January 26, 2026 – Capital Improvement Planning Committee – Video & Transcript
January 26, 2026 - Capital Improvement Planning Committee
Alright, it's 6 o'clock. I'm going to call this meeting of the Capital Improvement Planning Committee to order. It's January 26th, 2026 at 6 p.m. And we are meeting remotely on Zoom.
And so, this meeting may be recorded, and if recorded, will be made available to the public on Wacom as soon as possible after the meeting. Pursuant to Chapter 2 of the Acts of 2025, this meeting will be conducted via remote access in accordance with applicable law.
No in-person attendance by members of the public will be permitted. And you can find the link to watch the meeting on the calendar section of the town's website.
So, because I just said we're all going to be participating in Zoom, and we have the full body here on Zoom. I'm going to review the agenda.
So, at 6 p.m., call to order. Review the agenda for public and any announcements. 6 o'clock, public comment and members' response. 6 o'clock, review of the FY27 requests that were not recommended for inclusion in the FY2027 capital budget,
as well as FY2028 through FY2031 departmental requests to determine what to include in the FY2028 through FY2031 capital plan, including funding sources. 7.40 p.m., discuss and vote addendums, if any, to the committee's report to the town manager.
8 o'clock, preliminary review of articles submitted for annual town meeting to assess impact on capital plan, if anything new from our last meeting.
8.15, debrief, if time allows, debrief on CIPC report process and compile suggestions for future reports. 8.45, review and vote to approve minutes of January 21st, if available, which they are.
8.55, topics not reasonably anticipated by the chair, 48 hours prior to posting, if any, and setting times of our next meetings. And 9 p.m., adjourn.
9 p.m. Because we are on Zoom, we are going to have to do our voting via roll call vote. And that's it. Yep. Go ahead, Brian.
Can you just do a roll call for attendance purposes, please?
Absolutely. So I'm Kelly Lappin, and I'm here. We also have Bradford Carver, Elizabeth Lusky, John Klein. Klein or Klein? Klein. I'm going to get this wrong every time, John.
Klein. Klein. Klein. And Brian Hurley.
Thank you. All right. So I think we can dig right in. Just, I guess, a couple announcements before I do that. I did reach out to
Michael Thea and let him know that any changes would, at this point for FY27, would go to the town manager for, you know, consideration in their recommendation.
I went back and reread Tom Holder's email and he actually addressed his email to the town manager and the finance director with me on copy. So I did not send him the same message because I think he directed it appropriately for the process.
And then I did send an email to Tom and Michael asking them if they could join us at our next meeting. I didn't think it was fair, both from a timing perspective and given the fact that the storm rolled through and I'm assuming Tom is very busy with that and with the town offices closed today.
I didn't think that was appropriate to try and get them here tonight. So Michael has already responded and said he will join us. And I assume when Tom gets a minute to breathe, he'll respond as well. So I'll let you know on that.
All right. So with that, I think we can dive into recommendations. Since we are all on Zoom, does somebody other than me want to drive sharing today? And if not, I'll share.
No, I mean, sure. But I can share since I, if that helps easier. It's easier for me if I'm not doing the driving and we're sharing the version 12.
Well, right. Yeah. Okay. Now it might be an eye chart. So when it comes up, just let me know if you need me to, you know.
Perfect. Thank you. I'm in. It's just taking this time.
Any luck now? Yep. Yep. It's up. If you could just make it a little bit bigger.
How's that? I can handle that right there. Is everybody else okay? Yep. Yep. Okay. And I'm on the, you know, FY29 tab. So I'm assuming we might want to jump to a different tab or are we, where are we starting? Why don't we, why don't we left off on the FY28 tab? Can we just walk that through? Make sure it's consistent. Did everybody take a look and make sure it's consistent with what we discussed? I thought it was. I admit, though, I didn't take perfect notes. So anybody else have any feedback on that? A couple of questions. I know I wasn't at the meeting last week, but do we really only have two lows?
Do we really only have what? I'm sorry. Like three lows. Is this all we have for lows?
Yes. Yes. Yeah. Okay.
Yeah. So my question, Brian, was did you, and I could have done this myself, I guess. Did you do totals? The totals at the bottom are the full totals for all the projects on the page, right?
Correct. Do we have a total for just the yeses? I didn't put that on the page. Okay. Liz, how good are you at summits? You want to do it real time? Sumits on the fly.
I'm assuming that holds a cross for, if it's a yes in column A, it's a yes across the board, yeah? Yeah. You might get in trouble, though, with a summits if there's the footnotes on the, on summits. It might not work. Yeah. I think the whole, if you take, yeah, unfortunately, you take the sum total, it's been a while since I've done, but I think we can, yeah, Brian, you're trying to say something. Go ahead. Yeah. Just if, if you could take Liz, the, the total number for all the high priorities is one number. And then there's only a handful of other yeses that you would need to add in. This isn't like locked, right? There we go. Okay. Sorry. Say that again, Brian. Yeah. So if you scroll up to the, uh, the high category.
Yes. And if you scroll down to this, the, uh, total line through a 26. The 45. Yeah. So that'd be, that'd be your first number. And then if you hit plus, and then just start scrolling down, looking for the yeses and just add, uh, successive yeses. Uh, you picked up one, one too many. Yeah. It's a 32 is a yes. Yeah. Yes. And not the maybes, right? Not the maybes. I think you have an, all right. Sorry. I think I may have replaced it. I'll put that out of their calculation. But these are your yeses.
So drag, if you can drag that across, then we can see it by funding source.
Do you want other funds as well? I'm assuming. Yes. Uh, column R. Yeah, we could see that. We could see that one. That's CPA funding. Yeah. Okay. Okay.
Okay. So we weren't looking at this. I don't think when we were doing it, but it's not terrible. Uh, the gate and just for, you guys can't read my mind. What I'm looking at is each columns total relative to, um, the various guidelines. And so I'm looking for, you know, debt, levy debt is the 3.4 million, right? And then you have self-supported debt of 2.3 million. Cause you have the two water funds, not terrible. It may be a little bit higher than, than what we have in the guideline. Free cash, probably okay. Cap stabilization is consistent with what we said. So it's not, it's not a bad place to start, I guess is my.
And if you, uh, if you compare it to the yellow shaded row, which is, uh, the amounts that are in last year's five-year capital plan. It's pretty, pretty close. Can I do the calc? No, no. I know we haven't been holding ourselves necessarily to that, but, uh, it's not too far off. No, not at all. Right. If you just look at against the yellow row you're talking about, right, Brian? Right. Row 77, yes. Yep. Yeah. So the only, uh, so we had what, four, six or so maybes, which, uh, obviously will drive these numbers significantly up. Um. Um, yeah, so you want to look at the maybes, Brian? Yeah. And just maybe with Liz here, just, just, I know we were looking to get input from Tom Holder and Mike Fea and, you know, it may be, we need to wait till next week to finalize this particular year, but. Yeah, I think what I'm thinking we should do, though, is keep going, kind of, this is, lay out our template and then go over it with them and tweak across the years accordingly, right? Yeah. Yeah.
Yeah. Could you go to the left, um, Liz, and freeze the, um, is the, is this, just scroll to the left a little bit so we could see the description of the projects?
Yeah. Sorry. Let me just get your maybes in there and then I will. Okay.
So that's with the maybes is 11 million. Yeah. Yeah. Sorry. Do you want to. Yep. Go across the board again, presumably. Yeah. Yeah. But yeah. Doesn't hurt. So, you know, as we were talking last week about the, you know, the financial parameters and the policies and can we exceed those, I think we decided those are the goals, but if there's rationale for why we would propose exceeding it, we could do it. So I think each of those maybes is both needing of a little more explanation and to the extent we want to include any or all of them, um, you know, we'd have to just give our rationale for why they need to be done in fiscal 28.
Yeah, I, I agree with you, Brian. I think there's, there's two paths, right? There's, we include them and you exceed the guideline, but you do it with a, with a reason or you have to, if they're a priority, you have to swap them out, right? With something else that, that ranks against it as a lower priority when we, when we talk to the department managers, uh, again, but we can't, right? We could exceed guidelines and give a reason if we were to do that consistently year over year, right? We're going to, we're going to end up in a, with an issue. So I think it's got to be situational based on the projects. Can we look at what the maybes were again? This is a refresher. If you scroll up and then just shift to the left, so we, there we go.
And there there's, you know, I, I put these into two different buckets since we deferred the top four already one year. Um, you know, in my mind, they, they might get a little higher priority than the maybes in the fiscal 28 request, but maybe not. Yep.
And one of my concerns following the meeting, as I thought about it, um, as relates to the schools, um, you know, I know over the last two or three years, um, they've expressed concern that they've included money in their operating budget for repairs, which they've ended up having to spend, uh, covering shortfalls and special ed and other things. And, um, and I know they're hopeful that the capital budget will allow them to, uh, more, more up to date, stay more up to date with their, you know, repairing of the buildings. So, um, on behalf of the school committee, I would like to advocate for some of these, you know, uh, projects being, you know, included, but, um, I'm sure when we hear from Tom Holder, he'll feel strongly about at least possibly one of his three big items, uh, in the fiscal fiscal 28 requests. Yeah, I don't, I don't disagree with you, Brian, except there's one thing I've always had a problem with, and you already said what it is, is I don't have a problem. And I think I said it in the last meeting, I want to spend money on maintaining assets, right. Particularly when they're newer assets that, you know, we should keep in good, in good condition, but it is a known fact, right. That the maintenance budget in the operating budget for the schools often doesn't get used for maintenance, right. It gets used for other things. And I, I don't, I don't think that's fair, right. Um, that, that occurs on a, on a, not on a one-off basis, it's happened right many times. And so to me, it seems like, and I don't know that this is our purview, but on a go forward basis, if we're not, if there's money and there's an expectation for what should be spent on maintenance out of the operating budget, and that doesn't happen, that that's not an end run that, well, we'll just get it in the capital budget, right. So I don't, I don't know that that's within our purview. It just, it's, it's, it's tough, right. To say for those who are using operating to maintain their, some of their assets, and I'm not talking about rehabbing, I'm talking about maintaining. So it's, it's also important to have a delineation between, right, what is appropriate maintenance, standard maintenance, and what is, you know, an HVAC is at end of life and needs to be replaced, right. Or, uh, you know, there's systems that need to be replaced. There's a difference between, um, maintenance and, and end of life on, on particular assets to keep a, to keep a building or facility running. Yep. Yeah. My understanding, my understanding from the budget working group is that the schools have built in a little bit extra, but putting aside what you just said about, and what I said about them, unfortunately having to use those funds for other things in, in past years, I believe they've, in their preliminary budget, they've built in, uh, additional amounts for repairs, but again, it remains to be seen, uh, whether they'll be able to use it for that purpose at the end of the day. So anyway, I just, since I am the school's representative, I, I, after I left the meeting, I felt like I didn't fully advocate on these three requests, particularly since they were asked for in fiscal 27. Um, can you, can we just look down the list of highs and what other school requests are in this particular year so far?
Yeah. Wait. Yeah. Right. Can we, if I scroll up, I think we can see it. Liz, if you scroll up, they'll be toward the bottom, I think. Yeah. So they start on like row 22. Yep. Yeah. So the first item was a potentially a carry forward from 27. Yep. It remains to be seen whether that'll find its way into the 27 town manager budget. Yep. Then another HVAC fire alarms and more boilers. Do you want to go through all the school ones or just the highs? Well, I think those, I was just trying to figure out what do we already have in the school? So if we're looking what we already included, we included a million and a half of school items, right? And one of them was a carryover from the prior year. The question is, right? And this is where a discussion with Michael might come in handy is, all right, the HVAC and the boilers, are they, you know, must be done in 28? Or do they take priority over some of the things we, we put in maybe? Yeah. I mean, the three maybes, I think, as I remember Michael at a high level describing that there's just each year, there's things that have worn out and again, look at flooring or wall repairs, whatever. And, you know, he, he can't be overly specific about the project. He just knows that over time stuff wears out and he takes the summer to replace some of it. Yep. Yep.
If you keep scrolling down into the fiscal 28 mediums, not the carry forward mediums, can we just see what else is in there for school? So we had some of the athletic stuff, roadway sidewalks. I think generally people seem to not put those too high on their list. More ceilings and wall repairs and custodate equipment. Um, so anyway, uh, you know, schools obviously shouldn't be, uh, grabbing all of the available budget, but, um, just thought I'd put my plug in.
Yeah. I mean, I think we can hear from, you know, I guess Tom on what he thinks on some of this, like what's realistic and what he, what's gets been aware, right? Yeah. It's Michael on these Michael. Yeah. Yeah. I'd like to, I that's, I'd like to hear from Michael and we can either flip or add, but I, we did, we did push out right from FY 27, but the real major difference between what was in plan and what we ultimately recommended was the town building being pushed out. So I gotta, we gotta think we gotta be careful, um, because that's still not being addressed, right? And that's a spend that's going to come down the line too. Um, and when I, when I summarize this on the town building, uh, uh, initially I thought I might just put zeros in for those, but I decided better leave it in as a placeholder and then, uh, try to get more detail from, uh, Michael FAIA, uh, before we just necessarily push it all to fiscal 29. Um, I basically left all the requests in, uh, but we, we didn't necessarily recommend doing it. Yeah. But I think that's consistent with what we've already done in the report, right? We put it in FY 28. Now, whether or not we recommend it is a different story, but I, I know we went back and forth on that a number of meetings ago, but ultimately I think I cited Brian with where you landed. I didn't want to take it out of the five years and make it seem like the requests were lower, the needs were lower because if anything, I think they're higher, right? Then what's even here. So leaving it, we put it in FY 28 as a request for FY 28. I think this, this is the discussion with Michael we need to have on, right? What the critical priorities are, but it still comes back to what we said to our select board liaison last week, right? There needs to be some decision making around what the future and strategy is for the town building. Otherwise, otherwise these costs are just gonna, you're gonna default into them because you're gonna have to do them, right? Because the clock ran out. And that's consistent with what's in the report. Yep. Yep. So is there anything, so we talked about the maybes. I, I hear you, Brian, on the schools. I had a question for Liz, who was, I don't know if it was this year, Liz, you're, you're questioning the fact that there were only three lows, two of which were carried forward. Um, again, these are, with the exception of changes we've made when we've gotten to looking at this particular schedule, these are, these were the sort of the consensus view of, of the members rate rankings, but, um, now's your opportunity. If you see something that, uh, you want to advocate should not be a medium, um, but rather a low, now would be the time. Yeah. No, I was just trying to make sure I was reading the report correctly, and that I wasn't, I mean, it seemed fairly straightforward, but it was just making sure. I, I thought the dollar amount was smaller than I was anticipating, but beyond that, um, but suggesting what else should go into a low bucket. I mean, no, I'll stand by what the team landed on. I'm not, I don't have any straight opposition to any specific line item, if that's what you're asking, Brian. Okay. Appreciate the ask, though. Can you, can you scroll down to the enterprise funds? Just, I think it was this year that I had an error in what I had shown you last week. Uh, sorry, where am I going? Up, up, up, up a little bit. The water, water, wastewater transfer of the enterprise funds. Yeah. So the, uh, just to clarify, the vehicle W dash three utility body, I think last week when we looked at version nine, I had that inadvertently under wastewater. So, uh, just so everybody's clear. I put it where it's supposed to be. Okay. And even though we, I'm sorry, should it be under wastewater or should it be underwater? It should be on, it's, it's in the right place in this version. Okay. And, uh, uh, wastewater then yeah, no, underwater, underwater row, row 66. Uh, that was in a, that was in a different location last week. Um, and just to be sure, I think even though it's showing as a yes for the low pressure sewer replacement, I think we still had, uh, questions for Tom Holder when he meets with us is to understand the timing. Yep. Similarly on the transfer station, uh, garage replacement and roll off of those, we said no, but I think we wanted to get both Michael Fay and Tom Holder to, um, help us understand their different view on the building and, uh, give Tom an opportunity to say why the roll off can't wait. Um, and then on these, uh, you know, again, they're self-supporting debt, hopefully, uh, not so much for the transfer station. Um, so, um, I think that's why there's more pressure on getting to a yes on those big capital items for me. Yeah. I think the transfer station's different in that to things. One, right. There's a study being done on viability in the future of the transfer station, which I think before we spend money, we want to know where that's headed. And two, that the transfer station enterprise fund likely can't handle this, right. They can't, it can't handle this amount of spending, even from a borrowing perspective. So if it can't do that, then this is a decision. It's in a different column, right, from a spending standpoint. And it's competing with dollars, um, in whatever column it goes in. So I think that makes it more important to, to delve into than the others. Okay. All right. Can we just scroll back up to the maybes
one more time? I just want to, so it was, it was three school projects and then four. Well, I guess it's just, well, I guess maybe you brought right, like you said, you broke medium carried forward from medium. So it's one DPW that was carried forward and three that were mediums that we had as maybes. Right. Yeah. And, and Tom Holder would tell you on row 40, the 20 rehab design, uh, he, he put the request in at the urging of the, uh, economic development committee. Um, and ultimately, uh, obviously the DPW would be involved in aspects of that. Uh, but I didn't get the sense last year when I was on the FinCom that, uh, that he really felt it was, you know, that I don't think he wanted that to take precedent over other specific DPW project requests. Yeah. It's kind of the sense I got, but again, he can, uh, he can speak for himself when he meets with us and, you know, he might feel the same way about the route 20 South landfill cap restoration, which is really being driven subject to confirmation. I believe it's being driven by the, uh, select board and the route 20 planning committee to a reuse committee, uh, to, to get that parcel available for other uses. And, uh, uh, so I, do you think, so as we, as we further develop ranking rating, right, we talk, we talk a lot about life and safety. We've talked about not wanting to leave dollars on the table to the extent there was, you know, grant or matching funds. Um, in some cases, you know, like these two, there's, there's other use reasons. Um, and I think those have to be, in order to prioritize those, and this is not just true for these projects, but other ones as well. I think they require a little more backup and support for their use in order to make it a higher priority than, you know, a number of these things where it's like keeping, keeping existing assets, assets, you know, well functioning. And so we can get a little more insight from Tom, but it's hard to spend a million dollars, right. If you were to do those two, if you were to find out, well, the salt sheds, right. And I don't know this, I'm just making up examples, right. The salt sheds leaking, right. There's gotta be good support and I'm not, I don't want to come off as sounding like I don't support strategic initiatives, right. That there might be a good longterm reason to, to move in that direction. I just think those require more upfront, um, explanation and support in order to get them prioritized and understanding it's urgency, right. I mean, is it, is it, is it, Hey, this is a five year problem. And as we built, we know we have a problem, right. We have, we have more projects than money. So you want to tell us the urgency, how, I mean, I don't think we should guess. Yeah, I think I agree with both of you. I think on the landfill cap restoration, again, we need to confirm, but if nothing was going to happen with the current site, I don't think we'd be spending money on anything to do with the landfill cap, but we'll find out. Um, and so, you know, the town owns that land, the land's not going anywhere. And it's a nice to have to redevelop it into something that's useful to different interests in town. But I agree with you, Kelly. There's many other things that are used day to day that are more, you know, we have to have them, um, same with the route 20 rehabilitation. I said, the only, the only quasi issue there is that, uh, to the extent that the town really wanted to improve, uh, the aesthetics, the safety connectivity of that area of route 20 and get the state to pay for it. Uh, as I mentioned last week, you know, you have to get onto the so-called tip list, which is probably still four or five years out before the town would ever get on it. Um, I think back to the Route 30, Route 27 intersection, which was funded by state tip funds. And, you know, between the time it went to town meeting and the time it was actually, uh, the construction was completed, my recollection is like five or six years. Yep. So, um, you know, you don't want to lose out on state money, assuming you view approving safety, aesthetics, connectivity as a, as a particularly high priority compared to other things. And I think the EDC would say all those things would, uh, enhance that area so that, um, it would spur additional economic development and ideally, um, increase revenue to the town, but I'm not so sure how, by how much. Yeah. I, I'm not saying there's not arguments. I think there are arguments. I just think that the, the cases have to be right. Well documented, well supported for it to make it above, you know, other items on here that, that are, in my opinion, must haves. Yeah. Okay. All right. Any other, I don't have any other comments on FY 28. I think, as I said before, I think we will need to do some tweaking once we talk to Michael and Tom, but I'd like to proceed to the next year unless, and I'm not saying you can't have, unless somebody has other things I want to talk about on, on FY 28 before we go there. All set. Okay. You get another shot to talk about all these, uh, maybes and no's on the next tab, but you just scroll over to the left. Um, there you go. So I just plugged in yes, assuming all the high priorities would get yes, but we need to confirm that amongst ourselves. Yep. Assuming same thing, tally it up. There were, there's not a total for the yeses at this point, right? We still want to see that same lens. Yeah, you can do that for the total. We haven't done the, the, the columns. We can do that after this. This will still give us a rough idea of right, right now. It should just be the, uh, high priorities in this section and then in the enterprise fund. So I didn't, I didn't, uh, we don't have any highs outside of the, uh, yeah, I didn't re-rank it. I didn't re-rank anything in advance. Um, what about this field maintenance one? I'm sorry, that one I did carry that one over as a yes. And then these water funds? Yeah. Uh, yeah. And that has our wastewater transfer station. Okay. You're good.
