September 8, 2025 – Wastewater Management – Video & Transcript
September 8, 2025 - Wastewater Management
Michael Gitten: Uh. at 1113 I'm
calling the September 8 meeting
of the Wayland Wastewater
Management District commission
to order it was posted online
where there was a link to this
Zoom meeting. and I'm like
getting participating remotely.
Darren Bock: Darren Boch.
participating remotely.
Michael Gitten: Okay. and I'm
not. no one's on for public
comment.
Jailyn Bratica: Yes. there's no
one on for public comment. Okay.
Michael Gitten: so then we'll go
to the monthly operating report.
Jared. what?
Jared Cotton: Yes. we had a very
busy summer.
Michael Gitten: Yeah. the three
month operating report.
Jared Cotton: yeah. so it was
busier than our normal summers.
Anyway. so last we met MBR tank
one had been cleaned and
recoated. Since then we
installed fine screen number
two. which was the first one we
installed. We cleaned the grid
chamber and recoated it. We
cleaned out the EQ tank or the
EQ basin. and cleaned out all
the tanks on train one side. We
installed new diffusers and in
MBR tank one. and got that back
online so that one's been
running very nicely since it's
been fully cleaned after that.
and the screen number two is
installed. We removed the old
screen so that we could install
new screen number one. And I
mean number one and number two.
just from like SCADA point of
view. You know. it doesn't
really matter other than that.
So the both screens are running in hand. Currently we have them set how we want. and we are currently just waiting for a communication control box that will allow the screens to communicate with SCADA so you can turn one online. or turn one on lead and one on lag. we can get alarm calls from it. which we don't really. we don't need. Like. the process will always run. It's just if. in the future. if. for whatever reason. one of the screens goes down. it will go through the overflow. to the other screen. and everything will work great. It will just also let me know. It will call out me. or Whitewater saying that there was an issue with screen one and screen two is online. And then we can decide if we're going to do anything in that moment. or save it for the next day. or whatever it is. So the screens are almost 100% done. They are like 99% done. right. having the screens online in hand. Though. these new screens use a wash water system. and they have solenoid valves. So when we do have the SCADA system connected to it. it will choose when the water comes on and off. Since we don't have SCADA connected to it right now. we have the water running continuously. We did find that that was causing us to discharge more water than we were taking in. so we scaled the flow back on those wash waters a little bit. but we still do need them for the screenings going through. So we do have a slightly elevated water bill this this past month. but that will be going down and being more accurate. as we get the communications back online or just hooked up.
we've also been experiencing some weird power issues. It doesn't seem like we're getting. we're losing power to the whole building. like it's a utility issue. We had Wilson Controls in. Dagle Electric and LCS were in and we found that we had some power issues between the MCC cabinets and the PLC cabinet. And these appear to be old wiring issues. They like they very well could be from or when the plant was built. I. It most likely wasn't from our recent PLC upgrade. because they didn't go into the other electrical cabinets. So that is just going to. it's going to be an investigation coming up for us to find out what is causing these issues.
Michael Gitten: How does it manifest itself when you say an issue. does it just. does it send alarms or stuff stop working? Jared Cotton: Um. kind of neither. It's more like. I sorry. yeah. sometimes it is alarms. like it has kind of reset the PLC. and so LCS did have to. like remote in and put the program back on the PLC. But also sometimes it just makes the not even like the SCADA computer. um. like the computer itself is working fine. but it does make the SCADA screen look a little funky. like I can see the numbers are changing. I can see our levels. but some of the words might be blacked out. So it's not affecting our process. It's not affecting my ability to make changes to the process. But it's not right. and it's definitely. certainly more of a nuisance. so we definitely need to get that figured out. But yeah. it's not like a danger to the plant or processor. Unknown: Does anyone think it's putting a strain on the equipment if it's not getting proper power? Is it straining the equipment? Does anyone talk about that? Jared Cotton: N o.You Yeah. I don't think that's been mentioned.
Yeah. it's more like. it's almost like cycling might not be the best word. Unfortunately. these electricians and computer people speaking a language I don't fully understand. so it's hard to translate. Michael Gitten: Darren. is that your world? Unknown: It is my world. But I'm letting Jared finish here and trying to understand what's happening. But. I mean. you at in the end of the day. you need to get somebody out to investigate. right? Jared Cotton: Yes. yeah. definitely. Unknown: So you're probably. you know. I'm not going to guess Mike. I would look. I would look for grounding issues. What I would look for first. but you said the motor control center and all that. But. yeah. this is my world. But until somebody goes out and troubleshoots Mike. and understanding when it's happening. I I could. I could ask a billion questions right now. Jared Cotton: yeah. and yeah. and there are just so many wires. you know. potential sources that to find the issue. Yeah. we're just trying to get a plan. the plan our approach to this. Unknown: And it could be that some wires are not shielded. right. so they're picking up signal and all that. which is causing the PLC. I mean. there's a lot of different things. Darren Bock: Yeah.
Unknown: All right. so you got that going on. but like you said. plant operational? Yep. you are getting these PLC power surge that is causing the PLC to shut down to the point where you actually have to reinstall the firmware. which is crazy. Jared Cotton: Yes. that's happened twice now. Darren Bock: Wow. Jared Cotton: Yeah. Yeah. So it was definitely not ideal. We thought it was originally a. you know. battery backup issue. We thought that was not holding a charge. and so it's kind of dropping power to the PLC. and when we remove that. it seems to have solved the issue. But it did pop back up. So now. now we know to look elsewhere.
Unknown: Who troubleshoots this? Is this just a hired electrician. or is it the people who installed the SCADA Jared Cotton: so we had. we actually had Wilson Controls down here. They were replacing VFDs for us. and they were here with Daigle electric. our on call electricians. So they were the ones that that noticed this was the issue. So I mean. definitely Daigle will be involved. but I'm not sure if i. If they will also recommend having Wilson Controls too. Unknown: Yeah. All right. well. knock on wood that this is a simple thing at the end of the day Michael Gitten: only because it's been in the news. It's it's any bugs in the in the computers. or anything that you're aware of. Tom of you. Tom Holder: yeah. So we're not aware of any cyber. you know. attack that we get. We get warnings. IT is pretty tuned in with that type of stuff. So it just. I think it's a matter of. you know. we've been making a lot of changes at the plant. We've had a lot of different folks in the plant. and it's just taking a little bit of time to work out all of these little idiosyncrasies that were coming about. And I know each each month we as go we go by where we're looking forward to having this thing. you know. operating kind of back to normal. But I have to say. This plant has gotten a lot of attention. a lot of needed repairs. And. you know. I think in the next month or so. once we get all of this work that Jared is describing. I think we'll be in a much better place. and everything will be current. Michael Gitten: So is the last thing on the major capital improvements. the screens. the painting. is it this SCADA hook up? Is that all that remains to be done? Jared Cotton: Yeah. of this project? Yeah. that's. that's once that's hooked up. the whole screens and tank coding. all that will be officially closed. I mean. the the tank coatings have been finished like that. Is a separate project. then. yeah. that is completely done. Unknown: nice. Well. I guess this is why we are slowly. you know. we put that that informed cap on the design flow. Mm. hmm. Okay. what any updates on the Oxbow FOG matter? Jared Cotton: Um. I. I don't believe so. I believe we gave them a notice. and I think that that's. as far as I'm aware. Tom Holder: yeah. we actually. you know. some administrative things. I mean. obviously we are continuing to hire somebody to to vacuum out the fat soils and grease on a periodic basis. as we as we deem it necessary. We charge them for it. They are current on their payments. We have engaged town council on some likely next steps this weekend. We it's not proper to sustain this. you know. vacuuming it out. cleaning it out on a monthly basis. We just can't sustain that. And that's not the way we should continue. Michael Gitten: So that was so. so it's kind of got into a bad. a known. but bad pattern of about every month it needs. it needs maintenance. That is not normal for this type of operation. Tom Holder: Yeah. that's. that's correct. We don't. we didn't experience having these fat soils and grease it. It wreaks havoc on the equipment. And. you know. cleaning it is a short term solution. but it's not a long term solution. And they've got some engineers that they've. you know. contracted with. some of them that have been on board since Wood Partners owned it and the prior owner. and so they still are engaged with us. and have a difference in opinions. which is not all that unexpected. but we've kind of. we've kind of exhausted the engineering back and forth. and Now I think. you know. it's gotten to a point where that we need to have some attorneys weigh in. and you know. we have our regulations where we feel pretty strongly about what we can expect there. and we're not. we're not. they're not meeting those expectations. Michael Gitten: Thank you. Uh. anything else. what? Darren Bock: What's the. what has the flow been Jared? Jared Cotton: um. it's still pretty consistent with. with the summer we our flow is definitely dipped a little bit like we got down to like 25. 26 a few times. but still averaging around like 30.32. on our discharge this last month. having having slightly elevated discharge flows from the wash water of the screens. I. But yeah. still. still pretty typical. Alta is still giving us. you know. like between 11 and 12 or 11.13 you know. averaging 12. yeah. okay.
