Do you think it would be beneficial for Mustafa and Iniyan to take the LCC member training
Pallavi Nagesha: so once they write their letter of intent to the town clerk and they get inducted. they will be sent all the necessary links to kind of join and all the training material as well. So once they sign on to the mass Cultural Council website. as as members of our Cultural Council. that page will be available to them to take the training and all of those. You know. I'm sure. Miriam. you remember the emails you got to take the training in. So they will get those as well once they sign up. but they need to submit that letter of intent and officially get on. Yeah.
Unknown: I did we talk about
Marie Isenburg: the box that was painted? I think I deleted his name. Was it from Rick last time. and I have it on the other file. Did we? Did we confirm that that was paid out? Or can we. or I thought we would get in touch with him and let him know when the process was completed. Pallavi Nagesha: So which. which Marie Isenburg: was to check with Kelsi about the payment
Pallavi Nagesha: to to
Marie Isenburg: wasn't to be coming up with the wrong file. Was it Rick? Somebody will remember? Okay. yeah. yeah. yes. yeah. So has that been confirmed that that payment has gone out?
Pallavi Nagesha: I haven't confirmed that the payment has gone out. but we did inform Kelsi that this is we've approved and then they can pay. Marie Isenburg: Did you have to submit the minutes with that. or was it just done? Pallavi Nagesha: No. she just wanted us to. I can. I can reach out and make sure that that the payment has gone out. I.
Any other discussions we have. In
that case. our next meeting is going to be on the 10th of September. at 730 and at that time. I want to see how we can by the 10th of September. I don't believe we'll have a good
numbers of applicants. It's too early. but we can start to think about how to encourage people to apply. Definitely. I think we have the idea of send sending information on the school newsletters. the town newsletters. and put it also in the Wayland post. So we will have some avenues of doing this. also Mustafa or any and if you. either of you are interested in kind of working with our social media. let me know. I can. I can add you to those accounts. And we usually post there. Mustafa Kheir: I can. I can do. I'm interested in that perfect. Pallavi Nagesha: perfect so once I'll get into I'll reach out to you. Mustafa. and we can talk about that. It's just a matter of adding you to those accounts. And so we have an Instagram account and we have a Facebook account. So Marie Isenburg: one more question. of course. Go ahead. Okay. are we doing anything for the Wayland arts or culture thing that's happening in October. Pallavi Nagesha: The Yeah. yeah. we are not Marie Isenburg: okay. Okay.
Maryam Libdi: Are we part of that? Is that the reason
Pallavi Nagesha: I am not sure we funded them this year. I thought we didn't. We didn't fund them. right? They didn't apply for funding this year because they went to the mass Cultural Council and got a bigger grant. So they didn't apply to to us for funding. So we haven't funded them this year.
Marie Isenburg: Can we have a presence there? Pallavi Nagesha: We can have a presence there. if this is. if that's something that we are interested in doing. definitely. if anybody has an idea and you can present it. we will try to get that. get in there. I mean. they have booths if you want us. if you think it's a good idea for us to have a booth over there. we can do that.
Marie Isenburg: Is it next meeting too late to decide on Pallavi Nagesha: that? It is. it is too late next meeting to decide on that? So we will have to kind of do this through email. If anybody has an idea and we want to just vote on it through email before then we can do that. Maryam Libdi: Mary. can you remind me of the exact date? It's in October. right? What Pallavi Nagesha: two? I'm going to say the fourth. but I may be wrong.
I don't remember. Maryam Libdi: Yes. it's on the fourth I just checked. I think it's a good idea because there's a. you know. around 15 days until the end of our cycle. So it could be a good place to market for it. But I personally can't take care of the table if we have on that day. Okay. I agree. Maybe our youth can.
Pallavi Nagesha: yeah. yeah. yeah. it is all day. but we can. We can be there. like when. when they start. and then when. when they end. For sure. last year. we did. We did have a presence there. but we funded them. so they kind of used our banner and we were. we were. We had a booth. People came up into us. to us and talk to us and learned. What we do and so on. So I am also traveling that weekend. so I won't be there to have the booth. but if our youth are both interested in doing that. I can certainly reach out to that committee and make sure we have space for that?