Yeah. So we're, look at that. We're below what was the prior plan. If I do the math, we'll get there. Don't you worry about it. Seriously. Are we- That's because we just have the highs in. We haven't added any mediums in. Okay. Great. So why don't we first, let's look at the highs first to make sure we were all on board with the highs. Yeah. And I'm assuming road improvements is still some subset of the total ask like we did in 27 or is this the full budget? No, we're doing, it's the total ask. Okay. Because the subset was really to, to adjust for, for what was left over in accounts. So you only get to do that once. So, and so following the thread there. So in 27, we did a subset. The rest of it got pushed into 28. Did we just do one big bucket then of 28? We didn't push the remainder of 27 into 28 because it was an intentional, we cut 27. Okay. They just have to manage to less. Yeah. Well, because there's, because there's dollars in funds available still from prior, prior capital, right? So we, we cut it so that we thought, and Tom may tell us we're wrong, but right. Sure. That it's enough to do a year's worth of road work, but you're not going to have, you know, a year sitting in the hopper ahead of time for, for the next year. But once you've done that and you get to FY28, if you cut the funding going forward, right, you really mean I'm, I'm cutting out right roads out of the cycle entirely, right? Because you're going to have less money. So we left them for 28. We left it at the full ask for 28, but we never, we didn't push the remainder of 27 anywhere. Okay. Okay. Now, as we go through this list, do you want to identify sources for these while we're at it? Yeah. Why don't we do that? So, so roads are levied debt. And this is just, so Brian, to keep consistent with, did you just do plus? Just go into, yeah, go into the levy column and just say equals. Yeah. If you want to do a real-timer, I can just keep the list and then redo this after the meeting. Be quicker. Yep. That's fine. We can do it after. All right. So let's run down the list. So Brian has it. So I think attics and roof replacement are levy debt, personal protective equipment, and I would normally say all the fire ones are ambulance fund. That's probably pushing it for the ambulance fund in a year. Let's, let's start there. Okay. IT is going to be free cash.
Radio system upgrades are going to be free cash. I think, I think it'd be free cash from from, um, from the cyber down to the town beach roof. Yeah. Just so I'm, I'm clear on this, because in determining whether it's a levy or, or free cash, I guess I'm not clear what the guidelines are on that other than, other than it appears to be at the amount. So amount and, um, and length of use can come into play as well. But typically it's not a hard and fast rule, but I think in one of the policies it talks about, um, a half a million or greater, but that can be done on a combined basis. So for example, if you had, you know, five town building facilities improvements that were a hundred thousand a piece, you could put those together, um, to meet the threshold. Okay. When they're smaller amounts or they're shorter life things, we try not to borrow. So we use free cash and just as a refresher, right. Free cash is the result of operating, actual operating expenses that come in less than the operating budget or revenue that comes in greater than, than, you know, the budget, budgeted revenue results in free cash. And so when we use free cash, we're not causing a tax impact to residents because they've already felt that tax impact from previous taxation. So we're not prospectively affecting, um, but we also don't, it's not an unlimited bucket. You can't, um, so the guideline, uh, I'm not remembering it off the top of my head, but I think two to three million, I think two to three. Yeah. Two to three or 1.5 to two and a half, something like that. I can't remember off the top of my head, but that's what we have in levied and free cash combined or wonder. What was that? Is that a combined levy and free cash? No, free cash alone. Just free cash alone. Levy is, levy is three to five. Maybe Brian, are you looking it up? Because I don't have it in front of me. Yeah. Free cash was one and a half to 2 million. Levy borrowing three to 5 million. Yeah. The ambulance receipts 200 to 300,000. And Brian, I know you're capturing this and you're going to go back and make sure I did it all right, but the other fire, so ballistic protective equipment and gear extractors, does that go under ambulance? Yeah. I think given what I just said, that the range was two to 300, um, do we want to just. You're, if you're there. I'd probably take, you're over it with, with the 180. Yeah, 410. I'd probably put the firebox, the fire alarm box receivers in free cash. Okay. Okay. I would put the fire alarm upgrade in levy debt. Yeah, the, uh, both the, these last two were levy debt and fiscal. Yeah. 28. Yeah, I put those both in levy debt.
And Brad, that's an example too, right? Of where I'm, I'm kind of taking schools and saying, if we're spending more than a half a million dollars doing upgrades in school buildings, right, I'd put that in levy debt individually. They wouldn't meet it, but together it does. Right. Hey, Brian, quick question on the spreadsheet. This turned red, you're tracking that or does that mean anything? Uh, I, yeah, I, I probably just had a for some reason. Okay. And I'll probably redo it anyway, unless you want to send me this when you're done. Yeah, I'll send you this when I'm done. Okay. Oh God. Yeah. There's no reason to do it twice.
Okay. All right. So Kelly, your question was, did anybody have any reservations about any of those high rankings? Yes. Yes. That was my question. I don't. Not a first blush. Um, yeah, I don't.
Okay. Do you want to do the mediums then? Yep. Yeah. So these funding sources, these are all the items that are in the prior tab, just carried them over. Um, it looks like we have repeats 20. Yeah. Cause we didn't fund them in the prior tab. Yeah. So this, this, the following carryover items will have to be retweaked once we figure out our final fiscal 28 allocations. I just brought them all over as a place to start. Uh, and as a result, the funding sources, we already figured out. So you, you don't need to worry about that Liz right now, cause I have those unless, unless at the end of this process, Kelly, you want to be able to no, I, at the end of the process, Brian, the same thing I did on the other parts of the report. I took everything you gave me and put it through my spreadsheet just so I can double check everything. And then I also could pivot. I created the exhibits, right? So a lot of the exhibits off of, off of that central database. Um, okay. So let's look at the medium. Liz, can you total the medium carry forward? So rows 24 through 34, just sorry. I was trying to get all the ones that we had. Um, do we have any other, or is it just that? Yeah, I'm sorry. I was trying to get the ones that up at the top that were double carried over. Right, Brian, that's when it says 27, 28. Oh, like that kind of example. Yeah. Okay. So kind of a worst case. We don't include any of this stuff in 28. You guys see the, the sum down here, 1.4 million, or is that too small? You can just, that's fine. I just, yeah, you can just tell me what it is. So there's another 1.4, 4. That sounds too, uh, okay. Yeah. Yeah. The salt shed was carried over from fiscal 28. Yeah. It's the double carryover. So things that were carried over twice. Yep. Right. So if I look at those, can we could just scroll back up a little bit? Yeah. Liz? It's coming. Just a delay. That's okay. So in those double carryovers,
I don't, the first four, I'm good. I would want to, I think I want to include all of those. So you want me to change? No, I just, I want us to talk about it. I'm, I'm, I'm giving my opinion. I'll let you guys, I probably should refrain and let you guys give your opinion, but and I'll go last. I'm just trying to look at those first because I've been carried over two years. Is there anything in those eight projects that anyone's like, no, we should not, right? That should get deferred again. Cause I think, cause, and, and the answer, if we keep saying that, I think we probably categorized it as medium wrong and it really should be low. If we can kick it that many years, but looking at those eight projects. No, I'm good with it. Yeah. I'm good with moving forward on them as well, or making them a high priority. I think to, to your point, is there some sort of a, not an unspoken rule, but maybe a firm rule we want to have about if something delays, it absolutely becomes a priority versus, cause if I was on the receiving end of this messaging, I'd be like, you know, I keep submitting this and you keep telling me it's not a priority, but obviously it's still being submitted. Um, I mean, how do, thoughts on how to address that? Cause I'm assuming one of the departments is going to ask, especially if we continue to. Yeah. I don't know. I think the messaging back is not that we don't think things are priority. It's that we've got, you know, round numbers, a hundred million dollars worth of requests and, you know, on a, on average, you know, there's, well, I gotta take, I guess I gotta take MWA out of it, but a normal budget would be for each of those years would probably be in the 40, you know, 40 to $45 million over the five years. So we've got double what we, what we can afford to do, right? Half the projects can't go forward in the five year span. If I'm, I'm being really rough. Um, so, so I have, I have a question. I probably not going to be able to articulate this very well, but if you keep carrying forward things to another year, um,
doesn't it then bump up the amount that is going to show up at the bottom of the column for, from all the carry forwards that, you know, we just haven't made a, uh, a firm decision on. I mean, for instance, I'm looking at the town building, I know that's, that's not a 27, 28 carry forward, but, you know, again, it's a town building, you know, if we care, keep carrying those amounts forward, um, and add those to the, what we've carried forward from, uh, 27, 28, I mean, you're going to be starting to look at some pretty big dollars at the end of the day. Yeah. I think I said this at a prior meeting, Brad, right? Like you basically are going to add, end up with a whole nother year of capital, right. Or a couple of years of capital tacked on the end when you're done. Right. If, if you assume, and the problem with that is these won't be the, by the time we get out six, seven years from now, these won't be the only requests, there will be more added to the pile. Um, so you're absolutely right. Like you, you, you will just, they'll, they'll keep getting bigger as we push out further, right. The pile of what hasn't been dealt with will keep getting bigger. Right. And I guess I'm, I'm thinking if I'm a taxpayer looking at the, the report in the out years, I'm going to say, well, wow, look at how, look at how big those numbers are in the out years, when in fact it's probably not completely accurate because a lot of those might get, uh, deferred again or, or not done or, or combination of those two. Yeah. I think it's all looking at it. I'm sorry. Go ahead. It's also possible, Brad, that, um, since, since again, a big chunk of what's in this, uh, medium carried forward are again, is town building related. Um, if, if there is, if the Slack board does move forward and have discussions and planning and sometime in fiscal 26 or fiscal 27, there's a meeting of the minds as to what they think is going to be done with town building, um, a bunch of costs may end up being, you know, done in the form of an article, uh, in, in a, in a year earlier than what we might've kicked it forward to. Um, just, it's just a question of whether we're the ones that are, if we have enough information to recommend that ourselves, I assume we couldn't write Kelly. So, uh, you know, unfortunately for now, at least as a first cut, I think, as Kelly said, I think we're, we're kind of stuck pushing based on financial constraints. We're kind of stuck pushing some of this stuff forward and, and tacking on fiscal 32. Uh, the only good news is that the requests we got seemed to dwindle the further out you get. Right. There's a couple of big ones in there. I just don't know how much thought's been put. Yeah. There, there's two ways to look at that, right? There, there's the, looking at it as good news and looking at it as that's because they, we haven't fully developed, right. The request for those years. Um, I'm going to go with, we haven't fully developed. Yeah. I think that's accurate. Well, and, and I guess, I guess on a going forward basis, to the extent that, uh, uh, the, the committee, uh, all the departments know the committees out there, they're going to have to start justifying their requests several years further out. So, I mean, that's sort of the point of the committee. So, um, it, it, it is for the first cut, I can understand what everybody's saying, I guess on a going forward basis, you know, you hope the departments are going to be thinking about it more thoughtfully, which I guess is part of the point of our committee anyway. Yeah. I, I listen, I, I don't want to ding. I think they are thoughtful about it. I don't think the, the long-term plan is still a five-year plan is still relatively new. Um, I think maybe not, maybe it's not that new anymore, but I just don't think that there's been as much rigor. I don't want to say they're not thoughtful. I would say there's not as much rigor on the out years, um, because it's always about trying to get right. What do you, what do you need now? Um, right. Yeah. And I didn't mean to suggest being not thoughtful in a disparaging way at all. It's, it's, it's more just a lack of experience in, in, uh, in the process of what we're trying to do. Yeah. I mean, I like Liz's, I mean, responding to Liz's question. I think my own personal view is that if something can't be fit into, it can't be recommended by us in the year that it's initially asked for, uh, that we do what we just did in fiscal 28, we give hopefully priority consideration to those same items in the following year. But if we're lacking information and, or it turns out there's other priorities, other requests in that following year that we believe take a, are a higher priority, um, that it might get punted as a number of these are to a second year out. I'm not opposed to saying as a process matter, you know, you know, you really, we really need to have a good reason not to put them in two years out and make sure they fit in before everything else that's being asked for. But that, I don't know how people feel about that. Yeah. And it's just had a little bit more, I'm not saying we blindly rubber stamp things and say, okay, because you've been going for two years, it's year three. Now you get a free pass. It still has to, you know, if it doesn't rack and stack within the high priorities, and then it becomes a part of the mediums, you know, I think we should say something and I think we're doing it already, but just to be clear for, I think the departments, it would be useful information for them to have that, you know, it will give some sort of a prioritization, not a guarantee, but, you know, because, because, you know, as budgets come up, there can be pop-ups again, the unknowns and what ifs could continue to make it slip to a third year. So again, no guarantees there, but just recognizing that, you know, it, we haven't forgotten it. I just, I'm just thinking, again, if I was on the receiving end and I was like, you know, I keep submitting it and I keep to like, do I have other options for, what are my options other than hope at this point? So I think it's important to, you know.
Yeah. Well, as somebody said, it could come down to maybe it's how we ranked it initially based on imperfect information, for example. And so, you know, I'm assuming that those things that folks asked for this year in fiscal 27, not all, but some were in their opinion, you know, of all their requests, the highest priority. But as we saw, things moved around after we met with them and things were pulled up, other things were pushed out. So I think it's going to take time for department heads to figure out what they need to be doing on the submission front, which probably goes, you know, toward the process. Well, I think it comes back to us and what we've talked about in terms of future process improvements, right? Yeah. I think, and I don't need it to be super complicated, but a little more quantitative thought around our ranking methodology, right? So scoring projects from multiple aspects, right, will hopefully solidify, right, what to the department heads, department managers, what makes for a priority project. And I think it's both, right, it's life and safety. It's all the things we put on the list, but it's also readiness of the project, right? And I think you could have something that's important and is a priority in terms of what the project is, but if it's not designed yet, right, and you're looking at readiness, it's not ready, I'm not going to put it in front of something that is ready, right, that also maybe doesn't have quite as high, maybe doesn't have life safety priority, but it's building maintenance and it's ready to go. So, you know, that's why I think having, you know, we've done the best we can with the time we have in a high, medium, low. I think this has worked out as well as it could, but having a little bit more robust on the ranking will give us a little more support for why we're making the decisions we are and also gives the department managers, right, quantitative data on why projects that are going into the hopper are getting delayed. So, I heard a couple people, I didn't, I don't know if I heard from everybody, is of the, I thought it was eight, yeah, eight projects that were two-year carryovers, is there anything there that was 1.4 million that folks think is not a priority for FY29? Yeah, other than that, I don't expect to see the website redesign and migration here. Yeah, because I think it's almost done, Brian. You think it's going to get funded, it's going to get funded in FY27, right? I think it's almost done. How is it done if there's been no money? Town manager budget, maybe, I don't know. Okay. Operating budget. Okay. I don't know. I believe it's being worked on, but, but anyway, I have no issue putting yes as a recommendation for these eight. Okay. I agree with the yeses. Okay. Yeah, I'm okay with that. The, the only, the only two I would look at, again, would be the south cap, the south landfill cap and the Route 20 design. Again, until we receive more information on exactly what those are, it's hard to, hard to consider any of those priorities, so. And those are not in our 1.4. So, those three that have, they were only carried over one year. Oh, I'm sorry, those are 28. I'm sorry. Yeah, it's the four, it's four, then skip three, and then four more. Yep. Nevermind. I'm sorry. Got it. Yeah. Were there any double carryovers down in the enterprise fund? I didn't see any when I looked, but to get another pass. I thought maybe the transfer station. There were lows, but not mediums. No, no medium. Go down further. For the transfer station. Oh, yeah, we got one here. Yeah. Roll off. No, no, just, that was a low double. So, I don't know if you feel the same way about a low double carryover. I do not. Yeah, I agree. Yeah, agreed. It stays low until it doesn't. Yeah. Well, that one's low until, like, that one's missing a lot of information. Yeah. That's what I mean. Like, until you validate it to be, to me, a low is almost a holding pattern of, it's either a low priority or just not enough. Right? I mean, it very well might be the motivation that, you know, we get that information that we're looking for, right? So, just because it's a low now doesn't mean that they don't supplement with greater detail that, you know, changes our opinion. Okay. So, do we want to switch those, the 27, 28 carryovers to yeses here, or is that part of the action for today? Yeah, I'm going to mark, I'm going to mark those as yes, and if you want to add that subtotal to your other total at the bottom, just to see where we are. Do you want me to change column A? Save you a step, Ryan? You can do that, yep. Mm-mm-mm. Okay. We have five. Sorry, talking to myself, but that's all. Okay. All right, we are up to almost five and a half now. You want to go across and put the, oh, we haven't classified the all. I'll tell you what the classification on those eight projects was. Excuse me. All right, ready when you are. The 87,000 was free cash. 87,000. What was the, oh, sorry, what was the 250 for the? I'm sorry, DBW 250 was free cash. 250 was free cash as well? Yep. Both for the DBW and the schools.
So the ceiling and wall repairs? Yep. All three schools? No, I'm sorry, the 250 for the schools was a borrowing levy. Sorry about that. The 215 was? Borrowing levy. Oh, it's also a levy. Yeah, it was borrowing levy. Okay, so just to be clear, the ceilings and flooring was both levied. Yep. Okay. And then switching to web design, the 60K, if it's still there. Free cash. And then we have high school building improvements. Free cash. Or what about the 87,000 was free cash. And I'm assuming the 250 is levied. It's more ceiling and wall repairs. Oh, is that a duplicate? Maybe. I think it looks like it is. You know, line 26 and 33. We also have another DW flooring for the same 215s. Maybe there's two double counts here. For those 27 and 34. Yeah, there are two items. I may have used the same description. Yeah, I mean, high school is the same as well. I thought that was... Yeah, but only only one of them. The second time it appeared... Actually, just... Can you scroll further down just to see if there's another 250 in there for the schools? Down toward the bottom of the mediums? Your fiscal 28 carryover? Yeah, that's the other two. Yeah, so I think I double-counted to go back up. I think I included that first one twice. Let me just highlight that. Yeah, I won't delete it out, but we'll just... Just highlight it. I'll remember to double-check it. Go with a great neon yellow color to... Okay. And that's still true for both the 250 and the 215. We wanted to relook. Yeah. Yeah. Okay.
Right. The 87. Did we finish that one? We said that was free cash, yeah. The 87 was free cash, and the other two were a levy debt. Oh, so I did have those in there twice. Yeah, they're in there twice, though. They just... Yeah, okay. Why don't you leave them out of the funding? If I have both of those in twice, why don't you just leave them out of the funding the second time? So you want me to drop them from column A to the levy funding, or do you mean the totals at the bottom? Just take them out of the levy. That way we can get a total on each without them. Do we want to address any of... Can I just see where we are totals-wise on the different funding sources? Are those totals not working? Or they are working? Right? Yeah, they are. Right now, they're only capturing the highs and the yeses we just added. So no additional mediums. I don't know. Kelly, if you want to go... Right, but we just took 400 out of column F. It's still in column F, but we took it out of the other... Yeah, it's out of column H. So we're at about five, right? Right now? Yeah. Versus six that was in the capital plan. Let's just look at it by funding source across. So we're high on levy, but we're low on
free cash, and we've got nothing in cap stabilization. So we've got to put the fields in to cap stabilization. That's the 100. Yeah. Is that on this list right now, or is that something... Yeah, it's down the list. Somewhere is medium high. It's a medium fiscal 29 request.
