October 13, 2026 – Capital Improvement Planning Committee – Video & Transcript
October 13, 2026 - Capital Improvement Planning Committee
We will call the meeting of the Capital Improvement Planning Committee to order. It's October 13, 2026 at 7 o'clock in the large hearing room at the Wayland Town Building. This meeting may be recorded, and if recorded, it will be made available to the public on WACAM as soon as possible after the meeting. The public will be excluded from executive sessions pursuant to Chapter 2 of the Act of 2025.
This meeting will be conducted in person and or via remote access in accordance with the applicable law. If this meeting has only remote access, no in-person attendance will be allowed. Required by law or allowed by the chair, persons willing to provide public comment or otherwise participate in the meeting may do so at the meeting in person or remote. I'll review the agenda.
7 o'clock, call to order. 7.05, public comment and members' response. 7.10, review and discuss any recently submitted or revised departmental capital requests. 7.20, review and discuss additional capital closeout responses, if any, from department heads. 7.30, discuss the revised draft of the CIPC report. 8.40, update on succession planning. 8.45, review and vote to approve minutes of October 7.
8.50, setting times for next meeting, and 9 o'clock adjourned. And I don't think we have anybody on. No, I just mentioned it wrong here. Oh, yes. In person, Kelly Lappin, Bronner Herlihy, Brad Carver, and John Klein. So I think we move to review and discuss any recently submitted or revised departmental capital requests. I'm not aware of any. Okay. I have one related comment.
The Excel spreadsheet that I tapped that had the five tabs that came from the finance director's Excel workbook. I said at the last meeting that was a final, final version. I realized that there was one item in 2032, which was the town beach roof that had been moved from an earlier year. And in the spreadsheet, in the workbook, I had
Little notes on each item if it had been moved earlier. And that item I didn't indicate that. So I've since edited that. And then I realized that in that workbook I still have the...
Middle School sensors under the facilities section, subsection, so I went ahead and moved that to be a school project. Yeah, so I made those edits, so I'm going to send it to everybody. And then, Kelly, when you get around to sending your files to Brian Keveny, could you send them?
Yep. Final, final, final, 2.0. Well, yeah, I didn't want to jinx us by sending them because it said final, so I had to make sure that they were really final. I mean, it would have been fine without those two edits. No, of course. It might have created a confusion, particularly on the middle school censor, so. Yeah. Anyway, I will send that tonight when I get home to everybody and you'll have that. So that's all I have for that. Okay, thank you.
Any additional capital closeout at its responses? No. Okay. We are way ahead on that, Jim. That was a jinx. Oops. So I guess we'll move on to the revised draft of the report. And it's...
I think I circulated one. Brian had made some additional edits, circulated one that was sent around, I believe, yesterday. So I don't know how we want to... You sent one yesterday, and then today you sent a revised one that included... Oh, Kelly's. Revised tables at Kelly's. Yes, right. Overnight. And then you had indicated that John provided you with some ministerial...
Edits, and I incorporated all but one of those, which I thought was a bit more substantive that we should talk about. So everybody can have a version two is the most recent. In terms of process, do you want to start? I can bring it up a little. I'm just trying to find the reason. Yeah, version two. Well, yesterday it has a PDF red line.
You can either go through the one I sent out today and just see if there are any more questions or edits. If we can work from there and not have to go backwards, that's great. If we need to refer the full red line from yesterday, we can do that. The version today does, I have the red lining on, it's locked on, so any changes I made, all of which are nits or tables, should all be appearing, with the exception of just that one table question that John had.
Start and dispose of that question if you want and then just walk through. Sure, that's fine. Yeah, go ahead. Do you want me to summarize your table question, John? Oh, sorry, I was trying to log in. That was the one on 10, correct? Yeah, just making sense of table 2 and 10 relative to the $2 million item that was to be sourced with. Yeah, it was just a nomenclature because we had the omnibus separate in the first one.
So that was my one thing I was bringing for discussion tonight was, so I broke out, I changed in that table to be total general fund capital budget and then total general plus enterprise fund at the bottom. And I broke out a column in the departmental request for FY28. I broke it so that it mirrors.
The prior year. So it's CIPC recommended omnibus and enterprise funds for FY28, CIPC recommended articles for FY28, CIPC not recommended for FY28. So it lines up the same way that the prior year does. You can see the two million spiked out. And that'll then be consistent with table two, one being vertically done and the other one being done horizontally.
And table 10 is, that's just fiscal, that's just fiscal 28. It's just FY28. The reason we did it that way last year was so that they would see the articles in the department that they went to. Yeah. Right. Is that, John, is that addressed? It's funny, I mean, I ran it through AI a bunch of different ways just because I read it and I went through it. I'm like, I wonder what I'm missing. So I'm just trying to move myself over to. And AI caught that? Yeah.
Yeah, about the first time I had to go back and say, like, hey, now look for this stuff to the compare. Like, it was interesting. Makes me feel good. Because I've only looked at this a million times. All right, so I fixed that. And then... You'll send that, you'll put that in the Word document we're looking at. Yeah, I already did. But I'm not going to send it back to you in case there's anything else. Yeah. So, John, are you doing that so you could bring up the actual document? Yeah.