Michael Gitten: and none of the. none of the new restaurant in the bank haven't come online. have they formally done anything? Or I'm jumping ahead on agenda. Maybe we can. We can circle back to that. Okay. Darren. Ed. any other comments questions for operations.
Unknown: Um. my only comment. I mean. would be. I mean. out outside of this electrical issue. right? This PLC. everything else was the work we had planned. right? So you didn't have any other unknown. like. oh my god. what happened. right? Type of thing. yeah. it was all planned work. So that's good. Well. you said it was busy. It was planned. Tom Holder: Yeah. it was planned. you know. And I think scheduling it. you know. a lot of these. a lot of these phases of the improvements had to be sequenced. And. you know. so getting that done. getting the right people in the building. one after the other. You know. was took a took a little bit of effort. but the work itself was planned. and it was just a matter of scheduling and getting those right folks in the building. you know. in a proper sequence.
Michael Gitten: Okay. so then we can move on to Sarah in the financial report. Sarah Pawluczonek: Okay. pull that up right now.
Can everyone hear me and see the report Okay.? Tom Holder: clearly. yep. Sarah Pawluczonek: excellent. Okay. so this goes through August 31- 17% of the way complete. Everything is in the forecast for now. obviously it's always a little bit. You know. early on the forecast. the only notable overage and expenses predicted is with water. which is what Jared mentioned. So you can see that I'm predicting around 5.700. I looked at the reading. did the math. I know we have a very high water bill next time. we already had a decently high one. So. you know. we didn't plan for that. We didn't expect that. So that will be something that will either run that line over. or it will have to come out of something like contingency. depending on how we feel. It should be. you know. paid off. Unknown: Was it related to the project? Sarah Pawluczonek: It? I mean. I would say so. right. Jared. or. I don't know. we could probably do it that way. Jared Cotton: I think I'd say so. because the project isn't. this is happening. because the project isn't completed. because we don't have the communication box yet. So once that is in. the project is done. and we shouldn't have this issue anymore. Unknown: I just. I don't know where we're at on the project budget. That's all. Sarah Pawluczonek: I will definitely shoot down to that real quick just to address that so we looks like we've spent and have encumbrances. leaving us with 43.000 well. 44.000 out of the 526. so there is some room for that. There are a few other things. I believe. I just got another invoice from Daigle which will have to go against that. So that was about. I want to say that was a few 1000. I do not remember the exact number. I'm not certain what else is yet to come. Jared. and you'll know more than me what's left. I know we're done with the tank painting and the Alsen portion of that is paid off. That's a separate project. but still that's done. other than electrical work and whatever mechanical assistance we're getting and the water. I'm not sure if there's anything else left to come through. Tom Holder: but you had made a remark at the last meeting. Darren. you know that anything associated with the project should be paid from the project. And we're at that same philosophy. you know. So what Sarah was just talking about moments ago. it does appear that we'll have. you know. a balance that we'll be able to pay from the project funds. Unknown: Yep. yes. I mean. I've been like. said. I know Matt had a different argument than you could argue it either way. but I don't know. I've always gone with account for it where it lies. right? Tom Holder: Yeah. yeah.I think he was saying. you know. legally. you know. accounting. by accounting principles. You could pay for it from. you know. two different sources. but yeah. we're of the philosophy that if it's associated with the project. we have. you know. we have project funds available. The right place to put it is within the project. Darren Bock: Yep. okay. Sarah Pawluczonek: yeah. when that comes through. we'll make sure we you. Make that. We'll put that against the project instead of the water line. So there's nothing surprising at all in operating expenses. It's all pretty much status quo. nothing else besides that one. You know. we do have obviously small. small equipment is something that we put together and chip away at all year. and the intention is always to spend that entire thing in order to keep things moving. I know that you have a list that takes that whole number down. Jared. I believe we don't have to worry too much about long term. term debt and principle that is already pre planned. and that exact amount is exactly what goes out. The revenue looks good. As far as bringing in wastewater user charges. that's already at. you know. 27% of target with one billing. which makes sense because it's a quarter. So that's really good. little tiny bit over. And we have another billing going out in the middle of this month. which will come due a month from then. So mid October. with the next time we see more revenue we have a little bit of this is. I think. lien revenue coming in coming in.
from the prior year. So. you know. there's always late. I'm not sure it was just $15 nothing to write home about. But those liens are in process. The demand notices have gone out. I'll be making phone calls soon. I have not. I do not have a list of how many. just yet. kind of waiting to see who's going to pay or give them a chance to at least come due on the demand notice. and then start. you know. we send out a second notice as well. But between the first and the second is when I will generally start making phone calls. which are only to commercial accounts because we don't have residential phone numbers. If I find one. and I'm lucky enough to have one. I will. but it's usually the commercial accounts that I'm able to communicate to. so at least give them till the due date. which is approaching. and then we have the service order. which is the third pump out from McVac for the Alta wet well. so that came in in this year. because it was billed towards the end of last year. So that is in here under the service orders. I don't know when the next time that will come around coming around again soon. and we're billing it out again soon. again.
It's pretty much a wash. because we build them for what we pay. So it's not really a generator. It's more of a nuisance for us to do the work. But. and then some interest is. you know. 20. almost 3.000 and that is really it. It's kind of early. It's not a lot to talk about. other than the fact that we've. you know. used a lot of our two projects budgets. and we have not started with the we haven't paid anything towards the low pressure sewer replacement design project yet. Darren Bock: Where did we end up for last year.
Sarah Pawluczonek: for the screens project? Unknown: No. just overall financial. What Sarah Pawluczonek: financial? Unknown: What did we end up taking from? Sarah Pawluczonek: Let me grab that. I'll put it up on the screen. Unknown: retained? Or do we even have to? Sarah Pawluczonek: No. it's fine. I can definitely pull that up quickly when I can get my fingers on it. Here should be the final.
