September 8, 2025 – Board of Assessors – Video & Transcript
September 8, 2025 - Board of Assessors
Unknown: Sure it's 6:02pm
Steve Klitgord: and Monday.
September 8. one may watch and
or participate remotely with
hybrid waiting link that can be
found at H. P. P. F. P. w. w.
Wayland. dot mass us. pursuant
to chapter two of the acts of
2025. this meeting will be
conducted via remote
participation. No in person
attendance by members of the
public will be permitted. This
meeting will be recorded. which
will be made available in the to
the public via WayCAM As soon
after the meeting. as is
practicable. public will be
excluded from the executive
sessions. So starting at 6:03pm
let's call the meeting to order
Zachariah Ventress: by roll call vote. Steve Klitgord: my roll call vote. yes. Thank you.
Unknown: McNeely here. Zachariah Ventress: Zach ventures here. and Steve klipkirt Steve Klitgord: here. And Philip just joined us. I think Philip. you said that you're here. Yeah. Okay. Johnny. public comments. I see no one online. Hey. thank you. So we'll start by reviewing the minutes from Monday. August 11.
Robert Leroux: it's on page two in your package. page two and three. You
Steve Klitgord: I have no questions. No questions. Zachariah Ventress: Yeah. I make a motion to accept the minutes as drafted. Steve Klitgord: We have a second. Second. Doug Neely. those in favor.
Zachariah Ventress: Aye. Zach ventures. aye. Doug McNeil. yes. Steve Klitgord: Phil Park. yes. And Steve klipgard. yes. It's unanimous. Robert Leroux: Thank you. Moving on to page four in your package. 2025. annual report. which is five pages total. And following that annual report is the hear report. It's sort of a combination of both. It's labeled finance. It's on page nine and page 10. We're looking to have the chair acting chair request the motion to accept on both reports. Upon acceptance. we'll submit it to the administration office. It's due September 30. okay. Zachariah Ventress: yeah. Rob any. any sort of kind of really new issues or content. or is this largely kind of a just an update with the most recent data? Robert Leroux: Recent data. obviously. the summary of activities and accomplishment changes year to year. and also the board's goals for 2026 you don't have it available. Zachariah Ventress: Zach. no. no. I'm looking at it right now. Yep. Okay. fine. yeah. yeah. no. I was just asking Yeah. just high level for everybody. Steve Klitgord: Yeah. I have no questions on it. No questions. Somebody has any no any questions. Can I have a motion to accept the 2025. annual report as presented here. as well as the it's financial report to the board of assessors? Beautiful.
Zachariah Ventress: So moved Steve Klitgord: seconds. Okay. all those in favor. Zachariah Ventress: Zach. French. yes. Steve Klitgord: Phil Park. yes. McNeil. yes. And Steve. go ahead. yes. Rob. you've got it. Thank you. Robert Leroux: Moving on to page two.