It's the last medium item, I think. Compactor replacement? No. No. Go up. Go on up. The field maintenance one. Keep going. I'm looking at column D or column E. Here we are. Column D. There it is. Row 64. Yeah. So you've got to move that 100 over to cap stabilization. Yeah. So I figured out why I double counted those. I apologize for the confusion. I was just advocating for the schools.
Nice try. Well done, Brian. Well done. I apologize. I apologize for the confusion. That's okay. That's really funny to me right now. Well, since there's extra money... In your defense, Brian, there are quite a few, and flooring is one of them, where it's possible it could have been double because it comes in more... It sometimes is in more than one year, and if you push one year out, you end up with two. Or I just made an error. Totally possible. Okay. Scroll to the right, Liz. All right. Other way? Yeah, no, you're good. I was just looking at the the other differences. So the plan actually did have the full 405 in it for... Yeah. We can put that back to ambulance. I put that back to ambulance then. What? Maybe we should move that item back to ambulance. Yeah. I think we should move the one that we put, the fire item that was in free cash back to ambulance.
The 175? The wireless? Yep. Yep. We have a water project. Can we look at the wastewater, water wastewater transfer station? I just want to make sure we've got those placed. Two high items, it should be water borrowing
up a little bit. Am I looking at column D then? Yep, water. Yeah, the 250 and 100. 250 and the 100. Go under. Highs borrowing. Column M. Close. Yep.
Okay. So that takes care of all the highs and those double carryover items as corrected in the fields, the 100,000 for the fields. Do you want to look at the medium fiscal 28 carryover?
Yeah. First, I want to just look at where we are kind of across the category. So we're high on levy, low on free cash, right? Yep. Although I wouldn't say we're, I mean, we're high against the prior plan on levy. We're not high relative to policy. So I'm not particularly worried about that. But we probably have, I can't figure out the why, I guess because we're a million low on, okay, all right, now it doesn't make sense. So if we wanted to tie, which I'm not saying we do, if we wanted to be close to the prior plan for FY 29, we've got about a million dollars left to spend.
Do you want me to drop from this the totals that are the duplicates? Or the... That's okay. No. I'm good.
So to that point, do we want to go back and look at the rest of the mediums that are carrying over from 28? Yeah, that's what, that's what Brian was saying, and I think we should. I just wanted to, I wanted to figure out how much, how much room we have to the prior plan. I'm not saying we have to stop there, but just wanted a sense of what it looks like. Yeah. Subject to hearing from Tom Holder, if the salt shed rehab is really pressing, and it doesn't get dealt with in 28, I would, I would put that higher on my list. Yeah, I agree. Agree. Do you want to change column A while we're here? I'm assuming yes, but... Put a maybe. I mean, that eats up the rest of your available budget. So you're saying no to everything else, right? We said we had about a million to go. Yeah, that's also, I wouldn't do that as free cash. It's a million dollars. So
I'd be putting that in levy and maybe moving some of the levy stuff to free cash. Okay. Shall we? Do we want to do that exercise?
Yeah. Let's hold there for a minute. I agree with that, but can we just look at the rest of the mediums that are carryover? Yeah. We haven't even looked at them. I know we said no to them, but I just want to like, is there anything else? Sure. So we talked about the Route 20. I don't think we're going to spend any more time on that. Yeah. I don't think we're going to spend any more time on those right now. Those two. It's really just, is there anything in the?
Parking areas, vehicle replacement, I'm not sure. Do we know what vehicle?
That's a lot of town building. Yeah, town building's got quite a bit. I wouldn't mind seeing the last two school items included. Scroll down. Some more ceiling and wall repairs and custodial equipment.
And that's a different ceiling and wall repairs than the other one above? Yeah, that one's different. Okay. All right. So there's the 431 and the 250 then? No, the 250 and the 100. No, the 250 and the 100. Okay. I'm okay with those. Yeah, I agree.
In addition to the 1 million for the salt shed or are we doing either? Put those in free cash. And then I would put the million, I would do those and the million. But the million, I think, goes in levy debt. Do you want me to say maybe over here just to distinguish that they're now a part of the calculation? So you don't have to go hunting for it, Brian? Uh, yeah. Not a firm yes, just yeah. Yeah, I agree. Change into maybes.
And then the million we're going to put, we said in levy, yeah? Yeah. Can you just scroll up on levy debt? I want to see what we have in there, if there's anything that we go to free cash. Scroll up, yep. Yeah, I just want to see what else is in there. It's all things I would put in debt. Yeah, I mean, they're all, these are all consistent with the prior two years as well, in terms of funding source.
Yeah, I'm not overly worried about it. Because I think we're still... Didn't go over five, did it? Yeah. Can you scroll all the way down, Liz, so I can see? Yeah. Levy's at 3.1. Yeah, so I'm still good with... Arguably, you've got, you could scroll up just a little bit. So the plan was for 2.5 in levy. I'm good with 3.2. Right, and that 5.4 million that you subtotal there in column F, row 95, that does not include at the moment the items we just talked about. Yeah, because it's not picking up the maybes. It doesn't include the double counts, though. Yeah.
That includes the double counts? Yeah, I mean, I can wipe them out. Yeah, it includes the double counts, but it doesn't include anything that's not a yes in column A. Right, so it's roughly a million higher than that number. Yeah, so you're... Yeah, it's about a million, yeah, it's about a million and a half. About five. Well, it's five. 4.97. Yeah, which I'm okay with. I think you probably could go... I think there may be some room here to put some additional free cash projects in. What's looming in the back of my head is whether or not that field project, where that ends up priority-wise, it wouldn't... I know where we put it, because we don't have enough information, but it's... I'd get nervous if that came forward as an article and we were already at three point... I guess it'd be okay. I guess it'd be okay. Yeah, I think we showed that in fiscal 28 tab as excluded debt, understanding that it's below the five million threshold, but when, you know, it doesn't mean that, assuming it's handled as an article, it doesn't mean it couldn't go on the ballot. Yep. That's an exception. Which field are we talking about? I'm talking about the two and a half million... Okay. The sewer septic, yeah, diamond redo. Okay. And the question is, Kelly, is there anything in the medium category requested in fiscal 29 that should have a higher priority than the items we just tentatively recommended? Yeah, let's scroll up. Right. Sorry, I missed that. Are you looking at the carryovers from 20 or just the mediums from 29? No, I'm looking at the regular mediums. Yeah. Everything else is high right at the top. Yeah. Okay. So really, we're starting sidewalks.
Well, at some point, stormwater needs to be. Yeah, we have to keep funding that. I think we included that. We included that in fiscal 28. We had not included it in 27. Yeah. So in 28, that was a carryover from 27. And this is different than the request where we need, the state says we need to maintain it. Is there something separate than that or? Uh, this is, uh, the federal. Yeah, because something about. It relates to our federal permit and we have to do a certain amount of work over the next decade or so. Okay.
So I thought this was one of those, we had to stay within compliance with laws, we had to do it, no? Yeah, that's what I'm saying. So we, just because of our financial pressure and the fact that they were working on an asset management plan, we did, we deferred it from fiscal 27, but picked it up in fiscal 28's plan. Okay. But, uh, Tom also included a request in fiscal 29. Um, and, you know, presumably by fiscal 28, the asset management plan will have been completed. And I, and the select board who are focused on this now, uh, will, you know, make, uh, accomplishing all the things we have to do over the next decade, um, happen. So I, you know, I, I'd want to see that one. Um, well, that was in the medium. Here am I looking at 29.
Yeah. So that, that was in the medium category. I, I view that one myself as, as maybe a maybe for the moment.
We could come back and just put maybe to the left of that one, unless other people are a firm no on that one. No. I mean, I think when he'd mentioned it, right, he said, as he does roadways, he'd likes to improve those things as well. So I think it goes back to, I'm sorry. That's not the right. Maybe I'm okay with it.
We'll tie that one down a little bit further along here. Do we want to assign it a funding source?
Um, it's like roadways, right? Let me see what we did in 28. Uh, we did it with free cash. Really? Yeah. Yeah. I'd like to, if we're going to do anything else here, I think it should be free cash.
Are there any other vehicles that we pushed from earlier years? Yeah. Just looking at that, John, I think there was an engineering, you know, a generic engineering replacement.
Yeah. And here there's one, there's one for facilities as well, MP, new vehicle, 58. Yeah. MP means motor pool. Just, so it's another, it's like the engineering. It's sort of a generic vehicle.
Sorry. I missed a bit of that conversation. We want to include the MP new vehicles. Is it because it's 70 K and it meets the budget to go or partially now, we, we, we would now be deferring two engineering generic vehicles. One, one is above as a carry forward from 28. Then the others in fiscal 29. So let's do the one that's in 28. Yeah. I think we should do one of them.
Row 36.
Okay. So this is MP. Okay. Let's put a maybe on that one and then free cash for that one. Yeah. Free cash.
Yeah. On the DPW trucks, it'd be probably useful to get a little bit more information from Tom Holder. Yep. On the dump truck.
And I had a question on the public safety. Sorry, just to, just to go back on the MP new vehicles, that's definitely one and the same, even though this one's listed under facilities and the other one was listed under engineering. No, this is a different request. If you go up three rows, you'll see a second vehicle replacement request. Okay. We're not going to deal with that one. Tracking. Okay. I thought we were replacing this MP one with the one we just added.
Anyway, if you go up to row 56, I, I, I know that, um, Michael Paya made the case that he needed the funding for the public safety building HVAC. I thought repair, um, was it external units? No, it was, it, public safety building was, there's four units at the public safety building. One, only one of them is currently working. So the one he had requested in FY 27 was to get a, so we have a backup unit up there working. Okay. But, uh, you know, to get that to fully functional, right? I think you need, if you've got four there, you're supposed to have, right? Okay. Supposed to have four. So this additional 500 is to get it fully operational? I don't even know that it's, it's to get it fully operational. Cause it's, if he's, if he's replacing one unit, then he's up to two. This is three.
Cause each time it's been about a half a million rate. Was it a half or a quarter per? Oh, maybe. This may be the two. Can we look at what you're right. Maybe it is getting it fully functional. Was it a quarter of a million for the FY 27 request?
Would it be in here? It's in tab, the 20, 20, 27 tab. The mint green. Well, I actually know it's on the 20, 28 tab as a carryover item. Okay. But it probably wouldn't have the details then.
About, maybe it does, maybe it doesn't.
We're just looking for the dollars anyway. It was specific. It was a. Do we know what line it's on? I thought it was a medium high.
Keep going up.
Maybe I'm mistaken where we put it. It's up on the high category in fiscal 28, 250,000. Okay.
Yeah. So that's, yeah. So that's, that gets two online. And then, then the one we just looked at. That is the balance.
Okay. I just want to make sure we weren't duplicating something, but okay. We'll confirm that with Michael Fay when we speak to him. Do we want to couch it as a maybe? I mean, if we're looking for budget to put in, I'd say it gets at least a fully functional. It's not like it's, you know, working, but. We did that out of free cash.
The last go around. It's a lot of free cash for a, I wonder how long those useful life on those things is.
HVAC. I mean, it was like what? 10 to 15 years, I would imagine.
So right now I've put it as a maybe and I've listed as free cash.
Okay. I want to see where we're, we're, we're totaling.
Well, it's not going in because you're, you've only got yeses in the total, right?
I guess, no, I guess not. Because we didn't put anything. I got it. Because it's not in the. The funds are still just the highs and those. Got it. Got it. Sorry. Okay.
I'm okay with. Anything else in any of the other mediums? If not, can we assign sources of funds for these other medium items?
And just so I understand. So we are trying to get what essentially, I feel like we're over allocated budget on certain items. Is it just, there's a tolerance of like a 20% over is probably okay. It gives them options to choose from or. I think, think of it a different way, Liz, right? That's what was in the plan. That isn't the budget. So that's what was in the prior capital plan. But that's not necessarily the budget. Okay. Right. So we're ending up having to move things that have been deferred and react to things we've ranked as more important in trying to stay funding source wise within the top end of the ranges, right? Yeah. Yeah. I'm trying to stay. It's interesting to me what the prior plan is, but it's just that, right? I want to make sure what we're recommending in each of the funding sources is within the guideline
as best as possible. To your point earlier, Brian may not be possible, but I think this is okay. Can you scroll to the right? Yeah. The only other one I would say we might want to look at is the building generator at the library, which serves as a backup emergency location for the town. I'm sorry. Brian, can you repeat that? Is it the generator for the library or for the town? Are you good with the scroll? Yeah, I'm good. Okay. I think the middle school, the public safety building and the library serve as emergency shelters. Oh. Not the new council building. If there's like heat or something, they'll open them up for cooling stations, that kind of thing. Okay, got it. Yeah, but John, you raise a good point. Is that still the case after opening, after getting the COA up and built? Because I would think the most energy efficient building and maybe the best building for that is probably the new COA building. But why don't we just put that on the list then to talk to Michael Fay about? Yeah. Is that the talk about libraries or the... Emergency shelters. Just what the generator is. The building generator for, you know, what's the purpose? Is it just to keep the library functioning? Right. And I know the library does provide even, maybe not even when warming, but like when power is out in town, people use the library for Wi-Fi and whatnot. So, I just want to understand what that building generator is for and if it's other buildings take precedent or have the facilities needed. All right. So, made it a maybe and putting it in free cash? I'm guessing, but trying to educate myself at the same time. Yeah, we're pushing on free cash probably as much as I want to, but... I mean, that's about the last thing we could probably fit in.
And I don't think we viewed it, and maybe again, we just didn't have enough information as a life safety issue, because if it was, it would pop up to the high category. So, again, we just need to get clarity on that item and might need to re-jumble this. I'm sure we'll be able to... I'm sure we will be re-jumbling this before we make our final recommendation.
Yep.
Yeah, I think it's just, is there anything else? So, we said that library is one we want to consider, but was there anything else on that medium list?
Again, there's additional school, you know, sort of each year seems to be some additional money trying to keep the schools up to snuff. But, you know, we've already included what we had deferred. So, I'm good letting that one carry over.
Sorry, what does the BMS tie into the TV system? John taught me this, the building management system.
So, it's like how it's, John, it's looking at what, like how everything's functioning in the building, right? Yeah, I mean, I don't know what the town uses it for, but typically it'd be like heat, lighting, alarm. That's like all the operating systems? Yeah. Okay. You guys gave that a medium? I'm just kidding.
Well, they're operating without it, I assume, or with someone that's more antiquated.
No, I'm just getting cheeky. Hey, we all must have given them a medium if it's there. A lot of shuffling stuff. A lot of shuffling stuff. It was.
The idea though, John, would be being able to see, it's all in the same system and they'd be able to see at facilities, right, if there was something. Yeah, it's meant to be central monitoring and also to allow you to really drive efficiency. Like, hey, why do I have the heat up if there's no one in the building? I'm like, why do I have? Yeah. Make sure that the lights aren't. Exactly. Yeah. One is like emergency, hey, is something not working before, I don't know it, you know, until someone walks in the boiler room, they see the light on, right? And then the other piece is efficiency. It's usually meant to be two. Yeah. I would imagine this is some sort of a remote thing that you can tie into from anywhere, too. Like, it's not, you have to be in the building, but. Typically. Yeah. It's like an app on a. Yeah, I wouldn't go that far, but you can dial into it anyway.
Don't get excited there, Liz. So on the on the rest of these, we want to just put funding sources in for now. Or are we kind of up at our limits at this point? I think we are. Why don't we just quickly. I think we are over in some places, but. All right. But we have maybes on them. So why don't we put in funding sources for the rest of the mediums? Okay. Do we. Well, we didn't fill in the ones. Well, you said you had some already. Yeah. So where do you, I guess, where do you want me to start? I mean, why don't, so I don't take time here. I'll most. A lot of these requests are similar to prior year requests where we've already identified funding sources. So on the next version, I'll fill those in and then we'll just confirm them at the next meeting. Okay. So that's fine, Brian. I'm comfortable with that as long as everybody else is. So we had a couple of enterprise fund mediums just before we get off of fiscal 29. Um, I had no issue with the medium vehicle for the water department just because it's self-funded. Medium. That would be water, water borrowing. I'm sorry. What road am I on? The 76. That one, yeah. And that goes underneath. You said the water. Barrowing. Water borrowing. And then, uh, it sounds like we have a general hold on transfer station items. There's a medium compact replacement. So it's, I'm assuming, yeah, I think we just leave those. Okay. As we're not doing anything with them at the moment. Fair. Yeah. I think we want to talk to Tom. I mean, I'm compactor is kind of hard for them to function without the compactor. So if. Yeah. Yeah. Between it and the roll off, he'll have to tell us which, which is of more priority. Okay. So those not doing anything with from a funding source. Okay. You better save that file before we get too far along here.
Let me just rename it with your initials on it. Jeez, Brian, you got me all nervous there for a second, yeah. Uh-uh. Let's put your initials on it in a minute. Yeah. I've done that many a time. Okay. Should be good. As long as I don't spill coffee on my hard drive. Okay. Not that I've ever done that before. Do we want to. Sorry. I included tabs for fiscal 30 and 31. What I didn't do is bring the carryover items because we hadn't had this discussion yet. So we could certainly agree upon the high ranked items in each of those years.
Yeah. Let's do that. Reconfirm and put funding sources on them. Yeah. Let's let's do that for both years and then go from there. And so just let's pause one minute, though, on just on time. I want to be mindful. So I had us and obviously I guess at these times stopping at 740 to do a couple of items, which I don't think we're going to have tonight. So I think we do have some more time on the agenda. So I don't think we're going to vote any addendums to the committee's report yet. Obviously, we're working on that content now in the spreadsheets. I don't have any additional information on articles that we need to discuss related to capital. So I think we can keep going on this and we could also keep going. We don't have to debrief on the report process this week either. We can push that off to another to another week if needed.
Okay.
And I just one other thing I want to say out of order is I didn't I don't know if I specifically went back to public comment. I did not at any time see someone with their hand raised. So I don't think there was anybody for public comment.
But I don't I didn't specifically mention it. So I just haven't seen a raised hand the whole time. So we noted.
Okay. All right. So we can continue on. Oh, you guys see. Yep. The first question is, is there anything there? Those all seem people are very important to me.
Yeah, I agree. Good funding sources.
Funding sources. So I'm going to go levy for road improvements. I'm going to start with free cash for the town building roof only because it's a small amount in one year. I may change that later. I'll do fire for the three fire items. Ambulance for the three fire items. Thank you for reading my mind. Free cash for the JCC and police items that levy debt for the school items. Okay, why don't we you want to go through the mediums, see if there's anyone to put maybe on.
So this is where we get the start of the confusion on the ball fields at the high school. So there were there were two requests and I think Kelly and I were both of the view that there aren't two separate projects. Yep. So we just highlight it yellow. Yes, we just this one's going to get resolved at some point when one or more people come forward and explain to us the scope and 42 really an IT department. Something's wrong with the departments here because the one above it is not fire. I don't think error again on my part. So I'll correct those. I'll correct those and all the mediums.
Yeah, departments. I think it got mixed up pretty bad. Okay, I will I will redo that for the next version. Okay. Yeah, there's more than that. That's off like I know I didn't want it to be, you know, scorched the earth red, but just as a trigger.
Some of them are right, but a bunch of them are not. Yeah, that's okay. I'll fix it. All right.
So here's the third vehicle replacement. So we we did one in the prior fiscal year, we deferred one from the prior fiscal year. So I'd be more inclined to put the one that we deferred up Right. So that'll eventually find its way in the carryover section once they populate it. So that would be a no for this row 36 then? Yeah, for now. Yeah. Okay.
What about these EV chargers? What is the public safety portion of that? Do we just have vehicles that I'm assuming safety vehicles that are EV and that's why we need to change their chargers out? I don't think we have chargers that the public safety building today. Oh, so this is too. Okay.
There were a couple of public. There were a couple of charger installs, the high school and the public safety building. I don't think there's any there right now. I think they we have them at the town building.
And at the community center. And at the community center. Yeah, I think, Mike, we're gonna ask Michael Faye. He actually moved this one up. Well, isn't there a state law? And I could don't quote me on this, but I thought we there was an initiative to make Massachusetts more EV friendly by a certain time. Maybe that's to support that effort. But I mean, we're gonna ask Mike anyway, then. Yeah, and I think I think some of the vehicle replacements going forward are supposed to look hard at using electric vehicles. Yeah. Well, and some of them are electric. Some of those motor pool are already are either hybrid or electric, right? Right. But I'd be inclined to lean towards making that a priority.