Unknown: yeah. like said it's early when you're looking at like this. Sarah Pawluczonek: yeah. is. can you see the new document up? Did that move over? Okay. Tom Holder: black. blank screen. Sarah Pawluczonek: All right. I'm gonna stop. I'm just gonna stop sharing. reshare. because sometimes it just doesn't. yeah. yep. Tom Holder: Good move. Sarah Pawluczonek: Okay. So go to the bottom. yep. our total operating expenses. We did end up with. you know. money left over. I cleared out the forecast at this point because this is just to close out so. and then we had revenue of that with our and then our totals are down here. Darren Bock: operating income in 24 total income. 23 loss without operating so help me? Guess what? I'm what I'm wondering is I thought if we said that we would end in the positive. we would take less from retained earnings. right? So the idea would be that retained earnings wouldn't be drawn down as much as we predicted. Sarah Pawluczonek: right Darren Bock: So is that. I mean. I see you have it. I think you have it accounted for 105. there in the retained earnings. Sarah Pawluczonek: yes. just to balance the numbers over here with the initial But what ends up happening is. of course. if we don't use it. it just stays in retained earnings so. Unknown: got it so. so it should stay in retained earnings. right? Should? Oh. yeah. I would assume. all right. So our retained earnings number that we were going with Matt that. as you know. we kept talking about how its depleting right now will not. I mean. like said. this gives us a bump as we do the analysis for next year. Sarah Pawluczonek: Yeah. I mean. that definitely is something that we I know we built some of that expectation into the rate study already with what we expected to carry forward. so it's not a surprise amount. But yes. okay. and I was just thinking about something which. with the Terrain project. which. of course. brings in privilege fee money. which we don't have on this budget. I'll go back to the other one. I'm gonna have a privilege fee on the other one. Yeah. I think I might have. I might have glossed right over that. and I meant to bring that up. Unknown: So we took no. no retained earnings last year that. that that's just an accounting exercise there. right ? there. Sarah Pawluczonek: that that's the way I read this. Well. there's two retained earnings polls. actually. because there's the 95 and then there's a 105 so it's. you know. 200 is the plan so. but we should have. we should have saved. we should have only taken about 75.000 in the end. Easy math. Unknown: right? Sarah Pawluczonek: right So. yeah. so that was good. so that Unknown: we had fore for the for the engineer. So we had forecasted around 200 grand. and we took 75 grand. Is that Sarah Pawluczonek: that should be how it sorted out. correct? And. yeah. of course. the where's my privilege fee line? It's in here somewhere. Oh. yeah. you can see right here. sorry. the 128 Yep. Unknown: So I don't think we see your do we see the new. No. that's all right. I remember. I remember seeing it. But you. I was. I was about. I forgot to make comment on to Sarah. Sarah Pawluczonek: Its a big one Unknown: So we're. we're predicting that based upon connections coming in the Sarah Pawluczonek: the $128.856. that's. that is the cash check that we have. Oh. wow. Okay. we have that. That's not. that's. there is no prediction. because you never know Right? Got it. Got it. I could add something if I get a little closer with some of the others. because there was another restaurant I'm jumping ahead out. I can wait until we get to that too home to Unknown: the same thing. Okay. now I get it. I get it. I didn't see that. You didn't have it in the forecast. Okay. that's good. Sarah Pawluczonek: Yeah. it is. Unknown: Okay. So what's not getting even better for the year we still haven't really experienced the Council of Aging or the Library being fully operational for very long. Tom Holder: Yeah. library is yet to formally connect. Unknown: Really? What do they do? I thought they disconnected their septic. Tom Holder: Yeah. they're they've got some internal pumping issues to work through. from what I understand. so I don't think we're receiving them yet. Michael Gitten: Okay. and I thought it was a backup pump or something. Wow. Okay.Okay. okay. any. anyone. any questions on the financial end of things? So it does. it does. It's a good we could keep talking. and Sarah request for new services. So sure. what's the what's the background on the 128.000 Sarah Pawluczonek: so that is the privilege fee that was assessed for Terrain for their project. and that includes the usual calculation based on the privilege fee rate. plus. because they fall within that threshold for the study. it adds that number on there too. So it's a combination of both. I think they were around. I'm gonna ballpark at 2.100 they needed. in addition to what they had over there. And another project came forward. which I don't think is going to get off the ground. but it was a request for about 3.000 more. and it was another restaurant. I have not heard from them. but they also fell in with. obviously. the rate plus the study cost. because of that number. But I'm not banking on that one. because that's a it doesn't seem like it's getting any traction. We'll see. I guess I wouldn't predict it. I wouldn't put it in the forecast yet. There. the Dunkin Donuts. I hear rumbling. still. sorry I didn't mean to cut you off. But again. they haven't come back to us. You know. if you hear from them periodically. but I I'm hearing that they're starting to maybe actually do some construction. So we might actually. that might actually happen this year. We will see. Unknown: yeah. you could see they something was going on. and they're actually. that's one where they're talking about putting two putting two small restaurants in that building. right. right. or two casual. We don't have fast food two casual. uh. fast casual. Darren Bock: fast casual. Michael Gitten: with a drive through that you have to only use your app for. So. but that's not on so that's all there. If you explain the study. what is that? How much was that. and what does that involve? Sarah Pawluczonek: That's in our privilege fee document. and that I believe. is 75.000 or a I can't eloquently explain the type of there are different thresholds. but that's like a Tom Holder: So we have in our. you know. right now. we've full scale. Tom. you might be able to explain that better than me. That's out of my comfort zone. yeah. gotten our capital budget to do an evaluation and preliminary design for the system that lies within Route 20. yeah. So. as Sarah explains in our privilege fee document. it talks about it. if somebody is seeking. and the threshold might be over 500 gallons per day. that they actually then pay a component of necessary evaluations. So there's a calculation. and I think that's what that's what the intent is. to use the Terrains payment for that planned work. Michael Gitten: So that's going to focus on the conveyance to the plant. not the plant. Tom Holder: I believe that is the case.
Unknown: And that goes back to the budget that you showed us. Is it. would it go towards that online item that's already in the the budget . that's in our retained earnings. technically. the low pressure sewer replacement is that I'm looking. Sarah Pawluczonek: oh. that was that capital project is in on our budget. I can bring it back up too. if it helps Unknown: the design. Is this a similar would it? Would it alleviate the need or some of that. Would it be redundant to that? Or is that what it is Sarah Pawluczonek: that might already be borrowed? Oh. sorry. I'm sorry. Tom I assume that's already borrowed. but I don't know. maybe it's not borrowed yet. Tom Holder: So. yeah. it's what is planned for. You know. they call it a BAN. It's like a short term borrow before the finance department actually does their formal borrowing later in November. but it would be put towards that. So it would. it would lessen the actual. you know. town. or. you know. commission exposure on that project. Sarah Pawluczonek: Yep. And as that's really it for new entries to the system for now. just movement in town center. which is already pre purchased. and they did ask and inquire about purchasing more flow at one point. I have not heard back in a few months. I do hear there's a sale possibly underway or something changing over there. so I don't know if that will take time. Unknown: So. so that means we have about 8.000 gallons available for others at this point Sarah Pawluczonek: Sounds about right. Michael Gitten: Yeah. it does. yeah. So I just so others know I did go give an overview to the planning board about our basically. I read the privilege free document. They were sorely disappointed. They thought I was going to give them a primer on Title Five. I was like. no. So they and basically- the party line is. our goal is to comply with our discharge permits. get as much flow as we can. because we believe that will help keep rates down. And there's still some that feel we need to. I think they're misreading or we we need to dig up. when we had outside counsel. read the preamble of our our issuing charter or or authorization from the state. There's still confusion on that. what it allows us to do so but that's how I knew that 10.000 off top my head. because and that. that that. when you say the Terrain was that just. does that include the the old dentist office? Is it both parts? Is it because it's by parcel. right? Sarah Pawluczonek: Yes. Tom Holder: yeah. that that includes both which they're going to utilize that front building as well. Sarah Pawluczonek: Yeah. the front building had enough flow. They didn't need to increase anything over there. It was just for the large building in the back. Unknown: right. Well. the next big connection. maybe we can get someone to do the statistical analysis to see on the design. flow. appropriateness. the Title five basis. but that's for next. next big project that comes through the town every five years. 10. Okay. anything else on?
