June 22, 2026 – Trust Fund Commission – Video & Transcript
June 22, 2026 - Trust Fund Commission
All right, we'll start with a call to order and review the agenda for the public.
I'm going to read this quickly and let's get started. So after the call to order, second agenda topic will be the public comments. Item number three is a review and vote on dispersal request or cover the books and materials component of the annual Ingram Library Services Bill from small funds. That request is made on March 27th of 2026. Item number four, review and vote on dispersal requests for English as a second language tutor training from the Draper Fund. That request is made on March 31st of 2026. Item number five, reviewing and voting on dispersal requests for two programs, the Conversations for Change series hosted by Dr. Eden Renee Hayes. That request is partially funded from Gossels and partially Draper. That request is made on April 3rd, 2026. We have a review and vote on dispersal request for repairs to the cut glass windows from the original 1900 building of the library split into two phases. So two separate requests made from the small funds, made on April 23rd, 2026. Item number seven, we have a dispersal request that we'll review and vote on from the Department of Public Works to assist with the cost of maintaining Wayland Cemeteries. That's made from the perpetual care fund. And that request was made on March 2026, March 11th. Item number eight, we have a review and vote on dispersal request made by the Cultural Enrichment Committee for mass capillera performances proposed to be funded by the Greaves Fund. That request was made on June 3rd, 2026. Item number nine, we'll review and potential vote on the meeting minutes from November 17th, 2025. Item number 10, we'll discuss the chair of the Trust Fund Commission role for 2026. Item number 11, the commissioner's reports and concerns. Item number 12, topic's not reasonably anticipated 48 hours before the meeting. And item number 13, we will adjoin. So I will pause there and we'll open up for public comment. Just real quick, Rob, just confirming that all attendance is remote, that it's you, me, Adam, and that no in-person attendance is happening. Yes, thank you, Adam. Cool. Yeah, I got you. Out of practice. Thank you. Yep. No worries. Excellent. I'm looking to the, I forgot, Amy is on. Thanks for joining, Amy.
And the Zoom hosts, any, I suppose, no public comment if no one else is on, but pause for a moment. Looks like we do have Amy Conway. Wait, Amy, if you want to speak, but right now, please feel free to raise your hand. But I would think Amy wants to speak on the library issues. So we'll keep an eye out.
Yeah, thanks, Barry. And we've grouped them together. They're the first review and votes of the dispersal requests. So it's the first few are library related. So thanks for joining, Amy. And please, I'll be toggling between the agenda and everything and our financials. So keep me honest if Amy has her hand raised at any point. Thanks in advance. All right. So item number three on our agenda is from the small funds or $140 from the small funds. We have two other requests from the small funds. That is the cut glass piece. So just some numbers here. The small funds in total request is $10,090. That includes this $140 and then the two requests for the cut glass repair. The trailing quarters for the small funds, the 20 trailing quarters, 3.5% is $12,447.78. So the totality of the three requests that were reviewed today is under the disbursement guidance just for the commissioners under it by, you know, about $2,400 or about 20%. Do we know when the last time we authorized the disbursement from the small funds? I had one authorized last spring. The request was made on April 1st. It was for $196.
I don't have anything prior to that from last year, but that was April 1st, just to be clear, 2025. And a disbursement of less than $200.
So we should be good from a historical look back perspective, Barry, I would say.
So just looking at the books and materials request for $140 from the small funds. Any other comments or questions before we vote whether or not to approve the disbursement? Sorry, Rob, what did you say the total of these requests were from the small funds? For today, the total, yeah, is $10,090. Thank you. Yep. I guess, and I'm not sure who here can answer this, but I guess to be clear, looking at the disbursement request, it looked like it was split in two and perhaps some of it wasn't going to be possibly spent. Did you read that on the request for the window repair?
Yeah. Amy's raising her hand. Oh, is that for the... Okay, great. Let's put a pin in that one for right now. And I think we can, unless it's going to dictate your decision on the books and materials, Barry. On the books and materials? Oh, sorry. If I thought we were doing it all at once. I mean, we can do it all at once if that might be smoother. I mean, I think my take is just because it's a single fund that we're taking from, it should, it's probably easier to discuss it all at once. Yeah, that sounds good.
It's all from the list. Maybe we should do that. So this is also... Yeah. So agenda topic six. Number six. Yeah. Yeah.
Okay. And Amy, we didn't actually give you a chance to speak. So the agenda topic number six, I'll just give it a quick rundown and then we'll last for your commentary. So this is the cut glass window repairs from the original 1900s library building. So this had two separate requests from the small funds. Those requests are for $6,300 and then $3,650. They're split into two phases. And I do believe the request mentioned starting with the first one for $6,300 and then more to be determined on the $3,650. But it was seeking approval in case they want to proceed with phase two. So, but Amy, anything you can add to that?
Would it be possible to move Amy over? So she can... Yeah, we probably need to do that, huh? Or if our Zoom manager could do that, that would be awesome.
I clicked promote as panelist. It's thinking about it. Thank you. I'll give it a second here.
And in case it thinks for too long, I'll pull up the text of the request.
Hi, Amy. Hello. At the same time here. Oh, it looks like Amy, you've promoted. Thank you. Amy. I think your general assumptions are correct. The cut glass panes, there's six of them. Four of them were definitely... Two of them were in complete disarray and needed emergency repair. So we had to take those down ourselves. And we are hoping to hire this person to put them back together. They're not broken. They just... The pieces came apart from the welding. But the other two are on their way towards that state. So we're... The initial phase is to do four of them out of the six. The concern was that once the repair of the four was done, that they would look significantly different from the other two. And so the trustees have voted to opt for that second phase if they feel the need at the point, once they see the four in place and repaired, to see if it just looks really strange because they would look different from the other two. So that... The second phase is not necessarily happening. It kind of depends on how the first phase ends up.
Okay.
So... But the trustees... The library trustees did vote to approve the full amount, but maybe not need the full amount. Exactly. Exactly. And so we would effectively be doing the same, correct? I suppose that depends on how you want to vote. If you want to vote on them as separate items. Since they did... I did submit them as separate items, and they... The trustees did kind of submit them as separate items themselves. So if you wanted to approve it as one thing, then that's really up to you, I suppose. If you wanted to wait until the trustees were ready to expend that amount, that's also an option. I mean, it's really kind of up to you. So the smaller amount, I will say, one note, for the $140, that amount is what's required. It's required spend from the small funds each year in order to keep maintaining some portions of the funds. They have certain stipulations that we have to spend so much on books or repairs. I think there's three different funds that fall under that, and the invoice that I submitted covers all of those requirements. So that one is necessary to not lose the funds on an annual basis, and then the window repair has no relation to that part of it at all. So I guess my thought and combined with a question for the other trust fund commissioners is, you know, my thought is both of these requests seem to be well within the scope of the small funds, which are, as we've talked about, and as I understand the word, are for the general benefit in use for the maintaining the library, you know, not just the collections and materials, but also the facility itself. So, you know, my comment is that both of these requests fall well within the scope of the intention of the small funds trust, or trusts, in the plural. So, my question is with regard to approving the second two windows to be funded, are we, I mean, because we are effectively deferring to the library trustees to spend or not spend that money, are we allowed to do that, or do we need separate approvals or separate requests? Rob, go ahead. Do you want to jump in? I don't have a firm answer, so Adam, if you... My understanding and my thought on that is that we do, I mean, it's not as though it's a proverbial blank check here, right? It's not as though the library or Amy are coming to us and saying, hey, we want $10,000 and we'll let you know later if we spend it and how we spent it. Right here, it's a specific request for a specific purpose. So, I'd feel more comfortable doing that. And really all we're doing based off of... I think a lot of it would depend on how we frame the approval, but I think if we frame it that we're approving a disbursement of up to a certain amount for the purposes of replacing the windows, right? Then really we're approving a ceiling, a max of how much could be dispersed from the fund, which I believe we have the authority to do. And should it come to a position where, you know, Amy, let's say the library decides to proceed with replacing the other two panes and the cost has increased, then the library could always come back to us and say, hey, I know you had authorized up to this amount, but we actually need an additional $200, $400, what have you. And then if it winds up being less, then presumably the library would only request disbursement of that amount. And so, you know, if there's a delta of, let's say, $200 they didn't spend, that would just stay in the fund. Does that make sense?