What I don't know, like with the EV charges, why did I think that there's either maybe not federal support anymore, but state support for for some of those or some of the costs? I think we should talk to Michael about it, right? And understand what what this is, what it is buying and whether or not there it's it's the net of any other funding, whether it be state or federal or grant. Brian, do you want me to somehow capture it? No, that's okay. I'm keeping notes here on these questions. So in the, the H, the, the H 41 vector truck, what is that? I mean, that's a, that's a fairly large number. I think it's a vac truck. Like the only use the suck out, like the storm drains and stuff. Oh, okay. Okay. There is an ask is that, you know, I know, for instance, at the, at the, you know, the town dump, they have a fair number of vehicles there. And again, if there's some vehicles that may or may not need to be used, depending on what we do with the, that facility, I was just wondering if any of these fit into the category. They would be under transfer station if it was a vehicle for the transfer station specifically. Got it. Okay. Got it. The playground, again, understanding that the departments are not right here, but the playground, I don't have an issue recommending that just because it's CPA funded. Yeah. It should go on as, so they can go forward and get asked for CPA funding. Is that a separate column? Yeah, it's all the way over to the right. Other funds? Yeah. So there's other funds. Is that a yes? I would say that's a yes, in my opinion.
It's not going to come out of our... Well, it's already, it's already being taken out of your... We collect, we collect CPA funds, right, by statute, because the town voted to support CPA some time ago. It comes out as this... Sorry, what does CPA stand for? Not Certified Public Accountment. Community Preservation Act. That's right. I think I've asked you this before.
Yeah. So I think the, uh, street sweeper is the vehicle that originally Tom had asked for in 27, then he pushed it out three or four years. So I'd be inclined to put a maybe next to that one once we get everything carried over.
What, oh, there we are. You're talking row 46?
Yep.
Yeah. How many other vehicles? I mean, I'd hate to be in constant. It's got a dump truck here. We had a truck we just... There's a trackless too. Trackless. That's a truck, I think. Assuming the brush truck is, well, it's refurbishment, but that's theirs. Not school. No, that's probably fire, I'm sure. That's fire. Okay.
Do we say trackless? We're getting a little confused here. I mean, we could go to the, uh, light green. Sweeper. We could go to the BTO analysis tab and just look by department if that would be more useful for people to get the right departments. Yeah. Before we do that, can we just look at, we, we did the yeses on the highs. I just want to look at the totals to know where we're, where we're at and what we've
scrolled to the left. So it doesn't include the, um,
Yeah, but if we put the, if we put the funding source in, I can see it in row 78.
Right. Because we only put funding sources on, on yeses so far. Right. And actually I was gonna say it was only the CPA one that we made. Yes. Everything else. It's just the highs. Right. Okay. We put, but we put, yeah, we put funding sources on the highs. Right. Yes.
Yeah. So I'm, there's two big numbers on, on this, the medium section that I'm inclined to include under the excluded debt column. One is the, uh, two and a half million dollars for the ball fields. And that obviously assumes that it doesn't otherwise get dealt with in an earlier year. Yep. We don't choose to put it in an earlier year. And the other is the, for the moment, uh, since I'm still waiting for a response from Kirsteen, the million dollars for the, uh, elementary study and SBA project. Is that the million that's been excluded right now? Yeah. That was in there in Brian's plan. Yeah. I'm, I'm okay with those. And he, he had the, the two and a half was in the, it was in the five year plan below the line articles. Yep. What year are we in on this one? Is this 30? This is FY30. It's 30. Yeah. Actually that was in, can you go back to the 29 tab for a minute? What are you looking for, Brian? Uh, I'm looking at row 87. Can you just, well, it wouldn't, nope. Uh, scroll to the left so I can see the debt columns.
Let me just look at something. I think that, I think the two and a half was in, again, I understand prior plan is interesting, but
yeah, so the, the yellow row that I included there, uh,
you just have, you just have, um, above the line. Yeah, I didn't, I'm sorry, go back to this. I want to be consistent with what I did here. Can you go back to the fiscal, this fiscal 29, fiscal 30 tab for a minute? Yeah. Let's see where that million was.
Okay. Yeah. So I did, I did not include in the yellow, in the yellow line, yellow row, uh, the projects that were below the line, if you will.
So in fiscal 29, there was four and a half million dollars, which we think included the same project twice, but for different amounts. And 29, wouldn't that show up? Uh, well, I didn't, what I'm saying is I did not include items that were expected to be handled through articles and excluded debt. Okay. So the, the excluded column, you could also say should include four and a half million dollars, which again, uh, are two of the same projects, one for two and a half million and one for two million. We think we, you and I think, right? We think. Do you want to add them then?
Well, I'll, let me think about it between now and the next version as to how to deal with that. But the reason that's relevant is because when you then go to fiscal 30 tab, we were talking about the million. Yeah. I think I had already plugged the million in the excluded borrowing column, which is why it's showing up in the total line presumptuous of me, but yeah, right there, uh, but you don't see it in the yellow line because again, it was, it was below the line as an article as excluded debt. So I, I just wanted to be able to make the point that, you know, it had been contemplated. Uh, but, but likewise, if we were to include the two and a half million in fiscal 30, that was actually in 29 and in the Fincom's five year plan. So, um, I'll, I'll fiddle with the yellow rose in the next version, probably include those items.
Okay.
So those are the only two big items I wanted to call out in the mediums.
There's a bunch of other stuff that's important, but maybe that it's just gotta be, you know, as we've been doing pushed for a year. What is this water main? That's a high, but it doesn't have a yes. Is that just a miss?
Um, I didn't fill those, which you're in fiscal 30 now. I'm back in 30. Yes. Yeah. We're, we're filling those in now. I think the only one I put in were the actual highs up top. I forgot to do that one. You could put yes on that one. Yeah. And then put the 2 million in wastewater borrowing. Sorry. Water borrowing. Sorry.
Yeah. Are people okay with the medium backhoe for water, water borrowing? Yeah. Yeah.
Okay. What a good question. That 2 million should be a part of the yes collect, uh, sum at the bottom. Yeah. Yeah. Yes. It should be. I don't know why it's not. Yeah. Okay. Which is, I think again, it didn't have a yes in column A, so we're just doing it real time, but, um, I'm sorry. What was the backhoe? The medium backhoe. Backhoe. Underneath, um, yeah. I generally say yes to the water and wastewater because they should be self-sustaining. I do think at some point I'd like to see. They are self-sustaining. That they are self-sustaining. Yes. Okay. Well, we can hold on that one if you'd like at the moment. Do you want to give it a maybe? Yeah, I would, I would make it yes, but I would, I would say the check we need to do as we kind of get all of this together, once we've gotten through all the years is a check against guidelines and a check that the funds can support them. So I would put it in because that's how we're going to, we're going to then look at what the debt ask is and run it through and make sure that the, at least on the surface, it looks like it can support that amount of debt. Levied debt? Uh, no, it goes under, it would go under water borrowing.
Any other mediums? Yeah. So again, if it's easier, we don't have to, but if you wanted to go to the BTO analysis tab and look at fiscal 30, at least you get the right departments. Do we want to jump? Or not. That's fine.
Hard to see. All right. You have to scroll off to the right till you get to fiscal 30.
Just, uh, we're just trying to get to the top here.
Okay.
Yeah. So there's a street sweeper, which was moved from, I think, a fiscal 27 request. He pushed it out to fiscal 30.
I think all those, other than I mislabeled some of them, all those, um,
I think we talked about. There's the track, the trackless was a truck. Yeah. All right. Are we jumping to any specific budget or department? Uh, I thought if you maybe just scroll down everybody looking at the fiscal 30 requested column, just seeing which department they're actually in, uh, changes anybody's mind as to wanting to consider them.
Yeah. I mean, I, I think we have to consider, and I forget what we did on some of the DPW vehicles. I don't think we can, um, right. Just kick them out. I'm able to kick them out a little bit, but I don't think we, I think in a perfect world, eventually we get to a place where we're funding, you know, a DPW vehicle or two a year. Right. And keep instead of off and on, because it, it should be a relatively consistent. These are all high priced items.
You'd think we'd be able to get to a place where we could have one or two a year and not.
I'd say why don't we come back to these three other ones, um, once we, once I populate the carryover items, see how much we have available. Yep. Uh, we talked about the engineering vehicle situation, the field maintenance we have already in there, uh, MP new vehicles. So we look like we're going to punt on the 70,000 the year before.
So I assume maybe the 140 just moves out a year.
It's more town, town building stuff that we already dealt with.
Two hour delay tomorrow. Town wide roofs again. He, you know, Michael wasn't able to be particularly specific. Just his gut is he's going to have to do some work on some town buildings.
Yeah. It's hard to, I get that. And I bet that that's true. It's hard to prioritize that ahead of things that are definitively known. Yep. So we have, you know, over two years, $750,000, which he kind of went back and spread over two years. So we could talk to him more about that.
Two hour delay tomorrow for school.
Is that what that phone call was? Yep. Yeah. That's what that was. All right. I can sleep in.
Get up at five.
Yay. Okay. Fire. I think we dealt with their items. Yeah. Typically as high. 200,000. Yeah, the brush truck though. You said we typically have, well, but the highs are at 300. Should we add the brush to it then? Probably goes into our vehicle discussion. We're going to, we're going to end up with like. Yeah, but that one. Doesn't it if it's for fire? But that's for fire. I know we're at three. And I know we said, or the budget there is typically 200, 300. But. Yeah. That's another one where I think I would put it in ambulance, but then I think we have to, I think I've got to do some viability across. These funds that might have to be free cash. Yeah.
All right. Continuing to scroll.
We still need clarity from the. Relatively new IT director on some of these. Projects that were in the five year plan that he hadn't yet really assessed. Yeah. I'm, I'm not pulling up that on priority again until we see.
Status update on the. Outstanding capital.
And a, and a reef, you know, refresh on the plan.
That's my opinion. They're all high. Yeah. And then one more for schools. Nope.
The 50 K for the hoops. Or. So I'm inclined on. The small dollar school items. That are the. Tennis court resurfacing and the baths in the hoops.
To fit those in.
Live with that. They're small dollars. Yeah. Yeah. I agree.
I mean, those will probably matter more to the kids than most of the things. Yeah. And is there another one there is a hundred thousand that's town beach sand. Yeah. There is one line 56.
On the spreadsheet. Right. Right. I'm inclined to do. Oh yeah. I'm sorry. I was, I'm sorry. I was looking at the, uh, yeah, the 30, uh, this year 30 spreadsheet. Oh, okay. Sorry. Yes.
I'm sure. I think we've scrolled through it yet on, on the PTO tab yet.
Okay. We must have.
Okay. I think that's it on this one. All right. So going back to 30, we talked about the fire. Rush truck. Yeah. Ambulance. Right here. Okay. Yeah. Ambulance funds. Are we going to just couch them as maybes at this point or do we want to say full yeses? The brush truck on me, yes, um, where it gets paid from, um, maybe debatable, but. Okay.
And then where's town beach? I saw that one. I didn't see the, the hoops. I'll see this. Just go down again. Yep.
At the bottom of the mediums, there's the courts and the right above field maintenance there. A hundred. Yep. That's the beach.
We're saying free cash. Yep. Yep. And then where were the hoops? A little bit above that three or four, five or six rows.
Keep going up row 47.
That's the tennis court. Yeah. Oh, heavy hollow hoops. Okay. There's another hoop. But we said we wanted the tennis courts as well. Yeah. Yeah. I just, they're, these things are all widely used and that's relatively low dollars to keep them. Free cash. Functioning. Free cash. And I would also note that recreation hasn't even been able to get any requests in the last few years. Yeah.
It's been zeroed out. Yeah. I just don't think I've said this before. I, I want to maintain, if I want to spend money on maintaining things so that they don't end up being rebuild. I don't know. Yeah. Start over. Start over. Start over. Start over. Okay. Okay. I think those were all the ones that carried over from the BTO tab. Um, did you put the brush truck in the ambulance? I did. I did. Okay. Can you scroll up a line or two just so I can, there we go. Did we not put the 2 million in waste water borrowing or sorry, water borrowing. I say that wrong every time. Oh, we did.
Is that the same problem we had on the other one? The total is not totaling in row 78. It doesn't appear to be including it. Yeah. Uh, is that across the board or is that just. Well, it'd be the only one that it would need to go to see. Okay. Yeah. It's fine. All right. So we're going to wait to do any more on this though, till we carry over. Right.
I think so. Yeah. Okay. All right. 31 then. Yep.
Do we. Wait, sorry, folks. You're doing a great job, Liz. Yeah. I think there we are. I'm like, where's all the S's? Okay.
Levy. Levy debt. Yeah. Rose. I'll do the totals afterwards. I'm okay.
Free cash for stormwater ambulance. Uh, actually no borrowing. I think levy debt. Yeah. It's, it's levy borrowing for the ambulance.
Levy for the ambulance. It wouldn't come out of the ambulance funds. Debt service. Or is it too much? Okay. It's too big. All right. So you said levy for the 675. 75. Yep. And then JCC and police, I think typically come out of free cash. So assuming.
Yeah. Free cash on those two. And then. Levy debt for them. Levy debt for. Yep.
All right. Let me just total at the bottom. Oh, Brian, you're, you're, those other columns are missing. Yes. I'm not. Yeah. Yeah. Okay. Just making sure we're not, I don't have hidden cells or anything.
We'll double check all the formulas before I resend it out. So you got to grab that field line in your total.
Wouldn't worry about it right now.
I'm sorry, Kelly. I was like. Yeah. I wouldn't worry about it right now. Calculating real time. The field, the field maintenance line. It's a hundred thousand. It's coming down in the. It's in the cap stabilization column somehow already, but. It's not. I put it there. I'm assuming that we would agree. Yep. No, I agree. I'm not. Questioning it. It's just not in the total. I'm the. Red line.
Yeah. Okay. To be honest with you. I don't think any of those were coming down. Cause they weren't. That's okay. Yeah. This just carries across, but.
Sorry. I finally caught up to what you were asking me to do.
That's okay. We've got a lot of other yeses have to be added in. I mean, we're just doing. Yeah. Right. When we, when we reprioritize, we'll have stuff that needs to come through. All right. So let me just do a quick, we have a yes, confirming this field maintenance. We want to add. Oh, that's that. Any other highs? Looks like no. Okay. Mediums.
Have we done any sidewalk improvements at all in five years? No.
What's wrong when you put it that way? Yeah. I think we should talk to Michael Faya just about what's involved and what, from a realistic standpoint, when, when do things really need to get done? That's, that's a Tom, Tom Holder. Tom Holder. That's Tom Holder. I think we should talk to him about, not only that, but what, what is that 250 realistically doing? Is that just replace, is it replacing, you know, existing sidewalks of which we have, you know, oh, so many here in town. Um, or is that, right, trying to improve, you know, sidewalk infrastructure? I'm guessing it's barely replacing. Yeah. I mean, if you look at what they did at Happy Hall, right, that the whole street, they put in curving and better sidewalks and better crossing. I mean, so, I mean, I'd say it's a blend, right? But I'm guessing they do it with the road, not on its own, but. Was that for the school budget, though? It's not, but it's not school property, right? They did the whole street leading to the school. Yeah.
Yeah. I think we're going to have to revisit that when we talk to Tom. Yeah. I just, I mean, I'm just thinking we, there probably needs to be a blend of both, right? I mean, it's just unrealistic.
Yeah. I just, I'm guessing though, I guess what I'm saying is 250 probably doesn't get you very far in beyond rehabbing what you have. Yeah. If at all. Half mile, mile. Half mile. Half mile. Yeah. It doesn't get you that far.
I mean, the public safety building. I would say the fire. Sorry. Go ahead. No, I was going to say the HVAC repairs at 750. Weren't the other ones like 500 for the HVAC repairs upgrades? Yeah. I think it's about 250. I think he's assuming there's multiple units that are going to have to be. Three. That's not a guess. I mean, we're making, we're, we're assuming 250 is one, but if buildings have multiple on them and he's, that's, that's, that's not the public safety building, that's public building general. Oh, public building. Got it. Got it. I'm sorry. I know. I mean, I'd say the air packs and bottles for fire. Probably get in there. Fire needs, I don't know how we ended up not in high for those. Change that one to high. I think so. Yeah.
I mean, that's, yeah, that should be high. There's our field design. The 75 or no? Oh, that's middle school. The active shooter equipment, I would say is high as well. We actually said that was high. Um, but I could be misremembering. Um, so free cash and then ambulance. Free cash and ambulance. Very good. Liz, you are trying to like, I'm trying to, that's why I'm saying it. I'll figure it out.
This, uh, updating the spreadsheet is a forcing function. So, all right, where are we? There we are. Funny how that works. Yeah. Um, all right.
And I know, Brian, you'll probably go back and, you know, put these in a different, at the top, but just. Yeah, I got it.
So, I'll just repeat my comment on the, on the various school items. Um, just need to look at those holistically over the four-year period just to see what we're doing.
Yeah, I mean, I think there's probably ones we need to put, so my concern is we're at this point where there's so much for snow plowing that there's stuff that probably we'll get in there before this.
I mean, we haven't done, we've ignored the windows for another five years. That middle school. Yeah. No, there'll be things getting done. But again, it'll, I think ultimately it's going to be a, described to Michael Feo, kind of what we think we're needing to do. And then he's going to have to go back and probably re-look at the various requests to see if things he, there might be things he wants to change around. He's already made some major changes one time, but, you know, rather than us just picking to move things forward a year. The, uh, the last item in medium wastewater treatment, HVAC, I'm inclined to put it as yes. Uh, I didn't, I moved a description down below, but I just didn't put the dollars down below. So I think the dollars belong down in wastewater enterprise. Yeah, I agree. Um. Right here, underneath 52? Yeah, they came in as a facilities request, but. Do you want me to move it, Brian, or you want to? Um, just highlight it, I'll drift it down and you could just type in yes. That would be wastewater borrowing. Back up to the DPW facility rehab. I mean, we, we had 250,000 that we think we were putting in fiscal 29 as a carry forward item.
I'm sorry, fiscal 28 as a carry forward item. Uh, that's another question we're going to ask Tom kind of, is it why two years later are you spending another $300,000 big building? So I think we had that on his list already. Yeah. What do the EV chargers for the high school? I got nothing. Mike. It's facilities. I think some of this will become a little clearer once I kind of populate the carryover items tentatively. And, uh, I think that meeting with Tom and Michael will be kind of important to try to finalize these. I agree. But I think we've gone about as far as we can without carrying over to reorder them.
Okay. Does anybody else? Liz, you have saved that. And then after meeting, you can just send it to me. Yeah. Yeah, we'll do.
Okay.
I think unless you guys want to go over, we're about, I have us 15 minutes until we're supposed to review and approve and approve minutes. We can either talk about report suggestions or push that off.
Um, I'm, I'm perfectly fine pushing it off as I think we've done quite a bit tonight. And I think it'd be better to do that once we're through another start there and be a little bit more fresh. What? Say that again. I'd rather be fresh to do that one. Yeah, I agree. Yeah. Two hour delay. You have to plan into your schedule now too.
Okay.
All right. So let's go ahead and do minutes. Does anybody have any comments on the minutes of January 21st? No. No comment.
Nothing. All right. Can I get a motion to approve the minutes of January 21st? Motion to approve the minutes of January 1st. And a second? Second. All right. So we're going to go around the room.
Um, Liz, do you approve? Approve. Brian? Yes. Brad? Yes. John? Yes. And Kelly's a yes. So those minutes are approved.
All right. And then I don't have any topics, not reasonably anticipated. Um, as far as setting the time of our next meeting, we set that for the 4th, um, at 6 p.m., February 4th at 6 p.m. The meeting after that, um, we had asked for, hold on one sec, let me look it up. Um, we had agreed on the 11th, but the 11th was not available. Um, and so we were offered the 10th. Sorry, the, the, the 4th, I think this must have been part of last week's conversation. What did you say? It's at 6? Yep. Okay.
And I will not be available for the 4th. Okay. I'll be there. Do we have three people for the 4th? I will be there. Yes. I should be there too. Be fine. Okay. All right. So we couldn't do the 11th. Is any, is who's available on the 10th?