We can do one of two things. Just because I've been helping Brad sort of ministerially with the document. More than that. I can keep notes on whatever we talk about tonight and just go ahead and make those edits. Sure, that's fine. Alternatively, we can, if John's got it up there, we can real-time just make the edits that people want to make and then John can send that to me and I can then bring Kelly's revised tables into it. I have to do much more work on it. So whatever people want to do. So I'm sorry, do you want to wait to deal with the other table when we get to that one? Or just deal with it now? No, we can work through it in order and just deal with it when we get to it. We're going to be there soon. Yeah, I'm just going to go to B2 that I opened. Yep. You'll see red linings along the way, John. Just make sure I picked up what you had highlighted. See redlining on it, hopefully? Not yet. Right there. Should have been something on the table of contents. Oh, yeah, right. See the lines on the left? Some of them are hard to see because they're just little spacing issues. Yep. So you go back to the front sheet. I had a question. We'll defer my question on my version 2 photo cover until tomorrow. I like your photo cover. Well, we can talk about it now. People look at my photo cover version. I did. I thought I liked that. I like the second one better. I like the firetruck versus all the winter scenes. So if people like that, what I would propose is when a Word document is done, I told Brad I will convert it to PDF just because for whatever reason, this Word document is having trouble through the normal PDF conversion process. So I figured out a different way to do it. So when I do that, I'll just replace the front cover. In this Word document with that front cover? The normal meaning like just print to PDF? Either print to PDF or save as PDF don't work for some reason on this document, but there's another way you can do it that actually publish it as a PDF. That's funny, it worked last year, you would have thought. Yeah, I don't know what happened. I've tried it several iterations and I, you know, anyway, I was able to get it a different back way. So my question on the front cover is... And it depends on what the other edits are tonight. But do people feel like they would prefer to date this report, assuming we approve it tomorrow night, dated October 14th, so we finish our work one day before the deadline? And if so, that's what the cover will say October 14th. I guess, yeah, no, I think we should. I guess the only question is if... The time manager or financer to have any questions or comments that we substantively agree with that would require an edit? We could still approve the report tomorrow night authorizing cleanup changes. Again, we could do them real time in the meeting if it's particularly... So for now, that photo cover will end up with October 14th, and it will get placed only on the PDF copy when that's ready to go. I'll double check the table of contents before the PDF gets produced, just to make sure nothing has shifted around. I think these are all accurate references at the moment, subject to other people's changes tonight. So, yeah, you won't choose to continue on. Anything on page one? Anybody? Nope. LA page two, top table two. Yep, so I've revised that to move the cybersecurity project because of the way I did this. I did this by categorizing each project line. If you remember, we did like a cybersecurity project. It was like five years, so it was five projects all in the same line. So it had a $300,000 cost increase in 2032, which really isn't a cost increase. It's a new year, right, that we didn't have before. So I've manually moved that $300,000 up to additions and adjusted the project count to reflect that. So additions went up by one and cost increase line went down by one. So I've fixed that table. It'll be in the copy that I send to Brian. So now 2032 only has additions, and then it has moved later and increased projects, so things that were in the prior plan but moved out and got bigger. I think it all makes sense now. Yep. Right. Again, I'll double check. I'll go through this one more time before tomorrow just to, again, check the numbers before we gave it. So, Dan, under table three, John, make sure I got this right, and I don't disagree with you, I rounded, hard to believe, an accountant on a math major. I know, I was surprised. Would round down on a million fifty thousand, but I did. I find accountants round up or down on the third. I just try and save space. So I changed, John, the million in the first paragraph under Table 3 to 1.1 million. And I changed to 90% at the bottom of the page to 81%. Did AI catch that or did you catch that? No, no. I mean, it was... It was, yeah, I ran, I mean, I read through it, but I didn't run the number. Yeah, no, that's helpful, though, because it does, it can do the cross-check. Yeah. I knew it was there, but, you know, it is what it is. But it gave me a whole checklist of, like, yes, this ties out. Hey, this is close enough, like, it showed me. I'm like, okay, and then, like, these don't. Like, it was really cool how it did it. Top of page three, John, I agree that that does. We deleted table 15, so I changed that. I didn't change it, and just because the spacing is working, unless there's other substantive edits tonight that shift things around, I was going to propose shrinking the space between the voting members, but I would just leave it the way it is for now. Just because it was a pain in the ass to get all the right voices. And again, on some of the red lines, if people that I made... So about knit changes, if people have any questions on the changes I made, let me know. And if people have other edits they saw on version one of this, just speak up. Ryan, table three is where I looked at all these, but there's one of those stupid little triangles in the subtotal column. Oh, there it is. So I'm fixing that right now, adding that in. I think it actually told me after the 14 million under 2028. Actually, let me double check that because there's a place that said there's a hidden pound one. I was like, I wonder if it's like in the data somewhere. It's a hidden pound one. Yeah, let me see if I can. Well, I know in some of Liz's schedules, the columns, usually there was a column that produced a pound sign. I don't see any. I can call it that back here. Okay. It wasn't visual, but caught it so bad. All right, Kelly, that's the third table you'll stick in the Word document. Yeah, I did that. Okay. Page three, anything? Page four? Just want to make sure we're all on the same wavelength on the, just above the paragraph CIPC current or section, CIPC current process. We removed what had been last year a two or three sentences that quantified how we did against the benchmarks, whatever parameters. And I think we agreed at the last meeting. At the time, we don't think we'd have sufficient information for anybody to do that. Full disclosure, I did send you, Kelly, some information, but some of it's forecast budget, which is going to change. Some of it is going to be using kind of last year and making assumptions going forward. The only thing I'll point out is that while last year our recommendations at least as relates to the four to seven percent of total operating budget, general fund, and enterprise fund, we barely came under the seven percent high end. This year in our five-year plan, I think three to five years, our recommendation is over seven percent based on forecast. So, you know, this is a fine choice, basically saying or punting that analysis to the finance director effectively when he puts together the town manager's plan. But, you know, the consequence of it being over seven, if we strictly apply that parameter, we'd have to go into those budgets and take items out, right? Is that your understanding? Why not? I guess my problem is we chose to use the prior plan as a guideline, and the prior plan was over. So this is where I probably harped a bunch of times on if you're not going to follow the policy, change the policy. But we tried to follow the policy, and then it was over. Yeah, that's a good point. So I guess we're all right. But anyway, so everybody okay with this disclosure? Yeah. Do you want me to add, I didn't add, or do we want to add a sentence? I know we talked about it and I didn't do it when I drafted that sentence of, you know, offering to do so if we've received the information. I decided not to because it, like, the budget's going to change and that really should happen at town manager level anyway. Again. If you want to hold that question until we get through the whole thing and see if anything else is going to move, I would say if it posits us to shift things on pages, probably not. But that's not a reason not to, you know, again, I can make it all work. Page five, anybody? Page six, page seven. Again, Sean had a question that kind of is the paragraph at the bottom of page six leading into the top of page seven, which I know we talked about a couple times along the way. What Liz has here, the numbers are different, but what Liz has here is consistent with what we did last year, which we kind of first call out. What was the average size of the majority of the open items? So that's kind of what that language is about. And then table six was really just picking, we picked four levels to kind of fit projects in. And, yeah, if you read that paragraph and you look right away at Table 6, it kind of can give you a little confusing. So I added a sentence, John, that says Table 6 below reflects these projects by various unexpended dollar levels, just to kind of break it apart from that paragraph. But otherwise, I think it's fine the way it is. The numbers in the paragraph are accurate and the numbers in the table are accurate. I think it's fine given the stage that we're at. In the future, I would recommend that they be drafted similarly. Again, all the tables that you're looking at here, a number of them were revised by Kelly. To clean the document up, I just put in the clean table. So table seven, Kelly changed the... No, you didn't change anything. No, that's wrong. Seven, not mine. Yeah. Seven, we fixed the... Yeah, I'm sorry. I had a question that I resolved in my own mind. The middle school choir sensor, just so you're aware... The showing in this table is a fiscal 25 appropriation. It actually shows up in the munis accounting system as a town project as opposed to a school project. Whereas in our plan, we're reflecting the $970,000 that were requested now as a school project, albeit the request came in through facilities. I think we agreed it relates to the middle school. So there's... I'm just aware that there is that inconsistency, but I didn't think it was appropriate to change Table 7 because that's what's in the accounting system. It did, however, lead me to ask Michael Faia this morning or yesterday a follow-up question as to is the $170,000 duplicative of anything in the $970,000 that he asked for, which he might recall had been $200,000 in fiscal $30,000, and he brought it forward. And then increased it because of the increased scope. His reply to me was he needs the 170 for design and engineering work. So none of it's been spent yet. Sounds like a lot of money for design and engineering, but I'm sure he didn't want to give it up. I don't know if it is on a $970,000 project, though. But he didn't want to give it up. So just full disclosure for everybody that I had that communication. Page 8. Just to point out for people, I added a sentence which you would see in the full red line that came with version one under discussion of FY28 capital budget recommendation. At the very end, partly for the same reason, John, that you were having trouble, table two and ten, I added the last sentence that also indicated we were recommending the $2 million request for the elementary. That wasn't there before. Page 9, this table Kelly did change and move the middle school fire sensor from the facilities down into the schools. That's now correct. Page 10, I think we've talked about this page. Page 11, and Kelly changed the table, but it was just to get rid of the little carrots, triangles, whatever.