Does it make sense then to do this effectively as two separate votes? In other words, to approve the 6,300 for the four windows and approve or not approve, obviously, the up to the, I don't know the exact number off the top of my head, but I believe it was approximately 36. 36. Okay. Thank you. And vote on the 3650, should the trustees decide that they do want to repair the other two windows? Yeah, I think we could. Amy, do you have an idea of when that replacement would occur if it were to occur?
So the replacement is actually, like the pieces are already with the glass person. I know it's kind of putting the cart before the horse, but that was not my decision. So that's just the first phase. They haven't, the second phase, all of those windows are still in place. So that's still very much like, who knows? So hopefully they will be getting reinstalled sometime in July. That's, that's the current. Yeah. So would the trustees, I'm not going to make you speak on behalf of the trustees. I'll make you speak on behalf of the library. Would it be comfortable if we were to say, give this approval through the remainder of the calendar year? I believe so. Yes. And I can let them know that, that it's not just like, it's not just like an open, an open approval forever. I think that's reasonable, especially because the, the artisan that we are working with has already given us a quote for phase two. Like, this is like, I don't think it's going to be going up unless like unforeseen circumstances have happened. So I believe that once the installation happens at their next meeting, they will likely make the decision of whether or not to proceed. So. Great. Yeah. Cause to Barry's point, I think my, my one concern would be if we provide this sort of approval, then in perpetuity, then, then if there are future requests, we have to account with like, well, wait, did that ever proceed? We have to account for this outstanding 3650. So I think having a kind of sunset provision on our end would help us with knowing where the, the fund balance is. But we have to do a reasonable timeline. I certainly hope that it will all be tied up by the end of the calendar year. Okay.
All right. Cool. I don't have any other questions on either of these requests. I I'd be comfortable making some motions that the rest of the commission is good with that.
Good with me. All right. So I move that the commission I'll do, I'll do the books and materials first. So I'll, I'll move that the commission approve a disbursement of $140 from the small funds to cover books and materials as part of the annual Ingram library services bill. We'll second.
All right. So we'll proceed with that motion. And we will vote on reviewing, sorry, vote on disbursing $140 from the small funds for books and materials. And we'll do yay or nay, starting with Adam. Yay.
Barry. Yay. And I'll vote yay as well. So that motion passes. Awesome. All right. I will now make another motion. I moved that the commission approve the disbursement of $6,300 from the small funds to cover the costs of the repairs for four panes of the cut glass windows from the original 1900s. Building. I'll second the motion. All right. We'll bring the motion to vote. So we are going to approve the $6,300 dispersal request from the small funds to cover the window repair for panes of the window repair. And Adam. And Adam. Yes. Yes. Barry. Yes. I'll vote yes as well. So that motion passes. And now, and now I'll do a motion. I'll move to approve a disbursement of up to $3,650 to be dispersed honor before December 31st, 2026 for the library's request to replace the two remaining panes in the glass window at the library. All right. I'll second. All right. Motion comes to vote to approve up to $3,650 from the small funds to be dispersed honor before December 31st, 2026 for repairs to the remaining two panes of glass. So we'll start to approve. Yes. So we'll start the vote with Adam. Before, Amy, is that, that works for you guys? That works for me. Yeah. Okay. Then yes. Yes. For me as well. Barry. And I'll vote yes as well. So that motion passes as well. Awesome. Excellent. All right. Thank you for that. So we will next go to, we've covered agenda topics one through three and now agenda topic six. Oh, you did not see it. You, I apologize. Number four is still, it has not been discussed. Correct. Yep. Um, so we still have a couple more for you, Amy. Um, so item number four is, uh, reviewing and voting on the dispersal request for the English as a second language tutor training from the Draper fund. Um, so this one is for $300, uh, to cover two bills for these trainings. Um, this is the Draper fund, which also has two requests. Um, so I, I suppose we may want to talk a bit together about them, although we could vote on them separately. Um, so this one is for $300. Um, the other Draper request is to cover part of the, um, uh, the dispersion request for the Dr. Eden Renee Hayes conversations for change series. Um, that request is $1,450. So that's a total of $1,750 being requested from the Draper funds today. Um, and the trailing quarters, three and a half percent, uh, 20 trailing quarters for Draper fund is $9,216. Um, and I would know, uh, last year from the Draper fund, I have noted a total of, uh, 7,100, um, in disbursements last year from Draper. Of course, we're, we're mid-year in 2026 at this point. Um, so open up for discussion on this one. What's the total, the total of the two requests was 300 and 1450 for a total of $1,750. And I'm sorry, can you say the number again from last year? Last year was $7,100. Well, it would be, if we're, if we're considering both of these requests, it's, it's $2,050, right? Cause it's for Dr. Eden Renee Hayes, it's $1,750. Oh, I'm sorry. But that's, that's both from the Gossels. I think we should do these separately because the, the, the conversations for change is both a request from the Gossels fund. Yeah, I was just trying to provide some of the context of the overall, um, Draper fund, uh, recent, recent dispersals on total, but yeah, I think voting, uh, definitely we should consider. So yeah, so sorry. So 1750 total from the Draper fund for both of these. Yeah. Um, 1750 total from the Draper fund. And then, and then an additional separate amount from the Gossels that we'll talk about. Is it also, it's 300. Okay. I'm sorry. Can I just clarify? So we have for the ESL program, we have a total request between the two funds of $600. Uh, I have 300 for the English as a second language tutors in total, two bills of 150 each. Okay. Um, 150 will come, is being proposed to come from the Draper fund. Uh, no, sorry. Sorry. I confused the whole thing here. Uh, apologies. So this is one single request for 300 from the Draper fund, um, for English as a second language, putting aside the conversations of change. That was just to say, we've got other requests coming from Draper today. So, um, okay. And how much is being requested for the conversation for change from the Drapers Draper fund? That's 1,450. Okay. And apologize that I didn't understand this in the request, but is there a separate amount from the 1450 that would, um, that the Gossels fund would, would disperse? For conversations for change. Um, there's an additional 300 requested from the Gossels human dignity fund. Okay. Okay. Now I understand it because the, okay. Because that 300 was throwing me off because we have two, $300 numbers. Yep. Yep. Okay. For, for the clarification. I appreciate it. So we would be between the, the two requests from the Draper fund and we'd be at 1750. And by the calculation you gave me, we would be just around 9,000 in the last year from the Draper fund of the $9,200. What's our three and a half percent is that, do I have that about right? Yeah. If we looked at the last 12 calendar months from today, we would be at 87, 88 50. And, um, so $8,850 and the trailing quarters is $9,216 and 51 cents. So even considering in the, the, the ones dispersed last August and September, um, that would have a slightly under the three and a half percent 20 trailing quarters. Okay. Yeah. So how would it affect with our, with our, our three and a half percent role? How would it affect if in, let's say October, there was a request for $5,000 with that $7,100 effectively drop off? I believe it would, Adam. Is it the previous 12 calendar months for the guidance or is it annualized? I guess either way. Yeah. 3.5%. Yeah. Is based off of the, the last 20 trailing quarters. So. Oh yeah. I think the, the question was in terms of dispersals, do we consider them within a calendar, like a annual calendar year? Or do we consider the previous 12 months from today's date? I typically have viewed them in a fiscal year. So going from July one to June 30, since the library, especially it's operating per fiscal year and how they're seeking these, uh, disbursement requests. Okay. That is also how the library trustees go about making these traces. If that has any context