10th is okay with me. Good. Yep. I'm, I just, I have some dental work I have to do that morning. So I'm going to be swollen. I have to, for seeding gums, apparently that need to be fixed. So, um, I, I hate to say if we have the quantities, I'll play it by ear and just, if I'm. Play it by ear. If it's a pain. Can you do the 10th? Yes. All right. And I believe I can as well. All right. So I will get back. I told her to hold the 10th, but that was Friday at 12.01 and the town building was closed today. They closed, I think, noon on Friday. Um, and they were closed today. So I haven't heard back yet. I did also, um, ask her to hold. They were available at the time, um, the 18th and the 25th. So the Wednesdays, um, but, well, I, I asked her to hold them. I'm not saying we're definitely meeting those. I just wanted to get them on the calendars at, at the town building in case. So we can discuss that. Do you think it's unlikely with the vacation week? So, uh, yes, I knew that. I just figured I'd hold it because I could, um, wasn't in high demand. Yeah. Yeah. But I wanted the 25th. I was just easier for me to be like, yeah, hold all those. Um. Those are all six o'clock starts. They are six o'clock starts. Yes. Yeah. Okay. I'm, I mean, I'm hoping we're getting, we're getting closer that we can finish this, the out years and, um, and take a break for a little bit and not have weekly meetings. We'll do an addendum after we're done this. And then if you have just not to get into the agenda item for the report, but have you gotten any feedback in the last week? From anyone? From town manager, finance director? Zero. It hasn't been acknowledged. The only person who acknowledged it was Carol and, um, Carol Martin, our liaison from the board of Slachman and Michael Fea. Okay. I don't have anything else. So if I can get a motion to adjourn at 836. Motion to adjourn. Second. And a second.
Second. Thank you, Liz. All right. Roll call vote. Brad? Yes. Brian? Yes. Liz? Yes. John? Yes. And Kelly is a yes. So we are adjourned at 836. Thank you.
Any luck now? Yep. Yep. It's up. If you could just make it a little bit bigger.
How's that? I can handle that right there. Is everybody else okay? Yep. Yep. Okay. And I'm on the, you know, FY29 tab. So I'm assuming we might want to jump to a different tab or are we, where are we starting? Why don't we, why don't we left off on the FY28 tab? Can we just walk that through? Make sure it's consistent. Did everybody take a look and make sure it's consistent with what we discussed? I thought it was. I admit, though, I didn't take perfect notes. So anybody else have any feedback on that? A couple of questions. I know I wasn't at the meeting last week, but do we really only have two lows?
Do we really only have what? I'm sorry. Like three lows. Is this all we have for lows?
Yes. Yes. Yeah. Okay.
Yeah. So my question, Brian, was did you, and I could have done this myself, I guess. Did you do totals? The totals at the bottom are the full totals for all the projects on the page, right?
Correct. Do we have a total for just the yeses? I didn't put that on the page. Okay. Liz, how good are you at summits? You want to do it real time? Sumits on the fly.
I'm assuming that holds a cross for, if it's a yes in column A, it's a yes across the board, yeah? Yeah. You might get in trouble, though, with a summits if there's the footnotes on the, on summits. It might not work. Yeah. I think the whole, if you take, yeah, unfortunately, you take the sum total, it's been a while since I've done, but I think we can, yeah, Brian, you're trying to say something. Go ahead. Yeah. Just if, if you could take Liz, the, the total number for all the high priorities is one number. And then there's only a handful of other yeses that you would need to add in. This isn't like locked, right? There we go. Okay. Sorry. Say that again, Brian. Yeah. So if you scroll up to the, uh, the high category.
Yes. And if you scroll down to this, the, uh, total line through a 26. The 45. Yeah. So that'd be, that'd be your first number. And then if you hit plus, and then just start scrolling down, looking for the yeses and just add, uh, successive yeses. Uh, you picked up one, one too many. Yeah. It's a 32 is a yes. Yeah. Yes. And not the maybes, right? Not the maybes. I think you have an, all right. Sorry. I think I may have replaced it. I'll put that out of their calculation. But these are your yeses.
So drag, if you can drag that across, then we can see it by funding source.
Do you want other funds as well? I'm assuming. Yes. Uh, column R. Yeah, we could see that. We could see that one. That's CPA funding. Yeah. Okay. Okay.
Okay. So we weren't looking at this. I don't think when we were doing it, but it's not terrible. Uh, the gate and just for, you guys can't read my mind. What I'm looking at is each columns total relative to, um, the various guidelines. And so I'm looking for, you know, debt, levy debt is the 3.4 million, right? And then you have self-supported debt of 2.3 million. Cause you have the two water funds, not terrible. It may be a little bit higher than, than what we have in the guideline. Free cash, probably okay. Cap stabilization is consistent with what we said. So it's not, it's not a bad place to start, I guess is my.
And if you, uh, if you compare it to the yellow shaded row, which is, uh, the amounts that are in last year's five-year capital plan. It's pretty, pretty close. Can I do the calc? No, no. I know we haven't been holding ourselves necessarily to that, but, uh, it's not too far off. No, not at all. Right. If you just look at against the yellow row you're talking about, right, Brian? Right. Row 77, yes. Yep. Yeah. So the only, uh, so we had what, four, six or so maybes, which, uh, obviously will drive these numbers significantly up. Um. Um, yeah, so you want to look at the maybes, Brian? Yeah. And just maybe with Liz here, just, just, I know we were looking to get input from Tom Holder and Mike Fea and, you know, it may be, we need to wait till next week to finalize this particular year, but. Yeah, I think what I'm thinking we should do, though, is keep going, kind of, this is, lay out our template and then go over it with them and tweak across the years accordingly, right? Yeah. Yeah.
Yeah. Could you go to the left, um, Liz, and freeze the, um, is the, is this, just scroll to the left a little bit so we could see the description of the projects?
Yeah. Sorry. Let me just get your maybes in there and then I will. Okay.
So that's with the maybes is 11 million. Yeah. Yeah. Sorry. Do you want to. Yep. Go across the board again, presumably. Yeah. Yeah. But yeah. Doesn't hurt. So, you know, as we were talking last week about the, you know, the financial parameters and the policies and can we exceed those, I think we decided those are the goals, but if there's rationale for why we would propose exceeding it, we could do it. So I think each of those maybes is both needing of a little more explanation and to the extent we want to include any or all of them, um, you know, we'd have to just give our rationale for why they need to be done in fiscal 28.
Yeah, I, I agree with you, Brian. I think there's, there's two paths, right? There's, we include them and you exceed the guideline, but you do it with a, with a reason or you have to, if they're a priority, you have to swap them out, right? With something else that, that ranks against it as a lower priority when we, when we talk to the department managers, uh, again, but we can't, right? We could exceed guidelines and give a reason if we were to do that consistently year over year, right? We're going to, we're going to end up in a, with an issue. So I think it's got to be situational based on the projects. Can we look at what the maybes were again? This is a refresher. If you scroll up and then just shift to the left, so we, there we go.
And there there's, you know, I, I put these into two different buckets since we deferred the top four already one year. Um, you know, in my mind, they, they might get a little higher priority than the maybes in the fiscal 28 request, but maybe not. Yep.
And one of my concerns following the meeting, as I thought about it, um, as relates to the schools, um, you know, I know over the last two or three years, um, they've expressed concern that they've included money in their operating budget for repairs, which they've ended up having to spend, uh, covering shortfalls and special ed and other things. And, um, and I know they're hopeful that the capital budget will allow them to, uh, more, more up to date, stay more up to date with their, you know, repairing of the buildings. So, um, on behalf of the school committee, I would like to advocate for some of these, you know, uh, projects being, you know, included, but, um, I'm sure when we hear from Tom Holder, he'll feel strongly about at least possibly one of his three big items, uh, in the fiscal fiscal 28 requests. Yeah, I don't, I don't disagree with you, Brian, except there's one thing I've always had a problem with, and you already said what it is, is I don't have a problem. And I think I said it in the last meeting, I want to spend money on maintaining assets, right. Particularly when they're newer assets that, you know, we should keep in good, in good condition, but it is a known fact, right. That the maintenance budget in the operating budget for the schools often doesn't get used for maintenance, right. It gets used for other things. And I, I don't, I don't think that's fair, right. Um, that, that occurs on a, on a, not on a one-off basis, it's happened right many times. And so to me, it seems like, and I don't know that this is our purview, but on a go forward basis, if we're not, if there's money and there's an expectation for what should be spent on maintenance out of the operating budget, and that doesn't happen, that that's not an end run that, well, we'll just get it in the capital budget, right. So I don't, I don't know that that's within our purview. It just, it's, it's, it's tough, right. To say for those who are using operating to maintain their, some of their assets, and I'm not talking about rehabbing, I'm talking about maintaining. So it's, it's also important to have a delineation between, right, what is appropriate maintenance, standard maintenance, and what is, you know, an HVAC is at end of life and needs to be replaced, right. Or, uh, you know, there's systems that need to be replaced. There's a difference between, um, maintenance and, and end of life on, on particular assets to keep a, to keep a building or facility running. Yep. Yeah. My understanding, my understanding from the budget working group is that the schools have built in a little bit extra, but putting aside what you just said about, and what I said about them, unfortunately having to use those funds for other things in, in past years, I believe they've, in their preliminary budget, they've built in, uh, additional amounts for repairs, but again, it remains to be seen, uh, whether they'll be able to use it for that purpose at the end of the day. So anyway, I just, since I am the school's representative, I, I, after I left the meeting, I felt like I didn't fully advocate on these three requests, particularly since they were asked for in fiscal 27. Um, can you, can we just look down the list of highs and what other school requests are in this particular year so far?
Yeah. Wait. Yeah. Right. Can we, if I scroll up, I think we can see it. Liz, if you scroll up, they'll be toward the bottom, I think. Yeah. So they start on like row 22. Yep. Yeah. So the first item was a potentially a carry forward from 27. Yep. It remains to be seen whether that'll find its way into the 27 town manager budget. Yep. Then another HVAC fire alarms and more boilers. Do you want to go through all the school ones or just the highs? Well, I think those, I was just trying to figure out what do we already have in the school? So if we're looking what we already included, we included a million and a half of school items, right? And one of them was a carryover from the prior year. The question is, right? And this is where a discussion with Michael might come in handy is, all right, the HVAC and the boilers, are they, you know, must be done in 28? Or do they take priority over some of the things we, we put in maybe? Yeah. I mean, the three maybes, I think, as I remember Michael at a high level describing that there's just each year, there's things that have worn out and again, look at flooring or wall repairs, whatever. And, you know, he, he can't be overly specific about the project. He just knows that over time stuff wears out and he takes the summer to replace some of it. Yep. Yep.
If you keep scrolling down into the fiscal 28 mediums, not the carry forward mediums, can we just see what else is in there for school? So we had some of the athletic stuff, roadway sidewalks. I think generally people seem to not put those too high on their list. More ceilings and wall repairs and custodate equipment. Um, so anyway, uh, you know, schools obviously shouldn't be, uh, grabbing all of the available budget, but, um, just thought I'd put my plug in.
Yeah. I mean, I think we can hear from, you know, I guess Tom on what he thinks on some of this, like what's realistic and what he, what's gets been aware, right? Yeah. It's Michael on these Michael. Yeah. Yeah. I'd like to, I that's, I'd like to hear from Michael and we can either flip or add, but I, we did, we did push out right from FY 27, but the real major difference between what was in plan and what we ultimately recommended was the town building being pushed out. So I gotta, we gotta think we gotta be careful, um, because that's still not being addressed, right? And that's a spend that's going to come down the line too. Um, and when I, when I summarize this on the town building, uh, uh, initially I thought I might just put zeros in for those, but I decided better leave it in as a placeholder and then, uh, try to get more detail from, uh, Michael FAIA, uh, before we just necessarily push it all to fiscal 29. Um, I basically left all the requests in, uh, but we, we didn't necessarily recommend doing it. Yeah. But I think that's consistent with what we've already done in the report, right? We put it in FY 28. Now, whether or not we recommend it is a different story, but I, I know we went back and forth on that a number of meetings ago, but ultimately I think I cited Brian with where you landed. I didn't want to take it out of the five years and make it seem like the requests were lower, the needs were lower because if anything, I think they're higher, right? Then what's even here. So leaving it, we put it in FY 28 as a request for FY 28. I think this, this is the discussion with Michael we need to have on, right? What the critical priorities are, but it still comes back to what we said to our select board liaison last week, right? There needs to be some decision making around what the future and strategy is for the town building. Otherwise, otherwise these costs are just gonna, you're gonna default into them because you're gonna have to do them, right? Because the clock ran out. And that's consistent with what's in the report. Yep. Yep. So is there anything, so we talked about the maybes. I, I hear you, Brian, on the schools. I had a question for Liz, who was, I don't know if it was this year, Liz, you're, you're questioning the fact that there were only three lows, two of which were carried forward. Um, again, these are, with the exception of changes we've made when we've gotten to looking at this particular schedule, these are, these were the sort of the consensus view of, of the members rate rankings, but, um, now's your opportunity. If you see something that, uh, you want to advocate should not be a medium, um, but rather a low, now would be the time. Yeah. No, I was just trying to make sure I was reading the report correctly, and that I wasn't, I mean, it seemed fairly straightforward, but it was just making sure. I, I thought the dollar amount was smaller than I was anticipating, but beyond that, um, but suggesting what else should go into a low bucket. I mean, no, I'll stand by what the team landed on. I'm not, I don't have any straight opposition to any specific line item, if that's what you're asking, Brian. Okay. Appreciate the ask, though. Can you, can you scroll down to the enterprise funds? Just, I think it was this year that I had an error in what I had shown you last week. Uh, sorry, where am I going? Up, up, up, up a little bit. The water, water, wastewater transfer of the enterprise funds. Yeah. So the, uh, just to clarify, the vehicle W dash three utility body, I think last week when we looked at version nine, I had that inadvertently under wastewater. So, uh, just so everybody's clear. I put it where it's supposed to be. Okay. And even though we, I'm sorry, should it be under wastewater or should it be underwater? It should be on, it's, it's in the right place in this version. Okay. And, uh, uh, wastewater then yeah, no, underwater, underwater row, row 66. Uh, that was in a, that was in a different location last week. Um, and just to be sure, I think even though it's showing as a yes for the low pressure sewer replacement, I think we still had, uh, questions for Tom Holder when he meets with us is to understand the timing. Yep. Similarly on the transfer station, uh, garage replacement and roll off of those, we said no, but I think we wanted to get both Michael Fay and Tom Holder to, um, help us understand their different view on the building and, uh, give Tom an opportunity to say why the roll off can't wait. Um, and then on these, uh, you know, again, they're self-supporting debt, hopefully, uh, not so much for the transfer station. Um, so, um, I think that's why there's more pressure on getting to a yes on those big capital items for me. Yeah. I think the transfer station's different in that to things. One, right. There's a study being done on viability in the future of the transfer station, which I think before we spend money, we want to know where that's headed. And two, that the transfer station enterprise fund likely can't handle this, right. They can't, it can't handle this amount of spending, even from a borrowing perspective. So if it can't do that, then this is a decision. It's in a different column, right, from a spending standpoint. And it's competing with dollars, um, in whatever column it goes in. So I think that makes it more important to, to delve into than the others. Okay. All right. Can we just scroll back up to the maybes
one more time? I just want to, so it was, it was three school projects and then four. Well, I guess it's just, well, I guess maybe you brought right, like you said, you broke medium carried forward from medium. So it's one DPW that was carried forward and three that were mediums that we had as maybes. Right. Yeah. And, and Tom Holder would tell you on row 40, the 20 rehab design, uh, he, he put the request in at the urging of the, uh, economic development committee. Um, and ultimately, uh, obviously the DPW would be involved in aspects of that. Uh, but I didn't get the sense last year when I was on the FinCom that, uh, that he really felt it was, you know, that I don't think he wanted that to take precedent over other specific DPW project requests. Yeah. It's kind of the sense I got, but again, he can, uh, he can speak for himself when he meets with us and, you know, he might feel the same way about the route 20 South landfill cap restoration, which is really being driven subject to confirmation. I believe it's being driven by the, uh, select board and the route 20 planning committee to a reuse committee, uh, to, to get that parcel available for other uses. And, uh, uh, so I, do you think, so as we, as we further develop ranking rating, right, we talk, we talk a lot about life and safety. We've talked about not wanting to leave dollars on the table to the extent there was, you know, grant or matching funds. Um, in some cases, you know, like these two, there's, there's other use reasons. Um, and I think those have to be, in order to prioritize those, and this is not just true for these projects, but other ones as well. I think they require a little more backup and support for their use in order to make it a higher priority than, you know, a number of these things where it's like keeping, keeping existing assets, assets, you know, well functioning. And so we can get a little more insight from Tom, but it's hard to spend a million dollars, right. If you were to do those two, if you were to find out, well, the salt sheds, right. And I don't know this, I'm just making up examples, right. The salt sheds leaking, right. There's gotta be good support and I'm not, I don't want to come off as sounding like I don't support strategic initiatives, right. That there might be a good longterm reason to, to move in that direction. I just think those require more upfront, um, explanation and support in order to get them prioritized and understanding it's urgency, right. I mean, is it, is it, is it, Hey, this is a five year problem. And as we built, we know we have a problem, right. We have, we have more projects than money. So you want to tell us the urgency, how, I mean, I don't think we should guess. Yeah, I think I agree with both of you. I think on the landfill cap restoration, again, we need to confirm, but if nothing was going to happen with the current site, I don't think we'd be spending money on anything to do with the landfill cap, but we'll find out. Um, and so, you know, the town owns that land, the land's not going anywhere. And it's a nice to have to redevelop it into something that's useful to different interests in town. But I agree with you, Kelly. There's many other things that are used day to day that are more, you know, we have to have them, um, same with the route 20 rehabilitation. I said, the only, the only quasi issue there is that, uh, to the extent that the town really wanted to improve, uh, the aesthetics, the safety connectivity of that area of route 20 and get the state to pay for it. Uh, as I mentioned last week, you know, you have to get onto the so-called tip list, which is probably still four or five years out before the town would ever get on it. Um, I think back to the Route 30, Route 27 intersection, which was funded by state tip funds. And, you know, between the time it went to town meeting and the time it was actually, uh, the construction was completed, my recollection is like five or six years. Yep. So, um, you know, you don't want to lose out on state money, assuming you view approving safety, aesthetics, connectivity as a, as a particularly high priority compared to other things. And I think the EDC would say all those things would, uh, enhance that area so that, um, it would spur additional economic development and ideally, um, increase revenue to the town, but I'm not so sure how, by how much. Yeah. I, I'm not saying there's not arguments. I think there are arguments. I just think that the, the cases have to be right. Well documented, well supported for it to make it above, you know, other items on here that, that are, in my opinion, must haves. Yeah. Okay. All right. Any other, I don't have any other comments on FY 28. I think, as I said before, I think we will need to do some tweaking once we talk to Michael and Tom, but I'd like to proceed to the next year unless, and I'm not saying you can't have, unless somebody has other things I want to talk about on, on FY 28 before we go there. All set. Okay. You get another shot to talk about all these, uh, maybes and no's on the next tab, but you just scroll over to the left. Um, there you go. So I just plugged in yes, assuming all the high priorities would get yes, but we need to confirm that amongst ourselves. Yep. Assuming same thing, tally it up. There were, there's not a total for the yeses at this point, right? We still want to see that same lens. Yeah, you can do that for the total. We haven't done the, the, the columns. We can do that after this. This will still give us a rough idea of right, right now. It should just be the, uh, high priorities in this section and then in the enterprise fund. So I didn't, I didn't, uh, we don't have any highs outside of the, uh, yeah, I didn't re-rank it. I didn't re-rank anything in advance. Um, what about this field maintenance one? I'm sorry, that one I did carry that one over as a yes. And then these water funds? Yeah. Uh, yeah. And that has our wastewater transfer station. Okay. You're good.