Unknown: age 11
Robert Leroux: each year we have to submit on behalf of the board the CP one. It's a Community Preservation surcharge report. It's part of our process for 2026 but. You have to do this report based on the previous year. 2025. again. it's on page 11. So the surcharge in Wayland is one and a half percent. The total surcharge was $1.198.696.88
less. abatements and exemptions totaling $4.066.07 less prior year surcharges for abatement and exemptions. 190 1.18 so the net surcharge raised for that fiscal year was 1.000.009 194.430 $194.439.63
so the office is looking for the active chair to seek a motion to accept this on behalf of the Board of assessors. so we can upload it and submit it to DLs by the deadline of September 15. Steve Klitgord: Okay. can I have a motion to accept the 2025 CPI Community Preservation surcharge report as presented. Zachariah Ventress: make a motion to accept this report and give Rob permission to upload this to The systems. Steve Klitgord: Second. May I have a second. Doug McNeal. a second. All those in favor. Zachariah Ventress: Zach ventre. yes. Doug McNeal. yes. Steve Klitgord: Philip archis and Steve klipgard. yes. okay. it's accepted. Robert Leroux: Thank you. Under directors review and update of Office activities. The agenda states 2027 assesses budget finalized. While it's not finalized. it's a moving. moving target. I can share with you as of this evening that we're basically level funded. minus $5.000 in supplies. Most likely we're going to take another quote haircut later on in the process. as things get tightened up. So that's where we stand today. Basically level funded. minus $5.000 removed from supplies. based on five year history. and we anticipate other reductions as well. As far as expenses go. the department. salaries are written through union negotiations. union agreements. and they will increase for those agreements. Steve Klitgord: Rob. are there anything special you can think of coming forward that we ought to be thinking about. that you know you would like us to increase spending on even knowing full well that they're going to drop the spending level. Robert Leroux: Well. we will be putting out an RFP for services in January because our contract is up with both real estate and personal property vendors. consultants. Okay. so those numbers will increase. The finance director does know that scenario. and we have some float there to make sure that they will be funded. Zachariah Ventress: Okay. Rob. can I ask a clarification question is things like mileage and gas and other things like. are those part of the quote supplies. or is that under kind of other categories of budget Robert Leroux: it would be. it would be expenses we're not paying for mileage these days because we have two Oh town vehicles. town vehicles that are asking. Unknown: Okay Robert Leroux: travel. we still carry $1.000 in travel based on maybe a hotel stay for continuing education in South Bridge or wherever Got it. Zachariah Ventress: okay? Yeah. Robert Leroux: printing. we're still carrying $2.400 for printing because those postcards we're going to be sending out relatively soon for disclosure period. It is what it is. It's yeah. yeah. Zachariah Ventress: It's a requirement. yeah. unless. unless we have digital opt in and email addresses for all residents. we've got to use those cards. Robert Leroux: So again. contractual services that will change based on the RFP selected vendor. anticipate. you know. an increase there. as long as well as professional services. I mean. all services go up. but we're not asking for any additional work from these sources. No. oh. yeah. it'll be what it'll be you. Okay. there's no advertising. whether it be legal or otherwise. anymore or utilizing online services. Okay. so that was reduced back in 2024. 2025 budget. okay. mileage. well. we're still carrying 301. for some reason that will go by the wayside if we continue to cut. Okay.
Zachariah Ventress: Rob. do you need us to thank you for kind of giving us the context and sharing that. Do you need us to do anything at the moment? Or does that conclude Robert Leroux: need for a vote or approval? I will write in the minutes that I presented the information. I will share the questions asked. and again. they'll show up in minutes for our next meeting to approve unless you want to No. Want to do something differently. Zachariah Ventress: No. no. that makes sense. Okay. Does that conclude our business for the Robert Leroux: if there are any topics that weren't part of the agenda within the 48 hour posting. Steve Klitgord: I'm all set. Zachariah Ventress: All set. all set. all set. Robert Leroux: general thoughts and concerns by members. Steve Klitgord: none. not at the moment. none. Robert Leroux: We propose our next meeting to be Monday. Excuse me. yes. Monday. October 6. again with an open and executive session. and that's all we have on the agenda. If someone wanted wants to close the meeting for the purposes of going into Executive Session. that would be grand. Steve Klitgord: Okay. should I read the preamble the information first. or a call for a vote to Robert Leroux: I would read the preamble first. please. and then. okay. roll call vote to close. Steve Klitgord: Okay. So 6:14pm. the next we'll enter into executive sessions for purpose of applying with GLC 59 section 60 and GLC 214. section 18 is permitted by purpose seven of GLC 330. a. section 23 a to review and discuss the following new minutes from Monday August 11. to vote to accept and release motor vehicle abatements Monday the month of August. vote to accept discuss. ATB case docket number f 35 4405. also FY 2025. clause 21 a deferral to resend some money and a series of 2025. ATB case docket numbers. there's 1-234-567-8910. 234-567-8910. of them. some Bowman. Amelia. Boston realtor. Realty retail and 20 mid Wayland. Boston retail and level three communications. the board will not return to open meeting ever like to vote to close the meeting
Zachariah Ventress: a second
Steve Klitgord: all those in favor? Philip Park. yes. Zachariah Ventress: Zach ventures. yes. Unknown: Ben McNeill. yes. Steve Klitgord: DEP good yes. and we will return to Executive Session. Thank you. Thank you. Thank you. Thank you. Thank.