for you. Great. Great. So 3.5% would, would effectively start over again, August one, if they wanted to request whatever 3.5% was in that, at that point. July one. July one. July one. Okay. Okay. So yeah, we'd be set in about a week from now for the calendar to roll over. Okay. That's helpful. Adam and Amy, thank you for that. Sure. All right. And, um, so we do have the two separate ones and I think we should, we should probably talk about the conversations for change together, given it's a, it's the same request from two funds. Um, the English on second, as a second language, $300 dispersal, any other questions or anything else anyone would want to raise on that one? For me. Nope. Um, I'm, I'm happy to make a motion. So I moved that the commission approved the disbursement of $300 from the Draper funds to the library, uh, for English for speakers of other languages tutor training. Well, second. All right. Motion passes. So we'll move to a vote on the $300 disbursement from the Draper funds, uh, for the English second language tutor training. Uh, Adam, your vote. Yes. Yes. Barry. Yes. I vote yes as well. So motion passes. Um, all right. So. Next up. So we will talk, uh, conversations for change. We talked about this, but just, uh, um, make sure all level set here. So for, um, Dr. Reed and Renee Hayes is conversations for change series ongoing series, uh, with the library, the dispersal request, um, is for $1,450 from the Draper fund and $300 from the Gossels human dignity fund. Um, relative to Gossels human dignity. Um, we distributed $1,000 last, uh, we approved dispersal, I should say of $1,000, uh, August of last year. So fiscal year, this would bring us to $1,300, um, in dispersals. If this one is to pass and the trailing 20 quarters at three and a half percent for the Gossels human dignity fund is $1,857. Um, so about $557 above, um, where this dispersal request would bring us, uh, for this fiscal year. Um, so, so just so I'm making sure of the, the 20 trailing quarters is $1,857. And so there's $557 to play with to still be within that guidance. Yes. Okay. Thank you. Yep. So we're not over the guidance. We're, we're $500 under, under, under, under. Yeah, that's what I understood. Okay. Um, this one fits obviously very well within the, um, both funds, uh, uses. So I don't have any more discussion topics on this one. Um, anything else anyone would want to raise? Um, I I've had the pleasure of working with Dr. Eden Renee on the, um, on some, on matters. She's, uh, a gift to the town of Wayland. And so the fact that, uh, she's able to continue this series, I think is a great benefit to the community. So I'd, I'd be happy to, um, do this. And I say that I don't have a conflict of interest in the work I've done with her. I have not worked with her on this series, but, uh, but I, I know what she's capable of. And so I think this is a great benefit and great use of the funds resources. So, um, so I, I, I, I'm happy to make two motions. Um, I think by easier to separate the two funds, um, make Lily's life. I think a little easier. Uh, so I, I will move that the, um, commission approve, uh, a dispersion of $300 from the Gossels human dignity fund, uh, requested by the library or the conversations for change series. I'll second. All right. That motion passes. So we will be voting on the approval of $300 disbursement from Gossels human dignity for the conversations for change series. And we'll start with Adam to vote. Yes. And Barry. Yes. Uh, I vote yes as well. So the motion passes. And then I will move that, um, the commission approved disbursement of $1,450 from the Draper fund, uh, for the, uh, conversations for change series. I'll second. Uh, that motion passes. So we will commence voting on a dispersal of 1,450 to voting to approve a dispersal for $1,450 from the Draper fund, uh, for the conversations for change series. So we'll start voting with Adam. Yes. And Barry. Yes. And I will vote yes as well. So that motion passes as well. Oh, great. Thank you so much. Thank you. Thanks, Amy. Thanks for all your help, Amy. All right. Have a great rest of your meeting. Thank you. All right. Uh, item number seven, our agenda is to review and vote on dispersal requests. Um, from the department of public works to assist with the costs of maintaining whale in cemeteries from their perpetual care fund. Um, and this request was made in March. Um, and they have requested $70,000. Um, the running numbers here, the, we, within the last fiscal year, um, we have not distributed any funds, um, from the perpetual, uh, the perpetual care fund. Um, the 20 trailing quarters at three and a half percent is $68,055 and 84 cents. Um, so this request is for just under $2,000 more than, um, the three and a half percent guidance level. Um, the request is actually for pretty much exactly 3.6% of the, the funds, uh, 20 trailing quarters, um, uh, dollar amount. So open up for questions and comments on this one. Um, seem to recall that we ran into the same issue last year, um, that the request was a little bit more than, than our three and a half percent rule. Um, and, um, I, my recollection, correct me if I'm wrong, was that we, uh, last year we authorized the full three and a half percent, but not any additional amount. That's my memory as well. Okay. Um, given that, you know, we, we've stuck to the rule. We've had solid growth. Um, and so, you know, my thought is, is that we continue to stick to the, the three and a half percent rule and, uh, and leave it there. I'm, I'm good with that as well. I'm comfortable with, with providing that amount, the $68,055 that, uh, that you noted, um, Rob and, and be consistent. Yeah. I, I, I, I'd vote yes on, on that. Uh, but not the full $70,000. Yeah. I, I think I'd be most comfortable with that as well. Um, this is a big dispersal each year. Uh, obviously it's a healthy fund, but, um, that also, you know, we could quickly, uh, introduce risk. If we go over, uh, we're more likely to be asked for over again, uh, in future years. Um, and yeah, this, this approach has, has treated us well historically. Go ahead, Barry. Can I also suggest that, um, we know to, um, uh, the, uh, DPW that, um, you know, we, we're not, you know, we have a rule that we go by, but we're not absolutely against providing more than three and a half percent of the 20 trailing quarters. If it's, if, if there's a necessity for it, um, and you know, if, if they feel that they do need the full amount, um, we would be happy to, you know, entertain and listen to any, any thoughts on that at the next, uh, at the next meeting. Uh, you know, for the record, I don't see anybody from the DPW here today. Yeah, Barry, I think that would be reasonable. If, um, you know, if those $2,000 are, are causing, uh, serious concerns within the DPW, then we would definitely welcome, welcome them to join the next meeting. Absolutely. Yeah. And I think we, we did something similar last year too. We said, if, if you need more than the amount that's being approved, then, then we're happy to hear you out and I'll note that we didn't hear from them last year. So. Yep. Right. All right. I I'm happy to make a motion that I, I move that the, uh, permission to approve a disbursement of $68,055 and 84 cents from the, uh, perpetual care fund, the DPW, uh, to assist with the cost of maintaining Wayland cemeteries. I'll second. All right. All right. That motion passes. So we are voting to approve, um, a dispersal amount of $68,055 and 84 cents from the perpetual care funds, uh, to assist with the DPW and maintaining Wayland cemeteries. And the voting will start with Adam. Yes. And Barry. Yes. And I vote yes as well. So that motion passes. All right. Uh, next agenda topic, um, is number eight. Um, is number eight. We are reviewing and, uh, voting on the dispersal request made by the culture and cultural enrichment committee. Um, um, for the mass capiora performances, this proposed to be funded by the Greece fund. Um, this request was for up to $4,160. Um, I will note that, um, the last dispersal from the Greece fund was April of last year. So not within the last, uh, fiscal year. Um, and the 20 trailing quarters, uh, three and a half percent guidance lands at $2,858.57. Um, so there is a gap, um, of, about $1,300 in terms of the maximum amount they requested versus, um, our dispersal guidance. Uh, but again, we'll note that they requested up to, up to that dollar amount. It's all open for comments or questions. Um, I, I will note that in the request, the, the, the, uh, committee said that, like you said, up to, and they'd be willing to accept, um, anything. They basically that they're less than the people requested. So I think that's based off their understanding that their requests in the past have exceeded the guidance. Um, uh, and they understand that. And so I, I take this as I appreciate the committee kind of, uh, taking the approach of you miss all the shots you don't take. So, um, I, I, I