Uh. so the the minutes and I just. I don't know whether this is I did related to that. I think it is equivalent of minutes. So I don't think it's necessarily new business and not looking for real discussion here. but I had volunteered to take a stab at the annual report that we need to submit by the end of this month. I believe correct. And I basically took last year's. took out some of the history about Oxbow. and sent it around last night. And definitely Sarah. if you to correct the numbers. the only number that is correct is is the rates for the next year or the current year. And I guess I was selective. I did notice for a while that Wind River was not sending around that nice one page sheet that tells total flow. And they are. I'm happy to see they're doing it again. I think when they went to the the automatic DMR. they but it for what it's worth. I find that very helpful. and I hope that I asked that they continue to do that. I don't know. I don't know what. what to call it. Jared. do you know what I'm talking about? The the one pager. where they summarize all our flow. Jared Cotton: Um. I know the page you're talking about. but. yeah. I'm not sure how to like phrase it exactly. but yeah. like it's. it's like the flow totals. Michael Gitten: DMR. yeah. it's not Yeah. but it's Yeah. For a while there I noticed. when I was looking at the past year. they weren't doing that. Sarah Pawluczonek: They would send it in chunks. I think. they would send a few at a time delayed. yeah. Unknown: yeah. and. and. yeah. that's I noticed that too. Sarah Pawluczonek: I might have some that you don't I don't know if they've left people off. You know what I mean? So if you're looking for any particular ones that you're missing. let me know I might have them. Unknown: I just got excited when I looked at one that said 35.000 gallons. And I said. Ooh. our flows up. But I think what I really was probably seeing was US generating flow due to the work we were doing versus overall. Maybe. maybe the flow over the last last state. fiscal town. fiscal year. maybe went up 2% I percent. Nothing. nothing. real significant. So. so if people have comments on that. I'm more than happy to take them and consolidate or otherwise. I'll just work with Sarah and Tom and Jared to wrap that up. Sarah Pawluczonek: Yeah. I'll take a look at that today. I haven't had a chance to look at it yet. but it will get done today. Unknown: Yeah. no. I'm fine with that. Mike. you know. I lot of it's repetitive the prior years. other than just updating the project and latest financials done. Michael Gitten: yeah.
Tom Holder: so probably a motion and vote to. you know. to use Mike's draft version. You know. with updates from. you know. Sarah and Jared. and vote on that. just so we have a formal vote so that you're able to submit it. you know. in the next week or two. prior to the next meeting. Would be. I think that'll be helpful. Unknown: Okay. I make a motion that the draft annual report that I circulated on the the seventh. be updated with the facts. the financial facts and other. you know. corrections that people might see related to the facts that we make those updates and submit. submit it as our 2025. annual report.
Second. Darren Bock: yeah. I'll second that motion.
Michael Gitten: Mike Gitten in favor.
Darren Bock: Darren Boch in favor. Tsung Chiang: Yeah. I'm in favor Michael Gitten: Okay. um. okay. Now to the minutes i Unknown: i read where my name was. everything looked good. Where my name was from. what I can remember. but I did. I did go in and sign it. so that's good. And that was in the motion that we nominate Darren. So I did make it there. Yeah. I have no comments. Ed. any comments on the minutes that were circulated last week by Sarah. I don't. I don't have any comment. but I I have to apologize because my computer I never. I only check email twice a day. in the early morning and late at night. just trying to do things simple. Another thing I have apologize I really doesn't know that much about small wastewater treatment plan. I usually design the big city stuff. so that's that's how it is.
Michael Gitten: Well. we appreciate it. Unknown: Yeah. no. you got a leg up on me? Michael Gitten: Yep. Okay. then the meeting minutes are. did I make a motion to approve the meeting minutes? I make a motion to approve the June 9. 2025. meeting minutes? Mike. yes. Darren Bock: Darren. yes.
Tsung Chiang: And okay. yes.
Unknown: Okay. So when's our next meeting? Sarah Pawluczonek: That is pretty late in October. I think it is the 20th at 11am if that still works. and we probably should put another one on there. another couple. if we can. just so we can give the town a heads up so it can. you know. block out that time for us.
Tom Holder: Yeah. So. what do we usually? We're usually. what the third Monday. I don't know the So. the 17th of November is that? Work for folks looking the
Michael Gitten: only request I make. is there any way we can make it at 1130 on that day? Is that a problem? Darren Bock: I'm good. Tom Holder: I think staff would be all right. I think Sarah Pawluczonek: fine with me. Michael Gitten: Know we're going to talk about by then is the successful completion of the projects electrical fix and how someone's gobbled up to the last 8000 gallons of privilege fee. Unknown: Tom is going to say that the plants back at 70 miles per hour. Michael Gitten: Yeah. and we got a quarter million dollars of revenue we didn't anticipate.
Unknown: Okay. any. anything else. anything. any topics we didn't cover. Tom Holder: just that I missed the I missed the Polar Park conversation. was I was there for the first time on Saturday. I hadn't been before. And of course. the day that I decided to go take you for a birthday gift. we wind up with a tornado warning. It was like unbelievable. The the weather. they shut the place down. They had to relocate whatever 14.000 people that that place holds into what they call the DCU cocktail. you know. lounge and yeah. so it was. you know. safe to say I didn't get to see the game. I guess I'll go another time. or whatever. But man. what a first experience at Polar Park. It's a gorgeous place. So if you're going there. if you're going there for a trade show tomorrow. I think you'll. I think you'll. you'll be impressed. Michael Gitten: Okay. yeah. I've been there for a game. but now just answer. It is in the DCU cocktail center. but then it spills out into the promenade. Tom Holder: yeah. concourse areas that are open covered. but open and yes. yes. yeah. it's nice. Unknown: Okay. sorry to interrupt this really quick. I'm sorry. Mike. actually. on October 20. can we move that from noon to one at all? That worked for everybody. Michael Gitten: I'm sorry that works. Actually. It actually works better for me if we could still do it. Unknown: Guys are okay with that. Sarah Pawluczonek: That's fine Unknown: sorry to interrupt your launch Tom Holder: one is that what you said? Unknown: Yeah. yeah. Darren Bock: I have a training that I've been signed up for. Unknown: Okay. okay. so 1pm start. or noon. or noon. Sarah Pawluczonek: oh. noon to 1pm sorry. Unknown: Or you can do a one start. either one. Michael Gitten: I'm open to whatever. Folks
Tom Holder: would do. You think you'd be jammed Darren at noon or Unknown: no. I'll be fine at noon. 11. doing a whole artificial intelligence course and all that. So. okay. Tom Holder: I'm done by Yeah. Okay. yeah. Sarah Pawluczonek: olOkay. I'll put noon and then thanks. The updates coming.