We're not hearing any other edits or comments. That means we're forging on. Page 12, table 14. Kelly changed that table just to use the new description for the Route 20, South Landfill, reuse, hyphen, design and planning, whatever. Page 13. Page 13. Page 13. To make sure that people focused on the one, two, three, four, fifth and sixth paragraphs to make sure that they, because we talked about those at the last meeting, needing to bring in the town building, some information on that, and then be more, probably better disclosure on the potential cost of the school project, projects. It's funny, the AI had heartburn over. Whether or not the five million of town included the roofs originally or not, based on our context, and I was like, it red flagged, it was like, this seems inconsistent. Yeah, it is. I was like, wow, so did we. That's interesting. Yeah. Like of all things, like everything else has said, it is good, like it was like this one thing, it's like, yeah, that's funny. Yeah. Sorry, the page number was good because I added these tables instead of my page numbers, or I'll screw it up. Yeah, I'll thank your room. Shrink your tables when I get them? Well, no, it's not that I, it's because it's got the red line. Yeah, so it just changes. I can, I can turn red line off, but. No, you can't. It's locked. You locked it. I locked it. Brad will be the only person that gets the password if he needs it. So anyway, under discussion of long-term planning, that was where I was looking. On the schools, I had put this information in, which I pulled from the architect's report. I just thought it was the simplest just to pick, which happens to be, I think, probably the option they're spending a little bit more time on, but they haven't committed to a particular option yet, but just said, well, I'll tell you what the lowest cost is and the rest are higher and take longer. And again, just so you know, that option that's showing there is basically two new elementary schools and a substantive renovation at the middle school. So it's a three-building quote project, which the future estimated cost is that range and estimated time to complete the full three-building project. Because they wouldn't be doing them all at one time. They'd be going to the MSBA for one elementary school initially in spring, hopefully getting on the list. Then the next opportunity they get to get on the MSBA list, they would go for either the middle school renovation or the other elementary school. So, yeah, I'm on that MSBA paragraph. It says before MSBA reimbursement, typically 50% to 60% of the total project costs. The reimbursement is... The inverse of that. They don't typically reimburse 50 to 60, too, or like 40 or less. Yeah, that's what it, again, I typed in on Google, what's the current running rate for MSBA reimbursements at 50 to 60 percent? I think on the high school, way back when we got it. No, it was like 40, maybe. I thought the high school was 40. Yeah, and I thought I asked this question recently, and... Michael McCall said it's running because I quoted 40 and he's either Michael or Carol said it's lower than 40. Well, we could take it out completely because there's no right answer because it'll depend on... Yeah, I think you're just putting before MSBA reimbursement. Yeah, I was just trying to... Yeah, do we define MSBA reimbursement anymore? MSBA, do we define that? Probably not. So if I take that out, typically 50% of total, I'll define it there. Yeah. I mean, it might appear, well, it probably appears before that. It just says elementary feasible study, MSBA, actually say what it stands for, anywhere. I mean, we could put it here, probably with this. It appears on page two for the first time, so I might be able to squeeze it in on page two without screwing up the imagination. And I'll just define it there. Is that all right? It's a problem with spacing mass. I'll have to find MS and then I'll be somewhere else. So we just want to say typically a portion of total cost instead of a national percentage number? No, I'm just going to take, I didn't have it in there initially and I wanted to let people not get too much sticker shock, but we really don't know what the percentage is. I'm just going to say, you know, before MSBA reimbursement. But we think this would be three actual capital requests? Yeah. In this particular example. Over a period of 10 to 15 years, they're going to go in for one, start with an elementary school. My guess is they would then go with middle school just because they're going to have to move a bunch of people from grades, whatever, five and six, four, five and six over middle school under this option. They have a bunch of different options where, you know, the most expensive is three new elementary schools and, you know, a less renovated middle school. But is that okay with people? Yeah. And there's, you know, plenty of information on this on the school website if people want to dig in. John Klein is misspelled. Kelly, do you have two Ps or one? No, we've put vacant there. You can put whatever you want there. You can put somebody else's name there if you want. So on future process improvement, just again, it's probably in the full red line. Brad, I move the second bullet item you've had as the last bullet item. I just pulled it up. It seemed to logically follow the first one. Potentially tweaking the form, but I know at the last meeting, There was some sense that rather than offer up that we would build it into the form, submission form, that could be some other way to gather that. This is fine from my perspective. You kind of said it could be that, but it could be something else. I just want to make sure people are okay with that. In the paragraph on IT expenditures. Right above future improvement targets? Yep. Can we say increased cybersecurity threat environment versus insinuating our specific threats? Yep. Thank you. Oh, I see. Yeah, I see what you're saying. Yep. Yep. Okay. Anything else on that? The appendices, I only brought two of them with me just because they had changes and wanted to give folks an opportunity. Weigh in. So on Appenix F, we can go to any of the other ones if people had questions, but on Appenix F, last minute we went back and forth on how to, what to put in for disclosure for those that didn't fully fill out the ranking properly in our opinions. And the one that two versions ago, the cybersecurity item had a 25 on it, then the last version we looked at had a 6. Six came from the IT director's initial submission for cybersecurity, which was on CIP 1 or 2. The 25 was on his CIP 11, which was his revised submission. And then in his final revised submission, he consolidated everything that had been in 11 on CIP 2, and he didn't change the ranking, so it then showed six. So Kelly's last version had six. My comment to her was... I just think it'd be a shame not to give a sense of how important that item is. And we know that he ranked at 25 on his CP11. So Kelly changed that to 25, subject to hearing back from the IT director before we go final. Have you heard back from the IT director? I have not. So, yeah, that just looks better, makes no sense. And at least it's now separated by one other project, so it's not clashing with the meeting room. Yeah, yeah. AV at 26. Yeah. What if I had resorted it? Because I had had these sorted. Oh, that's fine. Yeah, I had them sorted by rank. By department, then by rank, then by funding source. So. Does it bother you that it's not? A little bit, but I'm okay with it. I mean, if you want to sort, I'd rather take the 26 for the meeting room and put not yet scored. But anyway, I think it's fine. I would really like to get scores in there, but that's me. The only one I'm really comfortable with not being scored is the town building renovation because it's deferred. The others I wish there were scores on. Well, and you scored the roof piece that was critical, so. Yeah, and I'm okay with the rest of it because I don't know how you score it when you put it on hold, but I wish that the feasibility study were scored and I wish that field maintenance, I know we added that, but I wish that were scored in addition to the. And that's something that there's nothing that says that. The committee can't follow up on these questions after the report goes in because it's inevitable between now and town meeting you'll be doing an addendum and then you can decide. Depending on how these things show up in the town manager's budget, you can decide if it's helpful to... I mean, you can do two things. One, if you get the information, you can just send a communication to the town manager and just say, hey... As a follow-up, these rankings came in. At Kelly's point, it's probably worth pursuing. And then if you have that opportunity to be embedded in an addendum, it's just a follow-up. We've got to draw the line at some point. And then Appendix H, I think you changed, Kelly, just to get the middle school. That was already in the right place. So anybody else have any questions or comments, edits on the appendices? Appendix