Zachariah Ventress: by roll call vote. Steve Klitgord: my roll call vote. yes. Thank you.
Unknown: McNeely here. Zachariah Ventress: Zach ventures here. and Steve klipkirt Steve Klitgord: here. And Philip just joined us. I think Philip. you said that you're here. Yeah. Okay. Johnny. public comments. I see no one online. Hey. thank you. So we'll start by reviewing the minutes from Monday. August 11.
Robert Leroux: it's on page two in your package. page two and three. You
Steve Klitgord: I have no questions. No questions. Zachariah Ventress: Yeah. I make a motion to accept the minutes as drafted. Steve Klitgord: We have a second. Second. Doug Neely. those in favor.
Zachariah Ventress: Aye. Zach ventures. aye. Doug McNeil. yes. Steve Klitgord: Phil Park. yes. And Steve klipgard. yes. It's unanimous. Robert Leroux: Thank you. Moving on to page four in your package. 2025. annual report. which is five pages total. And following that annual report is the hear report. It's sort of a combination of both. It's labeled finance. It's on page nine and page 10. We're looking to have the chair acting chair request the motion to accept on both reports. Upon acceptance. we'll submit it to the administration office. It's due September 30. okay. Zachariah Ventress: yeah. Rob any. any sort of kind of really new issues or content. or is this largely kind of a just an update with the most recent data? Robert Leroux: Recent data. obviously. the summary of activities and accomplishment changes year to year. and also the board's goals for 2026 you don't have it available. Zachariah Ventress: Zach. no. no. I'm looking at it right now. Yep. Okay. fine. yeah. yeah. no. I was just asking Yeah. just high level for everybody. Steve Klitgord: Yeah. I have no questions on it. No questions. Somebody has any no any questions. Can I have a motion to accept the 2025. annual report as presented here. as well as the it's financial report to the board of assessors? Beautiful.
Zachariah Ventress: So moved Steve Klitgord: seconds. Okay. all those in favor. Zachariah Ventress: Zach. French. yes. Steve Klitgord: Phil Park. yes. McNeil. yes. And Steve. go ahead. yes. Rob. you've got it. Thank you. Robert Leroux: Moving on to page two.
Unknown: age 11
Robert Leroux: each year we have to submit on behalf of the board the CP one. It's a Community Preservation surcharge report. It's part of our process for 2026 but. You have to do this report based on the previous year. 2025. again. it's on page 11. So the surcharge in Wayland is one and a half percent. The total surcharge was $1.198.696.88
less. abatements and exemptions totaling $4.066.07 less prior year surcharges for abatement and exemptions. 190 1.18 so the net surcharge raised for that fiscal year was 1.000.009 194.430 $194.439.63
so the office is looking for the active chair to seek a motion to accept this on behalf of the Board of assessors. so we can upload it and submit it to DLs by the deadline of September 15. Steve Klitgord: Okay. can I have a motion to accept the 2025 CPI Community Preservation surcharge report as presented. Zachariah Ventress: make a motion to accept this report and give Rob permission to upload this to The systems. Steve Klitgord: Second. May I have a second. Doug McNeal. a second. All those in favor. Zachariah Ventress: Zach ventre. yes. Doug McNeal. yes. Steve Klitgord: Philip archis and Steve klipgard. yes. okay. it's accepted. Robert Leroux: Thank you. Under directors review and update of Office activities. The agenda states 2027 assesses budget finalized. While it's not finalized. it's a moving. moving target. I can share with you as of this evening that we're basically level funded. minus $5.000 in supplies. Most likely we're going to take another quote haircut later on in the process. as things get tightened up. So that's where we stand today. Basically level funded. minus $5.000 removed from supplies. based on five year history. and we anticipate other reductions as well. As far as expenses go. the department. salaries are written through union negotiations. union agreements. and they will increase for those agreements. Steve Klitgord: Rob. are there anything special you can think of coming forward that we ought to be thinking about. that you