think my memory is that the last time back in April, 2025, this was a, similar situation where they requested more than the guidance. We provided the amount of the 20 trailing quarters. I think we should be consistent here, just like we were with the cemetery fund. So I, I'd be comfortable, uh, dispersing that 2,800 number, uh, that you mentioned, Rob. That's 28, 58 and 57 cents. I have. That's right. That's right. Okay. Um, I, I don't necessarily know that I disagree with you, Adam. Um, I don't think we should do more than that, but I'm also just looking at the Greaves fund, which, um, has a, you know, as of March 31st market value of $87,000. It's not a huge fund. You know, it's not like the, um, the, the perpetual care fund, which is, you know, $2.2 million. Um, you know, then again, it's the same logic that at three and a half percent, uh, the funds are going to last in perpetuity. Um, but I just, you know, I guess I want to raise the question to the other commissioners about, you know, if we're getting the full three and a half or we're granting the full three and a half percent year in and year out, are we, are, are we failing to be good fiduciaries of the, of the, the trust fund by allowing it to, to diminish more than, than necessary for, um, for existing in perpetuity. So I raised the question. Um, my understanding was that at 3.5%, you're safe and that you're maintaining the perpetual nature of the fund. Uh, that, that was what I remember Bartholomew telling us. I mean, I think to your point, given that this fund has less principle than some others, should we be more conservative? Um, that I don't know. I'm not opposed to the idea of trying to be more conservative to see if it has more that can be invested and grow. Um, I can be persuaded either way. Yeah, it's, it's a fair question. My understanding is the same, Adam, that if we stay at three, three and a half or under, that is meant to kind of keep that balance for us. Um, in terms of making sure that there's, uh, the fund is perpetual. Um, I do see the current, the market value as of the end of last quarter. Um, is meaningfully higher than the 20 trailing quarters. So we're not dealing with an acute issue at the moment. Um, in terms of the health of the fund. Um, so I suppose I could be persuaded, but I, I don't see a huge need to, to keep, uh, dispersals lower than our guiding number, um, for this year. I certainly would, especially given it's a, it's a fund that, um, I would say at least in recent memory, the full three and a half has been requested and or up to more. Um, it's not a case where we'd want to exceed 3.5 ever. Cause we're not seeing any years where it goes unused or anything like that. Um, so I would be comfortable with the three and a half myself, but, um, wouldn't, wouldn't oppose a more conservative approach if the commissioners feel strong about it. Um, I mean, I, I, I would just know, you know, the growth and I guess that's quarterly growth was 7%, but, uh, which, which obviously is very strong. I mean, you know, historically market growth is, you know, 7%, 7 and a half percent year over year. Um, and the idea of, of taking three and a half percent of that is means that you're never really, you know, you're keeping up with inflation and, uh, and, and sticking with the average of the market. So, I mean, there's, there's, I think there's justification for it, but I, I, I guess I am concerned that we should be with, with the fact that this fund is under a hundred thousand dollars and there's less room for error. We should be more conservative. So, um, I, I, I guess where I sit, I'm going to say that I would vote yes on 3%. I would probably, I would less convinced. Otherwise I would vote no on three and a half percent. So 3% would be $2,450 and 20 cents. Um, I I'd be comfortable with that. Yeah. It's still a substantial portion of the up to 4,100. Um, that was requested, uh, 4,160, I should say that was requested. So still a substantial amount of that. Um, and then 3% is, is conservative, you know, conservative, but with good reason, Barry. So, um, and as I, um, sorry, Rob, I didn't mean to interrupt you. No, no, no. I'm done. Go ahead. Uh, and, and as noted with the, um, with, with the other request, we use these as guidance. We're always willing to entertain and listen to and discuss and debate any further requests for additional monies, whether it be up to the three and a half percent or over the three and a half percent. Um, uh, you know, at our next meeting, if, if the request is made, you know, for the record, we should note that, um, that I, there doesn't appear to be anybody from, um, requesting full floor commission, uh, in attendance today that we could, you know, ask questions. Ask questions too. Sounds reasonable, Barry. All right. Any other questions or comments on this one? Nope. Uh, I'm happy to make a, make a motion. Uh, I'll move that the commission approved dispersal of $2,450 and 20 cents from the Greece Fund to the Cultural Enrichment Committee for the Mass Capoeira performances. I'll second. All right. Motion passes. So we'll, um, vote to approve, um, the distribution of $2,450 and 20 cents from the Greece Fund, um, for the Cultural Enrichment, um, Mass Capoeira, um, programming. And we'll start the voting with Adam. Yes. And Barry. Yes. Yes. And I will vote yes as well. So motion passes. All right. Um, next agenda item is reviewing and potential vote on the minutes from our meeting on November 17th, 2025. I believe I sent those around to you guys back in the day. Yes. It's been a while. Um, so yeah, those are the minutes, uh, opened any edits. If not, um, Barry, if you want to make a motion. I'll, I'll move to, uh, approve those minutes. I will second that. All right. So we'll vote to approve the minutes from the meeting on November 17th, 2025. We'll start with Adam. Yes. Barry. Yes. Yes. I vote yes as well. That is approved. Um, all right. Uh, topic number 10 is the, is to discuss the chair role for 2026. Um, so I think historically we've had one year stints in the chair role for the commission. Um, so my, my year would be coming up or perhaps past given the timings of the meetings. Um, so wanted to open up and, uh, see if we have any, any volunteers to chair for the upcoming fiscal year. Is it your turn or my turn, Barry? Yeah, I was, um, I was not looking forward to this topic on, on the, uh, I, I, I recognize that, uh, traditionally we have gone through a rotation and prior to Rob being the chair, Adam, you were the chair. Um, you know, that said my term expires as of April 30th, 2027. I do not plan to run again, uh, for the commission. It's been three terms I've enjoyed, you know, my time with you guys, but, uh, I'm, I'm not gonna, I'm not gonna run again. Um, so, uh, you know, I won't be here for a, for a full year to, to do it. Um, to do it. And, um, you know, not that, not that it's any different for anybody else, uh, on the commission here, but, um, my, my, my work life balance is, is not leaving a lot of room to, to be a chair. Um, you know, that said, with, with all that said, um, I'm not saying I would never do it. I'm not refusing the assignment. I'm simply saying that don't run it. So if Rob and I really quickly just go not in. We'll do it. No. Uh, I'm, I'm happy to do it. That's fine. I don't think we need to vote on that. Uh, I mean, we can, if, if we feel the need to vote, but, uh, up to you guys. Oh, did we vote before? I don't know. I think we do vote on the chair. Okay. We may as well. Uh, um, I mean, I, I'm happy to do it. That's fine. Okay. So I'll make a motion to vote on Adam, uh, assuming the role of the chair for, uh, the upcoming year. I'll second. All right. So the motion passes. We will vote on, um, the, the motion to have Adam. Uh, become the chair of the commission, uh, for the upcoming year. Start with your vote, Adam. Um, yeah. Yes. Very. Yes. Uh, I'll vote. Yes. As well. Motion passes. Congrats, Adam. Uh, and thanks for not pulling up, pulling the rug out on the last second there. I was not saying like, well, you know what, Rob? You know what? You know what? You know what? You know what? You know what? You know what? You know what? I was not saying like, well, you know what, Rob? You've done such a great job. You could just, uh, Stay on. Uh, speaking of work life balance, uh, getting, getting this one together is a, it's a challenge. So appreciate you bearing with me. Um, all right. All right. Uh, next up commissioners reports and concerns. I have none. Um, uh, topic. All right. Barry. Nope. All right. Um, item number 12. Any topics not reasonably anticipated 48 hours before the meeting? To my knowledge. None for me as well. So I will move to adjourn at 12 57 PM. I will second. All right. We'll, uh, vote to adjourn at 12 57 PM. Adam. Yes. Barry. Yes. And I vote yes as well. Uh, thank you all. Uh, good afternoon. I vote yes as well. Uh, thank you all. Uh, good afternoon. Take care. Good afternoon.