Yeah. So we're, look at that. We're below what was the prior plan. If I do the math, we'll get there. Don't you worry about it. Seriously. Are we- That's because we just have the highs in. We haven't added any mediums in. Okay. Great. So why don't we first, let's look at the highs first to make sure we were all on board with the highs. Yeah. And I'm assuming road improvements is still some subset of the total ask like we did in 27 or is this the full budget? No, we're doing, it's the total ask. Okay. Because the subset was really to, to adjust for, for what was left over in accounts. So you only get to do that once. So, and so following the thread there. So in 27, we did a subset. The rest of it got pushed into 28. Did we just do one big bucket then of 28? We didn't push the remainder of 27 into 28 because it was an intentional, we cut 27. Okay. They just have to manage to less. Yeah. Well, because there's, because there's dollars in funds available still from prior, prior capital, right? So we, we cut it so that we thought, and Tom may tell us we're wrong, but right. Sure. That it's enough to do a year's worth of road work, but you're not going to have, you know, a year sitting in the hopper ahead of time for, for the next year. But once you've done that and you get to FY28, if you cut the funding going forward, right, you really mean I'm, I'm cutting out right roads out of the cycle entirely, right? Because you're going to have less money. So we left them for 28. We left it at the full ask for 28, but we never, we didn't push the remainder of 27 anywhere. Okay. Okay. Now, as we go through this list, do you want to identify sources for these while we're at it? Yeah. Why don't we do that? So, so roads are levied debt. And this is just, so Brian, to keep consistent with, did you just do plus? Just go into, yeah, go into the levy column and just say equals. Yeah. If you want to do a real-timer, I can just keep the list and then redo this after the meeting. Be quicker. Yep. That's fine. We can do it after. All right. So let's run down the list. So Brian has it. So I think attics and roof replacement are levy debt, personal protective equipment, and I would normally say all the fire ones are ambulance fund. That's probably pushing it for the ambulance fund in a year. Let's, let's start there. Okay. IT is going to be free cash.
Radio system upgrades are going to be free cash. I think, I think it'd be free cash from from, um, from the cyber down to the town beach roof. Yeah. Just so I'm, I'm clear on this, because in determining whether it's a levy or, or free cash, I guess I'm not clear what the guidelines are on that other than, other than it appears to be at the amount. So amount and, um, and length of use can come into play as well. But typically it's not a hard and fast rule, but I think in one of the policies it talks about, um, a half a million or greater, but that can be done on a combined basis. So for example, if you had, you know, five town building facilities improvements that were a hundred thousand a piece, you could put those together, um, to meet the threshold. Okay. When they're smaller amounts or they're shorter life things, we try not to borrow. So we use free cash and just as a refresher, right. Free cash is the result of operating, actual operating expenses that come in less than the operating budget or revenue that comes in greater than, than, you know, the budget, budgeted revenue results in free cash. And so when we use free cash, we're not causing a tax impact to residents because they've already felt that tax impact from previous taxation. So we're not prospectively affecting, um, but we also don't, it's not an unlimited bucket. You can't, um, so the guideline, uh, I'm not remembering it off the top of my head, but I think two to three million, I think two to three. Yeah. Two to three or 1.5 to two and a half, something like that. I can't remember off the top of my head, but that's what we have in levied and free cash combined or wonder. What was that? Is that a combined levy and free cash? No, free cash alone. Just free cash alone. Levy is, levy is three to five. Maybe Brian, are you looking it up? Because I don't have it in front of me. Yeah. Free cash was one and a half to 2 million. Levy borrowing three to 5 million. Yeah. The ambulance receipts 200 to 300,000. And Brian, I know you're capturing this and you're going to go back and make sure I did it all right, but the other fire, so ballistic protective equipment and gear extractors, does that go under ambulance? Yeah. I think given what I just said, that the range was two to 300, um, do we want to just. You're, if you're there. I'd probably take, you're over it with, with the 180. Yeah, 410. I'd probably put the firebox, the fire alarm box receivers in free cash. Okay. Okay. I would put the fire alarm upgrade in levy debt. Yeah, the, uh, both the, these last two were levy debt and fiscal. Yeah. 28. Yeah, I put those both in levy debt.
And Brad, that's an example too, right? Of where I'm, I'm kind of taking schools and saying, if we're spending more than a half a million dollars doing upgrades in school buildings, right, I'd put that in levy debt individually. They wouldn't meet it, but together it does. Right. Hey, Brian, quick question on the spreadsheet. This turned red, you're tracking that or does that mean anything? Uh, I, yeah, I, I probably just had a for some reason. Okay. And I'll probably redo it anyway, unless you want to send me this when you're done. Yeah, I'll send you this when I'm done. Okay. Oh God. Yeah. There's no reason to do it twice.
Okay. All right. So Kelly, your question was, did anybody have any reservations about any of those high rankings? Yes. Yes. That was my question. I don't. Not a first blush. Um, yeah, I don't.
Okay. Do you want to do the mediums then? Yep. Yeah. So these funding sources, these are all the items that are in the prior tab, just carried them over. Um, it looks like we have repeats 20. Yeah. Cause we didn't fund them in the prior tab. Yeah. So this, this, the following carryover items will have to be retweaked once we figure out our final fiscal 28 allocations. I just brought them all over as a place to start. Uh, and as a result, the funding sources, we already figured out. So you, you don't need to worry about that Liz right now, cause I have those unless, unless at the end of this process, Kelly, you want to be able to no, I, at the end of the process, Brian, the same thing I did on the other parts of the report. I took everything you gave me and put it through my spreadsheet just so I can double check everything. And then I also could pivot. I created the exhibits, right? So a lot of the exhibits off of, off of that central database. Um, okay. So let's look at the medium. Liz, can you total the medium carry forward? So rows 24 through 34, just sorry. I was trying to get all the ones that we had. Um, do we have any other, or is it just that? Yeah, I'm sorry. I was trying to get the ones that up at the top that were double carried over. Right, Brian, that's when it says 27, 28. Oh, like that kind of example. Yeah. Okay. So kind of a worst case. We don't include any of this stuff in 28. You guys see the, the sum down here, 1.4 million, or is that too small? You can just, that's fine. I just, yeah, you can just tell me what it is. So there's another 1.4, 4. That sounds too, uh, okay. Yeah. Yeah. The salt shed was carried over from fiscal 28. Yeah. It's the double carryover. So things that were carried over twice. Yep. Right. So if I look at those, can we could just scroll back up a little bit? Yeah. Liz? It's coming. Just a delay. That's okay. So in those double carryovers,
I don't, the first four, I'm good. I would want to, I think I want to include all of those. So you want me to change? No, I just, I want us to talk about it. I'm, I'm, I'm giving my opinion. I'll let you guys, I probably should refrain and let you guys give your opinion, but and I'll go last. I'm just trying to look at those first because I've been carried over two years. Is there anything in those eight projects that anyone's like, no, we should not, right? That should get deferred again. Cause I think, cause, and, and the answer, if we keep saying that, I think we probably categorized it as medium wrong and it really should be low. If we can kick it that many years, but looking at those eight projects. No, I'm good with it. Yeah. I'm good with moving forward on them as well, or making them a high priority. I think to, to your point, is there some sort of a, not an unspoken rule, but maybe a firm rule we want to have about if something delays, it absolutely becomes a priority versus, cause if I was on the receiving end of this messaging, I'd be like, you know, I keep submitting this and you keep telling me it's not a priority, but obviously it's still being submitted. Um, I mean, how do, thoughts on how to address that? Cause I'm assuming one of the departments is going to ask, especially if we continue to. Yeah. I don't know. I think the messaging back is not that we don't think things are priority. It's that we've got, you know, round numbers, a hundred million dollars worth of requests and, you know, on a, on average, you know, there's, well, I gotta take, I guess I gotta take MWA out of it, but a normal budget would be for each of those years would probably be in the 40, you know, 40 to $45 million over the five years. So we've got double what we, what we can afford to do, right? Half the projects can't go forward in the five year span. If I'm, I'm being really rough. Um, so, so I have, I have a question. I probably not going to be able to articulate this very well, but if you keep carrying forward things to another year, um,
doesn't it then bump up the amount that is going to show up at the bottom of the column for, from all the carry forwards that, you know, we just haven't made a, uh, a firm decision on. I mean, for instance, I'm looking at the town building, I know that's, that's not a 27, 28 carry forward, but, you know, again, it's a town building, you know, if we care, keep carrying those amounts forward, um, and add those to the, what we've carried forward from, uh, 27, 28, I mean, you're going to be starting to look at some pretty big dollars at the end of the day. Yeah. I think I said this at a prior meeting, Brad, right? Like you basically are going to add, end up with a whole nother year of capital, right. Or a couple of years of capital tacked on the end when you're done. Right. If, if you assume, and the problem with that is these won't be the, by the time we get out six, seven years from now, these won't be the only requests, there will be more added to the pile. Um, so you're absolutely right. Like you, you, you will just, they'll, they'll keep getting bigger as we push out further, right. The pile of what hasn't been dealt with will keep getting bigger. Right. And I guess I'm, I'm thinking if I'm a taxpayer looking at the, the report in the out years, I'm going to say, well, wow, look at how, look at how big those numbers are in the out years, when in fact it's probably not completely accurate because a lot of those might get, uh, deferred again or, or not done or, or combination of those two. Yeah. I think it's all looking at it. I'm sorry. Go ahead. It's also possible, Brad, that, um, since, since again, a big chunk of what's in this, uh, medium carried forward are again, is town building related. Um, if, if there is, if the Slack board does move forward and have discussions and planning and sometime in fiscal 26 or fiscal 27, there's a meeting of the minds as to what they think is going to be done with town building, um, a bunch of costs may end up being, you know, done in the form of an article, uh, in, in a, in a year earlier than what we might've kicked it forward to. Um, just, it's just a question of whether we're the ones that are, if we have enough information to recommend that ourselves, I assume we couldn't write Kelly. So, uh, you know, unfortunately for now, at least as a first cut, I think, as Kelly said, I think we're, we're kind of stuck pushing based on financial constraints. We're kind of stuck pushing some of this stuff forward and, and tacking on fiscal 32. Uh, the only good news is that the requests we got seemed to dwindle the further out you get. Right. There's a couple of big ones in there. I just don't know how much thought's been put. Yeah. There, there's two ways to look at that, right? There, there's the, looking at it as good news and looking at it as that's because they, we haven't fully developed, right. The request for those years. Um, I'm going to go with, we haven't fully developed. Yeah. I think that's accurate. Well, and, and I guess, I guess on a going forward basis, to the extent that, uh, uh, the, the committee, uh, all the departments know the committees out there, they're going to have to start justifying their requests several years further out. So, I mean, that's sort of the point of the committee. So, um, it, it, it is for the first cut, I can understand what everybody's saying, I guess on a going forward basis, you know, you hope the departments are going to be thinking about it more thoughtfully, which I guess is part of the point of our committee anyway. Yeah. I, I listen, I, I don't want to ding. I think they are thoughtful about it. I don't think the, the long-term plan is still a five-year plan is still relatively new. Um, I think maybe not, maybe it's not that new anymore, but I just don't think that there's been as much rigor. I don't want to say they're not thoughtful. I would say there's not as much rigor on the out years, um, because it's always about trying to get right. What do you, what do you need now? Um, right. Yeah. And I didn't mean to suggest being not thoughtful in a disparaging way at all. It's, it's, it's more just a lack of experience in, in, uh, in the process of what we're trying to do. Yeah. I mean, I like Liz's, I mean, responding to Liz's question. I think my own personal view is that if something can't be fit into, it can't be recommended by us in the year that it's initially asked for, uh, that we do what we just did in fiscal 28, we give hopefully priority consideration to those same items in the following year. But if we're lacking information and, or it turns out there's other priorities, other requests in that following year that we believe take a, are a higher priority, um, that it might get punted as a number of these are to a second year out. I'm not opposed to saying as a process matter, you know, you know, you really, we really need to have a good reason not to put them in two years out and make sure they fit in before everything else that's being asked for. But that, I don't know how people feel about that. Yeah. And it's just had a little bit more, I'm not saying we blindly rubber stamp things and say, okay, because you've been going for two years, it's year three. Now you get a free pass. It still has to, you know, if it doesn't rack and stack within the high priorities, and then it becomes a part of the mediums, you know, I think we should say something and I think we're doing it already, but just to be clear for, I think the departments, it would be useful information for them to have that, you know, it will give some sort of a prioritization, not a guarantee, but, you know, because, because, you know, as budgets come up, there can be pop-ups again, the unknowns and what ifs could continue to make it slip to a third year. So again, no guarantees there, but just recognizing that, you know, it, we haven't forgotten it. I just, I'm just thinking, again, if I was on the receiving end and I was like, you know, I keep submitting it and I keep to like, do I have other options for, what are my options other than hope at this point? So I think it's important to, you know.
Yeah. Well, as somebody said, it could come down to maybe it's how we ranked it initially based on imperfect information, for example. And so, you know, I'm assuming that those things that folks asked for this year in fiscal 27, not all, but some were in their opinion, you know, of all their requests, the highest priority. But as we saw, things moved around after we met with them and things were pulled up, other things were pushed out. So I think it's going to take time for department heads to figure out what they need to be doing on the submission front, which probably goes, you know, toward the process. Well, I think it comes back to us and what we've talked about in terms of future process improvements, right? Yeah. I think, and I don't need it to be super complicated, but a little more quantitative thought around our ranking methodology, right? So scoring projects from multiple aspects, right, will hopefully solidify, right, what to the department heads, department managers, what makes for a priority project. And I think it's both, right, it's life and safety. It's all the things we put on the list, but it's also readiness of the project, right? And I think you could have something that's important and is a priority in terms of what the project is, but if it's not designed yet, right, and you're looking at readiness, it's not ready, I'm not going to put it in front of something that is ready, right, that also maybe doesn't have quite as high, maybe doesn't have life safety priority, but it's building maintenance and it's ready to go. So, you know, that's why I think having, you know, we've done the best we can with the time we have in a high, medium, low. I think this has worked out as well as it could, but having a little bit more robust on the ranking will give us a little more support for why we're making the decisions we are and also gives the department managers, right, quantitative data on why projects that are going into the hopper are getting delayed. So, I heard a couple people, I didn't, I don't know if I heard from everybody, is of the, I thought it was eight, yeah, eight projects that were two-year carryovers, is there anything there that was 1.4 million that folks think is not a priority for FY29? Yeah, other than that, I don't expect to see the website redesign and migration here. Yeah, because I think it's almost done, Brian. You think it's going to get funded, it's going to get funded in FY27, right? I think it's almost done. How is it done if there's been no money? Town manager budget, maybe, I don't know. Okay. Operating budget. Okay. I don't know. I believe it's being worked on, but, but anyway, I have no issue putting yes as a recommendation for these eight. Okay. I agree with the yeses. Okay. Yeah, I'm okay with that. The, the only, the only two I would look at, again, would be the south cap, the south landfill cap and the Route 20 design. Again, until we receive more information on exactly what those are, it's hard to, hard to consider any of those priorities, so. And those are not in our 1.4. So, those three that have, they were only carried over one year. Oh, I'm sorry, those are 28. I'm sorry. Yeah, it's the four, it's four, then skip three, and then four more. Yep. Nevermind. I'm sorry. Got it. Yeah. Were there any double carryovers down in the enterprise fund? I didn't see any when I looked, but to get another pass. I thought maybe the transfer station. There were lows, but not mediums. No, no medium. Go down further. For the transfer station. Oh, yeah, we got one here. Yeah. Roll off. No, no, just, that was a low double. So, I don't know if you feel the same way about a low double carryover. I do not. Yeah, I agree. Yeah, agreed. It stays low until it doesn't. Yeah. Well, that one's low until, like, that one's missing a lot of information. Yeah. That's what I mean. Like, until you validate it to be, to me, a low is almost a holding pattern of, it's either a low priority or just not enough. Right? I mean, it very well might be the motivation that, you know, we get that information that we're looking for, right? So, just because it's a low now doesn't mean that they don't supplement with greater detail that, you know, changes our opinion. Okay. So, do we want to switch those, the 27, 28 carryovers to yeses here, or is that part of the action for today? Yeah, I'm going to mark, I'm going to mark those as yes, and if you want to add that subtotal to your other total at the bottom, just to see where we are. Do you want me to change column A? Save you a step, Ryan? You can do that, yep. Mm-mm-mm. Okay. We have five. Sorry, talking to myself, but that's all. Okay. All right, we are up to almost five and a half now. You want to go across and put the, oh, we haven't classified the all. I'll tell you what the classification on those eight projects was. Excuse me. All right, ready when you are. The 87,000 was free cash. 87,000. What was the, oh, sorry, what was the 250 for the? I'm sorry, DBW 250 was free cash. 250 was free cash as well? Yep. Both for the DBW and the schools.
So the ceiling and wall repairs? Yep. All three schools? No, I'm sorry, the 250 for the schools was a borrowing levy. Sorry about that. The 215 was? Borrowing levy. Oh, it's also a levy. Yeah, it was borrowing levy. Okay, so just to be clear, the ceilings and flooring was both levied. Yep. Okay. And then switching to web design, the 60K, if it's still there. Free cash. And then we have high school building improvements. Free cash. Or what about the 87,000 was free cash. And I'm assuming the 250 is levied. It's more ceiling and wall repairs. Oh, is that a duplicate? Maybe. I think it looks like it is. You know, line 26 and 33. We also have another DW flooring for the same 215s. Maybe there's two double counts here. For those 27 and 34. Yeah, there are two items. I may have used the same description. Yeah, I mean, high school is the same as well. I thought that was... Yeah, but only only one of them. The second time it appeared... Actually, just... Can you scroll further down just to see if there's another 250 in there for the schools? Down toward the bottom of the mediums? Your fiscal 28 carryover? Yeah, that's the other two. Yeah, so I think I double-counted to go back up. I think I included that first one twice. Let me just highlight that. Yeah, I won't delete it out, but we'll just... Just highlight it. I'll remember to double-check it. Go with a great neon yellow color to... Okay. And that's still true for both the 250 and the 215. We wanted to relook. Yeah. Yeah. Okay.
Right. The 87. Did we finish that one? We said that was free cash, yeah. The 87 was free cash, and the other two were a levy debt. Oh, so I did have those in there twice. Yeah, they're in there twice, though. They just... Yeah, okay. Why don't you leave them out of the funding? If I have both of those in twice, why don't you just leave them out of the funding the second time? So you want me to drop them from column A to the levy funding, or do you mean the totals at the bottom? Just take them out of the levy. That way we can get a total on each without them. Do we want to address any of... Can I just see where we are totals-wise on the different funding sources? Are those totals not working? Or they are working? Right? Yeah, they are. Right now, they're only capturing the highs and the yeses we just added. So no additional mediums. I don't know. Kelly, if you want to go... Right, but we just took 400 out of column F. It's still in column F, but we took it out of the other... Yeah, it's out of column H. So we're at about five, right? Right now? Yeah. Versus six that was in the capital plan. Let's just look at it by funding source across. So we're high on levy, but we're low on
free cash, and we've got nothing in cap stabilization. So we've got to put the fields in to cap stabilization. That's the 100. Yeah. Is that on this list right now, or is that something... Yeah, it's down the list. Somewhere is medium high. It's a medium fiscal 29 request.
It's the last medium item, I think. Compactor replacement? No. No. Go up. Go on up. The field maintenance one. Keep going. I'm looking at column D or column E. Here we are. Column D. There it is. Row 64. Yeah. So you've got to move that 100 over to cap stabilization. Yeah. So I figured out why I double counted those. I apologize for the confusion. I was just advocating for the schools.
Nice try. Well done, Brian. Well done. I apologize. I apologize for the confusion. That's okay. That's really funny to me right now. Well, since there's extra money... In your defense, Brian, there are quite a few, and flooring is one of them, where it's possible it could have been double because it comes in more... It sometimes is in more than one year, and if you push one year out, you end up with two. Or I just made an error. Totally possible. Okay. Scroll to the right, Liz. All right. Other way? Yeah, no, you're good. I was just looking at the the other differences. So the plan actually did have the full 405 in it for... Yeah. We can put that back to ambulance. I put that back to ambulance then. What? Maybe we should move that item back to ambulance. Yeah. I think we should move the one that we put, the fire item that was in free cash back to ambulance.
The 175? The wireless? Yep. Yep. We have a water project. Can we look at the wastewater, water wastewater transfer station? I just want to make sure we've got those placed. Two high items, it should be water borrowing
up a little bit. Am I looking at column D then? Yep, water. Yeah, the 250 and 100. 250 and the 100. Go under. Highs borrowing. Column M. Close. Yep.
Okay. So that takes care of all the highs and those double carryover items as corrected in the fields, the 100,000 for the fields. Do you want to look at the medium fiscal 28 carryover?
Yeah. First, I want to just look at where we are kind of across the category. So we're high on levy, low on free cash, right? Yep. Although I wouldn't say we're, I mean, we're high against the prior plan on levy. We're not high relative to policy. So I'm not particularly worried about that. But we probably have, I can't figure out the why, I guess because we're a million low on, okay, all right, now it doesn't make sense. So if we wanted to tie, which I'm not saying we do, if we wanted to be close to the prior plan for FY 29, we've got about a million dollars left to spend.