Maryam Libdi: Okay. perfect. Thank you. We have budget to reserve that table. or is it Pallavi Nagesha: let me ask? Let me ask. We do have money and discretionary funds to reserve a table. So I am not sure. I'm trying to find information about that. I'm not sure how much it's going to cost. But do I have a motion to spend our discretionary funds on that? If. if need Marie Isenburg: be. I'm discretionary. So I Maryam Libdi: second. Okay. Pallavi Nagesha: so noreish. are you okay with us spending on the discretionary funds on that? Naresh Mysore: Yeah. sure. yeah. I may not be in town so. but yes. I approve. Pallavi Nagesha: Kevin. Are you okay with us spending some discretionary fund money on that. Kevin Goodwin: okay. I moved approval. Pallavi Nagesha: Okay. thank you. Thank you. Maria. My Okay. Spending on that. yes. Maria. are you okay? Spending on that. yes. and I am okay as well. So I'll find out what it costs and and I will let you all know. Okay. you. Thank you for bringing that up. Marie.
anything else we need to discuss touch upon this this time around. So my action item is to update last month's meeting notes and send it around. If you can all quickly take a look and respond back to me. This time. I will ask you to hit Reply All so that it comes back to the entire council. so that it's recorded. and once that's done. I will have it posted.
Marie Isenburg: So do you have the changes you need? Then you don't need anything from me at this point. Pallavi Nagesha: Were you making the changes. Marie. or Marie Isenburg: did you I can? I can. yeah. unless you had it there already. Yeah. Pallavi Nagesha: Marie. if you can just send it to the council. So send it to the council correct. send it to the so that we all have it. and we'll just vote on it over there. and I can then post it.
Maryam Libdi: Okay. since you're going to be out of town. do we have any. like. ultra Council marketing material. banners or things to use for the multicultural fest? If have Pallavi Nagesha: banners and I can. yeah. so I have it in my garage. Two of them. I'm going to be taking a couple of them to leave it with the DPW. So if somebody wants to. or Naresh. I can leave it with you. Or Mariam. I can leave it with you.
Maryam Libdi: We will also need. like. some. you know. flyers about the grant cycle. Pallavi Nagesha: Yeah. So I think the information that I send for sending emails and such. we can also create a. if one of our Youth Can. can help us create a quick flyer for that. It'll be great. So once I send that information out. use that information to make a flyer. and we can have that. Marie Isenburg: How about if we just take the. the LCC applicant. simple. right. offline. and maybe just put that on the flyer. They have a pretty comprehensive. I don't know. Pallavi Nagesha: I mean. the fly. that whole information will be too long for a flyer. We just need to see. hey. this is happening. and here's where you can go and apply. And that that's that should be enough. Maryam Libdi: you know. something with basic information and a barcode that takes you to the application. Yeah. Yeah. Okay.
Pallavi Nagesha: Yes. all right. I should have information about the for for the email. and also the information that should go on to the poster in to all of you by the end of the week. Indian and Mustafa. I don't know. Whether you will be added to the list. to the Cultural Council list. by that's that quickly. but you'll you'll have to send. hopefully. the sooner you send the information to the town clerk. the sooner that will happen. But in the meantime. if you can quickly email the Cultural Council so that I will have your just send us a hello note or something. so that I will have your and send it through your school email. so everything is public in and accounted for. So I will have that and I can send you. I can add you to any correspondence until you're added to the town list. Okay. all right.
anything else?
If there's nothing. do I have a motion to conclude? Kevin Goodwin: So moved. Pallavi Nagesha: Thanks. Kevin. any seconds. So we are ending our meeting today early 743. thank you all for attending. Naresh. Are you agreed to close the meeting? Yes. yes. I am Maria Mayu. Maria. you. Kevin. are you? Yes. and so am I? So we close the meeting and we welcome our youth liaisons. and we will meet next month. This will be the second Wednesday of next month of September. which is the 10th see you all have a lovely rest of the week. rest of the month. I'll talk to you also. Mustafa Kheir: Thank you. Thank you so much. Unknown: Thank you. Thank you.