I'm going to read this quickly and let's get started. So after the call to order, second agenda topic will be the public comments. Item number three is a review and vote on dispersal request or cover the books and materials component of the annual Ingram Library Services Bill from small funds. That request is made on March 27th of 2026. Item number four, review and vote on dispersal requests for English as a second language tutor training from the Draper Fund. That request is made on March 31st of 2026. Item number five, reviewing and voting on dispersal requests for two programs, the Conversations for Change series hosted by Dr. Eden Renee Hayes. That request is partially funded from Gossels and partially Draper. That request is made on April 3rd, 2026. We have a review and vote on dispersal request for repairs to the cut glass windows from the original 1900 building of the library split into two phases. So two separate requests made from the small funds, made on April 23rd, 2026. Item number seven, we have a dispersal request that we'll review and vote on from the Department of Public Works to assist with the cost of maintaining Wayland Cemeteries. That's made from the perpetual care fund. And that request was made on March 2026, March 11th. Item number eight, we have a review and vote on dispersal request made by the Cultural Enrichment Committee for mass capillera performances proposed to be funded by the Greaves Fund. That request was made on June 3rd, 2026. Item number nine, we'll review and potential vote on the meeting minutes from November 17th, 2025. Item number 10, we'll discuss the chair of the Trust Fund Commission role for 2026. Item number 11, the commissioner's reports and concerns. Item number 12, topic's not reasonably anticipated 48 hours before the meeting. And item number 13, we will adjoin. So I will pause there and we'll open up for public comment. Just real quick, Rob, just confirming that all attendance is remote, that it's you, me, Adam, and that no in-person attendance is happening. Yes, thank you, Adam. Cool. Yeah, I got you. Out of practice. Thank you. Yep. No worries. Excellent. I'm looking to the, I forgot, Amy is on. Thanks for joining, Amy.
And the Zoom hosts, any, I suppose, no public comment if no one else is on, but pause for a moment. Looks like we do have Amy Conway. Wait, Amy, if you want to speak, but right now, please feel free to raise your hand. But I would think Amy wants to speak on the library issues. So we'll keep an eye out.
Yeah, thanks, Barry. And we've grouped them together. They're the first review and votes of the dispersal requests. So it's the first few are library related. So thanks for joining, Amy. And please, I'll be toggling between the agenda and everything and our financials. So keep me honest if Amy has her hand raised at any point. Thanks in advance. All right. So item number three on our agenda is from the small funds or $140 from the small funds. We have two other requests from the small funds. That is the cut glass piece. So just some numbers here. The small funds in total request is $10,090. That includes this $140 and then the two requests for the cut glass repair. The trailing quarters for the small funds, the 20 trailing quarters, 3.5% is $12,447.78. So the totality of the three requests that were reviewed today is under the disbursement guidance just for the commissioners under it by, you know, about $2,400 or about 20%. Do we know when the last time we authorized the disbursement from the small funds? I had one authorized last spring. The request was made on April 1st. It was for $196.
I don't have anything prior to that from last year, but that was April 1st, just to be clear, 2025. And a disbursement of less than $200.
So we should be good from a historical look back perspective, Barry, I would say.
So just looking at the books and materials request for $140 from the small funds. Any other comments or questions before we vote whether or not to approve the disbursement? Sorry, Rob, what did you say the total of these requests were from the small funds? For today, the total, yeah, is $10,090. Thank you. Yep. I guess, and I'm not sure who here can answer this, but I guess to be clear, looking at the disbursement request, it looked like it was split in two and perhaps some of it wasn't going to be possibly spent. Did you read that on the request for the window repair?
Yeah. Amy's raising her hand. Oh, is that for the... Okay, great. Let's put a pin in that one for right now. And I think we can, unless it's going to dictate your decision on the books and materials, Barry. On the books and materials? Oh, sorry. If I thought we were doing it all at once. I mean, we can do it all at once if that might be smoother. I mean, I think my take is just because it's a single fund that we're taking from, it should, it's probably easier to discuss it all at once. Yeah, that sounds good.
It's all from the list. Maybe we should do that. So this is also... Yeah. So agenda topic six. Number six. Yeah. Yeah.
Okay. And Amy, we didn't actually give you a chance to speak. So the agenda topic number six, I'll just give it a quick rundown and then we'll last for your commentary. So this is the cut glass window repairs from the original 1900s library building. So this had two separate requests from the small funds. Those requests are for $6,300 and then $3,650. They're split into two phases. And I do believe the request mentioned starting with the first one for $6,300 and then more to be determined on the $3,650. But it was seeking approval in case they want to proceed with phase two. So, but Amy, anything you can add to that?
Would it be possible to move Amy over? So she can... Yeah, we probably need to do that, huh? Or if our Zoom manager could do that, that would be awesome.
I clicked promote as panelist. It's thinking about it. Thank you. I'll give it a second here.
And in case it thinks for too long, I'll pull up the text of the request.
Hi, Amy. Hello. At the same time here. Oh, it looks like Amy, you've promoted. Thank you. Amy. I think your general assumptions are correct. The cut glass panes, there's six of them. Four of them were definitely... Two of them were in complete disarray and needed emergency repair. So we had to take those down ourselves. And we are hoping to hire this person to put them back together. They're not broken. They just... The pieces came apart from the welding. But the other two are on their way towards that state. So we're... The initial phase is to do four of them out of the six. The concern was that once the repair of the four was done, that they would look significantly different from the other two. And so the trustees have voted to opt for that second phase if they feel the need at the point, once they see the four in place and repaired, to see if it just looks really strange because they would look different from the other two. So that... The second phase is not necessarily happening. It kind of depends on how the first phase ends up.
Okay.
So... But the trustees... The library trustees did vote to approve the full amount, but maybe not need the full amount. Exactly. Exactly. And so we would effectively be doing the same, correct? I suppose that depends on how you want to vote. If you want to vote on them as separate items. Since they did... I did submit them as separate items, and they... The trustees did kind of submit them as separate items themselves. So if you wanted to approve it as one thing, then that's really up to you, I suppose. If you wanted to wait until the trustees were ready to expend that amount, that's also an option. I mean, it's really kind of up to you. So the smaller amount, I will say, one note, for the $140, that amount is what's required. It's required spend from the small funds each year in order to keep maintaining some portions of the funds. They have certain stipulations that we have to spend so much on books or repairs. I think there's three different funds that fall under that, and the invoice that I submitted covers all of those requirements. So that one is necessary to not lose the funds on an annual basis, and then the window repair has no relation to that part of it at all. So I guess my thought and combined with a question for the other trust fund commissioners is, you know, my thought is both of these requests seem to be well within the scope of the small funds, which are, as we've talked about, and as I understand the word, are for the general benefit in use for the maintaining the library, you know, not just the collections and materials, but also the facility itself. So, you know, my comment is that both of these requests fall well within the scope of the intention of the small funds trust, or trusts, in the plural. So, my question is with regard to approving the second two windows to be funded, are we, I mean, because we are effectively deferring to the library trustees to spend or not spend that money, are we allowed to do that, or do we need separate approvals or separate requests? Rob, go ahead. Do you want to jump in? I don't have a firm answer, so Adam, if you... My understanding and my thought on that is that we do, I mean, it's not as though it's a proverbial blank check here, right? It's not as though the library or Amy are coming to us and saying, hey, we want $10,000 and we'll let you know later if we spend it and how we spent it. Right here, it's a specific request for a specific purpose. So, I'd feel more comfortable doing that. And really all we're doing based off of... I think a lot of it would depend on how we frame the approval, but I think if we frame it that we're approving a disbursement of up to a certain amount for the purposes of replacing the windows, right? Then really we're approving a ceiling, a max of how much could be dispersed from the fund, which I believe we have the authority to do. And should it come to a position where, you know, Amy, let's say the library decides to proceed with replacing the other two panes and the cost has increased, then the library could always come back to us and say, hey, I know you had authorized up to this amount, but we actually need an additional $200, $400, what have you. And then if it winds up being less, then presumably the library would only request disbursement of that amount. And so, you know, if there's a delta of, let's say, $200 they didn't spend, that would just stay in the fund. Does that make sense?