G, in my view, missing the border down the right-hand side. I don't know if that's missed. Oh, yeah. Sit on the page. That's mine. It probably is. And I probably decided since it was so small that it's not there when I copied it over. It's there when you copy it, but when you put it in, it disappears, right? No, I probably didn't go. I usually put a blank row, a blank column, and then stretch out for the blank column. But it was so small, I just decided that it... That's fine. I don't care. We'll not just change it. And AI didn't care, apparently. I didn't ask you for tables more managed, I guess. But I will check it. Maybe I will surprise you and fix it. And I'll put a note at the bottom. Put on your magnifying glass. I could put at the bottom a note saying, for those that want a full-size version, contact. Are there any other... While we're at it, are there any other formatting? The intentional blank page was that? I put that there out of habit from reviewing legal documents, albeit not a lawyer, just because sometimes when you have that much space, some people might question, did you forget something? No, no, but why do we need an intentionally blank page? Well, again, you're looking at your version's out of whack now. Oh, gotcha, gotcha, gotcha. It's because I'm out of whack. You're not out of whack. Oh, I am. Any other formatting questions, concerns, comments? People generally are okay with the work product. I added to Liz's tables. It's kind of small, but I added a source at the bottom of each table so people knew where the information came from. The two paragraphs that we adjusted my tone on last week. I didn't hear any comments. Further comments on them? Okay. Back to your lap. I'm happy to make those edits. Kelly will send me her revised table. For tomorrow, I'll send you, for now, You can do two things. You can send a revised Word document, obviously, which should be hopefully the final, and just wait until we vote it tomorrow night and then go ahead and convert it to PDF, right? Go ahead and convert it to PDF as well so people can have the opportunity to see what the final PDF looks like just in case somebody spots something that's out of whack or... I don't think you need to do the PDF yet until we do the file. And then when you file it with the town manager, the 15th, you can just copy the CFPC, leave it up to you whether you want to copy the FinCom or I can forward it to them once I know it's been filed. Yeah, I'm not sure what's the appropriate protocol. You know, our job is to send it to town manager, so maybe I'll just, it'll be on, I'm going to get it, once you file it and I get your email that's been filed, I'll pay PDF and give it to the town manager's admin and say, please post this on our webpage. So a question, when I file it with the town manager, should the full CIPC members be copied to me and the ex-officio members as well, I assume so. Yeah, I think so. I think that makes sense. Yeah. Right? Yeah. Letting everybody have... Town manager and then copy finance director and CPC members. Right. And then I'll take PDF at that point when I get it and I'll send it back into the town manager's office and have her post it on the webpage in a subfolder that's already on there. Yeah. And then I'll go in and forward it to the fake town. Okay. Does that make sense? Yeah. I will also send to all of you a copy of the PowerPoint file that has the front cover. There's a couple steps to get it from there to the PDF format that can go on the report, but in case you want to use it again, next year you'll have to change the date or somebody might want to get industrious. Pull a few pictures out. I'll tell you, though, I had an aerial of the ball field at the high school, which Waycam did a drone flyover in 2021 that I found online, and it looks in pretty good shape to me. That was the last gig. If anybody asked, well, yeah, it was 2021. That'd be immense. But I did get prominent. You notice I prominently displayed technology. Yeah. Did anybody have a question on any of the properties? We could do a quiz and see if you can guess what they all are. There's one that I bet none of you would guess. Anybody know what the one to the left of the technology was? I'd have to look open the back up and look at it. Don't need to waste time on it. Now I'm going to have to go do it. All right. I think I have everything in there, Brian. I'm sending it to you right now. I'll just tell you so we can move on. There's two or three of them that you probably have to look pretty hard to figure it out. To the left of the technology photo. Just below the title. Make it bigger. Got to get it open because it's a spaceship looking item. This thing here? The greenery? To the left of the network. This here? This one? That one? No, that one there. This? The one that John's got up there. Looks like a water tank. That is the 2MG. The 2MG drinking water storage tank. The one that looks kind of like the Death Star or the Millennium Falcon crash-landed. Yes. 25 years ago. Most people, I think, think of water tanks being these kind of tall things with big tank at the top, but ours is a... Pretty large concrete structure. Except all those tall ones they're taking down now throughout. They don't need to be up like that anymore. Anybody have any questions on any of the other photos that you're not able to figure out? What that little brown building is there, John, below the baseball field? Equipment next to it? This one here? Oh, that's the one at Town Center. Oh, this one? Yeah, I assume that's the wastewater inside. Yeah.
You got the salt shed in there. You should have put price tags on each other. Single dollar sign, double dollar sign. I said to my wife this morning, I said, you know, I said, one addition I could put over there in the four schools, $513 million. I probably gave a little bit too much real estate to the Route 20, but that kind of serves multiple purposes. It's got the sewer project. An important, vibrant area. Anyway. You shouldn't take a picture of Holiday Road. All right. So anyway, I'll send a PowerPoint to all of you just so people have it in case you want to use it. You don't have to reinvent it. Or you can at least pull out photos and put them in front of us and it's all next year. After battle is finding the photos, right? So our next agenda item is update on succession planning. I don't think we have any updates. I'm not aware of that. No. Nothing. Next is reviewing vote to approve the minutes of October 7. Any comments on those minutes? We have no comments. Good. Can I have a motion to? So moved. Second. Second. Second. All in favor? Aye. Thank you. Four to zero. So I will have minutes because they're almost all drafted except what we talked about tonight. I'll send those out tomorrow morning. You could be looking for them. They'll be my shortest version ever. And the ones for the meeting tomorrow night I will get done before I officially depart the committee. Parting gift. That's my last. Parting gift. But administratively... You're not going to put pictures on that one? I'm kidding. Assuming we approve the minutes from tonight, tomorrow, minutes from tomorrow, which I'll send to you all, you'll just have to put on your next agenda, and then I copied you, I think the two of you on. The process for getting into the town clerk and the town manager's office. And then, you know, I always double check the posting, even though I get an email back saying these have been posted. I always go look, just make sure they're following us. And I actually open them up just to make sure I didn't send them wrong. I usually check three times, but a couple of times I've managed to send them wrong. It's been very good, right, in our current town clerk. We have a meeting tomorrow at 630. Time manager and finance director will be here. And I already sent the agenda out for October 14 on that one. A question I had and do have is whether or not, given that Brian Kelly will be there, Should we discuss sort of our expectations for future meetings for the next several months? I don't know if I can add that to the agenda for tomorrow, or if you think that the agenda is worded is sufficient, we can probably discuss it. I guess Liz, she's not going to be here tomorrow either. Because I think that would be a helpful conversation for... The remaining members to sort of discuss what the expectations are for the next several months. I think there'll be time just because I think there won't be probably anything to discuss when the first two agenda items and depending on the town manager and finance director show up early, you can just bring them in. But yeah, it's probably worth... I think you should add it. I don't think there's anything there that it fits in, so I think you should add it to the end of that. Because there are a number of administrative kind of things that you probably want to at least have the benefit of us saying you should go under the list. Yeah, I will get that out first thing in the morning. So beyond that, our meeting after tomorrow is the 28th of October.