Great. Michael Gitten: Okay. well. we'll do this all again on the 20th at noon. All right. that we adjourn. Unknown: yep. second that motion. sorry. Mike. All right. I forgot about that procedure. Second that Sarah Pawluczonek: we're rusty. It's been a while. Darren Bock: Yeah. we're rusty. All right. bye. Good seeing everyone. Unknown: Bye. everybody. Thank you.
So the both screens are running in hand. Currently we have them set how we want. and we are currently just waiting for a communication control box that will allow the screens to communicate with SCADA so you can turn one online. or turn one on lead and one on lag. we can get alarm calls from it. which we don't really. we don't need. Like. the process will always run. It's just if. in the future. if. for whatever reason. one of the screens goes down. it will go through the overflow. to the other screen. and everything will work great. It will just also let me know. It will call out me. or Whitewater saying that there was an issue with screen one and screen two is online. And then we can decide if we're going to do anything in that moment. or save it for the next day. or whatever it is. So the screens are almost 100% done. They are like 99% done. right. having the screens online in hand. Though. these new screens use a wash water system. and they have solenoid valves. So when we do have the SCADA system connected to it. it will choose when the water comes on and off. Since we don't have SCADA connected to it right now. we have the water running continuously. We did find that that was causing us to discharge more water than we were taking in. so we scaled the flow back on those wash waters a little bit. but we still do need them for the screenings going through. So we do have a slightly elevated water bill this this past month. but that will be going down and being more accurate. as we get the communications back online or just hooked up.
we've also been experiencing some weird power issues. It doesn't seem like we're getting. we're losing power to the whole building. like it's a utility issue. We had Wilson Controls in. Dagle Electric and LCS were in and we found that we had some power issues between the MCC cabinets and the PLC cabinet. And these appear to be old wiring issues. They like they very well could be from or when the plant was built. I. It most likely wasn't from our recent PLC upgrade. because they didn't go into the other electrical cabinets. So that is just going to. it's going to be an investigation coming up for us to find out what is causing these issues.
Michael Gitten: How does it manifest itself when you say an issue. does it just. does it send alarms or stuff stop working? Jared Cotton: Um. kind of neither. It's more like. I sorry. yeah. sometimes it is alarms. like it has kind of reset the PLC. and so LCS did have to. like remote in and put the program back on the PLC. But also sometimes it just makes the not even like the SCADA computer. um. like the computer itself is working fine. but it does make the SCADA screen look a little funky. like I can see the numbers are changing. I can see our levels. but some of the words might be blacked out. So it's not affecting our process. It's not affecting my ability to make changes to the process. But it's not right. and it's definitely. certainly more of a nuisance. so we definitely need to get that figured out. But yeah. it's not like a danger to the plant or processor. Unknown: Does anyone think it's putting a strain on the equipment if it's not getting proper power? Is it straining the equipment? Does anyone talk about that? Jared Cotton: N o.You Yeah. I don't think that's been mentioned.
Yeah. it's more like. it's almost like cycling might not be the best word. Unfortunately. these electricians and computer people speaking a language I don't fully understand. so it's hard to translate. Michael Gitten: Darren. is that your world? Unknown: It is my world. But I'm letting Jared finish here and trying to understand what's happening. But. I mean. you at in the end of the day. you need to get somebody out to investigate. right? Jared Cotton: Yes. yeah. definitely. Unknown: So you're probably. you know. I'm not going to guess Mike. I would look. I would look for grounding issues. What I would look for first. but you said the motor control center and all that. But. yeah. this is my world. But until somebody goes out and troubleshoots Mike. and understanding when it's happening. I I could. I could ask a billion questions right now. Jared Cotton: yeah. and yeah. and there are just so many wires. you know. potential sources that to find the issue. Yeah. we're just trying to get a plan. the plan our approach to this. Unknown: And it could be that some wires are not shielded. right. so they're picking up signal and all that. which is causing the PLC. I mean. there's a lot of different things. Darren Bock: Yeah.
Unknown: All right. so you got that going on. but like you said. plant operational? Yep. you are getting these PLC power surge that is causing the PLC to shut down to the point where you actually have to reinstall the firmware. which is crazy. Jared Cotton: Yes. that's happened twice now. Darren Bock: Wow. Jared Cotton: Yeah. Yeah. So it was definitely not ideal. We thought it was originally a. you know. battery backup issue. We thought that was not holding a charge. and so it's kind of dropping power to the PLC. and when we remove that. it seems to have solved the issue. But it did pop back up. So now. now we know to look elsewhere.
Unknown: Who troubleshoots this? Is this just a hired electrician. or is it the people who installed the SCADA Jared Cotton: so we had. we actually had Wilson Controls down here. They were replacing VFDs for us. and they were here with Daigle electric. our on call electricians. So they were the ones that that noticed this was the issue. So I mean. definitely Daigle will be involved. but I'm not sure if i. If they will also recommend having Wilson Controls too. Unknown: Yeah. All right. well. knock on wood that this is a simple thing at the end of the day Michael Gitten: only because it's been in the news. It's it's any bugs in the in the computers. or anything that you're aware of. Tom of you. Tom Holder: yeah. So we're not aware of any cyber. you know. attack that we get. We get warnings. IT is pretty tuned in with that type of stuff. So it just. I think it's a matter of. you know. we've been making a lot of changes at the plant. We've had a lot of different folks in the plant. and it's just taking a little bit of time to work out all of these little idiosyncrasies that were coming about. And I know each each month we as go we go by where we're looking forward to having this thing. you know. operating kind of back to normal. But I have to say. This plant has gotten a lot of attention. a lot of needed repairs. And. you know. I think in the next month or so. once we get all of this work that Jared is describing. I think we'll be in a much better place. and everything will be current. Michael Gitten: So is the last thing on the major capital improvements. the screens. the painting. is it this SCADA hook up? Is that all that remains to be done? Jared Cotton: Yeah. of this project? Yeah. that's. that's once that's hooked up. the whole screens and tank coding. all that will be officially closed. I mean. the the tank coatings have been finished like that. Is a separate project. then. yeah. that is completely done. Unknown: nice. Well. I guess this is why we are slowly. you know. we put that that informed cap on the design flow. Mm. hmm. Okay. what any updates on the Oxbow FOG matter? Jared Cotton: Um. I. I don't believe so. I believe we gave them a notice. and I think that that's. as far as I'm aware. Tom Holder: yeah. we actually. you know. some administrative things. I mean. obviously we are continuing to hire somebody to to vacuum out the fat soils and grease on a periodic basis. as we as we deem it necessary. We charge them for it. They are current on their payments. We have engaged town council on some likely next steps this weekend. We it's not proper to sustain this. you know. vacuuming it out. cleaning it out on a monthly basis. We just can't sustain that. And that's not the way we should continue. Michael Gitten: So that was so. so it's kind of got into a bad. a known. but bad pattern of about every month it needs. it needs maintenance. That is not normal for this type of operation. Tom Holder: Yeah. that's. that's correct. We don't. we didn't experience having these fat soils and grease it. It wreaks havoc on the equipment. And. you know. cleaning it is a short term solution. but it's not a long term solution. And they've got some engineers that they've. you know. contracted with. some of them that have been on board since Wood Partners owned it and the prior owner. and so they still are engaged with us. and have a difference in opinions. which is not all that unexpected. but we've kind of. we've kind of exhausted the engineering back and forth. and Now I think. you know. it's gotten to a point where that we need to have some attorneys weigh in. and you know. we have our regulations where we feel pretty strongly about what we can expect there. and we're not. we're not. they're not meeting those expectations. Michael Gitten: Thank you. Uh. anything else. what? Darren Bock: What's the. what has the flow been Jared? Jared Cotton: um. it's still pretty consistent with. with the summer we our flow is definitely dipped a little bit like we got down to like 25. 26 a few times. but still averaging around like 30.32. on our discharge this last month. having having slightly elevated discharge flows from the wash water of the screens. I. But yeah. still. still pretty typical. Alta is still giving us. you know. like between 11 and 12 or 11.13 you know. averaging 12. yeah. okay.