Do you want me to drop from this the totals that are the duplicates? Or the... That's okay. No. I'm good.
So to that point, do we want to go back and look at the rest of the mediums that are carrying over from 28? Yeah, that's what, that's what Brian was saying, and I think we should. I just wanted to, I wanted to figure out how much, how much room we have to the prior plan. I'm not saying we have to stop there, but just wanted a sense of what it looks like. Yeah. Subject to hearing from Tom Holder, if the salt shed rehab is really pressing, and it doesn't get dealt with in 28, I would, I would put that higher on my list. Yeah, I agree. Agree. Do you want to change column A while we're here? I'm assuming yes, but... Put a maybe. I mean, that eats up the rest of your available budget. So you're saying no to everything else, right? We said we had about a million to go. Yeah, that's also, I wouldn't do that as free cash. It's a million dollars. So
I'd be putting that in levy and maybe moving some of the levy stuff to free cash. Okay. Shall we? Do we want to do that exercise?
Yeah. Let's hold there for a minute. I agree with that, but can we just look at the rest of the mediums that are carryover? Yeah. We haven't even looked at them. I know we said no to them, but I just want to like, is there anything else? Sure. So we talked about the Route 20. I don't think we're going to spend any more time on that. Yeah. I don't think we're going to spend any more time on those right now. Those two. It's really just, is there anything in the?
Parking areas, vehicle replacement, I'm not sure. Do we know what vehicle?
That's a lot of town building. Yeah, town building's got quite a bit. I wouldn't mind seeing the last two school items included. Scroll down. Some more ceiling and wall repairs and custodial equipment.
And that's a different ceiling and wall repairs than the other one above? Yeah, that one's different. Okay. All right. So there's the 431 and the 250 then? No, the 250 and the 100. No, the 250 and the 100. Okay. I'm okay with those. Yeah, I agree.
In addition to the 1 million for the salt shed or are we doing either? Put those in free cash. And then I would put the million, I would do those and the million. But the million, I think, goes in levy debt. Do you want me to say maybe over here just to distinguish that they're now a part of the calculation? So you don't have to go hunting for it, Brian? Uh, yeah. Not a firm yes, just yeah. Yeah, I agree. Change into maybes.
And then the million we're going to put, we said in levy, yeah? Yeah. Can you just scroll up on levy debt? I want to see what we have in there, if there's anything that we go to free cash. Scroll up, yep. Yeah, I just want to see what else is in there. It's all things I would put in debt. Yeah, I mean, they're all, these are all consistent with the prior two years as well, in terms of funding source.
Yeah, I'm not overly worried about it. Because I think we're still... Didn't go over five, did it? Yeah. Can you scroll all the way down, Liz, so I can see? Yeah. Levy's at 3.1. Yeah, so I'm still good with... Arguably, you've got, you could scroll up just a little bit. So the plan was for 2.5 in levy. I'm good with 3.2. Right, and that 5.4 million that you subtotal there in column F, row 95, that does not include at the moment the items we just talked about. Yeah, because it's not picking up the maybes. It doesn't include the double counts, though. Yeah.
That includes the double counts? Yeah, I mean, I can wipe them out. Yeah, it includes the double counts, but it doesn't include anything that's not a yes in column A. Right, so it's roughly a million higher than that number. Yeah, so you're... Yeah, it's about a million, yeah, it's about a million and a half. About five. Well, it's five. 4.97. Yeah, which I'm okay with. I think you probably could go... I think there may be some room here to put some additional free cash projects in. What's looming in the back of my head is whether or not that field project, where that ends up priority-wise, it wouldn't... I know where we put it, because we don't have enough information, but it's... I'd get nervous if that came forward as an article and we were already at three point... I guess it'd be okay. I guess it'd be okay. Yeah, I think we showed that in fiscal 28 tab as excluded debt, understanding that it's below the five million threshold, but when, you know, it doesn't mean that, assuming it's handled as an article, it doesn't mean it couldn't go on the ballot. Yep. That's an exception. Which field are we talking about? I'm talking about the two and a half million... Okay. The sewer septic, yeah, diamond redo. Okay. And the question is, Kelly, is there anything in the medium category requested in fiscal 29 that should have a higher priority than the items we just tentatively recommended? Yeah, let's scroll up. Right. Sorry, I missed that. Are you looking at the carryovers from 20 or just the mediums from 29? No, I'm looking at the regular mediums. Yeah. Everything else is high right at the top. Yeah. Okay. So really, we're starting sidewalks.
Well, at some point, stormwater needs to be. Yeah, we have to keep funding that. I think we included that. We included that in fiscal 28. We had not included it in 27. Yeah. So in 28, that was a carryover from 27. And this is different than the request where we need, the state says we need to maintain it. Is there something separate than that or? Uh, this is, uh, the federal. Yeah, because something about. It relates to our federal permit and we have to do a certain amount of work over the next decade or so. Okay.
So I thought this was one of those, we had to stay within compliance with laws, we had to do it, no? Yeah, that's what I'm saying. So we, just because of our financial pressure and the fact that they were working on an asset management plan, we did, we deferred it from fiscal 27, but picked it up in fiscal 28's plan. Okay. But, uh, Tom also included a request in fiscal 29. Um, and, you know, presumably by fiscal 28, the asset management plan will have been completed. And I, and the select board who are focused on this now, uh, will, you know, make, uh, accomplishing all the things we have to do over the next decade, um, happen. So I, you know, I, I'd want to see that one. Um, well, that was in the medium. Here am I looking at 29.
Yeah. So that, that was in the medium category. I, I view that one myself as, as maybe a maybe for the moment.
We could come back and just put maybe to the left of that one, unless other people are a firm no on that one. No. I mean, I think when he'd mentioned it, right, he said, as he does roadways, he'd likes to improve those things as well. So I think it goes back to, I'm sorry. That's not the right. Maybe I'm okay with it.
We'll tie that one down a little bit further along here. Do we want to assign it a funding source?
Um, it's like roadways, right? Let me see what we did in 28. Uh, we did it with free cash. Really? Yeah. Yeah. I'd like to, if we're going to do anything else here, I think it should be free cash.
Are there any other vehicles that we pushed from earlier years? Yeah. Just looking at that, John, I think there was an engineering, you know, a generic engineering replacement.
Yeah. And here there's one, there's one for facilities as well, MP, new vehicle, 58. Yeah. MP means motor pool. Just, so it's another, it's like the engineering. It's sort of a generic vehicle.
Sorry. I missed a bit of that conversation. We want to include the MP new vehicles. Is it because it's 70 K and it meets the budget to go or partially now, we, we, we would now be deferring two engineering generic vehicles. One, one is above as a carry forward from 28. Then the others in fiscal 29. So let's do the one that's in 28. Yeah. I think we should do one of them.
Row 36.
Okay. So this is MP. Okay. Let's put a maybe on that one and then free cash for that one. Yeah. Free cash.
Yeah. On the DPW trucks, it'd be probably useful to get a little bit more information from Tom Holder. Yep. On the dump truck.
And I had a question on the public safety. Sorry, just to, just to go back on the MP new vehicles, that's definitely one and the same, even though this one's listed under facilities and the other one was listed under engineering. No, this is a different request. If you go up three rows, you'll see a second vehicle replacement request. Okay. We're not going to deal with that one. Tracking. Okay. I thought we were replacing this MP one with the one we just added.
Anyway, if you go up to row 56, I, I, I know that, um, Michael Paya made the case that he needed the funding for the public safety building HVAC. I thought repair, um, was it external units? No, it was, it, public safety building was, there's four units at the public safety building. One, only one of them is currently working. So the one he had requested in FY 27 was to get a, so we have a backup unit up there working. Okay. But, uh, you know, to get that to fully functional, right? I think you need, if you've got four there, you're supposed to have, right? Okay. Supposed to have four. So this additional 500 is to get it fully operational? I don't even know that it's, it's to get it fully operational. Cause it's, if he's, if he's replacing one unit, then he's up to two. This is three.
Cause each time it's been about a half a million rate. Was it a half or a quarter per? Oh, maybe. This may be the two. Can we look at what you're right. Maybe it is getting it fully functional. Was it a quarter of a million for the FY 27 request?
Would it be in here? It's in tab, the 20, 20, 27 tab. The mint green. Well, I actually know it's on the 20, 28 tab as a carryover item. Okay. But it probably wouldn't have the details then.
About, maybe it does, maybe it doesn't.
We're just looking for the dollars anyway. It was specific. It was a. Do we know what line it's on? I thought it was a medium high.
Keep going up.
Maybe I'm mistaken where we put it. It's up on the high category in fiscal 28, 250,000. Okay.
Yeah. So that's, yeah. So that's, that gets two online. And then, then the one we just looked at. That is the balance.
Okay. I just want to make sure we weren't duplicating something, but okay. We'll confirm that with Michael Fay when we speak to him. Do we want to couch it as a maybe? I mean, if we're looking for budget to put in, I'd say it gets at least a fully functional. It's not like it's, you know, working, but. We did that out of free cash.
The last go around. It's a lot of free cash for a, I wonder how long those useful life on those things is.
HVAC. I mean, it was like what? 10 to 15 years, I would imagine.
So right now I've put it as a maybe and I've listed as free cash.
Okay. I want to see where we're, we're, we're totaling.
Well, it's not going in because you're, you've only got yeses in the total, right?
I guess, no, I guess not. Because we didn't put anything. I got it. Because it's not in the. The funds are still just the highs and those. Got it. Got it. Sorry. Okay.
I'm okay with. Anything else in any of the other mediums? If not, can we assign sources of funds for these other medium items?
And just so I understand. So we are trying to get what essentially, I feel like we're over allocated budget on certain items. Is it just, there's a tolerance of like a 20% over is probably okay. It gives them options to choose from or. I think, think of it a different way, Liz, right? That's what was in the plan. That isn't the budget. So that's what was in the prior capital plan. But that's not necessarily the budget. Okay. Right. So we're ending up having to move things that have been deferred and react to things we've ranked as more important in trying to stay funding source wise within the top end of the ranges, right? Yeah. Yeah. I'm trying to stay. It's interesting to me what the prior plan is, but it's just that, right? I want to make sure what we're recommending in each of the funding sources is within the guideline
as best as possible. To your point earlier, Brian may not be possible, but I think this is okay. Can you scroll to the right? Yeah. The only other one I would say we might want to look at is the building generator at the library, which serves as a backup emergency location for the town. I'm sorry. Brian, can you repeat that? Is it the generator for the library or for the town? Are you good with the scroll? Yeah, I'm good. Okay. I think the middle school, the public safety building and the library serve as emergency shelters. Oh. Not the new council building. If there's like heat or something, they'll open them up for cooling stations, that kind of thing. Okay, got it. Yeah, but John, you raise a good point. Is that still the case after opening, after getting the COA up and built? Because I would think the most energy efficient building and maybe the best building for that is probably the new COA building. But why don't we just put that on the list then to talk to Michael Fay about? Yeah. Is that the talk about libraries or the... Emergency shelters. Just what the generator is. The building generator for, you know, what's the purpose? Is it just to keep the library functioning? Right. And I know the library does provide even, maybe not even when warming, but like when power is out in town, people use the library for Wi-Fi and whatnot. So, I just want to understand what that building generator is for and if it's other buildings take precedent or have the facilities needed. All right. So, made it a maybe and putting it in free cash? I'm guessing, but trying to educate myself at the same time. Yeah, we're pushing on free cash probably as much as I want to, but... I mean, that's about the last thing we could probably fit in.
And I don't think we viewed it, and maybe again, we just didn't have enough information as a life safety issue, because if it was, it would pop up to the high category. So, again, we just need to get clarity on that item and might need to re-jumble this. I'm sure we'll be able to... I'm sure we will be re-jumbling this before we make our final recommendation.
Yep.
Yeah, I think it's just, is there anything else? So, we said that library is one we want to consider, but was there anything else on that medium list?
Again, there's additional school, you know, sort of each year seems to be some additional money trying to keep the schools up to snuff. But, you know, we've already included what we had deferred. So, I'm good letting that one carry over.
Sorry, what does the BMS tie into the TV system? John taught me this, the building management system.
So, it's like how it's, John, it's looking at what, like how everything's functioning in the building, right? Yeah, I mean, I don't know what the town uses it for, but typically it'd be like heat, lighting, alarm. That's like all the operating systems? Yeah. Okay. You guys gave that a medium? I'm just kidding.
Well, they're operating without it, I assume, or with someone that's more antiquated.
No, I'm just getting cheeky. Hey, we all must have given them a medium if it's there. A lot of shuffling stuff. A lot of shuffling stuff. It was.
The idea though, John, would be being able to see, it's all in the same system and they'd be able to see at facilities, right, if there was something. Yeah, it's meant to be central monitoring and also to allow you to really drive efficiency. Like, hey, why do I have the heat up if there's no one in the building? I'm like, why do I have? Yeah. Make sure that the lights aren't. Exactly. Yeah. One is like emergency, hey, is something not working before, I don't know it, you know, until someone walks in the boiler room, they see the light on, right? And then the other piece is efficiency. It's usually meant to be two. Yeah. I would imagine this is some sort of a remote thing that you can tie into from anywhere, too. Like, it's not, you have to be in the building, but. Typically. Yeah. It's like an app on a. Yeah, I wouldn't go that far, but you can dial into it anyway.
Don't get excited there, Liz. So on the on the rest of these, we want to just put funding sources in for now. Or are we kind of up at our limits at this point? I think we are. Why don't we just quickly. I think we are over in some places, but. All right. But we have maybes on them. So why don't we put in funding sources for the rest of the mediums? Okay. Do we. Well, we didn't fill in the ones. Well, you said you had some already. Yeah. So where do you, I guess, where do you want me to start? I mean, why don't, so I don't take time here. I'll most. A lot of these requests are similar to prior year requests where we've already identified funding sources. So on the next version, I'll fill those in and then we'll just confirm them at the next meeting. Okay. So that's fine, Brian. I'm comfortable with that as long as everybody else is. So we had a couple of enterprise fund mediums just before we get off of fiscal 29. Um, I had no issue with the medium vehicle for the water department just because it's self-funded. Medium. That would be water, water borrowing. I'm sorry. What road am I on? The 76. That one, yeah. And that goes underneath. You said the water. Barrowing. Water borrowing. And then, uh, it sounds like we have a general hold on transfer station items. There's a medium compact replacement. So it's, I'm assuming, yeah, I think we just leave those. Okay. As we're not doing anything with them at the moment. Fair. Yeah. I think we want to talk to Tom. I mean, I'm compactor is kind of hard for them to function without the compactor. So if. Yeah. Yeah. Between it and the roll off, he'll have to tell us which, which is of more priority. Okay. So those not doing anything with from a funding source. Okay. You better save that file before we get too far along here.
Let me just rename it with your initials on it. Jeez, Brian, you got me all nervous there for a second, yeah. Uh-uh. Let's put your initials on it in a minute. Yeah. I've done that many a time. Okay. Should be good. As long as I don't spill coffee on my hard drive. Okay. Not that I've ever done that before. Do we want to. Sorry. I included tabs for fiscal 30 and 31. What I didn't do is bring the carryover items because we hadn't had this discussion yet. So we could certainly agree upon the high ranked items in each of those years.
Yeah. Let's do that. Reconfirm and put funding sources on them. Yeah. Let's let's do that for both years and then go from there. And so just let's pause one minute, though, on just on time. I want to be mindful. So I had us and obviously I guess at these times stopping at 740 to do a couple of items, which I don't think we're going to have tonight. So I think we do have some more time on the agenda. So I don't think we're going to vote any addendums to the committee's report yet. Obviously, we're working on that content now in the spreadsheets. I don't have any additional information on articles that we need to discuss related to capital. So I think we can keep going on this and we could also keep going. We don't have to debrief on the report process this week either. We can push that off to another to another week if needed.
Okay.
And I just one other thing I want to say out of order is I didn't I don't know if I specifically went back to public comment. I did not at any time see someone with their hand raised. So I don't think there was anybody for public comment.
But I don't I didn't specifically mention it. So I just haven't seen a raised hand the whole time. So we noted.
Okay. All right. So we can continue on. Oh, you guys see. Yep. The first question is, is there anything there? Those all seem people are very important to me.
Yeah, I agree. Good funding sources.
Funding sources. So I'm going to go levy for road improvements. I'm going to start with free cash for the town building roof only because it's a small amount in one year. I may change that later. I'll do fire for the three fire items. Ambulance for the three fire items. Thank you for reading my mind. Free cash for the JCC and police items that levy debt for the school items. Okay, why don't we you want to go through the mediums, see if there's anyone to put maybe on.
So this is where we get the start of the confusion on the ball fields at the high school. So there were there were two requests and I think Kelly and I were both of the view that there aren't two separate projects. Yep. So we just highlight it yellow. Yes, we just this one's going to get resolved at some point when one or more people come forward and explain to us the scope and 42 really an IT department. Something's wrong with the departments here because the one above it is not fire. I don't think error again on my part. So I'll correct those. I'll correct those and all the mediums.
Yeah, departments. I think it got mixed up pretty bad. Okay, I will I will redo that for the next version. Okay. Yeah, there's more than that. That's off like I know I didn't want it to be, you know, scorched the earth red, but just as a trigger.
Some of them are right, but a bunch of them are not. Yeah, that's okay. I'll fix it. All right.
So here's the third vehicle replacement. So we we did one in the prior fiscal year, we deferred one from the prior fiscal year. So I'd be more inclined to put the one that we deferred up Right. So that'll eventually find its way in the carryover section once they populate it. So that would be a no for this row 36 then? Yeah, for now. Yeah. Okay.
What about these EV chargers? What is the public safety portion of that? Do we just have vehicles that I'm assuming safety vehicles that are EV and that's why we need to change their chargers out? I don't think we have chargers that the public safety building today. Oh, so this is too. Okay.
There were a couple of public. There were a couple of charger installs, the high school and the public safety building. I don't think there's any there right now. I think they we have them at the town building.
And at the community center. And at the community center. Yeah, I think, Mike, we're gonna ask Michael Faye. He actually moved this one up. Well, isn't there a state law? And I could don't quote me on this, but I thought we there was an initiative to make Massachusetts more EV friendly by a certain time. Maybe that's to support that effort. But I mean, we're gonna ask Mike anyway, then. Yeah, and I think I think some of the vehicle replacements going forward are supposed to look hard at using electric vehicles. Yeah. Well, and some of them are electric. Some of those motor pool are already are either hybrid or electric, right? Right. But I'd be inclined to lean towards making that a priority.
What I don't know, like with the EV charges, why did I think that there's either maybe not federal support anymore, but state support for for some of those or some of the costs? I think we should talk to Michael about it, right? And understand what what this is, what it is buying and whether or not there it's it's the net of any other funding, whether it be state or federal or grant. Brian, do you want me to somehow capture it? No, that's okay. I'm keeping notes here on these questions. So in the, the H, the, the H 41 vector truck, what is that? I mean, that's a, that's a fairly large number. I think it's a vac truck. Like the only use the suck out, like the storm drains and stuff. Oh, okay. Okay. There is an ask is that, you know, I know, for instance, at the, at the, you know, the town dump, they have a fair number of vehicles there. And again, if there's some vehicles that may or may not need to be used, depending on what we do with the, that facility, I was just wondering if any of these fit into the category. They would be under transfer station if it was a vehicle for the transfer station specifically. Got it. Okay. Got it. The playground, again, understanding that the departments are not right here, but the playground, I don't have an issue recommending that just because it's CPA funded. Yeah. It should go on as, so they can go forward and get asked for CPA funding. Is that a separate column? Yeah, it's all the way over to the right. Other funds? Yeah. So there's other funds. Is that a yes? I would say that's a yes, in my opinion.
It's not going to come out of our... Well, it's already, it's already being taken out of your... We collect, we collect CPA funds, right, by statute, because the town voted to support CPA some time ago. It comes out as this... Sorry, what does CPA stand for? Not Certified Public Accountment. Community Preservation Act. That's right. I think I've asked you this before.
Yeah. So I think the, uh, street sweeper is the vehicle that originally Tom had asked for in 27, then he pushed it out three or four years. So I'd be inclined to put a maybe next to that one once we get everything carried over.