Then I have November 4th, which is the following week. Yeah, and the reason for that was November, when I originally booked them, November was an issue because the following, the 11th is Veterans Day. Right. So it was supposed to be the 11th, and then Thanksgiving was an issue, so we shifted November by a week. Yeah, I was going to bring it tomorrow night. I have the remaining dates. We tentatively have meetings for and rooms are reserved for. Right. So we want to defer that until tomorrow. We do that. And I'm just saying, John, no, I'm out of the country on the 18th, which means we would not have a quorum. November. November. November 18th. Yeah. And I'm out of the country on the 28th this month. October 28th. Yeah.
Well, there are discussion then tomorrow about expectations for the next three months. So the fourth is probably going to be a fine needle. Again, talk about tomorrow. And as I said, I'm not, I guess I don't have my finger on the trigger. So I want to make sure Kelly does what she wants to do and she's been nice enough to hang around. I don't mind remaining officially a member. If I need to, to ensure that you have a forum where you have to meet. Yeah, it's okay, Brian. I'm willing to stick around to have a forum, right? Because you're on Finance Committee and I know how much work that's going to start ramping up even more than it already has. I made the offer. Yeah. But the longer she stays, just so you know, there's an automatic town rule. Yeah, there is. You don't give 60 days notice. Kelly knows the town rules pretty well. All right. Anyway, yeah, we can discuss some of those tomorrow. Okay. So, yeah. I will tomorrow on the 4th right now, maybe, I guess. Yeah, I think, yeah, tomorrow, definitely meeting tomorrow and then the 4th. Yeah. The 28th, you're saying you're going to cancel that one? And I'm out on the 18th. On the 4th, you can see if there's any work that happened. Right. When you go, we always pull one in. Right. Right. So enjoy the calm. If you're canceling the 28th, you want to contact the town manager's office just to release the room. Yep. Yep. So in the minutes, it'll say no 28th, the 4th tentatively, and then tomorrow I'll bring the rest of the dates. Those are the minutes for tomorrow. Okay. Okay. That's good. Thank you. Yeah, and I think that's it for today's meeting. Thank you, everybody. Motion to adjourn at 7.52. All in favor? Aye.
We can do one of two things. Just because I've been helping Brad sort of ministerially with the document. More than that. I can keep notes on whatever we talk about tonight and just go ahead and make those edits. Sure, that's fine. Alternatively, we can, if John's got it up there, we can real-time just make the edits that people want to make and then John can send that to me and I can then bring Kelly's revised tables into it. I have to do much more work on it. So whatever people want to do. So I'm sorry, do you want to wait to deal with the other table when we get to that one? Or just deal with it now? No, we can work through it in order and just deal with it when we get to it. We're going to be there soon. Yeah, I'm just going to go to B2 that I opened. Yep. You'll see red linings along the way, John. Just make sure I picked up what you had highlighted. See redlining on it, hopefully? Not yet. Right there. Should have been something on the table of contents. Oh, yeah, right. See the lines on the left? Some of them are hard to see because they're just little spacing issues. Yep. So you go back to the front sheet. I had a question. We'll defer my question on my version 2 photo cover until tomorrow. I like your photo cover. Well, we can talk about it now. People look at my photo cover version. I did. I thought I liked that. I like the second one better. I like the firetruck versus all the winter scenes. So if people like that, what I would propose is when a Word document is done, I told Brad I will convert it to PDF just because for whatever reason, this Word document is having trouble through the normal PDF conversion process. So I figured out a different way to do it. So when I do that, I'll just replace the front cover. In this Word document with that front cover? The normal meaning like just print to PDF? Either print to PDF or save as PDF don't work for some reason on this document, but there's another way you can do it that actually publish it as a PDF. That's funny, it worked last year, you would have thought. Yeah, I don't know what happened. I've tried it several iterations and I, you know, anyway, I was able to get it a different back way. So my question on the front cover is... And it depends on what the other edits are tonight. But do people feel like they would prefer to date this report, assuming we approve it tomorrow night, dated October 14th, so we finish our work one day before the deadline? And if so, that's what the cover will say October 14th. I guess, yeah, no, I think we should. I guess the only question is if... The time manager or financer to have any questions or comments that we substantively agree with that would require an edit? We could still approve the report tomorrow night authorizing cleanup changes. Again, we could do them real time in the meeting if it's particularly... So for now, that photo cover will end up with October 14th, and it will get placed only on the PDF copy when that's ready to go. I'll double check the table of contents before the PDF gets produced, just to make sure nothing has shifted around. I think these are all accurate references at the moment, subject to other people's changes tonight. So, yeah, you won't choose to continue on. Anything on page one? Anybody? Nope. LA page two, top table two. Yep, so I've revised that to move the cybersecurity project because of the way I did this. I did this by categorizing each project line. If you remember, we did like a cybersecurity project. It was like five years, so it was five projects all in the same line. So it had a $300,000 cost increase in 2032, which really isn't a cost increase. It's a new year, right, that we didn't have before. So I've manually moved that $300,000 up to additions and adjusted the project count to reflect that. So additions went up by one and cost increase line went down by one. So I've fixed that table. It'll be in the copy that I send to Brian. So now 2032 only has additions, and then it has moved later and increased projects, so things that were in the prior plan but moved out and got bigger. I think it all makes sense now. Yep. Right. Again, I'll double check. I'll go through this one more time before tomorrow just to, again, check the numbers before we gave it. So, Dan, under table three, John, make sure I got this right, and I don't disagree with you, I rounded, hard to believe, an accountant on a math major. I know, I was surprised. Would round down on a million fifty thousand, but I did. I find accountants round up or down on the third. I just try and save space. So I changed, John, the million in the first paragraph under Table 3 to 1.1 million. And I changed to 90% at the bottom of the page to 81%. Did AI catch that or did you catch that? No, no. I mean, it was... It was, yeah, I ran, I mean, I read through it, but I didn't run the number. Yeah, no, that's helpful, though, because it does, it can do the cross-check. Yeah. I knew it was there, but, you know, it is what it is. But it gave me a whole checklist of, like, yes, this ties out. Hey, this is close enough, like, it showed me. I'm like, okay, and then, like, these don't. Like, it was really cool how it did it. Top of page three, John, I agree that that does. We deleted table 15, so I changed that. I didn't change it, and just because the spacing is working, unless there's other substantive edits tonight that shift things around, I was going to propose shrinking the space between the voting members, but I would just leave it the way it is for now. Just because it was a pain in the ass to get all the right voices. And again, on some of the red lines, if people that I made... So about knit changes, if people have any questions on the changes I made, let me know. And if people have other edits they saw on version one of this, just speak up. Ryan, table three is where I looked at all these, but there's one of those stupid little triangles in the subtotal column. Oh, there it is. So I'm fixing that right now, adding that in. I think it actually told me after the 14 million under 2028. Actually, let me double check that because there's a place that said there's a hidden pound one. I was like, I wonder if it's like in the data somewhere. It's a hidden pound one. Yeah, let me see if I can. Well, I know in some of Liz's schedules, the columns, usually there was a column that produced a pound sign. I don't see any. I can call it that