Michael Gitten: and none of the. none of the new restaurant in the bank haven't come online. have they formally done anything? Or I'm jumping ahead on agenda. Maybe we can. We can circle back to that. Okay. Darren. Ed. any other comments questions for operations.
Unknown: Um. my only comment. I mean. would be. I mean. out outside of this electrical issue. right? This PLC. everything else was the work we had planned. right? So you didn't have any other unknown. like. oh my god. what happened. right? Type of thing. yeah. it was all planned work. So that's good. Well. you said it was busy. It was planned. Tom Holder: Yeah. it was planned. you know. And I think scheduling it. you know. a lot of these. a lot of these phases of the improvements had to be sequenced. And. you know. so getting that done. getting the right people in the building. one after the other. You know. was took a took a little bit of effort. but the work itself was planned. and it was just a matter of scheduling and getting those right folks in the building. you know. in a proper sequence.
Michael Gitten: Okay. so then we can move on to Sarah in the financial report. Sarah Pawluczonek: Okay. pull that up right now.
Can everyone hear me and see the report Okay.? Tom Holder: clearly. yep. Sarah Pawluczonek: excellent. Okay. so this goes through August 31- 17% of the way complete. Everything is in the forecast for now. obviously it's always a little bit. You know. early on the forecast. the only notable overage and expenses predicted is with water. which is what Jared mentioned. So you can see that I'm predicting around 5.700. I looked at the reading. did the math. I know we have a very high water bill next time. we already had a decently high one. So. you know. we didn't plan for that. We didn't expect that. So that will be something that will either run that line over. or it will have to come out of something like contingency. depending on how we feel. It should be. you know. paid off. Unknown: Was it related to the project? Sarah Pawluczonek: It? I mean. I would say so. right. Jared. or. I don't know. we could probably do it that way. Jared Cotton: I think I'd say so. because the project isn't. this is happening. because the project isn't completed. because we don't have the communication box yet. So once that is in. the project is done. and we shouldn't have this issue anymore. Unknown: I just. I don't know where we're at on the project budget. That's all. Sarah Pawluczonek: I will definitely shoot down to that real quick just to address that so we looks like we've spent and have encumbrances. leaving us with 43.000 well. 44.000 out of the 526. so there is some room for that. There are a few other things. I believe. I just got another invoice from Daigle which will have to go against that. So that was about. I want to say that was a few 1000. I do not remember the exact number. I'm not certain what else is yet to come. Jared. and you'll know more than me what's left. I know we're done with the tank painting and the Alsen portion of that is paid off. That's a separate project. but still that's done. other than electrical work and whatever mechanical assistance we're getting and the water. I'm not sure if there's anything else left to come through. Tom Holder: but you had made a remark at the last meeting. Darren. you know that anything associated with the project should be paid from the project. And we're at that same philosophy. you know. So what Sarah was just talking about moments ago. it does appear that we'll have. you know. a balance that we'll be able to pay from the project funds. Unknown: Yep. yes. I mean. I've been like. said. I know Matt had a different argument than you could argue it either way. but I don't know. I've always gone with account for it where it lies. right? Tom Holder: Yeah. yeah.I think he was saying. you know. legally. you know. accounting. by accounting principles. You could pay for it from. you know. two different sources. but yeah. we're of the philosophy that if it's associated with the project. we have. you know. we have project funds available. The right place to put it is within the project. Darren Bock: Yep. okay. Sarah Pawluczonek: yeah. when that comes through. we'll make sure we you. Make that. We'll put that against the project instead of the water line. So there's nothing surprising at all in operating expenses. It's all pretty much status quo. nothing else besides that one. You know. we do have obviously small. small equipment is something that we put together and chip away at all year. and the intention is always to spend that entire thing in order to keep things moving. I know that you have a list that takes that whole number down. Jared. I believe we don't have to worry too much about long term. term debt and principle that is already pre planned. and that exact amount is exactly what goes out. The revenue looks good. As far as bringing in wastewater user charges. that's already at. you know. 27% of target with one billing. which makes sense because it's a quarter. So that's really good. little tiny bit over. And we have another billing going out in the middle of this month. which will come due a month from then. So mid October. with the next time we see more revenue we have a little bit of this is. I think. lien revenue coming in coming in.
from the prior year. So. you know. there's always late. I'm not sure it was just $15 nothing to write home about. But those liens are in process. The demand notices have gone out. I'll be making phone calls soon. I have not. I do not have a list of how many. just yet. kind of waiting to see who's going to pay or give them a chance to at least come due on the demand notice. and then start. you know. we send out a second notice as well. But between the first and the second is when I will generally start making phone calls. which are only to commercial accounts because we don't have residential phone numbers. If I find one. and I'm lucky enough to have one. I will. but it's usually the commercial accounts that I'm able to communicate to. so at least give them till the due date. which is approaching. and then we have the service order. which is the third pump out from McVac for the Alta wet well. so that came in in this year. because it was billed towards the end of last year. So that is in here under the service orders. I don't know when the next time that will come around coming around again soon. and we're billing it out again soon. again.
It's pretty much a wash. because we build them for what we pay. So it's not really a generator. It's more of a nuisance for us to do the work. But. and then some interest is. you know. 20. almost 3.000 and that is really it. It's kind of early. It's not a lot to talk about. other than the fact that we've. you know. used a lot of our two projects budgets. and we have not started with the we haven't paid anything towards the low pressure sewer replacement design project yet. Darren Bock: Where did we end up for last year.
Sarah Pawluczonek: for the screens project? Unknown: No. just overall financial. What Sarah Pawluczonek: financial? Unknown: What did we end up taking from? Sarah Pawluczonek: Let me grab that. I'll put it up on the screen. Unknown: retained? Or do we even have to? Sarah Pawluczonek: No. it's fine. I can definitely pull that up quickly when I can get my fingers on it. Here should be the final.