know you would like us to increase spending on even knowing full well that they're going to drop the spending level. Robert Leroux: Well. we will be putting out an RFP for services in January because our contract is up with both real estate and personal property vendors. consultants. Okay. so those numbers will increase. The finance director does know that scenario. and we have some float there to make sure that they will be funded. Zachariah Ventress: Okay. Rob. can I ask a clarification question is things like mileage and gas and other things like. are those part of the quote supplies. or is that under kind of other categories of budget Robert Leroux: it would be. it would be expenses we're not paying for mileage these days because we have two Oh town vehicles. town vehicles that are asking. Unknown: Okay Robert Leroux: travel. we still carry $1.000 in travel based on maybe a hotel stay for continuing education in South Bridge or wherever Got it. Zachariah Ventress: okay? Yeah. Robert Leroux: printing. we're still carrying $2.400 for printing because those postcards we're going to be sending out relatively soon for disclosure period. It is what it is. It's yeah. yeah. Zachariah Ventress: It's a requirement. yeah. unless. unless we have digital opt in and email addresses for all residents. we've got to use those cards. Robert Leroux: So again. contractual services that will change based on the RFP selected vendor. anticipate. you know. an increase there. as long as well as professional services. I mean. all services go up. but we're not asking for any additional work from these sources. No. oh. yeah. it'll be what it'll be you. Okay. there's no advertising. whether it be legal or otherwise. anymore or utilizing online services. Okay. so that was reduced back in 2024. 2025 budget. okay. mileage. well. we're still carrying 301. for some reason that will go by the wayside if we continue to cut. Okay.
Zachariah Ventress: Rob. do you need us to thank you for kind of giving us the context and sharing that. Do you need us to do anything at the moment? Or does that conclude Robert Leroux: need for a vote or approval? I will write in the minutes that I presented the information. I will share the questions asked. and again. they'll show up in minutes for our next meeting to approve unless you want to No. Want to do something differently. Zachariah Ventress: No. no. that makes sense. Okay. Does that conclude our business for the Robert Leroux: if there are any topics that weren't part of the agenda within the 48 hour posting. Steve Klitgord: I'm all set. Zachariah Ventress: All set. all set. all set. Robert Leroux: general thoughts and concerns by members. Steve Klitgord: none. not at the moment. none. Robert Leroux: We propose our next meeting to be Monday. Excuse me. yes. Monday. October 6. again with an open and executive session. and that's all we have on the agenda. If someone wanted wants to close the meeting for the purposes of going into Executive Session. that would be grand. Steve Klitgord: Okay. should I read the preamble the information first. or a call for a vote to Robert Leroux: I would read the preamble first. please. and then. okay. roll call vote to close. Steve Klitgord: Okay. So 6:14pm. the next we'll enter into executive sessions for purpose of applying with GLC 59 section 60 and GLC 214. section 18 is permitted by purpose seven of GLC 330. a. section 23 a to review and discuss the following new minutes from Monday August 11. to vote to accept and release motor vehicle abatements Monday the month of August. vote to accept discuss. ATB case docket number f 35 4405. also FY 2025. clause 21 a deferral to resend some money and a series of 2025. ATB case docket numbers. there's 1-234-567-8910. 234-567-8910. of them. some Bowman. Amelia. Boston realtor. Realty retail and 20 mid Wayland. Boston retail and level three communications. the board will not return to open meeting ever like to vote to close the meeting
Zachariah Ventress: a second
Steve Klitgord: all those in favor? Philip Park. yes. Zachariah Ventress: Zach ventures. yes. Unknown: Ben McNeill. yes. Steve Klitgord: DEP good yes. and we will return to Executive Session. Thank you. Thank you. Thank you. Thank you. Thank.