back here. Okay. It wasn't visual, but caught it so bad. All right, Kelly, that's the third table you'll stick in the Word document. Yeah, I did that. Okay. Page three, anything? Page four? Just want to make sure we're all on the same wavelength on the, just above the paragraph CIPC current or section, CIPC current process. We removed what had been last year a two or three sentences that quantified how we did against the benchmarks, whatever parameters. And I think we agreed at the last meeting. At the time, we don't think we'd have sufficient information for anybody to do that. Full disclosure, I did send you, Kelly, some information, but some of it's forecast budget, which is going to change. Some of it is going to be using kind of last year and making assumptions going forward. The only thing I'll point out is that while last year our recommendations at least as relates to the four to seven percent of total operating budget, general fund, and enterprise fund, we barely came under the seven percent high end. This year in our five-year plan, I think three to five years, our recommendation is over seven percent based on forecast. So, you know, this is a fine choice, basically saying or punting that analysis to the finance director effectively when he puts together the town manager's plan. But, you know, the consequence of it being over seven, if we strictly apply that parameter, we'd have to go into those budgets and take items out, right? Is that your understanding? Why not? I guess my problem is we chose to use the prior plan as a guideline, and the prior plan was over. So this is where I probably harped a bunch of times on if you're not going to follow the policy, change the policy. But we tried to follow the policy, and then it was over. Yeah, that's a good point. So I guess we're all right. But anyway, so everybody okay with this disclosure? Yeah. Do you want me to add, I didn't add, or do we want to add a sentence? I know we talked about it and I didn't do it when I drafted that sentence of, you know, offering to do so if we've received the information. I decided not to because it, like, the budget's going to change and that really should happen at town manager level anyway. Again. If you want to hold that question until we get through the whole thing and see if anything else is going to move, I would say if it posits us to shift things on pages, probably not. But that's not a reason not to, you know, again, I can make it all work. Page five, anybody? Page six, page seven. Again, Sean had a question that kind of is the paragraph at the bottom of page six leading into the top of page seven, which I know we talked about a couple times along the way. What Liz has here, the numbers are different, but what Liz has here is consistent with what we did last year, which we kind of first call out. What was the average size of the majority of the open items? So that's kind of what that language is about. And then table six was really just picking, we picked four levels to kind of fit projects in. And, yeah, if you read that paragraph and you look right away at Table 6, it kind of can give you a little confusing. So I added a sentence, John, that says Table 6 below reflects these projects by various unexpended dollar levels, just to kind of break it apart from that paragraph. But otherwise, I think it's fine the way it is. The numbers in the paragraph are accurate and the numbers in the table are accurate. I think it's fine given the stage that we're at. In the future, I would recommend that they be drafted similarly. Again, all the tables that you're looking at here, a number of them were revised by Kelly. To clean the document up, I just put in the clean table. So table seven, Kelly changed the... No, you didn't change anything. No, that's wrong. Seven, not mine. Yeah. Seven, we fixed the... Yeah, I'm sorry. I had a question that I resolved in my own mind. The middle school choir sensor, just so you're aware... The showing in this table is a fiscal 25 appropriation. It actually shows up in the munis accounting system as a town project as opposed to a school project. Whereas in our plan, we're reflecting the $970,000 that were requested now as a school project, albeit the request came in through facilities. I think we agreed it relates to the middle school. So there's... I'm just aware that there is that inconsistency, but I didn't think it was appropriate to change Table 7 because that's what's in the accounting system. It did, however, lead me to ask Michael Faia this morning or yesterday a follow-up question as to is the $170,000 duplicative of anything in the $970,000 that he asked for, which he might recall had been $200,000 in fiscal $30,000, and he brought it forward. And then increased it because of the increased scope. His reply to me was he needs the 170 for design and engineering work. So none of it's been spent yet. Sounds like a lot of money for design and engineering, but I'm sure he didn't want to give it up. I don't know if it is on a $970,000 project, though. But he didn't want to give it up. So just full disclosure for everybody that I had that communication. Page 8. Just to point out for people, I added a sentence which you would see in the full red line that came with version one under discussion of FY28 capital budget recommendation. At the very end, partly for the same reason, John, that you were having trouble, table two and ten, I added the last sentence that also indicated we were recommending the $2 million request for the elementary. That wasn't there before. Page 9, this table Kelly did change and move the middle school fire sensor from the facilities down into the schools. That's now correct. Page 10, I think we've talked about this page. Page 11, and Kelly changed the table, but it was just to get rid of the little carrots, triangles, whatever.
We're not hearing any other edits or comments. That means we're forging on. Page 12, table 14. Kelly changed that table just to use the new description for the Route 20, South Landfill, reuse, hyphen, design and planning, whatever. Page 13. Page 13. Page 13. To make sure that people focused on the one, two, three, four, fifth and sixth paragraphs to make sure that they, because we talked about those at the last meeting, needing to bring in the town building, some information on that, and then be more, probably better disclosure on the potential cost of the school project, projects. It's funny, the AI had heartburn over. Whether or not the five million of town included the roofs originally or not, based on our context, and I was like, it red flagged, it was like, this seems inconsistent. Yeah, it is. I was like, wow, so did we. That's interesting. Yeah. Like of all things, like everything else has said, it is good, like it was like this one thing, it's like, yeah, that's funny. Yeah. Sorry, the page number was good because I added these tables instead of my page numbers, or I'll screw it up. Yeah, I'll thank your room. Shrink your tables when I get them? Well, no, it's not that I, it's because it's got the red line. Yeah, so it just changes. I can, I can turn red line off, but. No, you can't. It's locked. You locked it. I locked it. Brad will be the only person that gets the password if he needs it. So anyway, under discussion of long-term planning, that was where I was looking. On the schools, I had put this information in, which I pulled from the architect's report. I just thought it was the simplest just to pick, which happens to be, I think, probably the option they're spending a little bit more time on, but they haven't committed to a particular option yet, but just said, well, I'll tell you what the lowest cost is and the rest are higher and take longer. And again, just so you know, that option that's showing there is basically two new elementary schools and a substantive renovation at the middle school. So it's a three-building quote project, which the future estimated cost is that range and estimated time to complete the full three-building project. Because they wouldn't be doing them all at one time. They'd be going to the MSBA for one elementary school initially in spring, hopefully getting on the list. Then the next opportunity they get to get on the MSBA list, they would go for either the middle school renovation or the other elementary school. So, yeah, I'm on that MSBA paragraph. It says before MSBA reimbursement, typically 50% to 60% of the total project costs. The reimbursement is... The inverse of that. They don't typically reimburse 50 to 60, too, or like 40 or less. Yeah, that's what it, again, I typed in on Google, what's the current running rate for MSBA reimbursements at 50 to 60 percent? I think on the high school, way back when we got it. No, it was like 40, maybe. I thought the high