Does it make sense then to do this effectively as two separate votes? In other words, to approve the 6,300 for the four windows and approve or not approve, obviously, the up to the, I don't know the exact number off the top of my head, but I believe it was approximately 36. 36. Okay. Thank you. And vote on the 3650, should the trustees decide that they do want to repair the other two windows? Yeah, I think we could. Amy, do you have an idea of when that replacement would occur if it were to occur?
So the replacement is actually, like the pieces are already with the glass person. I know it's kind of putting the cart before the horse, but that was not my decision. So that's just the first phase. They haven't, the second phase, all of those windows are still in place. So that's still very much like, who knows? So hopefully they will be getting reinstalled sometime in July. That's, that's the current. Yeah. So would the trustees, I'm not going to make you speak on behalf of the trustees. I'll make you speak on behalf of the library. Would it be comfortable if we were to say, give this approval through the remainder of the calendar year? I believe so. Yes. And I can let them know that, that it's not just like, it's not just like an open, an open approval forever. I think that's reasonable, especially because the, the artisan that we are working with has already given us a quote for phase two. Like, this is like, I don't think it's going to be going up unless like unforeseen circumstances have happened. So I believe that once the installation happens at their next meeting, they will likely make the decision of whether or not to proceed. So. Great. Yeah. Cause to Barry's point, I think my, my one concern would be if we provide this sort of approval, then in perpetuity, then, then if there are future requests, we have to account with like, well, wait, did that ever proceed? We have to account for this outstanding 3650. So I think having a kind of sunset provision on our end would help us with knowing where the, the fund balance is. But we have to do a reasonable timeline. I certainly hope that it will all be tied up by the end of the calendar year. Okay.
All right. Cool. I don't have any other questions on either of these requests. I I'd be comfortable making some motions that the rest of the commission is good with that.
Good with me. All right. So I move that the commission I'll do, I'll do the books and materials first. So I'll, I'll move that the commission approve a disbursement of $140 from the small funds to cover books and materials as part of the annual Ingram library services bill. We'll second.
All right. So we'll proceed with that motion. And we will vote on reviewing, sorry, vote on disbursing $140 from the small funds for books and materials. And we'll do yay or nay, starting with Adam. Yay.
Barry. Yay. And I'll vote yay as well. So that motion passes. Awesome. All right. I will now make another motion. I moved that the commission approve the disbursement of $6,300 from the small funds to cover the costs of the repairs for four panes of the cut glass windows from the original 1900s. Building. I'll second the motion. All right. We'll bring the motion to vote. So we are going to approve the $6,300 dispersal request from the small funds to cover the window repair for panes of the window repair. And Adam. And Adam. Yes. Yes. Barry. Yes. I'll vote yes as well. So that motion passes. And now, and now I'll do a motion. I'll move to approve a disbursement of up to $3,650 to be dispersed honor before December 31st, 2026 for the library's request to replace the two remaining panes in the glass window at the library. All right. I'll second. All right. Motion comes to vote to approve up to $3,650 from the small funds to be dispersed honor before December 31st, 2026 for repairs to the remaining two panes of glass. So we'll start to approve. Yes. So we'll start the vote with Adam. Before, Amy, is that, that works for you guys? That works for me. Yeah. Okay. Then yes. Yes. For me as well. Barry. And I'll vote yes as well. So that motion passes as well. Awesome. Excellent. All right. Thank you for that. So we will next go to, we've covered agenda topics one through three and now agenda topic six. Oh, you did not see it. You, I apologize. Number four is still, it has not been discussed. Correct. Yep. Um, so we still have a couple more for you, Amy. Um, so item number four is, uh, reviewing and voting on the dispersal request for the English as a second language tutor training from the Draper fund. Um, so this one is for $300, uh, to cover two bills for these trainings. Um, this is the Draper fund, which also has two requests. Um, so I, I suppose we may want to talk a bit together about them, although we could vote on them separately. Um, so this one is for $300. Um, the other Draper request is to cover part of the, um, uh, the dispersion request for the Dr. Eden Renee Hayes conversations for change series. Um, that request is $1,450. So that's a total of $1,750 being requested from the Draper funds today. Um, and the trailing quarters, three and a half percent, uh, 20 trailing quarters for Draper fund is $9,216. Um, and I would know, uh, last year from the Draper fund, I have noted a total of, uh, 7,100, um, in disbursements last year from Draper. Of course, we're, we're mid-year in 2026 at this point. Um, so open up for discussion on this one. What's the total, the total of the two requests was 300 and 1450 for a total of $1,750. And I'm sorry, can you say the number again from last year? Last year was $7,100. Well, it would be, if we're, if we're considering both of these requests, it's, it's $2,050, right? Cause it's for Dr. Eden Renee Hayes, it's $1,750. Oh, I'm sorry. But that's, that's both from the Gossels. I think we should do these separately because the, the, the conversations for change is both a request from the Gossels fund. Yeah, I was just trying to provide some of the context of the overall, um, Draper fund, uh, recent, recent dispersals on total, but yeah, I think voting, uh, definitely we should consider. So yeah, so sorry. So 1750 total from the Draper fund for both of these. Yeah. Um, 1750 total from the Draper fund. And then, and then an additional separate amount from the Gossels that we'll talk about. Is it also, it's 300. Okay. I'm sorry. Can I just clarify? So we have for the ESL program, we have a total request between the two funds of $600. Uh, I have 300 for the English as a second language tutors in total, two bills of 150 each. Okay. Um, 150 will come, is being proposed to come from the Draper fund. Uh, no, sorry. Sorry. I confused the whole thing here. Uh, apologies. So this is one single request for 300 from the Draper fund, um, for English as a second language, putting aside the conversations of change. That was just to say, we've got other requests coming from Draper today. So, um, okay. And how much is being requested for the conversation for change from the Drapers Draper fund? That's 1,450. Okay. And apologize that I didn't understand this in the request, but is there a separate amount from the 1450 that would, um, that the Gossels fund would, would disperse? For conversations for change. Um, there's an additional 300 requested from the Gossels human dignity fund. Okay. Okay. Now I understand it because the, okay. Because that 300 was throwing me off because we have two, $300 numbers. Yep. Yep. Okay. For, for the clarification. I appreciate it. So we would be between the, the two requests from the Draper fund and we'd be at 1750. And by the calculation you gave me, we would be just around 9,000 in the last year from the Draper fund of the $9,200. What's our three and a half percent is that, do I have that about right? Yeah. If we looked at the last 12 calendar months from today, we would be at 87, 88 50. And, um, so $8,850 and the trailing quarters is $9,216 and 51 cents. So even considering in the, the, the ones dispersed last August and September, um, that would have a slightly under the three and a half percent 20 trailing quarters. Okay. Yeah. So how would it affect with our, with our, our three and a half percent role? How would it affect if in, let's say October, there was a request for $5,000 with that $7,100 effectively drop off? I believe it would, Adam. Is it the previous 12 calendar months for the guidance or is it annualized? I guess either way. Yeah. 3.5%. Yeah. Is based off of the, the last 20 trailing quarters. So. Oh yeah. I think the, the question was in terms of dispersals, do we consider them within a calendar, like a annual calendar year? Or do we consider the previous 12 months from today's date? I typically have viewed them in a fiscal year. So going from July one to June 30, since the library, especially it's operating per fiscal year and how they're seeking these, uh, disbursement requests. Okay. That is also how the library trustees go about making these traces. If that has any