What, oh, there we are. You're talking row 46?
Yep.
Yeah. How many other vehicles? I mean, I'd hate to be in constant. It's got a dump truck here. We had a truck we just... There's a trackless too. Trackless. That's a truck, I think. Assuming the brush truck is, well, it's refurbishment, but that's theirs. Not school. No, that's probably fire, I'm sure. That's fire. Okay.
Do we say trackless? We're getting a little confused here. I mean, we could go to the, uh, light green. Sweeper. We could go to the BTO analysis tab and just look by department if that would be more useful for people to get the right departments. Yeah. Before we do that, can we just look at, we, we did the yeses on the highs. I just want to look at the totals to know where we're, where we're at and what we've
scrolled to the left. So it doesn't include the, um,
Yeah, but if we put the, if we put the funding source in, I can see it in row 78.
Right. Because we only put funding sources on, on yeses so far. Right. And actually I was gonna say it was only the CPA one that we made. Yes. Everything else. It's just the highs. Right. Okay. We put, but we put, yeah, we put funding sources on the highs. Right. Yes.
Yeah. So I'm, there's two big numbers on, on this, the medium section that I'm inclined to include under the excluded debt column. One is the, uh, two and a half million dollars for the ball fields. And that obviously assumes that it doesn't otherwise get dealt with in an earlier year. Yep. We don't choose to put it in an earlier year. And the other is the, for the moment, uh, since I'm still waiting for a response from Kirsteen, the million dollars for the, uh, elementary study and SBA project. Is that the million that's been excluded right now? Yeah. That was in there in Brian's plan. Yeah. I'm, I'm okay with those. And he, he had the, the two and a half was in the, it was in the five year plan below the line articles. Yep. What year are we in on this one? Is this 30? This is FY30. It's 30. Yeah. Actually that was in, can you go back to the 29 tab for a minute? What are you looking for, Brian? Uh, I'm looking at row 87. Can you just, well, it wouldn't, nope. Uh, scroll to the left so I can see the debt columns.
Let me just look at something. I think that, I think the two and a half was in, again, I understand prior plan is interesting, but
yeah, so the, the yellow row that I included there, uh,
you just have, you just have, um, above the line. Yeah, I didn't, I'm sorry, go back to this. I want to be consistent with what I did here. Can you go back to the fiscal, this fiscal 29, fiscal 30 tab for a minute? Yeah. Let's see where that million was.
Okay. Yeah. So I did, I did not include in the yellow, in the yellow line, yellow row, uh, the projects that were below the line, if you will.
So in fiscal 29, there was four and a half million dollars, which we think included the same project twice, but for different amounts. And 29, wouldn't that show up? Uh, well, I didn't, what I'm saying is I did not include items that were expected to be handled through articles and excluded debt. Okay. So the, the excluded column, you could also say should include four and a half million dollars, which again, uh, are two of the same projects, one for two and a half million and one for two million. We think we, you and I think, right? We think. Do you want to add them then?
Well, I'll, let me think about it between now and the next version as to how to deal with that. But the reason that's relevant is because when you then go to fiscal 30 tab, we were talking about the million. Yeah. I think I had already plugged the million in the excluded borrowing column, which is why it's showing up in the total line presumptuous of me, but yeah, right there, uh, but you don't see it in the yellow line because again, it was, it was below the line as an article as excluded debt. So I, I just wanted to be able to make the point that, you know, it had been contemplated. Uh, but, but likewise, if we were to include the two and a half million in fiscal 30, that was actually in 29 and in the Fincom's five year plan. So, um, I'll, I'll fiddle with the yellow rose in the next version, probably include those items.
Okay.
So those are the only two big items I wanted to call out in the mediums.
There's a bunch of other stuff that's important, but maybe that it's just gotta be, you know, as we've been doing pushed for a year. What is this water main? That's a high, but it doesn't have a yes. Is that just a miss?
Um, I didn't fill those, which you're in fiscal 30 now. I'm back in 30. Yes. Yeah. We're, we're filling those in now. I think the only one I put in were the actual highs up top. I forgot to do that one. You could put yes on that one. Yeah. And then put the 2 million in wastewater borrowing. Sorry. Water borrowing. Sorry.
Yeah. Are people okay with the medium backhoe for water, water borrowing? Yeah. Yeah.
Okay. What a good question. That 2 million should be a part of the yes collect, uh, sum at the bottom. Yeah. Yeah. Yes. It should be. I don't know why it's not. Yeah. Okay. Which is, I think again, it didn't have a yes in column A, so we're just doing it real time, but, um, I'm sorry. What was the backhoe? The medium backhoe. Backhoe. Underneath, um, yeah. I generally say yes to the water and wastewater because they should be self-sustaining. I do think at some point I'd like to see. They are self-sustaining. That they are self-sustaining. Yes. Okay. Well, we can hold on that one if you'd like at the moment. Do you want to give it a maybe? Yeah, I would, I would make it yes, but I would, I would say the check we need to do as we kind of get all of this together, once we've gotten through all the years is a check against guidelines and a check that the funds can support them. So I would put it in because that's how we're going to, we're going to then look at what the debt ask is and run it through and make sure that the, at least on the surface, it looks like it can support that amount of debt. Levied debt? Uh, no, it goes under, it would go under water borrowing.
Any other mediums? Yeah. So again, if it's easier, we don't have to, but if you wanted to go to the BTO analysis tab and look at fiscal 30, at least you get the right departments. Do we want to jump? Or not. That's fine.
Hard to see. All right. You have to scroll off to the right till you get to fiscal 30.
Just, uh, we're just trying to get to the top here.
Okay.
Yeah. So there's a street sweeper, which was moved from, I think, a fiscal 27 request. He pushed it out to fiscal 30.
I think all those, other than I mislabeled some of them, all those, um,
I think we talked about. There's the track, the trackless was a truck. Yeah. All right. Are we jumping to any specific budget or department? Uh, I thought if you maybe just scroll down everybody looking at the fiscal 30 requested column, just seeing which department they're actually in, uh, changes anybody's mind as to wanting to consider them.
Yeah. I mean, I, I think we have to consider, and I forget what we did on some of the DPW vehicles. I don't think we can, um, right. Just kick them out. I'm able to kick them out a little bit, but I don't think we, I think in a perfect world, eventually we get to a place where we're funding, you know, a DPW vehicle or two a year. Right. And keep instead of off and on, because it, it should be a relatively consistent. These are all high priced items.
You'd think we'd be able to get to a place where we could have one or two a year and not.
I'd say why don't we come back to these three other ones, um, once we, once I populate the carryover items, see how much we have available. Yep. Uh, we talked about the engineering vehicle situation, the field maintenance we have already in there, uh, MP new vehicles. So we look like we're going to punt on the 70,000 the year before.
So I assume maybe the 140 just moves out a year.
It's more town, town building stuff that we already dealt with.
Two hour delay tomorrow. Town wide roofs again. He, you know, Michael wasn't able to be particularly specific. Just his gut is he's going to have to do some work on some town buildings.
Yeah. It's hard to, I get that. And I bet that that's true. It's hard to prioritize that ahead of things that are definitively known. Yep. So we have, you know, over two years, $750,000, which he kind of went back and spread over two years. So we could talk to him more about that.
Two hour delay tomorrow for school.
Is that what that phone call was? Yep. Yeah. That's what that was. All right. I can sleep in.
Get up at five.
Yay. Okay. Fire. I think we dealt with their items. Yeah. Typically as high. 200,000. Yeah, the brush truck though. You said we typically have, well, but the highs are at 300. Should we add the brush to it then? Probably goes into our vehicle discussion. We're going to, we're going to end up with like. Yeah, but that one. Doesn't it if it's for fire? But that's for fire. I know we're at three. And I know we said, or the budget there is typically 200, 300. But. Yeah. That's another one where I think I would put it in ambulance, but then I think we have to, I think I've got to do some viability across. These funds that might have to be free cash. Yeah.
All right. Continuing to scroll.
We still need clarity from the. Relatively new IT director on some of these. Projects that were in the five year plan that he hadn't yet really assessed. Yeah. I'm, I'm not pulling up that on priority again until we see.
Status update on the. Outstanding capital.
And a, and a reef, you know, refresh on the plan.
That's my opinion. They're all high. Yeah. And then one more for schools. Nope.
The 50 K for the hoops. Or. So I'm inclined on. The small dollar school items. That are the. Tennis court resurfacing and the baths in the hoops.
To fit those in.
Live with that. They're small dollars. Yeah. Yeah. I agree.
I mean, those will probably matter more to the kids than most of the things. Yeah. And is there another one there is a hundred thousand that's town beach sand. Yeah. There is one line 56.
On the spreadsheet. Right. Right. I'm inclined to do. Oh yeah. I'm sorry. I was, I'm sorry. I was looking at the, uh, yeah, the 30, uh, this year 30 spreadsheet. Oh, okay. Sorry. Yes.
I'm sure. I think we've scrolled through it yet on, on the PTO tab yet.
Okay. We must have.
Okay. I think that's it on this one. All right. So going back to 30, we talked about the fire. Rush truck. Yeah. Ambulance. Right here. Okay. Yeah. Ambulance funds. Are we going to just couch them as maybes at this point or do we want to say full yeses? The brush truck on me, yes, um, where it gets paid from, um, maybe debatable, but. Okay.
And then where's town beach? I saw that one. I didn't see the, the hoops. I'll see this. Just go down again. Yep.
At the bottom of the mediums, there's the courts and the right above field maintenance there. A hundred. Yep. That's the beach.
We're saying free cash. Yep. Yep. And then where were the hoops? A little bit above that three or four, five or six rows.
Keep going up row 47.
That's the tennis court. Yeah. Oh, heavy hollow hoops. Okay. There's another hoop. But we said we wanted the tennis courts as well. Yeah. Yeah. I just, they're, these things are all widely used and that's relatively low dollars to keep them. Free cash. Functioning. Free cash. And I would also note that recreation hasn't even been able to get any requests in the last few years. Yeah.
It's been zeroed out. Yeah. I just don't think I've said this before. I, I want to maintain, if I want to spend money on maintaining things so that they don't end up being rebuild. I don't know. Yeah. Start over. Start over. Start over. Start over. Okay. Okay. I think those were all the ones that carried over from the BTO tab. Um, did you put the brush truck in the ambulance? I did. I did. Okay. Can you scroll up a line or two just so I can, there we go. Did we not put the 2 million in waste water borrowing or sorry, water borrowing. I say that wrong every time. Oh, we did.
Is that the same problem we had on the other one? The total is not totaling in row 78. It doesn't appear to be including it. Yeah. Uh, is that across the board or is that just. Well, it'd be the only one that it would need to go to see. Okay. Yeah. It's fine. All right. So we're going to wait to do any more on this though, till we carry over. Right.
I think so. Yeah. Okay. All right. 31 then. Yep.
Do we. Wait, sorry, folks. You're doing a great job, Liz. Yeah. I think there we are. I'm like, where's all the S's? Okay.
Levy. Levy debt. Yeah. Rose. I'll do the totals afterwards. I'm okay.
Free cash for stormwater ambulance. Uh, actually no borrowing. I think levy debt. Yeah. It's, it's levy borrowing for the ambulance.
Levy for the ambulance. It wouldn't come out of the ambulance funds. Debt service. Or is it too much? Okay. It's too big. All right. So you said levy for the 675. 75. Yep. And then JCC and police, I think typically come out of free cash. So assuming.
Yeah. Free cash on those two. And then. Levy debt for them. Levy debt for. Yep.
All right. Let me just total at the bottom. Oh, Brian, you're, you're, those other columns are missing. Yes. I'm not. Yeah. Yeah. Okay. Just making sure we're not, I don't have hidden cells or anything.
We'll double check all the formulas before I resend it out. So you got to grab that field line in your total.
Wouldn't worry about it right now.
I'm sorry, Kelly. I was like. Yeah. I wouldn't worry about it right now. Calculating real time. The field, the field maintenance line. It's a hundred thousand. It's coming down in the. It's in the cap stabilization column somehow already, but. It's not. I put it there. I'm assuming that we would agree. Yep. No, I agree. I'm not. Questioning it. It's just not in the total. I'm the. Red line.
Yeah. Okay. To be honest with you. I don't think any of those were coming down. Cause they weren't. That's okay. Yeah. This just carries across, but.
Sorry. I finally caught up to what you were asking me to do.
That's okay. We've got a lot of other yeses have to be added in. I mean, we're just doing. Yeah. Right. When we, when we reprioritize, we'll have stuff that needs to come through. All right. So let me just do a quick, we have a yes, confirming this field maintenance. We want to add. Oh, that's that. Any other highs? Looks like no. Okay. Mediums.
Have we done any sidewalk improvements at all in five years? No.
What's wrong when you put it that way? Yeah. I think we should talk to Michael Faya just about what's involved and what, from a realistic standpoint, when, when do things really need to get done? That's, that's a Tom, Tom Holder. Tom Holder. That's Tom Holder. I think we should talk to him about, not only that, but what, what is that 250 realistically doing? Is that just replace, is it replacing, you know, existing sidewalks of which we have, you know, oh, so many here in town. Um, or is that, right, trying to improve, you know, sidewalk infrastructure? I'm guessing it's barely replacing. Yeah. I mean, if you look at what they did at Happy Hall, right, that the whole street, they put in curving and better sidewalks and better crossing. I mean, so, I mean, I'd say it's a blend, right? But I'm guessing they do it with the road, not on its own, but. Was that for the school budget, though? It's not, but it's not school property, right? They did the whole street leading to the school. Yeah.
Yeah. I think we're going to have to revisit that when we talk to Tom. Yeah. I just, I mean, I'm just thinking we, there probably needs to be a blend of both, right? I mean, it's just unrealistic.
Yeah. I just, I'm guessing though, I guess what I'm saying is 250 probably doesn't get you very far in beyond rehabbing what you have. Yeah. If at all. Half mile, mile. Half mile. Half mile. Yeah. It doesn't get you that far.
I mean, the public safety building. I would say the fire. Sorry. Go ahead. No, I was going to say the HVAC repairs at 750. Weren't the other ones like 500 for the HVAC repairs upgrades? Yeah. I think it's about 250. I think he's assuming there's multiple units that are going to have to be. Three. That's not a guess. I mean, we're making, we're, we're assuming 250 is one, but if buildings have multiple on them and he's, that's, that's, that's not the public safety building, that's public building general. Oh, public building. Got it. Got it. I'm sorry. I know. I mean, I'd say the air packs and bottles for fire. Probably get in there. Fire needs, I don't know how we ended up not in high for those. Change that one to high. I think so. Yeah.
I mean, that's, yeah, that should be high. There's our field design. The 75 or no? Oh, that's middle school. The active shooter equipment, I would say is high as well. We actually said that was high. Um, but I could be misremembering. Um, so free cash and then ambulance. Free cash and ambulance. Very good. Liz, you are trying to like, I'm trying to, that's why I'm saying it. I'll figure it out.
This, uh, updating the spreadsheet is a forcing function. So, all right, where are we? There we are. Funny how that works. Yeah. Um, all right.
And I know, Brian, you'll probably go back and, you know, put these in a different, at the top, but just. Yeah, I got it.
So, I'll just repeat my comment on the, on the various school items. Um, just need to look at those holistically over the four-year period just to see what we're doing.
Yeah, I mean, I think there's probably ones we need to put, so my concern is we're at this point where there's so much for snow plowing that there's stuff that probably we'll get in there before this.
I mean, we haven't done, we've ignored the windows for another five years. That middle school. Yeah. No, there'll be things getting done. But again, it'll, I think ultimately it's going to be a, described to Michael Feo, kind of what we think we're needing to do. And then he's going to have to go back and probably re-look at the various requests to see if things he, there might be things he wants to change around. He's already made some major changes one time, but, you know, rather than us just picking to move things forward a year. The, uh, the last item in medium wastewater treatment, HVAC, I'm inclined to put it as yes. Uh, I didn't, I moved a description down below, but I just didn't put the dollars down below. So I think the dollars belong down in wastewater enterprise. Yeah, I agree. Um. Right here, underneath 52? Yeah, they came in as a facilities request, but. Do you want me to move it, Brian, or you want to? Um, just highlight it, I'll drift it down and you could just type in yes. That would be wastewater borrowing. Back up to the DPW facility rehab. I mean, we, we had 250,000 that we think we were putting in fiscal 29 as a carry forward item.
I'm sorry, fiscal 28 as a carry forward item. Uh, that's another question we're going to ask Tom kind of, is it why two years later are you spending another $300,000 big building? So I think we had that on his list already. Yeah. What do the EV chargers for the high school? I got nothing. Mike. It's facilities. I think some of this will become a little clearer once I kind of populate the carryover items tentatively. And, uh, I think that meeting with Tom and Michael will be kind of important to try to finalize these. I agree. But I think we've gone about as far as we can without carrying over to reorder them.
Okay. Does anybody else? Liz, you have saved that. And then after meeting, you can just send it to me. Yeah. Yeah, we'll do.
Okay.
I think unless you guys want to go over, we're about, I have us 15 minutes until we're supposed to review and approve and approve minutes. We can either talk about report suggestions or push that off.
Um, I'm, I'm perfectly fine pushing it off as I think we've done quite a bit tonight. And I think it'd be better to do that once we're through another start there and be a little bit more fresh. What? Say that again. I'd rather be fresh to do that one. Yeah, I agree. Yeah. Two hour delay. You have to plan into your schedule now too.
Okay.
All right. So let's go ahead and do minutes. Does anybody have any comments on the minutes of January 21st? No. No comment.
Nothing. All right. Can I get a motion to approve the minutes of January 21st? Motion to approve the minutes of January 1st. And a second? Second. All right. So we're going to go around the room.
Um, Liz, do you approve? Approve. Brian? Yes. Brad? Yes. John? Yes. And Kelly's a yes. So those minutes are approved.
All right. And then I don't have any topics, not reasonably anticipated. Um, as far as setting the time of our next meeting, we set that for the 4th, um, at 6 p.m., February 4th at 6 p.m. The meeting after that, um, we had asked for, hold on one sec, let me look it up. Um, we had agreed on the 11th, but the 11th was not available. Um, and so we were offered the 10th. Sorry, the, the, the 4th, I think this must have been part of last week's conversation. What did you say? It's at 6? Yep. Okay.
And I will not be available for the 4th. Okay. I'll be there. Do we have three people for the 4th? I will be there. Yes. I should be there too. Be fine. Okay. All right. So we couldn't do the 11th. Is any, is who's available on the 10th?
10th is okay with me. Good. Yep. I'm, I just, I have some dental work I have to do that morning. So I'm going to be swollen. I have to, for seeding gums, apparently that need to be fixed. So, um, I, I hate to say if we have the quantities, I'll play it by ear and just, if I'm. Play it by ear. If it's a pain. Can you do the 10th? Yes. All right. And I believe I can as well. All right. So I will get back. I told her to hold the 10th, but that was Friday at 12.01 and the town building was closed today. They closed, I think, noon on Friday. Um, and they were closed today. So I haven't heard back yet. I did also, um, ask her to hold. They were available at the time, um, the 18th and the 25th. So the Wednesdays, um, but, well, I, I asked her to hold them. I'm not saying we're definitely meeting those. I just wanted to get them on the calendars at, at the town building in case. So we can discuss that. Do you think it's unlikely with the vacation week? So, uh, yes, I knew that. I just figured I'd hold it because I could, um, wasn't in high demand. Yeah. Yeah. But I wanted the 25th. I was just easier for me to be like, yeah, hold all those. Um. Those are all six o'clock starts. They are six o'clock starts. Yes. Yeah. Okay. I'm, I mean, I'm hoping we're getting, we're getting closer that we can finish this, the out years and, um, and take a break for a little bit and not have weekly meetings. We'll do an addendum after we're done this. And then if you have just not to get into the agenda item for the report, but have you gotten any feedback in the last week? From anyone? From town manager, finance director? Zero. It hasn't been acknowledged. The only person who acknowledged it was Carol and, um, Carol Martin, our liaison from the board of Slachman and Michael Fea. Okay. I don't have anything else. So if I can get a motion to adjourn at 836. Motion to adjourn. Second. And a second.
Second. Thank you, Liz. All right. Roll call vote. Brad? Yes. Brian? Yes. Liz? Yes. John? Yes. And Kelly is a yes. So we are adjourned at 836. Thank you.