school was 40. Yeah, and I thought I asked this question recently, and... Michael McCall said it's running because I quoted 40 and he's either Michael or Carol said it's lower than 40. Well, we could take it out completely because there's no right answer because it'll depend on... Yeah, I think you're just putting before MSBA reimbursement. Yeah, I was just trying to... Yeah, do we define MSBA reimbursement anymore? MSBA, do we define that? Probably not. So if I take that out, typically 50% of total, I'll define it there. Yeah. I mean, it might appear, well, it probably appears before that. It just says elementary feasible study, MSBA, actually say what it stands for, anywhere. I mean, we could put it here, probably with this. It appears on page two for the first time, so I might be able to squeeze it in on page two without screwing up the imagination. And I'll just define it there. Is that all right? It's a problem with spacing mass. I'll have to find MS and then I'll be somewhere else. So we just want to say typically a portion of total cost instead of a national percentage number? No, I'm just going to take, I didn't have it in there initially and I wanted to let people not get too much sticker shock, but we really don't know what the percentage is. I'm just going to say, you know, before MSBA reimbursement. But we think this would be three actual capital requests? Yeah. In this particular example. Over a period of 10 to 15 years, they're going to go in for one, start with an elementary school. My guess is they would then go with middle school just because they're going to have to move a bunch of people from grades, whatever, five and six, four, five and six over middle school under this option. They have a bunch of different options where, you know, the most expensive is three new elementary schools and, you know, a less renovated middle school. But is that okay with people? Yeah. And there's, you know, plenty of information on this on the school website if people want to dig in. John Klein is misspelled. Kelly, do you have two Ps or one? No, we've put vacant there. You can put whatever you want there. You can put somebody else's name there if you want. So on future process improvement, just again, it's probably in the full red line. Brad, I move the second bullet item you've had as the last bullet item. I just pulled it up. It seemed to logically follow the first one. Potentially tweaking the form, but I know at the last meeting, There was some sense that rather than offer up that we would build it into the form, submission form, that could be some other way to gather that. This is fine from my perspective. You kind of said it could be that, but it could be something else. I just want to make sure people are okay with that. In the paragraph on IT expenditures. Right above future improvement targets? Yep. Can we say increased cybersecurity threat environment versus insinuating our specific threats? Yep. Thank you. Oh, I see. Yeah, I see what you're saying. Yep. Yep. Okay. Anything else on that? The appendices, I only brought two of them with me just because they had changes and wanted to give folks an opportunity. Weigh in. So on Appenix F, we can go to any of the other ones if people had questions, but on Appenix F, last minute we went back and forth on how to, what to put in for disclosure for those that didn't fully fill out the ranking properly in our opinions. And the one that two versions ago, the cybersecurity item had a 25 on it, then the last version we looked at had a 6. Six came from the IT director's initial submission for cybersecurity, which was on CIP 1 or 2. The 25 was on his CIP 11, which was his revised submission. And then in his final revised submission, he consolidated everything that had been in 11 on CIP 2, and he didn't change the ranking, so it then showed six. So Kelly's last version had six. My comment to her was... I just think it'd be a shame not to give a sense of how important that item is. And we know that he ranked at 25 on his CP11. So Kelly changed that to 25, subject to hearing back from the IT director before we go final. Have you heard back from the IT director? I have not. So, yeah, that just looks better, makes no sense. And at least it's now separated by one other project, so it's not clashing with the meeting room. Yeah, yeah. AV at 26. Yeah. What if I had resorted it? Because I had had these sorted. Oh, that's fine. Yeah, I had them sorted by rank. By department, then by rank, then by funding source. So. Does it bother you that it's not? A little bit, but I'm okay with it. I mean, if you want to sort, I'd rather take the 26 for the meeting room and put not yet scored. But anyway, I think it's fine. I would really like to get scores in there, but that's me. The only one I'm really comfortable with not being scored is the town building renovation because it's deferred. The others I wish there were scores on. Well, and you scored the roof piece that was critical, so. Yeah, and I'm okay with the rest of it because I don't know how you score it when you put it on hold, but I wish that the feasibility study were scored and I wish that field maintenance, I know we added that, but I wish that were scored in addition to the. And that's something that there's nothing that says that. The committee can't follow up on these questions after the report goes in because it's inevitable between now and town meeting you'll be doing an addendum and then you can decide. Depending on how these things show up in the town manager's budget, you can decide if it's helpful to... I mean, you can do two things. One, if you get the information, you can just send a communication to the town manager and just say, hey... As a follow-up, these rankings came in. At Kelly's point, it's probably worth pursuing. And then if you have that opportunity to be embedded in an addendum, it's just a follow-up. We've got to draw the line at some point. And then Appendix H, I think you changed, Kelly, just to get the middle school. That was already in the right place. So anybody else have any questions or comments, edits on the appendices? Appendix G, in my view, missing the border down the right-hand side. I don't know if that's missed. Oh, yeah. Sit on the page. That's mine. It probably is. And I probably decided since it was so small that it's not there when I copied it over. It's there when you copy it, but when you put it in, it disappears, right? No, I probably didn't go. I usually put a blank row, a blank column, and then stretch out for the blank column. But it was so small, I just decided that it... That's fine. I don't care. We'll not just change it. And AI didn't care, apparently. I didn't ask you for tables more managed, I guess. But I will check it. Maybe I will surprise you and fix it. And I'll put a note at the bottom. Put on your magnifying glass. I could put at the bottom a note saying, for those that want a full-size version, contact. Are there any other... While we're at it, are there any other formatting? The intentional blank page was that? I put that there out of habit from reviewing legal documents, albeit not a lawyer, just because sometimes when you have that much space, some people might question, did you forget something? No, no, but why do we need an intentionally blank page? Well, again, you're looking at your version's out of whack now. Oh, gotcha, gotcha, gotcha. It's because I'm out of whack. You're not out of whack. Oh, I am. Any other formatting questions, concerns, comments? People generally are okay with the work product. I added to Liz's tables. It's kind of small, but I added a source at the bottom of each table so people knew where the information came from. The two paragraphs that we adjusted my tone on last week. I didn't hear any comments. Further comments on them? Okay. Back to your lap. I'm happy to make those edits. Kelly will send me her revised table. For tomorrow, I'll send you, for now, You can do two things. You can send a revised Word document, obviously, which should be hopefully the final, and just wait until we vote it tomorrow night and then go ahead and convert it to PDF, right? Go ahead and convert it to PDF as well so people can have the opportunity to see what the final PDF looks like just in case somebody spots something that's out of whack or... I don't think you need to do the PDF yet until we do the file. And then when you file it with the town manager, the 15th, you can just copy the CFPC, leave it up to you whether you want to copy the FinCom or I can forward it to them once I know it's been filed. Yeah, I'm not sure what's the appropriate protocol. You know, our job is to send it to town manager, so maybe I'll just, it'll be on, I'm going to get it, once you file it and I get your email that's been filed, I'll pay