context for you. Great. Great. So 3.5% would, would effectively start over again, August one, if they wanted to request whatever 3.5% was in that, at that point. July one. July one. July one. Okay. Okay. So yeah, we'd be set in about a week from now for the calendar to roll over. Okay. That's helpful. Adam and Amy, thank you for that. Sure. All right. And, um, so we do have the two separate ones and I think we should, we should probably talk about the conversations for change together, given it's a, it's the same request from two funds. Um, the English on second, as a second language, $300 dispersal, any other questions or anything else anyone would want to raise on that one? For me. Nope. Um, I'm, I'm happy to make a motion. So I moved that the commission approved the disbursement of $300 from the Draper funds to the library, uh, for English for speakers of other languages tutor training. Well, second. All right. Motion passes. So we'll move to a vote on the $300 disbursement from the Draper funds, uh, for the English second language tutor training. Uh, Adam, your vote. Yes. Yes. Barry. Yes. I vote yes as well. So motion passes. Um, all right. So. Next up. So we will talk, uh, conversations for change. We talked about this, but just, uh, um, make sure all level set here. So for, um, Dr. Reed and Renee Hayes is conversations for change series ongoing series, uh, with the library, the dispersal request, um, is for $1,450 from the Draper fund and $300 from the Gossels human dignity fund. Um, relative to Gossels human dignity. Um, we distributed $1,000 last, uh, we approved dispersal, I should say of $1,000, uh, August of last year. So fiscal year, this would bring us to $1,300, um, in dispersals. If this one is to pass and the trailing 20 quarters at three and a half percent for the Gossels human dignity fund is $1,857. Um, so about $557 above, um, where this dispersal request would bring us, uh, for this fiscal year. Um, so, so just so I'm making sure of the, the 20 trailing quarters is $1,857. And so there's $557 to play with to still be within that guidance. Yes. Okay. Thank you. Yep. So we're not over the guidance. We're, we're $500 under, under, under, under. Yeah, that's what I understood. Okay. Um, this one fits obviously very well within the, um, both funds, uh, uses. So I don't have any more discussion topics on this one. Um, anything else anyone would want to raise? Um, I I've had the pleasure of working with Dr. Eden Renee on the, um, on some, on matters. She's, uh, a gift to the town of Wayland. And so the fact that, uh, she's able to continue this series, I think is a great benefit to the community. So I'd, I'd be happy to, um, do this. And I say that I don't have a conflict of interest in the work I've done with her. I have not worked with her on this series, but, uh, but I, I know what she's capable of. And so I think this is a great benefit and great use of the funds resources. So, um, so I, I, I, I'm happy to make two motions. Um, I think by easier to separate the two funds, um, make Lily's life. I think a little easier. Uh, so I, I will move that the, um, commission approve, uh, a dispersion of $300 from the Gossels human dignity fund, uh, requested by the library or the conversations for change series. I'll second. All right. That motion passes. So we will be voting on the approval of $300 disbursement from Gossels human dignity for the conversations for change series. And we'll start with Adam to vote. Yes. And Barry. Yes. Uh, I vote yes as well. So the motion passes. And then I will move that, um, the commission approved disbursement of $1,450 from the Draper fund, uh, for the, uh, conversations for change series. I'll second. Uh, that motion passes. So we will commence voting on a dispersal of 1,450 to voting to approve a dispersal for $1,450 from the Draper fund, uh, for the conversations for change series. So we'll start voting with Adam. Yes. And Barry. Yes. And I will vote yes as well. So that motion passes as well. Oh, great. Thank you so much. Thank you. Thanks, Amy. Thanks for all your help, Amy. All right. Have a great rest of your meeting. Thank you. All right. Uh, item number seven, our agenda is to review and vote on dispersal requests. Um, from the department of public works to assist with the costs of maintaining whale in cemeteries from their perpetual care fund. Um, and this request was made in March. Um, and they have requested $70,000. Um, the running numbers here, the, we, within the last fiscal year, um, we have not distributed any funds, um, from the perpetual, uh, the perpetual care fund. Um, the 20 trailing quarters at three and a half percent is $68,055 and 84 cents. Um, so this request is for just under $2,000 more than, um, the three and a half percent guidance level. Um, the request is actually for pretty much exactly 3.6% of the, the funds, uh, 20 trailing quarters, um, uh, dollar amount. So open up for questions and comments on this one. Um, seem to recall that we ran into the same issue last year, um, that the request was a little bit more than, than our three and a half percent rule. Um, and, um, I, my recollection, correct me if I'm wrong, was that we, uh, last year we authorized the full three and a half percent, but not any additional amount. That's my memory as well. Okay. Um, given that, you know, we, we've stuck to the rule. We've had solid growth. Um, and so, you know, my thought is, is that we continue to stick to the, the three and a half percent rule and, uh, and leave it there. I'm, I'm good with that as well. I'm comfortable with, with providing that amount, the $68,055 that, uh, that you noted, um, Rob and, and be consistent. Yeah. I, I, I, I'd vote yes on, on that. Uh, but not the full $70,000. Yeah. I, I think I'd be most comfortable with that as well. Um, this is a big dispersal each year. Uh, obviously it's a healthy fund, but, um, that also, you know, we could quickly, uh, introduce risk. If we go over, uh, we're more likely to be asked for over again, uh, in future years. Um, and yeah, this, this approach has, has treated us well historically. Go ahead, Barry. Can I also suggest that, um, we know to, um, uh, the, uh, DPW that, um, you know, we, we're not, you know, we have a rule that we go by, but we're not absolutely against providing more than three and a half percent of the 20 trailing quarters. If it's, if, if there's a necessity for it, um, and you know, if, if they feel that they do need the full amount, um, we would be happy to, you know, entertain and listen to any, any thoughts on that at the next, uh, at the next meeting. Uh, you know, for the record, I don't see anybody from the DPW here today. Yeah, Barry, I think that would be reasonable. If, um, you know, if those $2,000 are, are causing, uh, serious concerns within the DPW, then we would definitely welcome, welcome them to join the next meeting. Absolutely. Yeah. And I think we, we did something similar last year too. We said, if, if you need more than the amount that's being approved, then, then we're happy to hear you out and I'll note that we didn't hear from them last year. So. Yep. Right. All right. I I'm happy to make a motion that I, I move that the, uh, permission to approve a disbursement of $68,055 and 84 cents from the, uh, perpetual care fund, the DPW, uh, to assist with the cost of maintaining Wayland cemeteries. I'll second. All right. All right. That motion passes. So we are voting to approve, um, a dispersal amount of $68,055 and 84 cents from the perpetual care funds, uh, to assist with the DPW and maintaining Wayland cemeteries. And the voting will start with Adam. Yes. And Barry. Yes. And I vote yes as well. So that motion passes. All right. Uh, next agenda topic, um, is number eight. Um, is number eight. We are reviewing and, uh, voting on the dispersal request made by the culture and cultural enrichment committee. Um, um, for the mass capiora performances, this proposed to be funded by the Greece fund. Um, this request was for up to $4,160. Um, I will note that, um, the last dispersal from the Greece fund was April of last year. So not within the last, uh, fiscal year. Um, and the 20 trailing quarters, uh, three and a half percent guidance lands at $2,858.57. Um, so there is a gap, um, of, about $1,300 in terms of the maximum amount they requested versus, um, our dispersal guidance. Uh, but again, we'll note that they requested up to, up to that dollar amount. It's all open for comments or questions. Um, I, I will note that in the request, the, the, the, uh, committee said that, like you said, up to, and they'd be willing to accept, um, anything. They basically that they're less than the people requested. So I think that's based off their understanding that their requests in the past have exceeded the guidance. Um, uh, and they understand that. And so I, I take this as I appreciate the committee kind of, uh, taking the approach of you miss all the shots you don't take. So, um, I, I, I