Unknown: yeah. like said it's early when you're looking at like this. Sarah Pawluczonek: yeah. is. can you see the new document up? Did that move over? Okay. Tom Holder: black. blank screen. Sarah Pawluczonek: All right. I'm gonna stop. I'm just gonna stop sharing. reshare. because sometimes it just doesn't. yeah. yep. Tom Holder: Good move. Sarah Pawluczonek: Okay. So go to the bottom. yep. our total operating expenses. We did end up with. you know. money left over. I cleared out the forecast at this point because this is just to close out so. and then we had revenue of that with our and then our totals are down here. Darren Bock: operating income in 24 total income. 23 loss without operating so help me? Guess what? I'm what I'm wondering is I thought if we said that we would end in the positive. we would take less from retained earnings. right? So the idea would be that retained earnings wouldn't be drawn down as much as we predicted. Sarah Pawluczonek: right Darren Bock: So is that. I mean. I see you have it. I think you have it accounted for 105. there in the retained earnings. Sarah Pawluczonek: yes. just to balance the numbers over here with the initial But what ends up happening is. of course. if we don't use it. it just stays in retained earnings so. Unknown: got it so. so it should stay in retained earnings. right? Should? Oh. yeah. I would assume. all right. So our retained earnings number that we were going with Matt that. as you know. we kept talking about how its depleting right now will not. I mean. like said. this gives us a bump as we do the analysis for next year. Sarah Pawluczonek: Yeah. I mean. that definitely is something that we I know we built some of that expectation into the rate study already with what we expected to carry forward. so it's not a surprise amount. But yes. okay. and I was just thinking about something which. with the Terrain project. which. of course. brings in privilege fee money. which we don't have on this budget. I'll go back to the other one. I'm gonna have a privilege fee on the other one. Yeah. I think I might have. I might have glossed right over that. and I meant to bring that up. Unknown: So we took no. no retained earnings last year that. that that's just an accounting exercise there. right ? there. Sarah Pawluczonek: that that's the way I read this. Well. there's two retained earnings polls. actually. because there's the 95 and then there's a 105 so it's. you know. 200 is the plan so. but we should have. we should have saved. we should have only taken about 75.000 in the end. Easy math. Unknown: right? Sarah Pawluczonek: right So. yeah. so that was good. so that Unknown: we had fore for the for the engineer. So we had forecasted around 200 grand. and we took 75 grand. Is that Sarah Pawluczonek: that should be how it sorted out. correct? And. yeah. of course. the where's my privilege fee line? It's in here somewhere. Oh. yeah. you can see right here. sorry. the 128 Yep. Unknown: So I don't think we see your do we see the new. No. that's all right. I remember. I remember seeing it. But you. I was. I was about. I forgot to make comment on to Sarah. Sarah Pawluczonek: Its a big one Unknown: So we're. we're predicting that based upon connections coming in the Sarah Pawluczonek: the $128.856. that's. that is the cash check that we have. Oh. wow. Okay. we have that. That's not. that's. there is no prediction. because you never know Right? Got it. Got it. I could add something if I get a little closer with some of the others. because there was another restaurant I'm jumping ahead out. I can wait until we get to that too home to Unknown: the same thing. Okay. now I get it. I get it. I didn't see that. You didn't have it in the forecast. Okay. that's good. Sarah Pawluczonek: Yeah. it is. Unknown: Okay. So what's not getting even better for the year we still haven't really experienced the Council of Aging or the Library being fully operational for very long. Tom Holder: Yeah. library is yet to formally connect. Unknown: Really? What do they do? I thought they disconnected their septic. Tom Holder: Yeah. they're they've got some internal pumping issues to work through. from what I understand. so I don't think we're receiving them yet. Michael Gitten: Okay. and I thought it was a backup pump or something. Wow. Okay.Okay. okay. any. anyone. any questions on the financial end of things? So it does. it does. It's a good we could keep talking. and Sarah request for new services. So sure. what's the what's the background on the 128.000 Sarah Pawluczonek: so that is the privilege fee that was assessed for Terrain for their project. and that includes the usual calculation based on the privilege fee rate. plus. because they fall within that threshold for the study. it adds that number on there too. So it's a combination of both. I think they were around. I'm gonna ballpark at 2.100 they needed. in addition to what they had over there. And another project came forward. which I don't think is going to get off the ground. but it was a request for about 3.000 more. and it was another restaurant. I have not heard from them. but they also fell in with. obviously. the rate plus the study cost. because of that number. But I'm not banking on that one. because that's a it doesn't seem like it's getting any traction. We'll see. I guess I wouldn't predict it. I wouldn't put it in the forecast yet. There. the Dunkin Donuts. I hear rumbling. still. sorry I didn't mean to cut you off. But again. they haven't come back to us. You know. if you hear from them periodically. but I I'm hearing that they're starting to maybe actually do some construction. So we might actually. that might actually happen this year. We will see. Unknown: yeah. you could see they something was going on. and they're actually. that's one where they're talking about putting two putting two small restaurants in that building. right. right. or two casual. We don't have fast food two casual. uh. fast casual. Darren Bock: fast casual. Michael Gitten: with a drive through that you have to only use your app for. So. but that's not on so that's all there. If you explain the study. what is that? How much was that. and what does that involve? Sarah Pawluczonek: That's in our privilege fee document. and that I believe. is 75.000 or a I can't eloquently explain the type of there are different thresholds. but that's like a Tom Holder: So we have in our. you know. right now. we've full scale. Tom. you might be able to explain that better than me. That's out of my comfort zone. yeah. gotten our capital budget to do an evaluation and preliminary design for the system that lies within Route 20. yeah. So. as Sarah explains in our privilege fee document. it talks about it. if somebody is seeking. and the threshold might be over 500 gallons per day. that they actually then pay a component of necessary evaluations. So there's a calculation. and I think that's what that's what the intent is. to use the Terrains payment for that planned work. Michael Gitten: So that's going to focus on the conveyance to the plant. not the plant. Tom Holder: I believe that is the case.
Unknown: And that goes back to the budget that you showed us. Is it. would it go towards that online item that's already in the the budget . that's in our retained earnings. technically. the low pressure sewer replacement is that I'm looking. Sarah Pawluczonek: oh. that was that capital project is in on our budget. I can bring it back up too. if it helps Unknown: the design. Is this a similar would it? Would it alleviate the need or some of that. Would it be redundant to that? Or is that what it is Sarah Pawluczonek: that might already be borrowed? Oh. sorry. I'm sorry. Tom I assume that's already borrowed. but I don't know. maybe it's not borrowed yet. Tom Holder: So. yeah. it's what is planned for. You know. they call it a BAN. It's like a short term borrow before the finance department actually does their formal borrowing later in November. but it would be put towards that. So it would. it would lessen the actual. you know. town. or. you know. commission exposure on that project. Sarah Pawluczonek: Yep. And as that's really it for new entries to the system for now. just movement in town center. which is already pre purchased. and they did ask and inquire about purchasing more flow at one point. I have not heard back in a few months. I do hear there's a sale possibly underway or something changing over there. so I don't know if that will take time. Unknown: So. so that means we have about 8.000 gallons available for others at this point Sarah Pawluczonek: Sounds about right. Michael Gitten: Yeah. it does. yeah. So I just so others know I did go give an overview to the planning board about our basically. I read the privilege free document. They were sorely disappointed. They thought I was going to give them a primer on Title Five. I was like. no. So they and basically- the party line is. our goal is to comply with our discharge permits. get as much flow as we can. because we believe that will help keep rates down. And there's still some that feel we need to. I think they're misreading or we we need to dig up. when we had outside counsel. read the preamble of our our issuing charter or or authorization from the state. There's still confusion on that. what it allows us to do so but that's how I knew that 10.000 off top my head. because and that. that that. when you say the Terrain was that just. does that include the the old dentist office? Is it both parts? Is it because it's by parcel. right? Sarah Pawluczonek: Yes. Tom Holder: yeah. that that includes both which they're going to utilize that front building as well. Sarah Pawluczonek: Yeah. the front building had enough flow. They didn't need to increase anything over there. It was just for the large building in the back. Unknown: right. Well. the next big connection. maybe we can get someone to do the statistical analysis to see on the design. flow. appropriateness. the Title five basis. but that's for next. next big project that comes through the town every five years. 10. Okay. anything else on?