PDF and give it to the town manager's admin and say, please post this on our webpage. So a question, when I file it with the town manager, should the full CIPC members be copied to me and the ex-officio members as well, I assume so. Yeah, I think so. I think that makes sense. Yeah. Right? Yeah. Letting everybody have... Town manager and then copy finance director and CPC members. Right. And then I'll take PDF at that point when I get it and I'll send it back into the town manager's office and have her post it on the webpage in a subfolder that's already on there. Yeah. And then I'll go in and forward it to the fake town. Okay. Does that make sense? Yeah. I will also send to all of you a copy of the PowerPoint file that has the front cover. There's a couple steps to get it from there to the PDF format that can go on the report, but in case you want to use it again, next year you'll have to change the date or somebody might want to get industrious. Pull a few pictures out. I'll tell you, though, I had an aerial of the ball field at the high school, which Waycam did a drone flyover in 2021 that I found online, and it looks in pretty good shape to me. That was the last gig. If anybody asked, well, yeah, it was 2021. That'd be immense. But I did get prominent. You notice I prominently displayed technology. Yeah. Did anybody have a question on any of the properties? We could do a quiz and see if you can guess what they all are. There's one that I bet none of you would guess. Anybody know what the one to the left of the technology was? I'd have to look open the back up and look at it. Don't need to waste time on it. Now I'm going to have to go do it. All right. I think I have everything in there, Brian. I'm sending it to you right now. I'll just tell you so we can move on. There's two or three of them that you probably have to look pretty hard to figure it out. To the left of the technology photo. Just below the title. Make it bigger. Got to get it open because it's a spaceship looking item. This thing here? The greenery? To the left of the network. This here? This one? That one? No, that one there. This? The one that John's got up there. Looks like a water tank. That is the 2MG. The 2MG drinking water storage tank. The one that looks kind of like the Death Star or the Millennium Falcon crash-landed. Yes. 25 years ago. Most people, I think, think of water tanks being these kind of tall things with big tank at the top, but ours is a... Pretty large concrete structure. Except all those tall ones they're taking down now throughout. They don't need to be up like that anymore. Anybody have any questions on any of the other photos that you're not able to figure out? What that little brown building is there, John, below the baseball field? Equipment next to it? This one here? Oh, that's the one at Town Center. Oh, this one? Yeah, I assume that's the wastewater inside. Yeah.
You got the salt shed in there. You should have put price tags on each other. Single dollar sign, double dollar sign. I said to my wife this morning, I said, you know, I said, one addition I could put over there in the four schools, $513 million. I probably gave a little bit too much real estate to the Route 20, but that kind of serves multiple purposes. It's got the sewer project. An important, vibrant area. Anyway. You shouldn't take a picture of Holiday Road. All right. So anyway, I'll send a PowerPoint to all of you just so people have it in case you want to use it. You don't have to reinvent it. Or you can at least pull out photos and put them in front of us and it's all next year. After battle is finding the photos, right? So our next agenda item is update on succession planning. I don't think we have any updates. I'm not aware of that. No. Nothing. Next is reviewing vote to approve the minutes of October 7. Any comments on those minutes? We have no comments. Good. Can I have a motion to? So moved. Second. Second. Second. All in favor? Aye. Thank you. Four to zero. So I will have minutes because they're almost all drafted except what we talked about tonight. I'll send those out tomorrow morning. You could be looking for them. They'll be my shortest version ever. And the ones for the meeting tomorrow night I will get done before I officially depart the committee. Parting gift. That's my last. Parting gift. But administratively... You're not going to put pictures on that one? I'm kidding. Assuming we approve the minutes from tonight, tomorrow, minutes from tomorrow, which I'll send to you all, you'll just have to put on your next agenda, and then I copied you, I think the two of you on. The process for getting into the town clerk and the town manager's office. And then, you know, I always double check the posting, even though I get an email back saying these have been posted. I always go look, just make sure they're following us. And I actually open them up just to make sure I didn't send them wrong. I usually check three times, but a couple of times I've managed to send them wrong. It's been very good, right, in our current town clerk. We have a meeting tomorrow at 630. Time manager and finance director will be here. And I already sent the agenda out for October 14 on that one. A question I had and do have is whether or not, given that Brian Kelly will be there, Should we discuss sort of our expectations for future meetings for the next several months? I don't know if I can add that to the agenda for tomorrow, or if you think that the agenda is worded is sufficient, we can probably discuss it. I guess Liz, she's not going to be here tomorrow either. Because I think that would be a helpful conversation for... The remaining members to sort of discuss what the expectations are for the next several months. I think there'll be time just because I think there won't be probably anything to discuss when the first two agenda items and depending on the town manager and finance director show up early, you can just bring them in. But yeah, it's probably worth... I think you should add it. I don't think there's anything there that it fits in, so I think you should add it to the end of that. Because there are a number of administrative kind of things that you probably want to at least have the benefit of us saying you should go under the list. Yeah, I will get that out first thing in the morning. So beyond that, our meeting after tomorrow is the 28th of October.
Then I have November 4th, which is the following week. Yeah, and the reason for that was November, when I originally booked them, November was an issue because the following, the 11th is Veterans Day. Right. So it was supposed to be the 11th, and then Thanksgiving was an issue, so we shifted November by a week. Yeah, I was going to bring it tomorrow night. I have the remaining dates. We tentatively have meetings for and rooms are reserved for. Right. So we want to defer that until tomorrow. We do that. And I'm just saying, John, no, I'm out of the country on the 18th, which means we would not have a quorum. November. November. November 18th. Yeah. And I'm out of the country on the 28th this month. October 28th. Yeah.
Well, there are discussion then tomorrow about expectations for the next three months. So the fourth is probably going to be a fine needle. Again, talk about tomorrow. And as I said, I'm not, I guess I don't have my finger on the trigger. So I want to make sure Kelly does what she wants to do and she's been nice enough to hang around. I don't mind remaining officially a member. If I need to, to ensure that you have a forum where you have to meet. Yeah, it's okay, Brian. I'm willing to stick around to have a forum, right? Because you're on Finance Committee and I know how much work that's going to start ramping up even more than it already has. I made the offer. Yeah. But the longer she stays, just so you know, there's an automatic town rule. Yeah, there is. You don't give 60 days notice. Kelly knows the town rules pretty well. All right. Anyway, yeah, we can discuss some of those tomorrow. Okay. So, yeah. I will tomorrow on the 4th right now, maybe, I guess. Yeah, I think, yeah, tomorrow, definitely meeting tomorrow and then the 4th. Yeah. The 28th, you're saying you're going to cancel that one? And I'm out on the 18th. On the 4th, you can see if there's any work that happened. Right. When you go, we always pull one in. Right. Right. So enjoy the calm. If you're canceling the 28th, you want to contact the town manager's office just to release the room. Yep. Yep. So in the minutes, it'll say no 28th, the 4th tentatively, and then tomorrow I'll bring the rest of the dates. Those are the minutes for tomorrow. Okay. Okay. That's good. Thank you. Yeah, and I think that's it for today's meeting. Thank you, everybody. Motion to adjourn at 7.52. All in favor? Aye.