think my memory is that the last time back in April, 2025, this was a, similar situation where they requested more than the guidance. We provided the amount of the 20 trailing quarters. I think we should be consistent here, just like we were with the cemetery fund. So I, I'd be comfortable, uh, dispersing that 2,800 number, uh, that you mentioned, Rob. That's 28, 58 and 57 cents. I have. That's right. That's right. Okay. Um, I, I don't necessarily know that I disagree with you, Adam. Um, I don't think we should do more than that, but I'm also just looking at the Greaves fund, which, um, has a, you know, as of March 31st market value of $87,000. It's not a huge fund. You know, it's not like the, um, the, the perpetual care fund, which is, you know, $2.2 million. Um, you know, then again, it's the same logic that at three and a half percent, uh, the funds are going to last in perpetuity. Um, but I just, you know, I guess I want to raise the question to the other commissioners about, you know, if we're getting the full three and a half or we're granting the full three and a half percent year in and year out, are we, are, are we failing to be good fiduciaries of the, of the, the trust fund by allowing it to, to diminish more than, than necessary for, um, for existing in perpetuity. So I raised the question. Um, my understanding was that at 3.5%, you're safe and that you're maintaining the perpetual nature of the fund. Uh, that, that was what I remember Bartholomew telling us. I mean, I think to your point, given that this fund has less principle than some others, should we be more conservative? Um, that I don't know. I'm not opposed to the idea of trying to be more conservative to see if it has more that can be invested and grow. Um, I can be persuaded either way. Yeah, it's, it's a fair question. My understanding is the same, Adam, that if we stay at three, three and a half or under, that is meant to kind of keep that balance for us. Um, in terms of making sure that there's, uh, the fund is perpetual. Um, I do see the current, the market value as of the end of last quarter. Um, is meaningfully higher than the 20 trailing quarters. So we're not dealing with an acute issue at the moment. Um, in terms of the health of the fund. Um, so I suppose I could be persuaded, but I, I don't see a huge need to, to keep, uh, dispersals lower than our guiding number, um, for this year. I certainly would, especially given it's a, it's a fund that, um, I would say at least in recent memory, the full three and a half has been requested and or up to more. Um, it's not a case where we'd want to exceed 3.5 ever. Cause we're not seeing any years where it goes unused or anything like that. Um, so I would be comfortable with the three and a half myself, but, um, wouldn't, wouldn't oppose a more conservative approach if the commissioners feel strong about it. Um, I mean, I, I, I would just know, you know, the growth and I guess that's quarterly growth was 7%, but, uh, which, which obviously is very strong. I mean, you know, historically market growth is, you know, 7%, 7 and a half percent year over year. Um, and the idea of, of taking three and a half percent of that is means that you're never really, you know, you're keeping up with inflation and, uh, and, and sticking with the average of the market. So, I mean, there's, there's, I think there's justification for it, but I, I, I guess I am concerned that we should be with, with the fact that this fund is under a hundred thousand dollars and there's less room for error. We should be more conservative. So, um, I, I, I guess where I sit, I'm going to say that I would vote yes on 3%. I would probably, I would less convinced. Otherwise I would vote no on three and a half percent. So 3% would be $2,450 and 20 cents. Um, I I'd be comfortable with that. Yeah. It's still a substantial portion of the up to 4,100. Um, that was requested, uh, 4,160, I should say that was requested. So still a substantial amount of that. Um, and then 3% is, is conservative, you know, conservative, but with good reason, Barry. So, um, and as I, um, sorry, Rob, I didn't mean to interrupt you. No, no, no. I'm done. Go ahead. Uh, and, and as noted with the, um, with, with the other request, we use these as guidance. We're always willing to entertain and listen to and discuss and debate any further requests for additional monies, whether it be up to the three and a half percent or over the three and a half percent. Um, uh, you know, at our next meeting, if, if the request is made, you know, for the record, we should note that, um, that I, there doesn't appear to be anybody from, um, requesting full floor commission, uh, in attendance today that we could, you know, ask questions. Ask questions too. Sounds reasonable, Barry. All right. Any other questions or comments on this one? Nope. Uh, I'm happy to make a, make a motion. Uh, I'll move that the commission approved dispersal of $2,450 and 20 cents from the Greece Fund to the Cultural Enrichment Committee for the Mass Capoeira performances. I'll second. All right. Motion passes. So we'll, um, vote to approve, um, the distribution of $2,450 and 20 cents from the Greece Fund, um, for the Cultural Enrichment, um, Mass Capoeira, um, programming. And we'll start the voting with Adam. Yes. And Barry. Yes. Yes. And I will vote yes as well. So motion passes. All right. Um, next agenda item is reviewing and potential vote on the minutes from our meeting on November 17th, 2025. I believe I sent those around to you guys back in the day. Yes. It's been a while. Um, so yeah, those are the minutes, uh, opened any edits. If not, um, Barry, if you want to make a motion. I'll, I'll move to, uh, approve those minutes. I will second that. All right. So we'll vote to approve the minutes from the meeting on November 17th, 2025. We'll start with Adam. Yes. Barry. Yes. Yes. I vote yes as well. That is approved. Um, all right. Uh, topic number 10 is the, is to discuss the chair role for 2026. Um, so I think historically we've had one year stints in the chair role for the commission. Um, so my, my year would be coming up or perhaps past given the timings of the meetings. Um, so wanted to open up and, uh, see if we have any, any volunteers to chair for the upcoming fiscal year. Is it your turn or my turn, Barry? Yeah, I was, um, I was not looking forward to this topic on, on the, uh, I, I, I recognize that, uh, traditionally we have gone through a rotation and prior to Rob being the chair, Adam, you were the chair. Um, you know, that said my term expires as of April 30th, 2027. I do not plan to run again, uh, for the commission. It's been three terms I've enjoyed, you know, my time with you guys, but, uh, I'm, I'm not gonna, I'm not gonna run again. Um, so, uh, you know, I won't be here for a, for a full year to, to do it. Um, to do it. And, um, you know, not that, not that it's any different for anybody else, uh, on the commission here, but, um, my, my, my work life balance is, is not leaving a lot of room to, to be a chair. Um, you know, that said, with, with all that said, um, I'm not saying I would never do it. I'm not refusing the assignment. I'm simply saying that don't run it. So if Rob and I really quickly just go not in. We'll do it. No. Uh, I'm, I'm happy to do it. That's fine. I don't think we need to vote on that. Uh, I mean, we can, if, if we feel the need to vote, but, uh, up to you guys. Oh, did we vote before? I don't know. I think we do vote on the chair. Okay. We may as well. Uh, um, I mean, I, I'm happy to do it. That's fine. Okay. So I'll make a motion to vote on Adam, uh, assuming the role of the chair for, uh, the upcoming year. I'll second. All right. So the motion passes. We will vote on, um, the, the motion to have Adam. Uh, become the chair of the commission, uh, for the upcoming year. Start with your vote, Adam. Um, yeah. Yes. Very. Yes. Uh, I'll vote. Yes. As well. Motion passes. Congrats, Adam. Uh, and thanks for not pulling up, pulling the rug out on the last second there. I was not saying like, well, you know what, Rob? You know what? You know what? You know what? You know what? You know what? You know what? You know what? I was not saying like, well, you know what, Rob? You've done such a great job. You could just, uh, Stay on. Uh, speaking of work life balance, uh, getting, getting this one together is a, it's a challenge. So appreciate you bearing with me. Um, all right. All right. Uh, next up commissioners reports and concerns. I have none. Um, uh, topic. All right. Barry. Nope. All right. Um, item number 12. Any topics not reasonably anticipated 48 hours before the meeting? To my knowledge. None for me as well. So I will move to adjourn at 12 57 PM. I will second. All right. We'll, uh, vote to adjourn at 12 57 PM. Adam. Yes. Barry. Yes. And I vote yes as well. Uh, thank you all. Uh, good afternoon. I vote yes as well. Uh, thank you all. Uh, good afternoon. Take care. Good afternoon.