Uh. so the the minutes and I just. I don't know whether this is I did related to that. I think it is equivalent of minutes. So I don't think it's necessarily new business and not looking for real discussion here. but I had volunteered to take a stab at the annual report that we need to submit by the end of this month. I believe correct. And I basically took last year's. took out some of the history about Oxbow. and sent it around last night. And definitely Sarah. if you to correct the numbers. the only number that is correct is is the rates for the next year or the current year. And I guess I was selective. I did notice for a while that Wind River was not sending around that nice one page sheet that tells total flow. And they are. I'm happy to see they're doing it again. I think when they went to the the automatic DMR. they but it for what it's worth. I find that very helpful. and I hope that I asked that they continue to do that. I don't know. I don't know what. what to call it. Jared. do you know what I'm talking about? The the one pager. where they summarize all our flow. Jared Cotton: Um. I know the page you're talking about. but. yeah. I'm not sure how to like phrase it exactly. but yeah. like it's. it's like the flow totals. Michael Gitten: DMR. yeah. it's not Yeah. but it's Yeah. For a while there I noticed. when I was looking at the past year. they weren't doing that. Sarah Pawluczonek: They would send it in chunks. I think. they would send a few at a time delayed. yeah. Unknown: yeah. and. and. yeah. that's I noticed that too. Sarah Pawluczonek: I might have some that you don't I don't know if they've left people off. You know what I mean? So if you're looking for any particular ones that you're missing. let me know I might have them. Unknown: I just got excited when I looked at one that said 35.000 gallons. And I said. Ooh. our flows up. But I think what I really was probably seeing was US generating flow due to the work we were doing versus overall. Maybe. maybe the flow over the last last state. fiscal town. fiscal year. maybe went up 2% I percent. Nothing. nothing. real significant. So. so if people have comments on that. I'm more than happy to take them and consolidate or otherwise. I'll just work with Sarah and Tom and Jared to wrap that up. Sarah Pawluczonek: Yeah. I'll take a look at that today. I haven't had a chance to look at it yet. but it will get done today. Unknown: Yeah. no. I'm fine with that. Mike. you know. I lot of it's repetitive the prior years. other than just updating the project and latest financials done. Michael Gitten: yeah.
Tom Holder: so probably a motion and vote to. you know. to use Mike's draft version. You know. with updates from. you know. Sarah and Jared. and vote on that. just so we have a formal vote so that you're able to submit it. you know. in the next week or two. prior to the next meeting. Would be. I think that'll be helpful. Unknown: Okay. I make a motion that the draft annual report that I circulated on the the seventh. be updated with the facts. the financial facts and other. you know. corrections that people might see related to the facts that we make those updates and submit. submit it as our 2025. annual report.
Second. Darren Bock: yeah. I'll second that motion.
Michael Gitten: Mike Gitten in favor.
Darren Bock: Darren Boch in favor. Tsung Chiang: Yeah. I'm in favor Michael Gitten: Okay. um. okay. Now to the minutes i Unknown: i read where my name was. everything looked good. Where my name was from. what I can remember. but I did. I did go in and sign it. so that's good. And that was in the motion that we nominate Darren. So I did make it there. Yeah. I have no comments. Ed. any comments on the minutes that were circulated last week by Sarah. I don't. I don't have any comment. but I I have to apologize because my computer I never. I only check email twice a day. in the early morning and late at night. just trying to do things simple. Another thing I have apologize I really doesn't know that much about small wastewater treatment plan. I usually design the big city stuff. so that's that's how it is.
Michael Gitten: Well. we appreciate it. Unknown: Yeah. no. you got a leg up on me? Michael Gitten: Yep. Okay. then the meeting minutes are. did I make a motion to approve the meeting minutes? I make a motion to approve the June 9. 2025. meeting minutes? Mike. yes. Darren Bock: Darren. yes.
Tsung Chiang: And okay. yes.
Unknown: Okay. So when's our next meeting? Sarah Pawluczonek: That is pretty late in October. I think it is the 20th at 11am if that still works. and we probably should put another one on there. another couple. if we can. just so we can give the town a heads up so it can. you know. block out that time for us.
Tom Holder: Yeah. So. what do we usually? We're usually. what the third Monday. I don't know the So. the 17th of November is that? Work for folks looking the
Michael Gitten: only request I make. is there any way we can make it at 1130 on that day? Is that a problem? Darren Bock: I'm good. Tom Holder: I think staff would be all right. I think Sarah Pawluczonek: fine with me. Michael Gitten: Know we're going to talk about by then is the successful completion of the projects electrical fix and how someone's gobbled up to the last 8000 gallons of privilege fee. Unknown: Tom is going to say that the plants back at 70 miles per hour. Michael Gitten: Yeah. and we got a quarter million dollars of revenue we didn't anticipate.
Unknown: Okay. any. anything else. anything. any topics we didn't cover. Tom Holder: just that I missed the I missed the Polar Park conversation. was I was there for the first time on Saturday. I hadn't been before. And of course. the day that I decided to go take you for a birthday gift. we wind up with a tornado warning. It was like unbelievable. The the weather. they shut the place down. They had to relocate whatever 14.000 people that that place holds into what they call the DCU cocktail. you know. lounge and yeah. so it was. you know. safe to say I didn't get to see the game. I guess I'll go another time. or whatever. But man. what a first experience at Polar Park. It's a gorgeous place. So if you're going there. if you're going there for a trade show tomorrow. I think you'll. I think you'll. you'll be impressed. Michael Gitten: Okay. yeah. I've been there for a game. but now just answer. It is in the DCU cocktail center. but then it spills out into the promenade. Tom Holder: yeah. concourse areas that are open covered. but open and yes. yes. yeah. it's nice. Unknown: Okay. sorry to interrupt this really quick. I'm sorry. Mike. actually. on October 20. can we move that from noon to one at all? That worked for everybody. Michael Gitten: I'm sorry that works. Actually. It actually works better for me if we could still do it. Unknown: Guys are okay with that. Sarah Pawluczonek: That's fine Unknown: sorry to interrupt your launch Tom Holder: one is that what you said? Unknown: Yeah. yeah. Darren Bock: I have a training that I've been signed up for. Unknown: Okay. okay. so 1pm start. or noon. or noon. Sarah Pawluczonek: oh. noon to 1pm sorry. Unknown: Or you can do a one start. either one. Michael Gitten: I'm open to whatever. Folks
Tom Holder: would do. You think you'd be jammed Darren at noon or Unknown: no. I'll be fine at noon. 11. doing a whole artificial intelligence course and all that. So. okay. Tom Holder: I'm done by Yeah. Okay. yeah. Sarah Pawluczonek: olOkay. I'll put noon and then thanks. The updates coming.
Great. Michael Gitten: Okay. well. we'll do this all again on the 20th at noon. All right. that we adjourn. Unknown: yep. second that motion. sorry. Mike. All right. I forgot about that procedure. Second that Sarah Pawluczonek: we're rusty. It's been a while. Darren Bock: Yeah. we're rusty. All right. bye. Good seeing everyone. Unknown: Bye. everybody. Thank you.